HomeMy Public PortalAbout5/22/2007" M i n u t e s
C i t y o f G r e e n c a s t l e B o a r d o f W o r k s v
M a y 2 2 , 2 0 0 7
5 : l 5 p m
I . T h e m e e t i n g w a s c a l l e d t o o r d e r a t 5 : 1 8 p . m . b y M a y o r N a n c y M i c h a e l . T h e r o l l c a l l
w a s t a k e n b y C i t y P l a n n e r S h a n n o n N o r m a n w h o t o o k m i n u t e s f o r t h e m e e t i n g :
M e m b e r s P r e s e n t : M a y o r N a n c y M i c h a e l , S u e M u r r a y , T h o m M o r r i s
M e m b e r s A b s e n t : N o n e
A l s o P r e s e n t : C i t y A t t o r n e y L a u r i e H a r d w i c k , C i t y P l a n n e r S h a n n o n N o r m a n , W a t e r
S u p e r i n t e n d e n t T e r r y D a l e , W a s t e w a t e r S u p e r i n t e n d e n t G e o r g e R u s s e l l
I I . A _ p p r o v a l o f M i n u t e s
A . A m o t i o n t o a p p r o v e t h e m i n u t e s f r o m A p r i l 1 8 , 2 0 0 7 w a s m a d e b y S u e
M u r r a y , s e c o n d e d b y T h o m M o r r i s , t h e m o t i o n c a r r i e d , m i n u t e s a p p r o v e d ( 3 - 0 ) .
I I I . N e w B u s i n e s s
A . L e t t e r o f A g r e e m e n t f o r o n - c a l l e n g i n e e r i n g s e r v i c e s .
M a y o r N a n c y M i c h a e l e x p l a i n e d t h e s c o p e o f s e r v i c e s t o b e p r o v i d e d b y G l e n M o r r o w o f
B u r g e s s & N i p l e , I n d i a n a p o l i s . T h e s e s e r v i c e s m a y i n c l u d e , b u t a r e n o t l i m i t e d t o
" p r o j e c t s i n c l u d i n g : M S 4 , S a n i t a r y S e w e r , W a t e r , S t r e e t a n d P u b l i c W o r k s , P l a n n i n g ,
E n g i n e e r i n g , a n d P a r k s a n d R e c r e a t i o n . T h i s m a y i n c l u d e , b u t n o t b e l i m i t e d t o : d e s i g n ,
t e c h n i c a l w r i t i n g , r e v i e w , a n d a t t e n d a n c e a t m e e t i n g s a n d e v e n t s . T h e w o r k w i l l b e
p e r f o r m e d a n d c o m p l e t e d o n a n a s - n e e d e d b a s i s t o b e a p p r o v e d b y M a y o r N a n c y M i c h a e l
a n d h e r d e s i g n a t e d d e p a r t m e n t m a n a g e r s . M a y o r M i c h a e l d i s c u s s e d t h a t M o r r o w w o u l d
b e h e l p i n g o n t h e w a t e r m a i n r e h a b . p r o j e c t , d e s i g n o f B a m a b y M i l l R o a d , i n a d d i t i o n t o
t h e o v e r l a y a n d s i d e w a l k p r o j e c t s f o r 2 0 0 7 . T h e r e w a s a d d i t i o n a l d i s c u s s i o n o n b e i n g
a b l e t o u s e o t h e r f i r m s o n p r o j e c t s a n d t h e C i t y n o t b e i n g l i m i t e d t o u s i n g B u r g e s s &
N i p l e . S u e M u r r a y q u e s t i o n e d a n d d i s c u s s e d w h e n M o r r o w w o u l d b e u s e d a n d w h o
w o u l d b e k e e p i n g t r a c k o f t h e h o u r s n e t t e d o n e a c h p r o j e c t . T h e r e w a s a d d i t i o n a l
d i s c u s s i o n o n a d v e r t i s i n g f o r t h e p o s i t i o n o f C i t y E n g i n e e r . M a y o r N a n c y M i c h a e l n o t e d
t h a t $ 1 5 , 0 0 0 o u t o f t h e G e n e r a l F u n d c o u l d b e u s e d f o r e n g i n e e r i n g c o n s u l t a n t f e e s
o u t s i d e o f t h e m o n i e s s e t a s i d e f o r p r o j e c t s f r o m e a c h d e p a r t m e n t a n d e a c h d e p a r t m e n t
m a n a g e r a l o n g w i t h t h e M a y o r w i l l b e m o n i t o r i n g t h e w o r k s c h e d u l e . T h o m M o r r i s
q u e s t i o n e d w h e t h e r t h e a m o u n t o f $ 1 5 , 0 0 0 e x c e e d e d t h e s a l a r y s e t a s i d e f o r t h e C i t y
E n g i n e e r . I t w a s v e r i f i e d t h a t s e r v i c e s w o u l d n o t e x c e e d t h e b u d g e t a p p r o v e d f o r 2 0 0 7 .
T h o m M o r r i s s u g g e s t e d d e l a y i n g c e r t a i n p r o j e c t s u n t i l t h e p o s i t i o n i s f i l l e d t o a v e r t
c o n s u l t i n g f e e s . M o r r i s n o t e d t h a t h e b e l i e v e d t h a t t h e h o u r s r e p o r t e d s h o u l d b e r e v i e w e d
a n d s c r u t i n i z e d t o a v o i d u n n e c e s s a r y c o s t s . A f t e r m u c h d i s c u s s i o n S u e M u r r a y m a d e a
m o t i o n t o a l l o w t h e M a y o r t o s i g n t h e c o n t r a c t ; s e c o n d e d b y T h o m M o r r i s . T h e m o t i o n
c a r r i e d , ( 3 - 0 ) .
B . 1 2 - i n c h W a t e r m a i n R e h a b i l i t a t i o n P r o j e c t
" M a y o r N a n c y M i c h a e l r e p o r t e d t h a t t w o ( 2 ) c o m p l e t e b i d s w e r e r e c e i v e d . T h e l o w b i d
c a m e f r o m M i d w e s t T e c h n o l o g i e s S e r v i c e s .
" 1 . N o t i c e o f A w a r d :
M i d w e s t T e c h n o l o g i e s T r e n c h l e s s S e r v i c e s , A l t e r n a t e " A " , i n t h e a m o u n t
o f $ 7 2 4 , 2 3 7 . 5 0
A m o t i o n t o a p p r o v e w a s m a d e b y S u e M u r r a y a n d s e c o n d e d b y T h o m M o m s , t h e
m o t i o n c a r r i e d ( 3 - 0 ) .
2 . C o n t r a c t :
A m o t i o n t o a p p r o v e t h e c o n t r a c t w i t h M i d w e s t T e c h n o l o g y S e r v i c e s w a s m a d e b y T h o m
M o r r i s , s e c o n d e d b y S u e M u r r a y , t h e m o t i o n c a r v e d ( 3 - 0 ) .
3 . N o t i c e t o P r o c e e d :
A m o t i o n f o r M i d w e s t T e c h n o l o g y S e r v i c e s t o p r o c e e d w i t h t h e 1 2 - i n c h W a t e r m a i n
R e h a b i l i t a t i o n P r o j e c t w a s m a d e b y S u e M u r r a y a n d s e c o n d e d b y T h o m M o r r i s , t h e
m o t i o n c a r r i e d ( 3 - 0 ) .
4 . C h a n g e O r d e r N o . 1 :
M a y o r N a n c y M i c h a e l n o t e d t h a t t h e c h a n g e o r d e r c o n f i r m s t h a t a d i f f e r e n t t y p e o f p i p e
w o u l d b e u s e d t h a n w h a t w a s s p e l l e d o u t i n t h e b i d . T h e c h a n g e w o u l d b e f r o m t h e
1 7 0 p s i p i p e w i t h 2 0 0 p s i p r o d u c t . T h e t o t a l p r o j e c t c o s t , i n c l u d i n g t h e c h a n g e o r d e r
e q u a l s $ 7 4 6 , 4 3 7 . 5 0 . A m o t i o n t o a p p r o v e C h a n g e O r d e r N o . 1 f o r t h e 1 2 - i n c h
W a t e r m a i n R e h a b i l i t a t i o n P r o j e c t w a s m a d e b y T h o m M o r r i s a n d s e c o n d e d b y S u e
M u r r a y , t h e m o t i o n c a r r i e d ( 3 - 0 ) . M a y o r M i c h a e l r e i t e r a t e d t h a t a p r e - c o n s t r u c t i o n
c o n f e r e n c e w o u l d b e h e l d f o r t h e p r o j e c t a n d t h a t t h e c o n t r a c t o r s h a s g i v e n s i x ( 6 ) w e e k s
f r o m t h e J u n e 1 , 2 0 0 7 s t a r t d a t e f o r c o m p l e t i o n . M a y o r M i c h a e l a l s o n o t e d t h a t p a y m e n t
w o u l d b e m a d e f r o m t h e r e m a i n i n g R e f i n a n c i n g F u n d s .
" W a t e r S u p e r i n t e n d e n t T e r r y D a l e n o t e d t h a t a l l n e w p i p e u s e d w o u l d h a v e n o j o i n t s
t h e r e b y r e d u c i n g o r e l i m i n a t i n g l e a k s a l o n g t h e l i n e . H e a l s o i n d i c a t e d t h a t t h i s w o u l d b e
a t r e n c h l e s s l i n e . D a l e n o t e d t h a t n o w o r k w i l l b e d o n e d u r i n g t h e P u t n a m C o u n t y F a i r .
D a l e a l s o n o t e d t h a t p r i o r t o t h e p r o j e c t , t h e s e c t i o n o f p i p e b e t w e e n F r a z i e r a n d M a d i s o n
S t r e e t s w o u l d b e c o n v e r t e d f r o m a 1 4 - i n c h t o a 6 - i n c h l i n e . D a l e d i s c u s s e d t h a t t h e n e w
w a t e r m a i n w o u l d b e a 1 0 - i n c h m a i n i n s i d e o f a 1 2 - i n c h l i n e t h e v a l v e s o n t h e 1 2 - i n c h
l i n e w o u l d b e r e p l a c e d a n d p r e s s u r e t e s t e d t o c h e c k f o r l e a k s .
C . 2 0 0 7 S t r e e t R e s u r f a c i n g
M a y o r N a n c y M i c h a e l s t a t e d t h a t t h r e e ( 3 ) c o m p l e t e b i d s w e r e r e c e i v e d a n d t h a t t h e l o w
b i d c a m e f r o m W a b a s h V a l l e y A s p h a l t a t $ 1 7 2 , 0 2 2 . 0 4 .
1 . N o t i c e o f A w a r d :
W a b a s h V a l l e y A s p h a l t a t $ 1 7 2 , 0 2 2 . 0 4
A m o t i o n t o a p p r o v e w a s m a d e b y S u e M u r r a y a n d s e c o n d e d b y T h o m M o r r i s , t h e
m o t i o n c a r r i e d ( 3 - 0 ) .
2 . C o n t r a c t :
A m o t i o n t o a p p r o v e t h e c o n t r a c t w i t h W a b a s h V a l l e y w a s m a d e b y T h o m M o r r i s ,
s e c o n d e d b y S u e M u r r a y , t h e m o t i o n c a r r i e d ( 3 - 0 ) .
3 . N o t i c e t o P r o c e e d :
A m o t i o n f o r W a b a s h V a l l e y A s p h a l t t o p r o c e e d w i t h t h e 2 0 0 7 S t r e e t R e s u r f a c i n g P r o j e c t
w a s m a d e b y S u e M u r r a y a n d s e c o n d e d b y T h o m M o r r i s , t h e m o t i o n c a r r i e d ( 3 - 0 ) .
D e p a r t m e n t o f P u b l i c W o r k s C o m m i s s i o n e r P a u l W i l s o n d i s c u s s e d t h e p r o j e c t s t a t i n g
t h a t i t w i l l c o m m e n c e o n J u n e 1 , 2 0 0 7 t o b e f i n i s h e d b y A u g u s t 3 1 , 2 0 0 7 . S u e M u r r a y
" n o t e d t h a t m o r e m o n e y w a s b u d g e t e d f o r t h e p r o j e c t a n d t h a t t h e r e a r e a d d i t i o n a l s t r e e t s
t h a t c o u l d u s e a t t e n t i o n . M a y o r N a n c y M i c h a e l n o t e d t h a t t h e c u r r e n t p r o j e c t s m a y
" r e q u i r e m o r e f u n d s a n d t h a t d i l i g e n c e s h o u l d b e d o n e b e f o r e a n y n e w s t r e e t s a r e a d d e d .
T h o m M o m s q u e s t i o n e d t h e a m o u n t o f t r a f f i c d i s r u p t i o n b e t w e e n t h e 1 2 - i n c h W a t e r m a m
R e h a b i l i t a t i o n P r o j e c t a n d t h e 2 0 0 7 S t r e e t R e s u r f a c i n g . I t w a s n o t e d t h a t c a r e h a s b e e n
t a k e n i n c o o r d i n a t i n g t h e p r o j e c t s .
D . R e q u e s t t o c o n n e c t t o S a n i t a r y S e r v e r
P u t n a m C o u n t y P l a n n e r K i m H y t e n a d d r e s s e d t h e B o a r d o n b e h a l f o f t h e P u t n a m C o u n t y
C o m m i s s i o n e r s . H y t e n r e q u e s t e d a p p r o v a l f o r t h e c o n n e c t i o n o f t h e P u t n a m C o u n t y H i g h
D e p a r t m e n t a t 1 6 2 4 W . 2 2 5 S o u t h t o t h e G r e e n c a s t l e w a t e r s y s t e m . H y t e n a l s o r e q u e s t e d
a p p r o v a l f o r t h e c o n n e c t i o n o f t h e f u t u r e E m e r g e n c y O p e r a t i o n s C e n t e r a t 1 6 0 0 W , 2 2 5
S o u t h t o G r e e n c a s t l e w a t e r a n d s a n i t a r y s e w e r . H y t e n n o t e d t h a t D e p a u w U n i v e r s i t y w i l l
i n s t a l l t w o ( 2 ) " T s " f o r f i r e h y d r a n t s t o b e p a i d f o r b y t h e C o u n t y . T h e h y d r a n t s w i l l b e
p l a c e d a t t h e P u t n a m C o u n t y H i g h w a y D e p a r t m e n t ( 1 ) a n d t h e f u t u r e E m e r g e n c y
O p e r a t i o n s C e n t e r ( 1 ) . T h e h y d r a n t s w o u l d b e i n s t a l l e d w h e n t h e w a t e r l i n e i s
c o n s t r u c t e d a n d a n o n - r e m o n s t r a n c e a g r e e m e n t w o u l d h a v e t o b e s i g n e d . T h e r e q u e s t f o r
a p p r o v a l i s t a k e n u n d e r a d v i s e m e n t b y t h e G r e e n c a s t l e B o a r d o f W o r k s . C i t y A t t o r n e y
L a u r i e H a r d w i c k w i l l r e v i e w a n y c h a n g e s p r o p o s e d b y t h e B o a r d o f W o r k s a n d s u b m i t
t h e m t o K i m H y t e n p r i o r t o t h e n e x t C o m m i s s i o n e r s m e e t i n g w h e r e t h e a g r e e m e n t w i l l b e
s i g n e d . T h e G r e e n c a s t l e B o a r d o f W o r k s w i l l t a k e a c t i o n o n t h e r e q u e s t a t t h e n e x t
r e g u l a r l y s c h e d u l e d m e e t i n g .
I V . D e p a r t m e n t R e p o r t s
T h e r e w e r e n o a d d i t i o n s o r c o r r e c t i o n s t o t h e D e p a r t m e n t R e p o r t s p r o v i d e d t o t h e
" G r e e n c a s t l e B o a r d o f W o r k s .
V . A p p r o v a l o f C l a i m s
A . W a t e r
A m o t i o n t o a p p r o v e t h e c l a i m s s u b m i t t e d b y t h e G r e e n c a s t l e W a t e r D e p a r t m e n t t o t a l i n g
$ 4 4 , 0 1 5 . 9 8 w a s m a d e b y S u e M u r r a y a n d s e c o n d e d b y T h o m M o r r i s , t h e m o t i o n c a r r i e d
( 3 - 0 ) .
B . W a s t e w a t e r
A m o t i o n t o a p p r o v e t h e c l a i m s s u b m i t t e d b y t h e G r e e n c a s t l e W a s t e w a t e r D e p a r t m e n t
t o t a l i n g $ 5 2 , 6 0 8 . 4 9 w a s m a d e b y T h o m M o r r i s a n d s e c o n d e d b y S u e M u r r a y , t h e m o t i o n
c a r r i e d ( 3 - 0 ) .
V I . D i s c u s s i o n
T h o m M o r r i s d i s c u s s e d t h e w a t e r l o s s s t a t i s t i c s a n d r e q u e s t e d t h a t t h e i s s u e b e o n
t h e a g e n d a f o r t h e n e x t m e e t i n g . M o r r i s d i s c u s s e d d o i n g a c o m p a r i s o n o f o t h e r c i t i e s a n d
t h e i r g a i n s / l o s s e s . M a y o r N a n c y M i c h a e l s t a t e d t h a t C i t y H a l l c a n m a k e t h o s e c o n t a c t s .
V I I . T h e m e e t i n g w a s a d j o u r n e d a t 6 : 0 7 p m .
R e s p e c t f u l l y S u b m i t t e d ,
S I G N E D , 5 . 2 3 . 0 7
S h a n n o n N o r m a n , M U R P
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•
Forest Hill Cemetery Board
Minutes May 1, 2007
Meeting was called to order at 3:45pm by Board President Dr. Brattain.
Dr. Brattain then gave the Invocation.
Members in attendance were Dr,Brattain, Berdee Lanie, Joe Miles, John Robertson, and
Superintendent Ernie Phillips.
Assets of $7,415.67 and liabilities of $3,234.88 were motioned for approval by John
Robertson and seconded by Joe Miles. All approved.
Old Business:
• Minutes for March were motioned for approval by John Robertson. They were
seconded by Joe Miles and approved by all members.
• Superintendent Ernie Phillips reported on the progress for installing a new roof on
the Abbey. He informed us that no progress had been accomplished as the
contractor is waiting for at least six dry days before starting work. The interior of
the building, in the meantime, has shown no further damage.
• Ernie also reported that the Visa-MasterCard equipment has been installed. He is
now waiting for the Clerk Treasurer to give the okay to start using it.
o Ernie also informed us that the delivery of the truck is expected toward the end of
this month. The old truck's plow was removed and installed on the 2005 dump
truck.
•
® New Business
• Homemakers are to make a tour of the cemetery on May 2, 2007. It was later
reported that 30 people were in attendance.
e
• Ernie reported that cremation burials are on the rise. Board touched on current
availability and future possible space requirements.
• Mayor Nancy Michael placed a request to Ernie for interesting historical facts
about Forest Hill cemetery. He reported on what he had gathered. It was not only
educational for the board members but allowed them to contribute a little to the
effort as well.
• The Putnam County Community Foundation reports on income for the quarter
and year-to -date ending March 31, 2007 are as follows:
Old Mausoleum Fund
Trustees Endowment Fund
Ouarter YTD
$436.96 $25,600.47
$1,523.15 $89,232.95
Berdee Lar ie made a motion that the meeting adjourn. Joe Miles seconded and all
approved
NEXT MEETING: Tuesday June 5, 2007 at 3:45pm.
To The Honorable Board of Trustees
W est Hill Cemetery
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U
7
1 Monument
Vance
1 $50.00
$50.00
2
4
1
Sect
Kanan
Uale
New
8
Williams
Williams
5300,00
$300.00
73
19
5
se'd
is
Little
8
Morrison
--- Wew7c
Change
$50,00
$50,00
A-2
31
sift2k's
121;;�W
11
Suitherlin
----
$400,00
$400.00
81
27
5
Sect
- ffm — we
11
Hawkins
$400,00
$40000
81
27
4
sect
Helen
- W — Us
14
1 Bittles-Hurt
Rising
5400.00
$400.00
45 D
South
Paul
5
Butler
15
Bum gardner
$2,000.00
$2,000.00
5
4
7,8,9
Sect
Joan
more
16
Holey
$50,00
$5000
60
20
1
Sect
L a
twv
is
artfles-Hurt
Tennis
$300.00
$300�00
9
C
13
Sect
0 d
--Ve—w
16
Bidles-Hurt
- bWvTdrU9 — wneen
Reel
$40000
S400.00
78
20
7
Sect
-- K — Oer
to
Hardwick
1
$800
$80000
5
1
3
8&7
1
1 Sect
Joseph
Butler
18
Bittle"urt
Siqkar
1
$400.00
$400.00
5
4
7
Sect
R SQ'I
23
Chandler-Hay"
Trueblood
$400,
$400.
5
D
4
Sect
Felix
- Fmore
25
Hopkins-Rector
Goodson
$300.00
$300.00
26
9
1
Sect
Opal Burk
Big
30
Bilitlea-Hurt
Eglan
$400.00
$400.00
16
B
a
Frxr.
Madan
Isabel
MENOMINEE
7
Li ttle 1
31
AMOK
Goldberg
$400.00
5400.00
11
D
14
Fmi
Elizabeth
Elme
or TT38
31
, Hopkins-Rector
Crockett
5400.00
$400.00
A-
2
I
I Add
Superintendent
Forest Hill Cemetery
Accounts Payable Voucher
Cintas Corporation
$72.00
Headley Hardware Inc.
$209.47
HOP Telecom, Inc.
$50.00
Humphrey's Outdoor Power
$189.07
Black Lumber Co, Inc.
$41.39
Butler's L. P. & Fertilizer, Inc.
$124.50
Forest Commodities, Inc.
$86.25
Co- Alliance
$1,023.72
Greencastle Heavy Equip. Rental
$93.00
Clark Truck Equip. Remtal
$1,981.00
National City Visa
$214.89
Century products, Inc.
$190.00
Ambler Hill Florist
$325.00
Debby Sanford
$485.00
• Cash Concrete Products, Inc. $314.19
Tri County Plumbing, Inc. $103.20
Weist Roofing & Guttering $13,406.00
Zee Medical, Inc. $28.50
Allowance of Accounts Payable Vouchers
We have examined the Accounts payable on the foregoing Accounts Payable Voucher
consisting of one (1) page and except for claims not allowed as shown on the Voucher
such claims are herby alto% amount of $18937.18 dated this day of 5th day of June 2007.
Signature of Governing Board
•