HomeMy Public PortalAbout20100923 CC Packetpdf (3)
River's End RV Park and Campground Monthly Anticipated Revenues and Expense Report -2010 August August September River's End Revenues: Anticipated Actuals Anticipated Camping 41,000.00
40,995.43 41,000.00 Cabins 8,500.00 10,135.00 8,000.00 Monthly/Tents 3,700.00 3,854.90 6,500.00 Reservations 8,500.00 12,689.80 12,000.00 Store Revenues 5,000.00 4,643.05 4,000.00 Misc.
Revenues 450.00 532.50 400.00 Total Anticipated Revenues: 67,150.00 73,987.64 71,900.00 August August September River's End Expenditures: Anticipated Actuals Anticipated Total Personnel
19,000.00 31,235.53 27,000.00 Total Services 15,000.00 22,275.70 22,000.00 Total Supplies 12,000.00 24,007.26 18,000.00 Total Capital Outlay Total Depreciation 861.00 861.00 861.00 Total
Debt Service Expense 47,150.00 47,150.00 47,150.00 Total Anticipated Expenses: 94,011.00 125,529.49 115,011.00 River's End Guest Survey Time Period: 9.11..09 -9.10.10 Rating Range: 1-5
Composite Scores: # of Responses Average Overall Rating 3.7 B-21 Average Service Rating 4.3 B+ 17 Average Facility Rating 4 B 20 Average Site Rating 3.8 B 18 Average Cabin Rating 4.6
A-3 Average Restroom Rating 3.9 B 17 Total Rating: 4 B 20100923 CC Packet Page 1 of 66
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MAYOR Jason Buelterman CITY COUNCIL Shirley Sessions, Mayor Pro Tem Wanda D. Doyle Bill Garbett Frank Schuman, Sr. Kathryn Williams Paul Wolff CITY OF TYBEE ISLAND CITY MANAGER Diane
Schleicher CLERK OF COUNCIL Vivian Woods CITY ATTORNEY Edward M. Hughes P.O. Box 2749 – 403 Butler Avenue, Tybee Island, Georgia 31328-2749 (866) 786-4573 – FAX (866) 786-5737 www.cityoftybee.org
Updated: 1/05/2010 City Council Agenda Item Request Agenda Item Requests must be submitted to the Clerk of Council by 10:00 am the Wednesday prior to the scheduled Council meeting. If
this form is received after the deadline, the item will be listed on the next scheduled agenda. Council Meeting Date for Request: 09/23/10 Item: Bid Award for Memorial Park Cemetery
Cremation Wall Explanation: Requested award of a bid for $18,176 to DePue Monument Company for the construction and installation of a Granite Cremation Wall in the Memorial Park Cemetery.
Budget Line Item Number (if applicable): 100-6210-54-1450 Paper Work: x Attached* Already Already Distributed To be handed out at Council Meeting (by Requester) Audio/Video Presentation**
* Thirteen copies for packets must be provided with request. ** Audio/video presentation must be submitted to the IT department at City Hall at least 48 hours prior to the meeting. NOTE:
Request will be postponed if necessary information is not provided. Submitted by: Jonathan Lynn Phone /Email: 912-786-4573 ext. 107 jlynn@cityoftybee.org Comments: Date given to Clerk
of Council: 09/15/10 20100923 CC Packet Page 16 of 66
Item DEPUE OGLETHORPE 18'x5'x8" Granite Wall $18,176 $18,000 24'x5'x8" Granite Wall n/a $26,500 Plaques $276/each not provided NOTES: $18,176 price includes installation of a foundation
for the granite wall. Packet did not include a price for the foundation nor a price for individual plaques. CITY OF TYBEE ISLAND CREMATION WALL BIDDERS LIST 20100923 CC Packet Page 17
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EXHIBIT A A PROPOSAL TO PROVIDE ASSISTANCE TO THE CITY OF TYBEE ISLAND City of Tybee Island RE: Public Information Sessions Background This proposal is responsive to the intention of
the City of Tybee Island to provide public information sessions on the characteristics of terms for elected officials throughout Georgia. The Carl Vinson Institute of Government (CVIOG)
will provide the background research utilized to develop the presentation as well as facilitate the sessions for the Tybee Island community. What follows is a summarized outline of the
scope of work and costs associated with supporting the City of Tybee Island. The purpose is to provide an unbiased, objective, third-party public presentation inclusive of: 1) Statewide
data on terms of service: two year vs. four year terms 2) Statewide figures on staggered vs. concurrent terms 3) Implications of changing the structure of terms, and 4) City of Tybee
Island elected official turnover rates The research and presentations will be conducted by the Carl Carl Vinson Institute of Government, Governmental Services and Research Division (Dennis
Epps, Harry Hayes, and Malik Watkins) in support of and in conjunction with the City of Tybee Island. Scope of Work The primary product provided as a result of this research is a PowerPoint
presentation approximately 20 to 30 minutes in length. The presentation will be structured in a manner that reflects a neutral third party orientation designed solely for the provision
of factual information. It is understood that the presentation structure will allow for citizen questions and dialogue/commentary. To achieve this end, the following scope of work summarizes
the requisite tasks to be undertaken: 20100923 CC Packet Page 34 of 66
City of Tybee Island Proposal Page 2 of 2 9/21/2010 1. Meet with City of Tybee Island officials/staff and/or designees to finalize the scope and orientation of this project. 2. Provide
initial research to gather the data required to develop the presentation 3. Development of a PowerPoint presentation to communicate research findings and facilitate community dialogue/commentary.
The presentation will consider: a. Number of communities utilizing two year and four year terms b. Distribution of cities utilizing concurrent and staggered terms c. Characteristics/Implications
of term changes i. Pro’s and Con’s of structure changes d. City of Tybee Island official turnover rates e. Where appropriate geographic tools will be utilized to improve the conveyance
of statewide information. 4. Conduct public information meetings The scope of work proposed here will derive information from CVIOG faculty, Georgia Municipal Association, and other
pertinent data sources. The City of Tybee Island will play a major role in guiding the direction of the project. Upon completion of the initial research, CVIOG will produce a draft presentation.
The draft presentation will then be distributed to the City of Tybee Island for comments and suggestions prior to finalization. Deliverables Inclusive of the final presentation, CVIOG
will provide the City of Tybee Island the following: Therefore deliverables will include: An Executive Summary styled sheet summarizing salient findings PowerPoint presentation Appendices:
Relative Datasets Timeline, Cost and Contact Information As discussed, meeting facilitations will take place on September 30th and October 21st, 2010. The cost for implementation is
$2,500. If more specific information is required regarding model development or estimates, please advise. Contact Info: Dennis Epps; email: epps@cviog.uga.edu; phone: 706.542.6242 20100923
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ORDINANCE NO. 24-2010 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO MOTORIZED CARTS ON THE CITY STREETS FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing
authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect
and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia,
is the Mayor and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island
desires to amend Section 66-8(b)(4)(e) of the Code of Ordinances so as to change the provisions thereof relating to the operating regulations for motorized carts and specifically to
delete the prohibition for operating motorized carts after sunset and before sunrise, and NOW, NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that
the Section 66-8(b)(4)(e) of the Code of Ordinances of the City of Tybee Island providing that motorized carts will not be operated after sunset and before sunrise shall be deleted and
the remaining subsections shall be re-lettered accordingly. All other provisions in the ordinance remain in full force and effect. This Ordinance shall become effective on ________ day
of __________________, 2010. ADOPTED THIS DAY OF , 2010. _________________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 9/09/2010 SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/2010/2
4-2010Ame Motorized Carts 08.24.10 20100923 CC Packet Page 36 of 66
ORDINANCE NO. 11-2010 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES TO CREATE SECTION 66-185 REGARDING USE OF PARKING DECALS AND LIMITATIONS THEREON FOR THE CITY OF TYBEE ISLAND, GEORGIA,
TO PROVIDE A NEW EFFECTIVE DATE WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution
of the State of Georgia to adopt reasonable ordinances to protect and improve the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected
governing authority for the City of Tybee Island, Georgia, is the Mayor and Council thereof, and WHEREAS, the governing authority desires to amend the Code dealing with parking decals
so as to place limitations thereon, and for other purposes. NOW, THEREFORE, be it ordained by the governing authority of the City of Tybee Island that the Code of Ordinances is hereby
amended so as to establish a new section to be designated as Section 66-185 and that the Code be amended so as to provide as follows: Sec.. 66-185. Restrictions on decal usage. Notwithstanding
any other provision of the Code, decals applied to trailers, recreational vehicles, commercial trucks, boat trailers and vans of any type may not be used to authorize parking for more
than 24 hours in one parking space from Memorial Day weekend beginning at 12:00 a.m. on Friday of the Memorial Day weekend through the Labor Day weekend ending at 12:00 p.m. on Labor
Day. This provision, however, shall not be applicable to beach equipment rental businesses as long as authorized vehicles of such business are in the designated space. Further, no automobile
or any other vehicle may be legally parked by use of a decal in the same parking spot continuously in excess of 7 consecutive days. The penalty provisions provided in Sec. 66-184 for
misuse of decals shall have specific application to 20100923 CC Packet Page 37 of 66
2 violations of the provisions hereof in addition to any other fines or penalties authorized by the Code. It is the intention of the governing body, and it is hereby ordained, that the
provisions of this ordinance shall become and be made a part of the Code of Ordinances, City of Tybee Island, Georgia, and the sections of this ordinance may be renumbered if necessary
to accomplish such intention. This Ordinance shall become effective on ________ day of __________________, 2010. ADOPTED THIS ____ DAY OF ___________________, 2010. _________________________________
MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 9/09/2010 SECOND READING: _______ ENACTED: _______ G:/EMH/TYBEE/ORDINANCES/2010/Restrictions on decal usage 08.28.10 20100923 CC Packet
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ORDINANCE NO. 26-2010 AN ORDINANCE TO AMEND THE CODE OF ORDINANCES PERTAINING TO SEC. 66-183 FOR THE CITY OF TYBEE ISLAND, GEORGIA WHEREAS, the duly elected governing authority for the
City of Tybee Island, Georgia, is authorized under Article 9, Section 2, Paragraph 3 of the Constitution of the State of Georgia to adopt reasonable ordinances to protect and improve
the public health, safety, and welfare of the citizens of Tybee Island, Georgia, and WHEREAS, the duly elected governing authority for the City of Tybee Island, Georgia, is the Mayor
and Council thereof, and WHEREAS, the governing authority desires to adopt ordinances under it police, zoning, and home rule powers, and WHEREAS, the City of Tybee Island so as to amend
in particular Section 66-183 in order to provide for decals or parking decals for individuals who reside on or in Tybee and who register a vehicle there but who do not pay ad valorem
taxes as a result of certain exemptions, and NOW, THEREFORE, be it ordained by the governing authority authority of the City of Tybee Island that Section 66-183 of the Code of Ordinances
of the City of Tybee shall be amended so as to hereafter provide as follows: Sec. 66-183. Same--Tax payment required. In order to be eligible to receive a free parking decal, a person
must present or mail to the Parking Services Director or his designee, a copy of a current valid state automobile registration, indicating vehicle registration and an address in the
city to which the vehicle is registered, and also indicating that the ad valorem tax thereon has been paid to the city for the vehicle or that the individual is exempt from such ad valorem
taxes based upon exemptions authorized by state law or city ordinance. When this proof is presented to the proper City official, one decal will be issued for each vehicle which is the
subject matter of the proof or paid ad valorem tax receipt. It is the intention of the governing body, and it is hereby ordained, that the provisions of this ordinance shall become and
be made a part part of the Code of Ordinances, City of Tybee Island, 20100923 CC Packet Page 39 of 66
2 Georgia, and the sections of this ordinance may be renumbered if necessary to accomplish such intention. This Ordinance shall become effective on ________ day of __________________,
2010. ADOPTED THIS DAY OF , 2010. _________________________________ MAYOR ATTEST: CLERK OF COUNCIL FIRST READING: 9/09/2010 SECOND READING: ENACTED: EMH/TYBEE/ORDINANCES/2010/26-2010
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Action Item Date Department Completed Additional Comments 1 HWY 80 Laning Pedestrian/Bicycle Lane for Lazaretto Bridge 04/01/2006 Mayor on-going Project is now being prioritized by the
County. 2 Beach/Park Bathrooms 2006 DPW/Lynn on-going 2 Mobile Restrooms installed 6.15.09. MSC restroom renovated. One (1) mobile restroom is in FY11. 3 Municode Codification 01/02/2006
Clerk/Hughes on-going 2010 Ordinances adopted to date are in process of confirmation by city attorney and clerk and will be submitted toVivian for Supplement #4 by 6/30/2010. 4 Opening
Cemetery for Cremation Remains 12/14/2006 Hughes City Manager on-going Cremation budgeted in FY11. Policies adopted on 7.22.10 C.C. agenda. Proposal is on 9/22/10 C.C. agenda. 5 Derelict
Structures on the Beach 09/28/2006 Mayor/BTF on-going City did not receive NOAA Funding. Mayor wrote letter to General about monitoring and safety issues. Structures are now starting
to become visible now. City installing new warning signage. City sent WARDA request for funding funding to Senator Chambliss' office on 5/17/10. Currently a WARDA Request. 6 Pursue Hosting
Coastfest every other year 02/22/2007 Mayor on-going 7 Business Tax Relief/Incentives 01/23/2007 City Council on-going 8 8th Street (Beach Side) Drainage 10/08/2009 Infrastructure Committee
on-going City received permit with conditions. City staff is working with DNR staff to meet those conditions. Project is in FY 11 Budget. 9 Tybee Advocacy 07/26/2008 Mayor Postponed.
City will look into using a on-line service. Information about service given to C.C. 10 Publicizing Tybee and City Initiatives 07/26/2008 IT/City Manager on-going Updating Cable 7 programming,
information on web newsletter and back of W & S bill, Facebook, Twitter, and reverse 911 system to communicate. 11 Permitting Beach Management Plan 06/08/2008 BTF on-going BTF Sub-Committee
has completed draft, and plan has been review by Erik Olsen and returned to the BTF Sub-Committee. 12 Land Development Codes Updated 01/08/2008 Hughes/Lynn on-going In Process 13 Parking
Issues 07/09/2009 Parking Committee on-going Meters were installed at Medical Clinic site and at St. Michael's (Between Butler Ave. and Lovell), parking stops installed in Inlet parking
lot and no parking signs installed on one side of Chatham. P&D installed in Memorial Park. Decal ordinance on C.C. 9/22/10 agenda. 14 Memorial Park Plan Follow-Up 08/18/2008 City Council/Vivian
Reviewed at C.C. July 17, 2010 workshop. Vivian to schedule Public Workshop. 15 Jones Avenue Bike Lanes 10/18/2008 City Council on-going Grant Applied for through the Safe Routes to
Schools. City did not receive grant in 2008/09. Project is no longer eligible for safe routes to schools due to the closing of St. Michael's. 16 Bicycle Friendly Designation City Manager/Mayor/Vet
on-going Tybee received honorable mention on May 1, 2010 and will receive details from Federation on areas for Improvement.. 17 Leadership Tybee 01/04/2009 Steering Committee on-going
Program in process.. There are 12 committed Participants. 18 Ceramic Building -Cleanout 08/27/2009 DPW DPW has removed trash from building. All items in building are the City's. 19 Beach
Showers like the St. Simons Showers 10/08/2009 Infrastructure Committee/Mayor Infrastructure Committee is looking at possible options. 09/17/2010 20100923 CC Packet Page 48 of 66
20 Revamp Hotel/Motel Ordinance & Streamline Enforcement 02/13/2010 Hughes/Hogan on-going 21 Occupation Tax Update 02/13/2010 Hughes 22 Ensure Trash Can Ordinance if Enforced 02/13/2010
City Manager/Police Chief City Marshal will be using a sticker program with two warning and then will issue citation. Stickers are being designed at Spanish Moss Printing. 23 Ensure
WastePro is adhering to Contractual Obligations 02/13/2010 City Manager on-going 24 Apply for Sustainable Office Partnership 02/13/2010 City Manager/Lynn on-going City received Bronze
Recogniation in August 2010 25 Add Trash/Recycle Cans on Beach & Services Regularly 02/13/2010 City Manager/DPW on-going 26 Check Beach Safety Signage/Mobi Mats 02/13/2010 City Manager/DPW
on-going New mobimat for Eastgate cross-over is in the FY 11 budget. 27 Beach Signage 06/24/2010 City Manager/Public Safety Committee Public Safety Committee to review necessary signage.
28 BTF Letter City Council Reviewed at July 17, 2010 C.C. Workshop. 29 Bicycle Trail Easement Bubba Hughes 30 Review Curb Stops in Memorial Park Parking Committee Parking committee reviewed
issue/Joe to return a proposed plan and cost. 31 Set up Workshop for Beach Business Vivian 32 Send out short PR pieces regarding recycling and trash containers CM/IT on-going 33 Juvenile
Ordinance Bubba Hughes/Public Safety Committee 34 Disorderly Household Ordinance Bubba Hughes/Public Safety Committee 09/17/2010 20100923 CC Packet Page 49 of 66
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Friends of the Tybee Theater Regular Board Meeting July 15, 2010 PRESENT: Jane Bridges, Ken Carter, Carrie Efird, Keith Gay, John Herdina, Sarah Jones, Pam Lappin, Gordon Matthews, Camille
Searcy, Terry Spatz, Hank Weisman. ABSENT: Cyndi Kinkel, Jim Kluttz, Mike Hosti President Gordon Matthews called the meeting to order at 4:00 pm. ROUTINE MATTERS: (A) Minutes of the
June 17 regular meeting were approved unanimously. (B) Finance Report 6 months submitted by Linda Gladin indicates that we are operating in the black. Pam Lappin reported that donations
are down compared to 2009. (C) Discussion over addition of a Board member was tabled until the member nominating him is present. PRIMARY FOCUS: (A) Funding: Gordon Matthews reported
that the City of Tybee approved at the end of June our funding request for a maximum of $65,000 matching grant for construction. We have other grant money left for the installation of
the front door. (B) Programming: We would love to see another event similar to the singer/songwriter event. Discussion ensued over having a live performance October 22. Sarah Jones reported
that the City and building inspector would allow more capacity for successive events. Seaside Sisters has discussed a benefit around the DVD release of The Last Song. An option would
be to team with the Tybee Y. Bob Lee on Hilton Head has also mentioned a benefit. (C) Grants: Gordon Matthews reported that he and Jim Kluttz are pursuing funding from GA Power. (D)
Volunteers: Terry Spatz reported that she and Amy Kagan have developed a system for tracking volunteer hours. This is data that will help with grants. She distributed a form for Board
reporting of hours volunteered. They plan to put together guidelines for volunteers. (E) Building facilities: John Herdina reported on progress in electrical, stage, and door. Keith
Gay moved to proceed on the 200 amp service for about $900, Terry Spatz second, unanimous. (F) Stage proposal from Stage Front: Gordon Matthews discussed a stage; discussion tabled.
OTHER: (A) Pam Lappin discussed the 2011 Wine Festival. (B) Public Relations/Marketing: Image Resource: Gordon Matthews asked for contacts for website design, logo, event design, etc.
(C) Gordon Matthews asked Carrie Efird to be our liaison with Leadership Tybee. (D) Pam Lappin asked the Board to renew their memberships. WRAPUP: Next month’s topics: stage, new Board
member, October 22 event. We need to go ahead with the stage. Need agenda earlier. Are we okay since our bank closed? Need to follow up with previous agenda. Glad about the electricity.
Pam will distribute renewal list for Board to follow up with people they know. Pleased that discussion stayed on agenda. Send agenda with minutes. Put action items on minutes. Could
we have a visual representation of bricks and stars? Reminder, Tybee Prom this Saturday night. 20100923 CC Packet Page 59 of 66
Meeting adjourned at 5:10. Jane Bridges, Secretary Gordon Matthews, President Next meeting August 19. Action Register: What Who Draft donor appeal letter Pam Call Maria Lancaster – SMF
event? Gordon Draft volunteer guidelines Terry Investigate blues performer for Oct 22 Hank Investigate classical performers – Recardo Ken Distribute stage proposal from Stage Front Gordon
Review non-renewals, endorse letters Camille Check City calendar for Oct 22, Nov 19 Sarah Get electrical upgraded to 200 amps John Link up with Leadership Tybee on $100k campaign Carrie
Get Wine Festival budget Pam Alternatives for display of bricks and stars Terry Write Ga. Power asking for $9k Jim, Gordon Explore chairs from Jay Burke for performances Jim 20100923
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TYBEE BEAUTIFICATION ASSOCIATION 14 AUGUST 2010 MINUTES Members present: Deb Barreiro Anna Butler Lisa Callahan Bill Cannon Alice Eisner Bill Garbett Chris Garbett Jeannie Glass Holly
Halls Gloria Leonard Lyn Randall Karen Rhodes Alisa Salakia Dicky Trotter Neal Waggoner Paul Wolff Kathryn Williams Andy Young Harry Zaloumes Deb Barreiro presiding July minutes approved
with corrected date. Beneficiary Committee – Deb Barreiro September’s beneficiary will be the Community Garden. Manure or money appreciated. More info to follow. Prom Committee – Lyn
Randall 2010 Prom made a profit of $1991.95, including $500 in donations and $1400 in raffle tix (50/50, so profit is half.) Thank you to all who participated and contributed -especially
the American Legion, Sundie Marino, Q105.3 WRHQ,, and the many people who sent direct donations. Thank you notes have been sent in appreciation. Issues to look at: Not all tix sold Not
full member participation 169 tix sold vs. 254 0n 2009 Held too far into the summer Incentives to buy tix ahead of time (? charge more at door?) Has the prom run its course? Does TBA
need to consider other fundraising efforts? Kathryn Williams made a motion to hold the prom one more year -passed unanimously. 20100923 CC Packet Page 61 of 66
Dicky Trotter will oversee the 2011 prom, looking at earlier dates, possible change of venue, less expensive band. Litter Committee – Kathryn Williams August 14 Adopt-A-Highway cleanup.
[Thanks to all who came out.] The previous cleanup yielded 1200+ cigarette butts! Litter bags are on back order Stickers for Pepsi bottle dispensers – discussed design/logo to identify
them as TBA creations; working with Better Hometown Initiative. Dicky Trotter made a motion that carried – TBA will design its own sticker. Possible slogan – Keep Tybee Tidy Offer people
zip ties to put on their property? Most Beach Sweep solicitation letters went out in July, although none went to individuals or new businesses. Kathryn Williams had a list of past donors
to whom letters will be sent, and new businesses. Alise Salakia suggested solicited Comcast, Verizon, local corporates. Letters to new local businesses and for personal donations given
to TBA members to obtain. Be sure to stress that donations are for all litter-reducing programs, not just the Beach Sweep. Donations due 8/26 YOM Awards not given in July – hot and DRY
Chris Garbett spoke with Samantha Claar, and Deb Barreiro spoke with other artists about developing a prototype for a new YOM sign Continue to send suggestions to Deb or the Garbetts
for YOM Gardening Committee – Deb Barreiro Pine straw and potting soil fundraiser forthcoming – pine straw here @$3.50/bale delivered – check preferred – contact Deb Barreiro Muehly
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Fundraising Mickman wreaths -http://www.mickman.com/fundraising/grandma.html Fundraiser set for September and October – will be delivered to recipients at the holidays Financial Report
– Holly Halls Balance: 6/30/10 – $6467.69 7/31/10 -$8877.94 Discussion: Clearer format for monthly financial reporting Outside auditor for annual audits Publicize the fiscal health of
TBA Deb Barreiro adjourned meeting Minutes submitted by Lisa Callahan for approval 20100923 CC Packet Page 63 of 66
Approved: 8/19/10 Page 1 of 3 Better Hometown Board of Directors Meeting Minutes July 21, 2010 Directors Present: Cullen Chambers, Stephen Palmer, Monty Parks, Mayor Pro Tem Shirley
Sessions, Dick Smith, Peggy Stone, Patricia Miller Wann Directors Absent: Judy Malins, John Yarbrough Guests Present: Martha Reimann Call to Order: The meeting was called to order at
6:06 pm by Cullen Chambers. Welcome Chantel welcomed everyone. Guests Martha Reimann presented the official Better Hometown Certification Plaque to the Board of Directors. She said the
Department of Community Affairs was delighted to have us in the program. She said she was very proud of what we have been doing and we have been operating like a Better Hometown for
nearly a year. She commented that late September is the date for the GA Downtown Conference. Cullen acknowledged Chantel for her efforts, which without this would not have happened and
also Dick Smith as a former City Council member who saved the budget and saved the program. Chantel said it takes a team and now the hard work begins. Approval of Minutes Monty approved
the May 19, 2010 and the June 16, 2010 Better Hometown Board of Director meeting minutes. Peggy seconded the motion. Judy and Stephen emailed their approval of the minutes in lieu of
their anticipated absence. All Directors present approved the motion to approve the May 19, 2010 and the June 16, 2010 minutes. Committee Work Plans/Updates Design Cullen reported for
the design committee. We have a missing-in-action garbage can and Cullen is trading phone calls with the vendor, who
says he can do a much better price than the City’s current vendor. The partition by Docs will be installed tomorrow. Cullen said Peggy requested the partition have an access area for
cats. He has made this adjustment. The Info Hut, which is the one of the unused parking kiosks by the Police Station, was permitted by the City to be moved near the Pier and Pavilion
by the Roundabout. This location was recommended by the City Manager at a Parking Committee meeting. The intent is to have an air conditioned area for Information Providers to take a
break during their shift. Chantel met with Jane Coslik about the design of the Info Hut. Jane is happy to be helping and is looking at art deco concepts. She will get something to Chantel
next week and will look for donations to cover expenses. Craig Harrison is working on the design of the message center for the Park of Seven Flags. He will do it either before or after
he goes to California. BHT will maintain it and manage the information that is displayed in the windows. Carbo House is now on the Historic Register for Historic Places which gives Eldo
more options. BHT will present him with a bronze plaque and do a ribbon cutting to recognize his efforts. Cullen and Bob are going to work on a Preservation Plan for him. A preservation
plan will keep the revitalization of the Carbo House on track. This will address the shrimp boat and other acquisitions he has acquired. 20100923 CC Packet Page 64 of 66
Approved: 8/19/10 Page 2 of 3 Economic Restructuring The Committee met last month and is moving forward with the Buy Local program. Chantel gave Monty information about a similar program
in California. Chantel is working with the Tourism Council on the next Market Study. This second phase will help better identify overnight visitors with more participation from the lodging
establishments. Chantel has called the interim branch manager of Savannah Bank. The company is currently evaluating the branches and the manager will call her once decisions are made.
Chantel sent Tybee Times a questionnaire to publish for locals to fill out. The questionnaire is intended to obtain more information about where they shop, what are they looking and
more, which will be useful for economic development. She will also post the survey using survey monkey once the new edition of Tybee Times comes out. Organization Chantel reviewed the
Tybee Island Information Providers program. Five (5) people have expressed interest thus far. She met with two interested volunteers and they gave her additional information to include
in the documents the T. I. I. P. carry with them while they are answering questions about dining, shopping, parking, etc. They will be wearing straw hats with badges. Notice about the
program seeking volunteers will be posted on channel 7. More volunteers are needed, but it will take time. Cullen said he would volunteer. Martha said St. Mary’s has a program where
volunteers use golf carts and provide tours. Chantel said an orientation will be held for volunteers prior to beginning. Shirley said City Council approved a Volunteer policy. Chantel
asked if the volunteers would have to do a background check. Shirley confirmed that if their policy applies, volunteers should adhere. They will be representing BHT and also representing
the City. Shirley said this will be good for tracking volunteer hours and Martha concurred especially when applying for grants. Promotions The Lights on for Tybee and the Holiday parade
will be the the first weekend of December. The volunteer who wanted to design www.tybeefortheholidays.com has not sent anything yet. Chantel and John will discuss. Dicky Trotter has
offered to be in charge of the parade applicants. Peggy asked who would be singing at Lights on for Tybee now that St. Michael’s School is closed. She said she would be willing to work
on securing a choir. Dick suggested talking with the Methodist Church for involvement. Shirley asked about the YMCA involvement. Chantel said Hillary and the Y will have their post parade
activities downtown after pictures with Santa by the tree. The Board discussed Third Thursdays on Tybee. The winter months will be hard due to the cold air. Cullen said he might be able
to make the lighthouse grounds available and Tourism may need to get involved. Stephen talked about the Tybee Tree and 31328 logo design. He said Tybee’s zip code is exclusive and his
concept is about representing all of Tybee. He expressed his enjoyment of Tybee this year and the beaches seem to be cleaner. He would like to see more in season events while people
are already here because it would give them more to do. He has seen more business due to the events in the Gulf. Martha said Bruce Green with the Department of Economic Development will
roll out a campaign featuring audio/visual on Main Streets /BHT at Visitor Centers and Welcome Centers. The footage will be compiled and short films will help brand the communities.
Chantel mentioned the Tybee Treasures Video, which is currently showing at Tybee’s Visitor Center and on Channel 7. Martha said it would be great to look at what is available. Chantel
will talk to Sandy Majors. Extreme Makeover – Main Street Style Chantel reviewed the information she emailed to the Board about the Main Street Style Extreme Makeover that Kim Carter
sent to all managers. Cullen stated it bears pursuing, but is concerned about the parameters. There are a couple of businesses that are stand alone candidates. We have been 20100923
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Approved: 8/19/10 Page 3 of 3 trying to educate businesses about what remains of the art deco structures and the benefits of removing the 60s, 70s and 80s improvements. He would like
to know more. Chantel reiterated that the deadline is Friday. Shirley inquired if downtown would qualify. Cullen said they are looking for properties that need a facelift. Stephen said
typical Extreme Makeover shows also look for energy efficient ways to cut energy bills. Peggy expressed concern that the buildings would look beautiful and there could be a chance her
rent and others would go even higher. Cullen said the Carbo House may be the best applicant. Chantel explained they are looking for at least a two block area and there is opportunity
here. Cullen suggested waiting for the next opportunity, if there is one, because we need more time. Stephen and Dick mentioned considering areas on Butler, near McKenzie, and /or Lazaretto
Creek. Martha mentioned the pluses of focusing on public art or something that has not been done before. Cullen explained the Turtle artwork, which gave Tybee added identity over the
years. Martha described a sculpture art project Columbus did which had at least one piece that sold for $80,000. Chantel reviewed the webinar she recently participated in. The webinar
was hosted by an Arts Council in California and highlighted mural art projects that have helped beautify areas of towns successfully. Patricia spoke about the Colquitt mural project.
She said she had seen the murals when she was there to do a site visit for the Georgia Council for the Arts. Patricia said that each mural is based on a story that is part of the Swamp
Gravy Folk Like Play. Colquitt has become an international model for cultural based tourism. Martha said they won the Mural International Conference. Friends of BHT Chantel stated she
had been approached by Jonathan about paid membership for BHT. Some BHT /Main Street communities do memberships or Friends of Better Hometown /Main Street. Businesses and /or individuals
join and the money goes right back into the community to help with projects for the community. She requested the Board discuss the concept. Chantel shared an article about Woodstock
which has is a 501(c)6 and requires members. Rehoboth Beach has a membership and has been very successful. Others do not have a membership format because they are offering a service
to the community. Shirley expressed concern with setting up a 501(C)6 so early in the program and what people would actually get from their contributions. Martha mentioned having people
contribute to small projects. Shirley confirmed projects like the trash cans. Cullen explained the current concept of Buy Local. Chantel said this is an example of something that helps
over the years. Those types of funds would go to pay for ongoing projects and members /Friends they would get special recognition for contributing. As BHT, we do not exclude anyone or
their business. Cullen explained his concern about the Chamber and the perceptions of others about their membership. Chantel discussed Beaufort’s membership guidelines and benefits.
Martha said this could have a marketing angle such as people contribute and that is all they are asked for all year. Chantel agreed that would keep it cost efficient. Cullen recommended
holding off due to the complexity and competition with other fund raising efforts among organizations. Other Business Chantel reminded the Board that Martha will be officially presenting
the designation plaque to the City at the City Council Meeting on July 22 at 7:00pm and requested the Board be present. Chantel will take a picture of the presentation at City Council
and put it in the newsletter. Adjourn Monty made a motion to adjourn the meeting at 7:02pm. Dick seconded the motion. All were in favor. 20100923 CC Packet Page 66 of 66