HomeMy Public PortalAbout05/19/2015 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F M A Y 1 9 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n M a y 1 9 , 2 0 1 5 a t 7 : 0 5
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : A n d e r s o n .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , C i t y P l a n n i n g C o n s u l t a n t N a t e S p a r k s , P u b l i c
W o r k s D i r e c t o r S t e v e S c h e r e r , P u b l i c S a f e t y D i r e c t o r E d B e l l a n d , a n d R e c o r d i n g
S e c r e t a r y A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 6 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 6 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 7 p . m . )
A . A p p r o v a l o f t h e M a y 5 , 2 0 1 5 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e o n e , l i n e 4 2 , i t s h o u l d s t a t e , " . . . w o r k " . O n p a g e t w o , l i n e 5 1 , i t
s h o u l d s t a t e , " . . . u n m o d i f i e d o b j e c t i o n o p i n i o n . . . " O n p a g e t h r e e , l i n e 3 0 , i t s h o u l d s t a t e ,
" . . . t h a t a r e s i d e n t c o u l d b e p r e p a y i n g p r e p a y t h e a s s e s s m e n t . " O n p a g e t h r e e , l i n e f i v e ,
i t s h o u l d s t a t e , " . . . b a l a n c e h a s b e e n e x c e e d i n g o p e r a t i n g r e c e i p t s c o v e r t h e o p e r a t i n g
e x p e n s e s . . . " O n p a g e t h r e e , l i n e 1 9 , i t s h o u l d s t a t e , " . . . s p e c i a l a s s e s s m e n t s a n d
p r o p e r t y t a x l e v y w i l l f u n d a p o r t i o n o f t h e p r o j e c t d e b t s e r v i c e . . . " O n p a g e t h r e e , l i n e 3 4 ,
i t s h o u l d s t a t e , " . . . a l w a y s p r e p a y b y M a y 2 0 t h o f t h i s y e a r . . . " O n p a g e t h r e e , l i n e 4 7 , i t
s h o u l d s t a t e , " . . . n o t i n g t h a t a l t h o u g h . . . " O n p a g e f o u r , l i n e 3 4 , i t s h o u l d s t a t e , " . . . t h a t
t r e e . . . " O n p a g e f i v e , l i n e 1 5 , i t s h o u l d s t a t e , " . . . S h a w n e e W o o d s R o a d . . . " O n p a g e
f i v e , l i n e f i v e , i t s h o u l d s t a t e , " . . . l a b e l e d r e p l a c e d . . . " O n p a g e s i x , l i n e 2 5 , i t s h o u l d s t a t e ,
" . . . r e f e r e n c e d a p r i o r d i s c u s s i o n . . . " O n p a g e s i x , l i n e 3 3 , i t s h o u l d s t a t e , " . . . i f t h e t r a i l
w e r e w a s g o i n g t o b e m o v e d , t h e y s t a f f . . . " O n p a g e s i x , l i n e 4 0 , i t s h o u l d s t a t e ,
" . . . p e r t a i n i n g t o t h e t r a i l l o c a t i o n . . . " O n p a g e s e v e n , l i n e 1 9 , i t s h o u l d s t a t e , " . . . s h o u l d
t h e t r a i l b e r e l o c a t e d . " O n p a g e s e v e n , l i n e 4 6 , i t s h o u l d s t a t e , " . . . t h a t i t i s q u e s t i o n a b l e
i f s e c t i o n 1 3 0 6 h a s n o t p r o v i d e d h a d a d v a n c e d s a f e t y a s i t h a s t h w a r t e d d e v e l o p m e n t . "
O n p a g e e i g h t , l i n e 1 2 , i t s h o u l d s t a t e , " . . . a l t e r n a t e m e t a l b u i l d i n g m a t e r i a l s f o r t h e
m a i n t e n a n c e f a c i l i t y . " O n p a g e e i g h t , l i n e 1 2 , i t s h o u l d s t a t e , " . . . a l t e r n a t e m e t a l b u i l d i n g
m a t e r i a l s . f o r t h e n e w m a i n t e n a n c e f a c i l i t y . "
M o v e d b y M a r t i n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e M a y 5 , 2 0 1 5 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
V . C O N S E N T A G E N D A ( 7 : 1 2 p . m . )
A . R e s o l u t i o n N o . 2 0 1 5 - 3 9 A p p r o v i n g O f f - S i t e G a m b l i n g P e r m i t f o r t h e N W
A r e a J a y c e e s t o C o n d u c t L a w f u l C h a r i t a b l e G a m b l i n g a t 5 0 0 H i g h w a y 5 5
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
M a y 1 9 , 2 0 1 5
B. Resolution No. 2015-40 Approving Animal Structure Setback Variance for
Todd and Katie Monger at 1272 Homestead Trail
Moved by Pederson, seconded by Cousineau, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:13 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Commission will hold the park tour the following night.
C. Planning Commission
Planning Commissioner Murrin reported that the Planning Commission discussed a
variance request for 50 percent hardcover from Aldi and ultimately recommended denial
of the request. She stated that there was also discussion regarding the tree
replacement plan as it had been lacking and then the amended plan would have been
overplanted. She stated that the Commission was in favor of a smaller building for the
site with reduced parking and hardcover. She noted that there was also discussion
regarding access to the property and more specifically the affect that could have on the
Arnt property. She stated that the Commission also considered a request from Wright
Hennepin regarding a Conditional Use Permit for a solar garden and recommended
approval of that request.
Martin asked for additional information on the hardcover variance.
Murrin stated that the proposed hardcover ratio was 50 percent compared to the allowed
25 percent for that zoning district.
Mitchell stated that he received three calls from business people in favor of the project
and advised that staff is working with Aldi and an amended request will come before the
Council on June 2nd
Pederson stated that he also received calls of support for the project.
VII. NEW BUSINESS
A. Independence Beach Improvement Project (7:18 p.m.)
Johnson stated that the Council discussed the proposed improvement project at the
previous meeting and brought the project forward as directed. He noted that a public
hearing would be needed for both action items.
Batty stated that one public hearing could be held jointly for the improvement project and
the assessment. He explained that the first resolution would order the project and
suggested that on their first resolution we add a fourth item indicating that the project will
be constructed utilizing the 2015 materials bids previously accepted by the City Council.
Mitchell opened the public hearing at 7:20 p.m.
Medina City Council Meeting Minutes 2
May 19, 2015
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M a r y L o u K u n z , 2 7 8 5 C o u n t y R o a d 1 9 , s t a t e d t h a t s h e d i d n o t k n o w a b o u t t h e p r o j e c t
u n t i l s h e r e c e i v e d t h e m a i l i n g . S h e s t a t e d t h a t h e r n e i g h b o r s w e r e u n a w a r e o f t h e
p r o j e c t a s w e l l a n d w a n t e d t o l e a r n m o r e a b o u t t h e p r o j e c t . S h e s t a t e d t h a t s o m e o f t h e
n e i g h b o r s t h a t h a v e a c c e s s t o C R 1 9 d i d n o t r e c e i v e t h e m a i l i n g .
S c h e r e r e x p l a i n e d t h a t t h e r e s i d e n t s t h a t h a v e a c c e s s t o C R 1 9 d o n o t a c c e s s o n t o
L a k e s h o r e D r i v e a n d t h e r e f o r e w i l l n o t b e a s s e s s e d . H e a d v i s e d t h a t t h e r e w e r e
n e i g h b o r h o o d m e e t i n g s a n d p u b l i c i n v o l v e m e n t t h r o u g h o u t t h e p r o c e s s . H e e x p l a i n e d
t h e r o a d i m p r o v e m e n t s a n d a s s e s s m e n t p o l i c y . H e r e v i e w e d t h e s t r e e t s t h a t w o u l d b e
i n c l u d e d i n t h e p r o j e c t .
C l i n t L u e c k , 2 9 9 7 L a k e s h o r e A v e n u e , q u e s t i o n e d w h e n t h e i n f o r m a t i o n g a t h e r i n g t o o k
p l a c e .
S c h e r e r e s t i m a t e d t h a t t h e n e i g h b o r h o o d m e e t i n g t o o k p l a c e i n M a r c h . H e s t a t e d t h a t
l e t t e r s w e r e s e n t t o a l l a f f e c t e d r e s i d e n t s .
L u e c k s t a t e d t h a t h e h a d s p e n t s o m e t i m e i n A r i z o n a a n d w a s n o t a w a r e o f t h e p r o j e c t
d e t a i l s .
S c h e r e r e x p l a i n e d t h a t t h e p r o j e c t w o u l d s i m p l y b e a n o v e r l a y o f t h e s t r e e t a n d t h e y
w o u l d a t t e m p t t o c o r r e c t d r a i n a g e i s s u e s a s t h e y g o . H e s t a t e d t h a t t h i s w i l l b e a g i a n t
i m p r o v e m e n t f r o m w h a t i s i n e x i s t e n c e .
L u e c k q u e s t i o n e d h o w t h e a s s e s s m e n t a m o u n t f o r e a c h p r o p e r t y o w n e r w o u l d b e
a s s e s s e d .
S c h e r e r e x p l a i n e d t h a t t h e p r o j e c t c o s t i s s p l i t i n t w o h a l v e s , t h e C i t y a n d t h e a s s e s s e d
p o r t i o n , a n d t h e a s s e s s e d p o r t i o n i s t h e n s p l i t b e t w e e n t h e a s s e s s e d p r o p e r t i e s .
L u e c k a s k e d f o r a d d i t i o n a l d e t a i l s r e g a r d i n g t h e i n t e r e s t r a t e .
S c h e r e r r e p l i e d t h a t t h e i n t e r e s t r a t e w o u l d b e f o u r p e r c e n t a n d t h e a s s e s s m e n t w o u l d
b e s p l i t o v e r s e v e n y e a r s . H e s t a t e d t h a t r e s i d e n t s c a n c h o o s e t o p a y t h e a s s e s s m e n t
e a r l i e r i f d e s i r e d .
B a t t y e x p l a i n e d t h a t t h e l e t t e r s e n t t o h o m e o w n e r s e x p l a i n s t h e t w o p u b l i c h e a r i n g i t e m s
c o n s i d e r e d t o n i g h t . H e a d v i s e d t h a t t h i s p r o j e c t w i l l b e a s s e s s e d o n a p e r l o t b a s i s a n d
s t a t e d t h a t h o m e o w n e r s h a v e t h e r i g h t t o a p p e a l t h e a s s e s s m e n t i f d e s i r e d . H e s t a t e d
t h a t i n o r d e r t o a p p e a l t h e a s s e s s m e n t , a w r i t t e n o b j e c t i o n m u s t b e f i l e d p r i o r t o t h e c l o s e
o f t h e p u b l i c h e a r i n g t o n i g h t . H e s t a t e d t h a t w o u l d p r e s e r v e t h e r i g h t f o r t h e p r o p e r t y
o w n e r t o a p p e a l , b u t a d v i s e d t h a t t h e r e s i d e n t w o u l d t h e n h a v e t o f o l l o w t h r o u g h w i t h t h e
a p p e a l p r o c e s s . H e s t a t e d t h a t i f t h e C o u n c i l a d o p t s t h e a s s e s s m e n t r e s o l u t i o n t o n i g h t ,
t h e a s s e s s e d p r o p e r t y o w n e r s w o u l d h a v e a 3 0 - d a y p e r i o d t o p a y t h e a s s e s s m e n t
w i t h o u t i n t e r e s t .
M i t c h e l l c l o s e d t h e p u b l i c h e a r i n g a t 7 : 3 6 p . m .
1 . R e s o l u t i o n N o . 2 0 1 5 - 4 1 A p p r o v i n g P l a n s A c c o r d i n g t o F e a s i b i l i t y
R e p o r t a n d O r d e r i n g I n d e p e n d e n c e B e a c h I m p r o v e m e n t P r o j e c t
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
M a y 1 9 , 2 0 1 5
Moved by Martin, seconded by Cousineau, to approve Resolution No. 2015-41
Approving Plans According to Feasibility Report and Ordering Independence Beach
Improvement Project, with an additional paragraph four to be added stating "The project
will be constructed utilizing the 2015 material bids previously accepted by the City
Council". Motion passed unanimously.
2. Resolution No. 2015-42 Adopting Assessment Roll for Independence
Beach Overlay Project
Moved by Martin, seconded by Pederson, to approve Resolution No. 2015-42 Adopting
Assessment Roll for the Independence Beach Overlay Project. Motion passed
unanimously.
B. Mill and Paving Services Agreement with Omann Brothers, Inc. (7:38 p.m.)
Scherer stated that the agreement is based on the bids received and approved by the
City for the Independence Beach Improvement Project.
Moved by Martin, seconded by Pederson, to approve the Mill and Paving Services
Agreement with Omann Brothers, Inc. for the 2015 paving projects. Motion passed
unanimously.
Scherer stated that work will begin on the northern end working towards the park in June
while work on the southern half would begin later this summer.
C. Wealshire of Medina — Rezoning, Site Plan Review and Interim Use Permit
(7:40 p.m.)
Finke presented a request for a new commercial building, a 150 resident memory care
facility, noting that the project would begin with the first phase of 84 units. He stated that
the land use requests include a rezoning, Site Plan review and Interim Use Permit (IUP).
He stated that the Planning Commission held a public hearing on the requests in
February and recommended approval. He stated that the Council should first consider
the rezoning request, as the Site Plan would be contingent upon that change. He stated
that the applicant had brought forth a Comprehensive Plan amendment previously to
reguide the property and advised that this step would be likely to follow in order to match
the guiding of the property. He stated that the proposed use would be an allowable use
in the requested zoning district. He stated that detailed information is included in the
staff report and he could answer any questions. He referenced the access to the site
and stated that staff does have recommendations in the case of future development and
recommends a petition and waiver be required for the potential future assessment
should the public improvement projects move forward. He referenced sewer and water
and stated that staff is recommending language within the development agreement
justifying lower connection fees based on the water usage at the applicant's other
facilities, with a full fee being required if actual water usage is higher. He referenced the
IUP request and stated that the southern portion of the lot is currently agricultural and
would like to remain as that use until the time of future development. He stated that staff
does not oppose that request as proposed. He reported that the Planning Commission
recommended approval of these requests subject to the conditions detailed in the staff
report.
Pederson stated that the typical policy is the first development builds the road and
questioned why that is not the case in this area. He noted that staging area has been
shut down and did not want to see those properties assessed.
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Medina City Council Meeting Minutes 4
May 19, 2015
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F i n k e s t a t e d t h a t t h e r e a r e n o a s s e s s m e n t s d i s c u s s e d f o r t h i s o r a n y p r o p e r t i e s i n t h e
a r e a a s t h e r i g h t - o f - w a y a n d a b i l i t y t o c o n s t r u c t t h e r o a d d o e s n o t e x i s t a t t h i s t i m e . H e
s t a t e d t h a t t h e p e t i t i o n a n d w a i v e r w o u l d b e t h e b e s t w a y t o a s s e s s t h e p r o p e r t y i n t h e
f u t u r e s h o u l d i t b e c o m e a p o s s i b i l i t y t o c o n s t r u c t t h e r o a d i n t h e f u t u r e .
M i t c h e l l q u e s t i o n e d i f t h e n u m b e r e d c o n d i t i o n s i n c l u d e t h e l a n g u a g e r e g a r d i n g t h e s e w e r
a n d w a t e r f e e s .
F i n k e s t a t e d t h a t t h e l a n g u a g e i s n o t a d d r e s s e d s p e c i f i c a l l y a s i t w o u l d b e i n c l u d e d i n
t h e d e v e l o p m e n t a g r e e m e n t , w h i c h w o u l d c o m e f o r w a r d a t a l a t e r d a t e .
M a r t i n r e f e r e n c e d a t h r e e - f o o t r i g h t - o f - w a y d e d i c a t i o n b u t n o t e d t h a t s h e c o u l d n o t f i n d
t h a t o n t h e p l a n s .
F i n k e s t a t e d t h a t w o u l d i n c l u d e M o h a w k b u t w a s u n s u r e i f t h a t w o u l d i n c l u d e C h i p p e w a .
M a r t i n s t a t e d t h a t p e r h a p s a r i g h t - o f - w a y d e d i c a t i o n a l o n g C h i p p e w a s h o u l d b e i n c l u d e d
i n t h e c a s e t h a t t h e r o a d w a y c a n d e v e l o p i n t h e f u t u r e .
T h o m a s W i s k o w , P r e s i d e n t o f t h e W e a l s h i r e o f B l o o m i n g t o n , t h a n k e d t h e M a y o r a n d
C o u n c i l , P l a n n i n g C o m m i s s i o n a n d e s p e c i a l l y C i t y P l a n n e r D u s t y F i n k e a n d s t a f f f o r t h e i r
c o o p e r a t i o n a n d a v a i l a b i l i t y t h r o u g h o u t t h e p r o c e s s . H e s t a t e d t h a t o n e o f t h e b i g g e s t
c h a l l e n g e s h a d b e e n t h e 7 5 - f o o t s e t b a c k r e q u i r e m e n t , n o t i n g t h e 3 0 t o 4 5 f o o t s e t b a c k s
i n R o g e r s a n d B l o o m i n g t o n . H e s t a t e d t h a t t o d a y h e h a s a t r e m e n d o u s a p p r e c i a t i o n f o r
t h e p a s t u r e s a n d g r e e n s p a c e w i t h i n t h e C i t y . H e n o t e d t h a t e v e n t h o u g h t h e y h a d t o
p u r c h a s e a d d i t i o n a l l a n d t o m e e t t h e s e t b a c k r e q u i r e m e n t h e d o e s n o w b e l i e v e t h a t t o
b e w e l l w o r t h t h e p u r c h a s e . H e s t a t e d t h a t t h e b u i l d i n g m a t e r i a l s a n d l a n d s c a p i n g
p r o p o s e d w o u l d f i t w e l l w i t h M e d i n a . H e s t a t e d t h a t i n i t i a l l y h e w a n t e d t o b e g i n b u i l d i n g
i n M a y o f t h i s y e a r b u t a d v i s e d t h a t s e v e r a l f a c t o r s d e l a y e d t h a t c o n s t r u c t i o n s t a r t
i n c l u d i n g , a n u n f a v o r a b l e c o n s t r u c t i o n e n v i r o n m e n t , l a c k o f m a t e r i a l s b e c a u s e o f t h e
V i k i n g s S t a d i u m , a n d a d d i t i o n a l c l a r i t y n e e d e d o n t h e s e w e r a n d w a t e r c o n n e c t i o n f e e s .
H e h o p e d t h a t t h e C i t y w o u l d l o o k a t t h e s e w e r a n d w a t e r c o n n e c t i o n f e e s a s F i n k e h a d
m e n t i o n e d . H e s t a t e d t h a t s t a f f h a s a l s o a g r e e d t o e l i m i n a t e t h e p a r k d e d i c a t i o n f e e s a s
t h e m e m o r y c a r e r e s i d e n t s w o u l d n o t b e u s i n g t h e p a r k s .
M a r t i n c l a r i f i e d t h a t p a r k d e d i c a t i o n w o u l d n o t b e a p p l i c a b l e a s t h e p r o p e r t y w o u l d n o t b e
r e p l a t t e d o r s u b d i v i d e d .
W i s k o w s t a t e d t h a t t h i s f a c i l i t y d o e s n o t d e a l w i t h s e n i o r o r a s s i s t e d l i v i n g a n d w o u l d
i n s t e a d b e d e a l i n g w i t h h i g h c a r e r e s i d e n t s t h a t d o n o t d r i v e . H e s t a t e d t h a t s t a f f
r e d u c e d t h e p a r k i n g a t a r a t i o o f o n e s t a l l t o t h r e e r e s i d e n t s b u t b e l i e v e d t h a t r a t i o t o
e v e n b e h i g h e r t h a n n e e d e d . H e s t a t e d t h a t t h e y w o u l d b e d o i n g u n d e r g r o u n d p a r k i n g i n
o r d e r t o p r e s e r v e t h e g r e e n s p a c e . H e a l s o c l a r i f i e d t h e a s s e s s m e n t p e r i o d t o b e s e v e n
y e a r s , s h o u l d C h i p p e w a d e v e l o p . H e s t a t e d t h a t t h e y w i l l m o s t l i k e l y e x c e e d t h e
l a n d s c a p i n g r e q u i r e m e n t s o f t h e C i t y . H e r e f e r e n c e d s e w e r a n d w a t e r c o n n e c t i o n s a n d
a d v i s e d t h a t t h e y r e c e i v e d a r e f u n d f r o m B l o o m i n g t o n i n r e g a r d t o t h e c o n n e c t i o n f e e s
t h a t h a d o r i g i n a l l y b e e n c h a r g e d a n d w e r e r e d u c e d b y t h e M e t r o p o l i t a n C o u n c i l . H e
s t a t e d t h a t h e i s e x c i t e d a n d b e l i e v e s t h a t t h i s w i l l b e a n u n b e l i e v a b l e p r o j e c t f o r M e d i n a
t h a t w i l l b e b e a u t i f u l a n d w i l l b r i n g j o b s t o t h e c o m m u n i t y . H e t h a n k e d t h e C o u n c i l a n d
t h e s t a f f f o r t h e i r t i m e a n d c o o p e r a t i o n .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
M a y 1 9 , 2 0 1 5
Mitchell stated that he drove to the facilities in Bloomington and Rogers and thanked the
applicant for being very open and accessible during the process.
Cousineau stated that this would be a great neighbor for the adjacent properties.
Moved by Martin, seconded by Cousineau, to direct staff to prepare documents
approving the rezoning, site plan review, and interim use permit subject to the conditions
recommended by the Planning Commission with the added condition that the sewer and
water charges be based on actual use. Motion passed unanimously.
VIII. OLD BUSINESS
A. Resolution No. 2015-43 Supporting the Job Creation Fund Application for
InCity Farms (8:15 p.m.)
Mitchell stated that the Council discussed this item at length at the work session earlier
in the night and were able to agree to support the grant request.
Moved by Martin, seconded by Pederson, to adopt Resolution No. 2015-43 Supporting
the Job Creation Fund Application for lnCity Farms with the added language "submitted
in 2015". Motion passed unanimously.
B. Medina Golf and Country Club — General Plan PUD, CUP Amendment and
Site Plan Review (8:16 p.m.)
Sparks stated that this discussion is continued from the last Council meeting as the
Council desired additional details regarding the proposed building materials. He stated
that the applicant provided the requested information and brought a material sample with
them tonight. He stated that if the Council is in agreement with the request an ordinance
and resolutions have been prepared for approval, noting that alternate language has
also been drafted if the proposed materials are not desired by the Council.
Erin McManus, Superintendent at the Medina Golf and Country Club, stated that they
have prepared pictures following the last meeting to address the concerns of the
Council. He provided renderings of the building along with the line of sight distances to
neighboring developments. He advised that additional trees had been planted
previously to provide screening in anticipation of the future development of the
neighboring property. He advised that additional trees would be planted near the
proposed maintenance facility. He provided photographs of the sight lines from
neighboring developments. He noted that there is a gap in screening near the
Dominium property and they are working with them to more appropriately screen that
area with a berm and trees planted atop the berm. He also included photographs of
buildings with the same proposed materials used at other similar facilities. He noted that
the proposed material would be relatively maintenance free and the color palette can
blend more appropriately with the surroundings.
Mitchell questioned the coloring of the materials proposed.
McManus stated that the darker color would be used for the bottom section,
approximately 48 inches, while the lighter color would be used for the top portion of the
building, with a dark colored roof as well.
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Medina City Council Meeting Minutes 6
May 19, 2015
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M i t c h e l l q u e s t i o n e d i f t h e i n t e n t i o n o f t h e r e m o d e l i n g o f t h e e x i s t i n g b u i l d i n g w o u l d b e t o
m a t c h t h e n e w e r m a t e r i a l .
M c M a n u s c o n f i r m e d t h a t t h e i n t e n t w o u l d b e t o i m p r o v e t h a t e x i s t i n g f a c i l i t y t o m a t c h t h e
a e s t h e t i c a n d p i t c h o f t h e o t h e r r o o f s .
M i t c h e l l s t a t e d t h a t p e r h a p s s o m e a r c h i t e c t u r a l f e a t u r e s c o u l d b e a d d e d t o b r e a k u p t h e
r o o f a r e a .
M c M a n u s c o n f i r m e d t h a t s o m e o f t h o s e a s p e c t s c o u l d b e a d d e d i n t o a d d i n t e r e s t a n d
b r e a k u p t h e s o l i d r o o f . H e s t a t e d t h a t t h e i n t e n t w i t h t h e p r o p o s e d m a t e r i a l w o u l d b e t o
f i t w i t h t h e c h a r a c t e r o f t h e c a m p u s r a t h e r t h a n a c o n c r e t e b l o c k b u i l d i n g t h a t w o u l d
s t a n d o u t .
C o u s i n e a u q u e s t i o n e d i f t h e r e w a s a r e a s o n m u l t i p l e m a t e r i a l s w e r e n o t p r o p o s e d .
M c M a n u s s t a t e d t h a t t h e i n t e n t i s t o b l e n d t h e f a c i l i t y w i t h t h e e x i s t i n g f a c i l i t y w i t h o u t
a d d i n g t o o m a n y m a t e r i a l s .
M i t c h e l l q u e s t i o n e d t h e i m p a c t a p p r o v a l w o u l d h a v e o n t h e o r d i n a n c e .
S p a r k s s t a t e d t h a t t h i s i s p a r t o f a P l a n n e d U n i t D e v e l o p m e n t ( P U D ) a n d t h e r e f o r e t h e r e
i s f l e x i b i l i t y f r o m t h e s t r i c t r e g u l a t i o n s o f t h e o r d i n a n c e .
M a r t i n s t a t e d t h a t s h e i s s t r u g g l i n g w i t h t h e f a c t t h a t t h i s w o u l d n o t c o m p l y w i t h t h e c o d e .
S h e s t a t e d t h a t s h e d o e s a p p r e c i a t e t h e p r e s e n t a t i o n b u t w a s n o t a w a r e t h a t a n y m e t a l
b u i l d i n g s h a v e b e e n a l l o w e d i n t h e C i t y .
M c M a n u s s t a t e d t h a t i s w h e r e t h e P U D e l e m e n t c o m e s i n t o p l a y a s t h i s i s a u n i q u e
c a m p u s . H e s t a t e d t h a t t h e p r o p o s e d m a t e r i a l i s h i g h i n q u a l i t y , n o t i n g t h a t s o m e p e o p l e
a r e b u i l d i n g h o m e s o u t o f t h e m a t e r i a l .
C o u s i n e a u s t a t e d t h a t t h e c o d e d o e s n o t a l l o w m o r e t h a n 2 0 p e r c e n t o f t h i s b u i l d i n g
m a t e r i a l w h i l e t h e a p p l i c a n t i s r e q u e s t i n g 1 0 0 p e r c e n t . S h e s t a t e d t h a t p e r h a p s a
c o m p r o m i s e c o u l d b e m a d e .
M a r t i n s t a t e d t h a t s h e i s u n s u r e t h a t a c o m p r o m i s e c o u l d b e m a d e a s t h i s w o u l d n o t
c o m p l y w i t h t h e c o d e .
M i t c h e l l s t a t e d t h a t h e w o u l d p r e f e r t h i s m a t e r i a l c o m p a r e d t o t h e c o n c r e t e a l l o w e d a n d
u s e d b y t h e a d j a c e n t C i t y b u i l d i n g . H e a l s o n o t e d t h a t t h e b u i l d i n g f a 9 a d e w o u l d b e
s o f t e n e d w i t h a d d i t i o n a l a r c h i t e c t u r a l e l e m e n t s . H e s t a t e d t h a t t o d a y ' s m e t a l b u i l d i n g
m a t e r i a l s a r e n o t t h e s a m e m a t e r i a l s t h a t w e r e u n d e s i r a b l e i n t h e p a s t .
M a r t i n q u e s t i o n e d i f t h e r e a r e o t h e r m e t a l s t r u c t u r e s w i t h i n t h e C i t y .
F i n k e c o n f i r m e d t h a t t h e r e a r e s o m e m e t a l b u i l d i n g s t h a t w e r e a l l o w e d p r i o r t o t h e
r e v i s e d o r d i n a n c e s i n t h e 1 9 8 0 ' s .
T o d d H y d e , B o a r d m e m b e r o f t h e M e d i n a G o l f a n d C o u n t r y C l u b , s t a t e d t h a t M c M a n u s
d o e s h a v e a h a r d a n d f a s t b u d g e t a s a p p r o v e d b y t h e B o a r d . H e e x p l a i n e d t h a t b u d g e t
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
M a y 1 9 , 2 0 1 5
was used to propose a building that is nice looking and will allow additional funds for
landscaping and buffering. He stated that if another more expensive material is used,
the landscaping elements will not be to this level.
Martin stated that as this is a PUD the Council would have the flexibility to provide for
something other than what would normally be required. She stated that the PUD
language states that the flexibility raises the bar rather than coming up with something
Tess. She stated that the PUD intent provides for something better and questioned if the
building as proposed with these materials is something that creates a higher standard.
She stated that she cannot visualize that.
Cousineau stated that she is also struggling with that element.
Hyde stated that they believe that this material would provide that enhancement over the
concrete, which would be allowed.
Martin questioned if the applicant has researched other materials that have the
appearance of residential wood siding.
McManus stated that hardie siding would be an option but stated that his home is
composed of that material and is failing after eight or nine years. He stated that the
proposed materials would be a lot less maintenance and would be reliable. He believed
that a concrete building, similar to the City building, would not be as aesthetically
pleasing and would not fit with the harmony of the campus.
Martin stated that the regular code not only applies but there are other levels of code,
which also apply including PUD and an element regarding accessory buildings. She
stated that the City building is not within a PUD and therefore would not have that
additional layer of requirements. She stated that the City has been cooperative with the
Golf Course in the development of The Villas but has concern that this would be in
violation of the ordinance.
Hyde commented that he believed that this proposed structure would meet the
stipulations of the PUD ordinance.
Martin questioned why the maintenance facility is not composed of the same material
proposed for the restrooms.
McManus explained that those are member buildings and therefore match the Country
Club building while the maintenance facilities would be more aesthetically matching as
they would not be for members.
Mitchell stated that he is not persuaded that the Council could not approve this request
as the materials would be an improvement from concrete. He stated that there are
architectural elements that could be added to provide more style. He stated that he
does not oppose the materials or colors but would suggest some architectural elements
to soften the aesthetic. He stated that he would like to find a way to approve the
request.
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Medina City Council Meeting Minutes 8
May 19, 2015
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P e d e r s o n a g r e e d t h a t t h e s u g g e s t e d a r c h i t e c t u r a l e l e m e n t s w o u l d s o f t e n t h e f a 9 a d e . H e
s t a t e d t h a t t h e C i t y d e c i d e d t o u s e c h e a p e r m a t e r i a l s f o r t h e s a l t s t o r a g e s h e d f o r t h e
s a m e r e a s o n i n g .
C o u s i n e a u s t a t e d t h a t t h e a r c h i t e c t u r a l e l e m e n t s w o u l d s o f t e n t h e f a 9 a d e a n d w o u l d l i k e
t o f i n d a w a y t o c o m p r o m i s e . S h e s t a t e d t h a t p e r s o n a l l y s h e w o u l d l i k e t o s t i c k t o t h e 2 0
p e r c e n t m e t a l l i m i t a t i o n b u t w a s u n s u r e t h a t w o u l d b e i n t h e a p p l i c a n t ' s d e s i g n p l a n s .
S h e s t a t e d t h a t p e r h a p s a r t i f i c i a l s t o n e o r b l o c k s c o u l d b e p l a c e d a t t h e b o t t o m o f t h e
b u i l d i n g .
M i t c h e l l s t a t e d t h a t w o u l d r e d u c e t h e a m o u n t o f m e t a l b u t t h e m e t a l w o u l d s t i l l e x c e e d
t h e 2 0 p e r c e n t l i m i t .
H y d e s t a t e d t h a t t h e y c o u l d a g r e e w i t h t h a t t y p e o f c o m p r o m i s e a n d c o u l d u s e a d i f f e r e n t
m a t e r i a l r a t h e r t h a n t h e d a r k c o l o r e d m e t a l . H e e x p l a i n e d t h a t t h e y d o n o t w a n t t o
e x a c t l y m i m i c t h e c l u b h o u s e a s t h e c l u b h o u s e i s 1 6 y e a r s o l d a n d t h e r e f o r e t h e b u i l d i n g s
w i l l n e v e r m a t c h . H e s t a t e d t h a t t h e y w o u l d a t t e m p t t o m a t c h t h e m a i n t e n a n c e f a c i l i t i e s
t o e a c h o t h e r .
M c M a n u s s t a t e d t h a t t h e y w i l l a t t e m p t t o r e u s e a r c h i t e c t u r a l e l e m e n t s f r o m t h e b a r n a n d
i f t h o s e c a n n o t b e r e u s e d t h e y w i l l p u r c h a s e n e w o n e s .
M i t c h e l l s t a t e d t h a t t h i s c o u l d m o v e f o r w a r d u n d e r a P U D b u t s t a t e d t h a t p e r h a p s t h e
o r d i n a n c e s h o u l d b e r e c o n s i d e r e d a s w e l l .
F i n k e s t a t e d t h a t t h o s e e n h a n c e m e n t s a r e b u i l t i n t o t h e P U D o r d i n a n c e .
H y d e s t a t e d t h a t n o o n e w i l l b e c l o s e r t o t h e b u i l d i n g s t h a n t h e m e m b e r s o f t h e f a c i l i t y
a n d a d v i s e d t h a t n o t o n e p e r s o n w a s o p p o s e d t o t h e m a t e r i a l .
M i t c h e l l r e f e r e n c e d o t h e r c i t i e s a n d a r e a s , n o t i n g t h a t y o u c a n n e v e r e x a c t l y m a t c h a n
e x i s t i n g b u i l d i n g .
M c M a n u s e x p l a i n e d t h a t t h i s r e d e s i g n w i l l b e m o r e e f f i c i e n t t h a n m o v i n g b e t w e e n t h e
e x i s t i n g f a c i l i t y a n d t h e b a r n a n d a d v i s e d t h a t t h e e q u i p m e n t w i l l b e s t o r e d w i t h i n t h e
b u i l d i n g r a t h e r t h a n o u t d o o r s . H e c o n f i r m e d t h a t a l l t h e e q u i p m e n t w i l l b e s t o r e d i n d o o r s
o n c e t h e n e w f a c i l i t y i s c o n s t r u c t e d .
M a r t i n q u e s t i o n e d i f t h e s t o r m w a t e r e l e m e n t s h a v e b e e n r e s o l v e d .
K e l l o g g s t a t e d t h a t h e w a s u n a w a r e o f a n y r e s o l u t i o n .
F i n k e s t a t e d t h a t t h e a p p l i c a n t w o u l d h a v e t o m e e t t h e s t o r m w a t e r m a n a g e m e n t
o r d i n a n c e .
M a r t i n s t a t e d t h a t i f t h e a p p l i c a n t i s w i l l i n g t o a d d t h e a r c h i t e c t u r a l e l e m e n t s s u g g e s t e d
b y M i t c h e l l , p e r h a p s t h e C o u n c i l s h o u l d s e e t h a t n o t i n g t h a t t h e r e i s a d d i t i o n a l t i m e l e f t i n
t h e r e v i e w p e r i o d .
M i t c h e l l a g r e e d t h a t h e w o u l d l i k e t o s e e t h o s e e l e m e n t s a d d e d .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
M a y 1 9 , 2 0 1 5
Johnson confirmed that the Council would like to see added block at the bottom of the
facility, dormers, cupolas, and window treatments.
Martin stated that she would also like to see a more close-up view of the renderings
showing the proposed building on the site. She stated that perhaps not all of the
elements would be needed.
Mitchell questioned if the Council would like to direct staff to prepare a resolution of
approval, which would allow the applicant additional time to provide that information.
Martin stated that it would also be helpful for the applicant to review the PUD and
accessory building ordinances to better meld to those criteria.
Mitchell stated that the applicant should better define the style of the new maintenance
buildings to explain why they would complement and not compete with the existing
clubhouse. He noted that the green space and landscaping would also support the
PUD.
Hyde questioned if the consensus of the Council would then be to allow the metal
building. He stated that he does not want to direct the architects to go further down the
design path to add the architectural elements and then go back to the discussion of
whether metal would be allowed.
Martin provided further clarity to the PUD ordinance and stated that perhaps adding the
rock to the bottom of the maintenance building and adding architectural elements would
accomplish the elements of the PUD.
Cousineau stated that perhaps the building could better match the existing facility.
Hyde stated that the existing building is concrete block and would be made to better
match the new facility.
Mitchell stated that perhaps the stone would make the building jump out more. He
stated that the Council believes that the applicant and their architect can do a better job
on the design.
Cousineau questioned if the Council was in agreement with the 100 percent metal if the
architectural elements would be added.
Mitchell and Pederson stated that they would be in agreement with the 100 percent
metal.
Martin noted that the additional trees would help support that request as well.
Johnson confirmed that three out of the four Councilmembers would be in agreement
with the 100 percent metal building with the additional architectural elements.
Martin stated that she does appreciate the effort of the applicant but noted that she is
struggling with the language of the ordinance.
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Medina City Council Meeting Minutes 10
May 19, 2015
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M i t c h e l l s u g g e s t e d t h a t t h e a p p l i c a n t m e e t w i t h s t a f f t o g e t f u r t h e r c l a r i t y o n t h e
o r d i n a n c e l a n g u a g e i n a n a t t e m p t t o m o v e f o r w a r d .
M o v e d b y C o u s i n e a u , s e c o n d e d b y M a r t i n , t o t a b l e t h e G e n e r a l P l a n P U D , C U P
A m e n d m e n t a n d S i t e P l a n R e v i e w f o r t h e M e d i n a G o l f a n d C o u n t r y C l u b . M o t i o n
p a s s e d u n a n i m o u s l y .
I X . C I T Y A D M I N I S T R A T O R R E P O R T ( 9 : 2 6 p . m . )
J o h n s o n r e p o r t e d t h a t M a y o r M i t c h e l l , C o u n c i l M e m b e r P e d e r s o n , B e l l a n d , a n d h i m , m e t
w i t h R a y M c C o y w h o h a s s t a t e d t h a t t h e t w o F i r e D e p a r t m e n t s a r e w i l l i n g t o d i s c u s s
c o n s o l i d a t i o n a n d w i l l a t t e m p t t o b r i n g a n u p d a t e b a c k t o t h e C o u n c i l b y J u n e 1 6 t n
X . M A Y O R & C I T Y C O U N C I L R E P O R T S ( 9 : 2 8 p . m . )
P e d e r s o n s t a t e d t h a t h e a t t e n d e d a M a y o r ' s m e e t i n g t h e p r e v i o u s w e e k a n d f o u n d i t t o
b e o n e o f t h e b e s t m e e t i n g s h e h a s e v e r a t t e n d e d . H e r e p o r t e d t h a t h e a l s o a t t e n d e d
t h e U p t o w n H a m e l m e e t i n g a s w e l l a s a r e l i e f m e e t i n g f o r t h e H a m e l F i r e D e p a r t m e n t .
M i t c h e l l r e p o r t e d t h a t t h e r e w a s a l u n c h e o n t h e p r e v i o u s w e e k t o h o n o r l a w
e n f o r c e m e n t .
B e l l a n d s t a t e d t h a t t w o O f f i c e r s , S g t . N e l s o n a n d O f f i c e r C o n v e r s e , w e r e r e c o g n i z e d f o r
t h e i r e f f o r t s d u r i n g c r i t i c a l i n c i d e n t s a t t h e l u n c h e o n r e f e r e n c e d b y M i t c h e l l .
M a r t i n s t a t e d t h a t s h e a t t e n d e d t h e L a k e I n d e p e n d e n c e C i t i z e n s A s s o c i a t i o n m e e t i n g
a n d f o u n d i t t o b e i n f o r m a t i v e .
C o u s i n e a u s t a t e d t h a t s h e w o u l d b e a t t e n d i n g a n u p c o m i n g w a t e r s h e d m e e t i n g a s w e l l
a s t h e p a r k t o u r .
X I . A P P R O V A L T O P A Y T H E B I L L S ( 9 : 3 1 p . m . )
M o v e d b y P e d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e b i l l s , E F T 0 0 3 1 3 2 E -
0 0 3 1 6 1 E f o r $ 5 1 , 8 8 8 . 3 5 , o r d e r c h e c k n u m b e r s 4 2 8 1 0 - 4 2 8 7 0 f o r $ 1 6 5 , 2 6 9 . 0 1 , a n d
p a y r o l l E F T 5 0 6 3 8 1 - 5 0 6 4 1 2 f o r $ 4 6 , 6 3 6 . 0 5 . M o t i o n p a s s e d u n a n i m o u s l y .
X I I . A D J O U R N
M o v e d b y P e d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a d j o u r n t h e m e e t i n g a t 9 : 3 2 p . m .
M o t i o n p a s s e d u n a n i m o u s l y .
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O R D E R C H E C K S M a v 6 , 2 0 1 5 - M a v 1 9 , 2 0 1 5
4 2 8 1 0 M N D E P A R T M E N T O F H E A L T H $ 8 , 5 3 5 . 1 2
4 2 8 1 1 R O B E R T S C H E R E R $ 2 5 0 . 0 0
4 2 8 1 2 S C H M I D , G A Y L E $ 2 5 0 . 0 0
4 2 8 1 3 B R I D G E W A T E R H O A $ 2 5 0 . 0 0
4 2 8 1 4 I - 9 4 W E S T C H A M B E R O F C O M M E R C E $ 1 2 0 . 0 0
4 2 8 1 5 J A B I R , S E E M E E N $ 2 5 0 . 0 0
4 2 8 1 6 M A K I N G A D I F F E R E N C E $ 2 5 0 . 0 0
4 2 8 1 7 M N B O A R D W A T E R / S O I L R E S O U R C E S $ 1 , 4 5 2 . 5 1
4 2 8 1 8 M O N T A N G , J E F F $ 2 2 , 3 4 6 . 2 8
4 2 8 1 9 V A L L E J O S , M A R C E L A $ 5 0 0 . 0 0
4 2 8 2 0 A C M E T O O L S $ 2 0 3 . 9 2
4 2 8 2 1 A C T I O N T A R G E T $ 2 5 5 . 0 0
4 2 8 2 2 A L L S T A R E L E C T R I C $ 2 1 5 . 6 0
4 2 8 2 3 B A N Y O N D A T A S Y S T E M S $ 1 9 5 . 0 0
4 2 8 2 4 B I F F S I N C $ 2 5 7 . 1 2
4 2 8 2 5 B L U E C R O S S B L U E S H I E L D O F M N $ 2 8 , 6 9 8 . 7 6
4 2 8 2 6 B R Y A N R O C K P R O D U C T S $ 5 4 6 . 8 4
4 2 8 2 7 C E N T E R P O I N T E N E R G Y $ 8 2 2 . 1 0
4 2 8 2 8 C E N T U R Y L I N K $ 2 2 6 . 8 7
4 2 8 2 9 C O M M E R C I A L A S P H A L T C O . $ 2 , 1 3 3 . 7 2
4 2 8 3 0 D E S I G N I N G N A T U R E , I N C . $ 4 , 6 6 7 . 5 4
4 2 8 3 1 D P C I N D U S T R I E S I N C $ 6 1 1 . 9 8
4 2 8 3 2 E A R L F A N D E R S E N I N C $ 2 5 1 . 4 6
4 2 8 3 3 E C M P U B L I S H E R S I N C $ 1 5 0 . 3 9
4 2 8 3 4 G O O D I N C O M P A N Y $ 1 3 5 . 0 5
4 2 8 3 5 G O P H E R S T A T E O N E C A L L $ 4 4 7 . 2 0
4 2 8 3 6 G R A I N G E R $ 1 6 5 . 3 6
4 2 8 3 7 H A K A N S O N A N D E R S O N A S S O C I A T E S I $ 5 0 0 . 0 0
4 2 8 3 8 H A M E L L U M B E R I N C $ 2 1 8 . 4 6
4 2 8 3 9 H A M E L L I O N S C L U B $ 6 0 0 . 0 0
4 2 8 4 0 H D S U P P L Y W A T E R W O R K S L T D $ 1 1 , 2 4 7 . 0 5
4 2 8 4 1 H E N N C O U N T Y I N F O T E C H $ 8 5 1 . 3 2
4 2 8 4 2 H E N N C O U N T Y S H E R I F F $ 9 0 . 7 8
4 2 8 4 3 H E N N C T Y R E S I D E N T / R E A L E S T A T E $ 5 3 . 0 0
4 2 8 4 4 H E N R Y S W A T E R W O R K S I N C $ 3 8 2 . 2 3
4 2 8 4 5 K E R N , D E W E N T E R & V I E R E $ 1 , 4 0 0 . 0 0
4 2 8 4 6 L A R K I N A U T O $ 2 9 5 . 5 6
4 2 8 4 7 L E X I S N E X I S R I S K D A T A M G M T I N C $ 4 5 . 5 0
4 2 8 4 8 C I T Y O F M A P L E P L A I N $ 7 2 6 . 0 5
4 2 8 4 9 M A R C O I N C $ 7 4 0 . 6 4
4 2 8 5 0 M A T H E S O N T R I - G A S I N C $ 6 8 . 2 0
4 2 8 5 1 M E T R O P O L I T A N C O U N C I L $ 1 4 , 7 6 0 . 9 0
4 2 8 5 2 M E T R O P O L I T A N C O U N C I L $ 2 0 , 3 6 7 . 8 3
4 2 8 5 3 M I D W E S T A S P H A L T C O R P O R A T I O N $ 4 9 0 . 0 0
4 2 8 5 4 M O T H E R S M O T O R S / L O R E T T O T O W I N G $ 4 8 0 . 0 0
4 2 8 5 5 M U N I C I P A L C L E R K S & F I N A N C E O F F $ 3 5 . 0 0
4 2 8 5 6 N O R T H W E S T A S S O C C O N S U L T A N T S $ 1 , 9 6 6 . 0 1
4 2 8 5 7 O F F I C E D E P O T $ 1 5 3 . 8 5
4 2 8 5 8 O P T I M U M A P P L I A N C E & R E C Y C L I N G $ 1 , 0 1 5 . 0 0
Electronic Payments April 30, 2015 — May 14, 2015
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Total Electronic Checks $51,888.35
PAYROLL DIRECT DEPOSIT May 6, 2015
506381 ALTENDORF, JENNIFER L. $1,269.15
506382 ANDERSON, JOHN G. $230.87
506383 BARNHART, ERIN A $1,865.68
506384 BELLAND, EDGAR J. $2,509.21
506385 BOECKER, KEVIN D $2,302.35
506386 CONVERSE, KEITH A. $1,947.17
506387 COUSINEAU, LORIE K. $230.87
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506389 DOMINO, CHARMANE $1,730.48
506390 ENDE, JOSEPH $1,356.10
506391 FINKE, DUSTIN D $2,116.35
506392 GALLUP, JODI M. $1,590.31
506393 GLEASON, JOHN M $1,924.92
506394 GREGORY, THOMAS $1,777.54
506395 HALL, DAVID M $1,974.08
rnAzoA 1FSSFN_JEREMIAH S. $1,973.86