HomeMy Public PortalAbout19850605 - Minutes - Board of Directors (BOD) Meeting 85-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
REGULAR MEETING
BOARD OF DIRECTORS
JUNE 5, 1985
MINUTES
I . ROLL CALL
Vice President Harry Turner called the meeting to order at 7 : 50 P.M.
Members Present: Katherine Duffy, Nonette Hanko, Harry Turner, and
Richard Bishop. Teena Henshaw arrived at 8 : 00 P.M.
Members Absent: Daniel Wendin and Edward Shelley.
Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean
Fiddes, James Boland, Stanley Norton, and Emma Johnson.
II . APPROVAL OF MINUTES (May 21, 1985)
Motion: K. Duffy moved the approval of the minutes of May 21, 1985.
R. Bishop seconded the motion.
Discussion: N. Hanko stated that although she was absent from
the meeting, she would vote for approval if the other members
of the Board were satisfied with their correctness .
The motion passed 4 to 0.
III . WRITTEN COMMUNICATIONS
E. Johnson stated the Board had received communications from the following:
1) Mrs. Florence Clementson of Menlo Park regarding an addition to Russian
Ridge Preserve;
2) Richard Bullis of La Honda regarding Quinta Ranch and District policies;
3) Carolyn Lekberg, Marion Blukis and Jerry Cooley of Midpeninsula Trails
Council regarding a trail easement through the Brooks property;
4) Jim Warren, President of Kings Mountain Association regarding urgency
resolutions for certain District activities and invitations to a
June 20 Skyline area Community Meeting;
5) Bob Fisse of Woodside regarding land acquisition policies;
6) California Association of Park & Recreation Commissioners and Board
Members regarding session application forms and questionnaires;
7) Michael Bena, Palo Alto, regarding a Brooks access to Fremont Older
Open Space Preserve; and
8) Palo Alto City Manager' s office regarding Assembly Bill 2198 .
H. Turner stated the Board' s consensus that no action would be required
for the communications from Mrs. Clementson and the Association of Park
and Recreation Commissioners, that the Trails Council ' s and Mr. Bena' s
letters would be addressed later in the related agenda item and that Mr.
Fisse' s letter would be referred to Committee . N. Hanko requested that
staff place the consideration of the letter from Palo Alto on the agenda
of the next regular meeting of the Board. She noted the Board ' s past
decision to refer the question of Quinta Ranch to staff.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 85-14 Page two
IV. ADOPTION OF AGENDA
H. Turner said the agenda was adopted by Board consensus .
V. ORAL COMMUNICATIONS
Jim Warren asked for a response to the invitation to the June 20 Kings
Mountain/Skyline Association Meeting. H. Turner stated that N. Hanko,
H. Turner and R. Bishop will attend.
J. Warren suggested two alternatives for the Bullis question if it comes
back to the Board. He noted for the record that he does not want any
pressure he has applied on the Board to be for his own personal profit.
He also suggested that the future eminent domain policy be placed as an
initiative on the ballot, making District regulations and policies perma-
nent, subject only to revocation by the public .
Sylvia Ferguson of Midpeninsula Trails Council distributed invitations
to the staff and Board to the Council ' s barbeque on July 28 .
Teena Henshaw arrived at 8 : 00 P.M. H. Turner continued to chair the
meeting.
VI . OLD BUSINESS WITH ACTION REQUESTED
A. Initial Implementation of Administrative Study (M-85-91 dated
May 29, 1985)
H. Grench noted the office staff' s increased workload, especially
that of the Administrative Assistant and Secretary to the General
Manager. He said the new position of Administrative Services
Manager in connection with a new receptionist position would help
solve the overload at its highest position and that implementation
of the study done by the District' s personnel consultant would be
done in stages due to current staffing and office space limitation.
Motion: R. Bishop moved that the Board approve the creation of the
Administrative Services Manager classification and assign
it a salary range of Step Number 215 to 245;
approve the filling of the Administrative Services Manager
position;
approve the creation of the position of Office Manager/
Secretary to the General Manager, change the position from
non-exempt status to exempt status , and assign the position
a new salary range of Step Number 170 to 200;
approve the filling of the Office Manager/Secretary to the
General Manager position;
adopt the revised 1984-1985 Salary Pay Plan that includes
the positions of Administrative Services manager and Office
Manager/Secretary to the General Manager;
approve the interim increase of the Secretary, Public Communi-
cations position from three-quarters time to full-time with
the understanding that a minimum of three hours per day would
be dedicated to receptionist duties and providing support to
the office Manager/Secretary to the General Manager; and
direct the General Manager to prepare new job specifications
for the Administrative Services Manager and Office Manager/
Secretary to the General Manager positions by revising the
existing job specifications for the Administrative Assistant
and Secretary to the General Manager positions. T. Henshaw
Meeting 85-14 Page three
seconded the motion. The motion passed 5 to 0.
B. Brooks Trail Addition to the Fremont Older Open Space Preserve Use
and Management Plan (M-85-93 dated May 31 , 1985)
D. Hansen said that staff had met with Mr. Brooks and reached a
tentative agreement on the trail and riparian easements on the
Brooks property. He said Santa Clara County staff has indicated a
need to do a comprehensive study of the archery range and he expects
to hear further from them.
D. Hansen indicated on the wall map the location of three potential
easements , noting that route #1 in the northerly area running along
an existing trail is the most ideal and straightforward.
Mr. Brooks stated his willingness to grant the easement, particularly
the one cutting along the northerly border. He added that timing of
an agreement is important to his operation since he cannot move his
facility until the District allows access and the trail is built.
In the interest of time, the Board agreed to approve an agreement in
concept, allowing staff to negotiate specifics that would satisfy the
agreed upon conceptual aspects.
H. Grench said that once Mr. Brooks signed an agreement, work could
begin and the trail could be opened to the Fremont Older Preserve.
The risk, he said, is that the Board might not subsequently approve
the easement, and the site would have to be closed again. Board
members expressed willingness to take that risk.
D. Hansen said the trail could be started as early as June 17 .
Motion: R. Bishop moved that the Board authorize staff to prepare
an agreement with Mr. Brooks embodying the concepts in the
staff report, and start the trail work and open the site
as soon as a written agreement is reached at the staff level
with Mr. Brooks; that the Board tentatively adopt chanaes
to the Fremont Older Open Space Preserve Use and Management
Plan discussed in staff report M-85-93 ; that staff be direct-
ed to return to the Board with revised wording; and that the
Board appoint T. Henshaw as Board liaison to staff in the
event questions arise that need immediate decisions. N.
Hanko seconded the motion.
Discussion: Discussion centered on the expediency of final
adoption of the Use and Management Plan during the present
meeting. K. Duffy noted that notification was made to the
people on the Fremont Older Open Space Preserve notification
list for the previous meeting as well as tonight' s . Since
there was no further public input, K. Duffy suggested the
motion be amended to approve, rather than tentatively approver
the Use and Management Plan.
Amended Motion: R. Bishop, as mover of the motion agreed to change
the word "tentative" to "final" in his motion. N. Hanko,
as seconder of the motion, agreed to the change. The
motion as amended passed 5 to 0.
Meeting 85-14 Page four
C. Second Report of Committee to Study District Policies Regarding Use
of Eminent Domain, Procedures Pursuant to Brown Act Amendments,
Acquisition of Lands Outside District Boundaries, and Annexation
(M-85-95 dated June 4 , 1985)
N. Hanko said the Committee had met five times and had completed
the charge from the Board. She added that the Committee would
accept any further charges from the Board after its review of the
alternatives at the June 12 workshop.
H. Turner explained that no Board decisions will be made at the
workshop. R. Bishop said the Committee suggests the Board accomplish
as much as possible at the workshop, perhaps adopting certain policies
in concept and directing the Committee to return with final wording.
N. Hanko expressed her agreement .
D. Tentative Adoption of the Proposed Revised Action Plan for the
Implementation of the Basic Policy of the Midpeninsula ,Regional
Open Space District for the 1985-86 Fiscal Year (R-85-27 dated
May 30, 1985)
H. Grench enumerated the changes to the Plan incorporated into
the report.
Motion: K. Duffy moved that the Board tentatively adopt the
proposed revised Action Plan for the implementation
of the Basic Policy for the 1985-86 fiscal year. T.
Henshaw seconded the motion.
Discussion: N. Hanko suggested that "and" be inserted between
"exotic" and !invasive" in the sixth key project and activity
of the Planning, Design and Development Subprogram. Board
members concurred. She suggested a process of public partici-
pation be exercised when the Sphere of Influence is included
in the Master Plan update. H. Turner and R. Bishop concurred
that it would be an appropriate consideration when the
consultant is hired. N. Hanko requested that ideas be sent
to her now regarding the Good Neighbor Policy.
Further discussion centered on the effect on the Action
Plan of the Board policies currently under discussion
and to be discussed further at the June 12 workshop.
H. Grench said the items subject to change due to new
policies could be marked with an asterisk. R. Bishop
added that the adoption of the Plan is tentative and
subject to policy decision, that when the Plan is con-
sidered for final adoption, items marked with an asterisk
could be tentatively adopted. The Board concurred. The
motion passed 5 to 0.
VII . NEW BUSINESS WITH ACTION REQUESTED
A. Proposed Amendment to General Manager Fvaluation Procedure and New
Procedure Regarding Other Board--Appointed officers (M-85-92 dated
May 22, 1985).
N. Hanko said she was proposing changes to the procedures to comply
with amendments to the Brown Act and that salaries and benefits of
Board-appointed officers be listed separately in the budget.
Meeting 85-14 Page five
Motion: N. Hankc, moved that staff return to the Board with
proposed language consistent with changes in the law for
the General Manager Evaluation Procedure and that the
Board apply the requirements to a new procedure for the
Controller and Legal Counsel . H. Turner seconded the
motion.
Discussion: S. Norton reported that there had been newer
amendments to the Brown Act and that he is trying to get
information on what the exact effects are. He said he
expects to return to the Board with alternatives used by
other jurisdictions . R. Bishop recommended the issue be
continued to a future meeting to consider the Legal Counsel ' s
report on (1) options under the Brown Act as it now exists,
with a possible policy decision by the Board and (2) infor-
mation on how other cities are proceeding to conform with the
Brown Act as it now exists.
N. Hankc, said she would withdraw her motion in favor of
requesting an expedited report from Legal Counsel.
Further discussion ensued on the sequence of Board appointee
evaluations. H. Turner stated the Board ' s concurrence to
proceed with Board appointees' evaluations following pro-
cedures used in the past, but refrain from discussion of
salaries until Legal Counsel submits his report and returns
from vacation at which time a decision could be made as to
procedure for salary discussions.
Motion: N. Hanko moved that each Board-appointed officer' s salary
and benefits be listed separately in the budget. H. Turner
seconded the motion.
Discussion: T. Henshaw stated she would not vote for the
motion as the action is unnecessary.
The motion passed on the following vote:
Ayes: K. Duffy, R. Bishop, H. Turner and N. Hanko.
Noes: T. Henshaw.
VIII . INFORMATIONAL REPORTS
H. Grench reported the POST Committee involved in the Master Plan of
Skyline Ridge Open Space Preserve will be considering its role in the
next phase and asked if any Board members would be interested in attend-
ing the meetings. H. Turner appointed T. Henshaw to be the Board repre-
sentative, and R. Bishop asked to be advised of meetings in the event he
is able to attend. K. Duffy also expressed an interest in attending.
K. Duffy announced that Vince Garrod, who is the Board' s appointee to
Peninsula Open Space Trust, was present in the audience.
N. Hanko reported that three directors would meet with Portola Heights
Homeowners Association and the South Skyline Association on Sunday, June
9 at 10 A.M.
N. Hanko suggested that "and" be inserted between "exotic"
and "invasive" in the sixth key project and activity of the
Planning, Design and Development Subprogram. Board members
concurred.
Meeting 85-14 Page six
IX. REVISED CLAIMS
Motion: R. Bishop moved the approval of Revised Claims 85-11 of
June 5, 1985. T. Henshaw seconded the motion. The motion
passed 5 to 0.
X. CLOSED SESSION
S. Norton announced that the litigation matter to be discussed in
Closed Session was the Aine case. The Board convened to Closed
Session at 9: 40 P.M.
XI . ADJOURNMENT
The Board reconvened to adjourn at 11: 35 P.M.
Emma Johnson
Secretary