HomeMy Public PortalAbout04-23-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, APRIL 23, 2009
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, April 23, 2009, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of
Public Works and Engineering Greg Stiens, GIS Coordinator Susan Beeson, Captain Terry
Hopkins, Dwayne Heeter from the Fairview Neighborhood Association, UEA Program Director
Beth Fields and Charlie Springer.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes from the April 9, 2009 meeting.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for April 17, 2009 in
the amount of $179,989.88. She explained of that total $80,087.30 was paid to Richmond Power
& Light for electric cost including street lights; $22,260.00 was paid to Bonar Associates for
engineering services for Salisbury Road Project and $10,265.00 paid to United Consulting for
design services for Reid Parkway Project, Supplemental No. 4. Lawson made a motion to
approve with a second by Flood. The motion was unanimously passed. Robinson made a
request to the board to approve the claims for payment for April 24, 2009 in the amount of
$812,472.48. She explained of that total $537,709.82 was paid to PERF for retirement benefits,
$19,890.00 was paid to Star Development for consulting fees for housing, $13,864.00 to I.U.
East for 211 cost for 2009, $83,794.25 was paid to the Housing Authority for the demolition of
Nicholson School, $30,288.00 was paid to Rose View Transit for operating and capital match for
2009 and $32,249.47 was paid to the City of Richmond for Inter governmental charges. Flood
made a motion to approve with a second by Lawson. The motion was unanimously passed.
Board of Works Minutes
April 23, 2009
Page 2 of 6
CHANGE ORDERS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Change Order No. 1 to
Contract No. 155 -2008 with Pro Lawn for the Liberty Avenue and South "L" Street
Storm Water Project in the increased amount of $2,073.00. Lawson made a motion
to approve with a second by Flood. The motion was unanimously passed.
BID AWARDS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens to award the bid for the installation of the door
opening in the Engineering Department to Smarrelli General Contactors not to exceed
$960.00. Flood made a motion to approve with a second by Lawson. The motion
was unanimously passed.
B. Robinson made a request to the board to award the bid for Aggregate & Bituminous
materials for 2009 and those bids are as follows:
1. Concrete — Ernst Enterprises (Richmond Concrete)
a. Class A - $97.00 per cubic yard — with fiber - $103.75
per cubic yard
b. Class B - $92.00 per cubic yard — with fiber - $98.75
per cubic yard - Concrete delivered of less than (4)
cubic yard load, add $75.00 delivery charge — Lawson
made a motion to approve with a second by Flood. The
motion was unanimously passed.
2. Flowable Fill — Ernst Enterprises (Richmond Concrete)
a. Type 1 - $73.00 per cubic yard — Flowable fill delivered
of less that (4) cubic yard load, add $75.00 — Lawson
made a motion to approve with a second by Flood. The
motion was unanimously passed.
3. Stone — Barrett Paving
a. No. 1 Stone — F.O.B. Plant - $8.90 a ton
b. No. 2 Stone —F.O.B. Plant - $8.90 a ton
c. No. 8 Stone —F.O.B. Plant - $9.85 a ton
d. No. 9 Stone —F.O.B. Plant - $9.85 a ton
e. No. 11 Stone — F.O.B. Plant - $10.30 a ton
f. No. 12 Stone — F.O.B. Plant - $10.30 a ton
g. No. 53 Stone — F.O.B. Plant - $8.80 a ton
h. No. 73 Stone — F.O.B. Plant - $8.90 a ton
i. Limestone Screening — F.O.B. Plant - $5.05 a ton
j. Revetment Rip Rap — F.O.B. Plant - $10.50 a ton
k. Flat stone — F.O.B. Plant - $50.00 a ton — All deliveries
to Street Department add $3.70 a ton and deliveries to
the Landfill add $3.10 a ton — Lawson made a motion to
approve with a second by Flood. The motion was
unanimously passed.
Board of Works Minutes
April 23, 2009
Page 3 of 6
4. Gravel — U.S. Aggregates
a. No. 12 Gravel - F.O.B. Plant - $7.20 a ton
b. No. 53 Gravel —F.O.B. Plant - $7.30 a ton
c. No. 73 Gravel —F.O.B. Plant - $7.30 a ton
d. No. 8 Washed Gravel — F.O.B. Plant - $7.80 a ton
e. No. 9 Washed Gravel — F.O.B. Plant - $7.80 a ton
f. No. 53 Washed Gravel — F.O.B. Plant - $7.30 a ton
g. No. 73 Washed Gravel — F.O.B. Plant - $7.30 a ton
h. Pea Fill Gravel No. 12 — F.O.B. Plant - $7.20 a ton —
All deliveries to Street Department add $2.55 a ton and
deliveries to Landfill add $1.80 a ton
5. Sand —U.S. Aggregates
a. No. 23 Sand — F.O.B. Plant - $6.00 a ton
b. No. 24 Sand — F.O.B. Plant - $6.00 a ton
c. B Borrow — F.O.B. Plant - $3.70 a ton — All deliveries
to Street Department add $2.55 a ton and deliveries to
the Landfill add $1.80 a ton — Lawson made a motion to
approve with a second by Flood. The motion was
unanimously passed.
6. Milestone
a. Coated Aggregate BCA or "Cold Mix" — F.O.B. Plant -
$125.00 a ton
b. No. 5 Base Hot Asphalt — F.O.B. Plant - $47.95 a ton
c. No. 11 Surface Hot Asphalt — F.O.B. Plant - $53.45 a
ton — Lawson made a motion to approve with a second
by Flood. The motion was unanimously passed.
ADDENDUMS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the approval of Addendum No. 1 to Contract
No. 56 -2004 with Burgess & Niple for Professional Services not to exceed the
amount of $10,800.00. Flood made a motion to approve with a second by Lawson.
The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by GIS Coordinator Susan
Beeson for the approval of Addendum No. 2 to Contract No. 115 -2001 with City,
Sanitary, Wayne County, Economic Development Corporation (EDC) and
Geographic Information System (GIS). Lawson made a motion to approve with a
second by Flood. The motion was unanimously passed.
CONTRACTS
A. Robinson made a request to the board to approve Contract No. 59 -2009 with
Cummins Electric for electrical work for the City Building. Flood made a motion to
approve with a second by Lawson. The motion was unanimously passed.
Board of Works Minutes
April 23, 2009
Page 4 of 6
B. Robinson made a request to the board to approve Contract No. 61 -2009 with
Professional Service Industries, Inc. (PSI) for Phase 1 Environmental Study on the
old Dana facilities. Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
SIDEWALK ENCROACHMENTS
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to block East Main Street on Saturday, April 25, 2009 from 9:00 AM
until 11:00 AM for the March of Dimes March for Babies. Flood made a motion to
approve with a second by Lawson. The motion was unanimously passed.
STREET CLOSING
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to close Bridge Avenue from Sim Hodgin Pkwy to the Richmond
Baking Company at 520 North 6t11 Street on Monday, April 27, 2009 starting at 6:00
AM through 4:00 PM for routine cleaning and maintenance of drainage line by the
Richmond Sanitary Department. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to close Mendelson Drive from Manor Drive to the Achieva
Resources Center for approximately 15 minutes on Saturday, May 16, 2009 at 9:00
AM for the Annual Eastside Girl's Soft Ball League Opening Day Parade. Flood
made a motion to approve with a second by Lawson. The motion was unanimously
passed.
C. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and Dwayne Heeter for the approval to close the 1300 block of Sheridan Street on
Saturday, May 16, 2009 from 7:00 AM to 4:00 PM for the Fairview Neighborhood
Associations "Family Fun Festival ", and the temporary lifting of the yellow curb
along the North side of NW "L" Street from Sheridan to Boyer on this date from 7:00
AM to 4:00 PM. Lawson made a motion to approve with a second by Flood. The
motion was unanimously passed.
D. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to close the 700 block of East Main Street on Friday, May 8, 2009
from 8:00 AM to 2:00 PM for the Secret Ingredient's Annual Tribute Butterfly
Release. Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
FARMER'S MARKET
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and LEA Program Director Beth Fields for the approval to use the northern half or
the City Parking Lot between North 6th and 7th Street on Saturday mornings from 7:00
AM to 12:00 Noon starting on Saturday, June 13th through Saturday, October 31,
Board of Works Minutes
April 23, 2009
Page 5 of 6
2009 for a Farmer's Market. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval to post temporary banners along North "A" Street to advertise the
Farmer's Market during the market hours on the above Saturday's. Flood made a
motion to approve with a second by Flood. The motion was unanimously passed.
RESERVED HANDICAPPED PARKING SIGN RENEWAL
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Reserved Handicapped Parking Sign Renewal at 327 North 18th
Street for Mr. Carl. J. Mann. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
NEW RESIDENTIAL HANDICAPPED PARKING SIGN
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a New Residential Handicapped Parking Sign at 720 South 12th
Street for Erina Collett. Captain Hopkins told the board that he recommended denial
for this request because there was off street parking available at this address. Flood
made a motion to deny with a second by Lawson. The motion was unanimously
passed.
BID OPENINGS
A. Robinson brought to the board bid openings for the Infrastructure Rehabilitation on
SW 3rd Street. Those bids are as follows:
1. The bids received for the project will be returned to the bidders
because of an error in the bid documents and a new bid packet
will be complied and distributed.
B. Robinson brought to the board bid openings for the Infrastructure Rehabilitation on
NW 6th Street. Those bids are as follows:
1. Bowlin Construction - $35,020.00
2. Pro Lawn Care - $39,245.00
3. L.J. Deweese - $56,083.00
4. Hensley Renovation Company - $55,608.96
5. Butler Excavating - $39,592.00
C. Robinson brought to the board bid openings for the Infrastructure Rehabilitation on
SW 4th Street. Those bids are as follows:
1. Bowlin Construction - $43,563.00
2. Pro Lawn Care - $46,155.00
3. L.J. Deweese - $61,085.00
4. Hensley Renovation Company - $63,532.02
5. Butler Excavating - $48,394.00
Board of Works Minutes
April 23, 2009
Page 6 of 6
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk