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HomeMy Public PortalAbout04-30-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 30, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 30, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens, Director of Information Technology Doug Goss, Assistant Fire Chief Oscar Abner, Captain Terry Hopkins, Ray Ontko and Donna Terblanche. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the April 23, 2009 meeting. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for May 1, 2009 in the amount of $131,610.64. She explained of that total $33,427.00 was paid to Wayne County Treasurer for the City's portion of the 9 -1 -1 salaries and benefits, $59,000.00 was paid to Economic Development Corporation for the City's contribution for a retention project and $14,960.060 was paid to Pro Lawn Care for the N.W. "D" Street Sidewalk Rehabilitation Project. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. SUB - DIVISION A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the acceptance of Oak Park Hills Section 6 Sub - Division into the City infrastructure. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Assistant City Attorney Kim Vessels took this time to explain that after the adjournment of last week's meeting she neglected to let the board know that Addendum No. 2 to Contract No. 115- Board of Works Minutes April 30, 2009 Page 2 of 3 2001, was not prepared by the Law Department and there was only room for one signature that was for the President of the board. She went on to explain that she neglected to inform the board that they needed to make a motion allowing the President of the board to sign the Addendum. After apologizing she asked the board to make a motion that would be retroactive to approve the signing of that Addendum by Vicki Robinson the board President. Flood made a motion and accepted her apology with a second by Lawson. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens to award the bid for the Infrastructure Replacement Project on S.W.4th Street from US 40 West to S.W. "C" Street to Bowlin Construction not to exceed the amount of $43,563.00. Lawson made a motion to award the bid with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens to award the bid for the Infrastructure Replacement Project on N.W. 6t11 Street from Peacock Road to Pearl Street to Bowlin Construction not to exceed $35,020.00. Lawson took this time to say that she understood that sometimes when there is work being done, things come up that aren't expected that requires additional work and materials, which require additional money. Lawson went on to say that she doesn't like it when change orders come to the board for approval and the work has already been performed by the contractor. She feels that this issue needs to be addressed. Director of Public Works and Engineering Greg Stiens told her that he had discussed this with City Attorney Walt Chidester and realizes that some decisions need to be made on this matter. Steins stated that he would continue to discuss this matter with the City Attorney. Lawson stated that maybe the City Attorney needs to tell the board how they need to proceed on this matter. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Director of Information Technology Doug Goss for the approval of Contract No. 63 -2009 with Cannon IV for maintenance of the GIS Inter -local plotter and scanner hardware in the amount of $7,758.11. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson made a request to the board for the approval of Contract No. 64 -2009 with Meyers Mechanical Corporation to perform maintenance of the heating and cooling systems at the Street Department building. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 69 -2009 with Richmond Toyota for a 2008 Toyota Tundra Crew Cab pick up truck. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes April 30, 2009 Page 3 of 3 ALLEY ENCHROACHMENT A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Ray Ontko for the approval of a partial alley encroachment at 822 East Main Street in the 800 block North Service Alley between Friday, May 1, 2009 and Friday, May 15, 2009 for building maintenance. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. RESERVED HANDICAPPED PARKING SIGN RENEWALS A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Reserved Handicapped Parking Sign renewal at 404 North 13th Street for Mr. Roy Sipe. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENINGS A. Robinson brought a bid opening to the board for the Infrastructure Rehabilitation on N.W. 7th Street. Those bids are as follows: 1. Bowlin Construction - $64,520.00 2. Pro Lawn Care - $62,795.00 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk