HomeMy Public PortalAbout04-30-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, APRIL 30, 2009
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, April 30, 2009, in the Community Room at the Municipal Building, 50 North 5th
Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson
and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of
Public Works and Engineering Greg Stiens, Director of Information Technology Doug Goss,
Assistant Fire Chief Oscar Abner, Captain Terry Hopkins, Ray Ontko and Donna Terblanche.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the April 23, 2009 meeting.
Lawson made a motion to approve with a second by Flood. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for May 1, 2009 in the
amount of $131,610.64. She explained of that total $33,427.00 was paid to Wayne County
Treasurer for the City's portion of the 9 -1 -1 salaries and benefits, $59,000.00 was paid to
Economic Development Corporation for the City's contribution for a retention project and
$14,960.060 was paid to Pro Lawn Care for the N.W. "D" Street Sidewalk Rehabilitation
Project. Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
SUB - DIVISION
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens for the acceptance of Oak Park Hills Section 6
Sub - Division into the City infrastructure. Lawson made a motion to approve with a
second by Flood. The motion was unanimously passed.
Assistant City Attorney Kim Vessels took this time to explain that after the adjournment of last
week's meeting she neglected to let the board know that Addendum No. 2 to Contract No. 115-
Board of Works Minutes
April 30, 2009
Page 2 of 3
2001, was not prepared by the Law Department and there was only room for one signature that
was for the President of the board. She went on to explain that she neglected to inform the board
that they needed to make a motion allowing the President of the board to sign the Addendum.
After apologizing she asked the board to make a motion that would be retroactive to approve the
signing of that Addendum by Vicki Robinson the board President. Flood made a motion and
accepted her apology with a second by Lawson. The motion was unanimously passed.
BID AWARDS
A. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens to award the bid for the Infrastructure
Replacement Project on S.W.4th Street from US 40 West to S.W. "C" Street to
Bowlin Construction not to exceed the amount of $43,563.00. Lawson made a
motion to award the bid with a second by Flood. The motion was unanimously
passed.
B. Robinson brought to the board a request that was presented by Director of Public
Works and Engineering Greg Stiens to award the bid for the Infrastructure
Replacement Project on N.W. 6t11 Street from Peacock Road to Pearl Street to Bowlin
Construction not to exceed $35,020.00. Lawson took this time to say that she
understood that sometimes when there is work being done, things come up that aren't
expected that requires additional work and materials, which require additional money.
Lawson went on to say that she doesn't like it when change orders come to the board
for approval and the work has already been performed by the contractor. She feels
that this issue needs to be addressed. Director of Public Works and Engineering Greg
Stiens told her that he had discussed this with City Attorney Walt Chidester and
realizes that some decisions need to be made on this matter. Steins stated that he
would continue to discuss this matter with the City Attorney. Lawson stated that
maybe the City Attorney needs to tell the board how they need to proceed on this
matter. Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
CONTRACTS
A. Robinson brought to the board a request that was presented by Director of
Information Technology Doug Goss for the approval of Contract No. 63 -2009 with
Cannon IV for maintenance of the GIS Inter -local plotter and scanner hardware in the
amount of $7,758.11. Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
B. Robinson made a request to the board for the approval of Contract No. 64 -2009 with
Meyers Mechanical Corporation to perform maintenance of the heating and cooling
systems at the Street Department building. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
C. Robinson brought to the board a request that was presented by Assistant Fire Chief
Oscar Abner for the approval of Contract No. 69 -2009 with Richmond Toyota for a
2008 Toyota Tundra Crew Cab pick up truck. Lawson made a motion to approve
with a second by Flood. The motion was unanimously passed.
Board of Works Minutes
April 30, 2009
Page 3 of 3
ALLEY ENCHROACHMENT
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and submitted by Ray Ontko for the approval of a partial alley encroachment at 822
East Main Street in the 800 block North Service Alley between Friday, May 1, 2009
and Friday, May 15, 2009 for building maintenance. Flood made a motion to approve
with a second by Lawson. The motion was unanimously passed.
RESERVED HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Reserved Handicapped Parking Sign renewal at 404 North 13th
Street for Mr. Roy Sipe. Lawson made a motion to approve with a second by Flood.
The motion was unanimously passed.
BID OPENINGS
A. Robinson brought a bid opening to the board for the Infrastructure Rehabilitation on
N.W. 7th Street. Those bids are as follows:
1. Bowlin Construction - $64,520.00
2. Pro Lawn Care - $62,795.00
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk