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Home My Public Portal About05/20/2014 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF MAY 20, 2014 The City Council of Medina, Minnesota met in regular session on May 20, 2014 at 7:00 p.m. in the City Hall Chambers. Mayor Weir presided. I. ROLL CALL Members present: Anderson, Pederson, Martin, Martinson, and Weir. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Tom Kellogg, City Planner Dusty Finke, Public Works Director Steve Scherer, Public Safety Director Ed Be!land, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:01 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the Mav 6, 2014 Regular Citv Council Meeting Minutes It was noted under also present, City Engineer Tom Kellogg was not present and should not be listed. On page two, line 47, it should state, "Anderson questioned hew the appropriateness of representatives #repr-the connected with the development are-atlewed to make a presentation to the public at these meetings." On page three, line five, it should state, "...he would agree compromise if the presentation was composed of slides and would be brief..." On page three, line 50, it should state, "...at this time and did net believe that the time would come for a dog park in the future....planning for the future is a good idea and stated that no dog park funding is included in the Park and Recreation five year Capital Improvement Plan." On page six, line 45, it should state, "...possibility of transit in the future." Weir read aloud an email that she received from Ann Thies, the Chair of the Park Commission, regarding the information presented during the Parks Update. Batty provided input and recommended adopting the minutes as amended and then submitting the written comments into the minutes as comments made at this meeting. Moved by Pederson, seconded by Martin, to approve the May 6, 2014 regular City Council meeting minutes as amended. Motion passed unanimously. Batty noted that the email has already been read aloud and suggested that the following written comments be included in the minutes for tonight's meeting. Comments submit via email from Ann Thies, Park Commission Chair, regarding the Park Commission Update presented at the May 6, 2014 City Council meeting: Medina City Council Meeting Minutes 1 May 20, 2014 "As stated, the main point of our meeting on April 29, 2014 was the park tour. Due to the weather, we only were able to review Hamel Legion Park, but we did walk around the whole park. The other major item at that meeting, was the review of the concept plan for Villas at Medina Country Club. There was a brief update by the Dog Park Subcommittee leaning toward a site on Highway 55, but I personally said additional information needed to be obtained. There were no formal resolutions presented nor discussed and no direction was given to present this idea to the Council. The full Park Commission has neither discussed, nor voted on, any preferred location and no recommendation is being presented to the City Council at this time." V. CONSENT AGENDA (7:10 p.m.) A. Approve Payment of $189.00 to Long Lake Fire Department for 2013 Budget Overrun Moved by Martinson, seconded by Pederson to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:10 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reported that the Commission will meet the following night to discuss the RFPs and recommendations for the playground equipment. He confirmed that two parks would be toured prior to the meeting tomorrow night. Weir stated that she received a comment that many people walk their dog off -leash around the Hamel Legion Park circuit and the suggestion was made to have dog waste bags and a bin provided at that park. C. Planning Commission Finke reported that the Commission met the previous Tuesday to hold two public hearings. He advised that the first was the Ordinance which is before the Council tonight regarding loading docks, which the Council will review tonight. He noted that the Commission recommended unanimous approval. He advised that the second hearing was an expansion request for the LORAM parking lot. He noted that a variance was requested regarding loading docks, which was denied due to the belief that the amendments to the Ordinance would be passed prior to the review of their application by the Council. He advised that the Commission did recommend approval of the site plan. He also highlighted four of the applications that will come before the Commission in the near future. VII. NEW BUSINESS A. Tower Drive, Hamel Road and Kilkenny Lane Street and Utility Improvement Project (7:13 p.m.) Scherer advised that the Council has discussed this project several times and reported that WSB has drafted a scope of service with the cost, which he believed to be accurate. He stated that this project needs to move forward in order to meet the proposed schedule. Medina City Council Meeting Minutes 2 May 20, 2014 Kellogg advised that the action tonight would simply be to order a public hearing, which he believed would be held on June 17, 2014. Weir advised that the Watershed is discussing cost -share opportunities and noted that this project may qualify. She confirmed that she would follow up with the Watershed to determine the aspects that would need to be included in the plan in order to qualify. 1. Resolution No. 2014-32 Calling for Public Hearing on the Tower Drive, Hamel Road, and Kilkenny Lane Street and Utility Improvement Project Moved by Martin, seconded by Martinson, to adopt resolution no. 2014-32 calling for a public hearing on the Tower Drive, Hamel Road and Kilkenny Lane Street and Utility Improvement Project. Motion passed unanimously. B. Ordinance No. 2014-33 Regarding Loading Dock Regulations in the Industrial Park Zoning District; Amending Section 833 of the City Code (7:22 p.m.) Finke presented background information regarding the existing Ordinance governing loading docks, noting that there was flexibility added to other zoning districts but the Industrial Park (IP) district was not updated at that time. He reviewed the recommendation for amendment to the IP district and noted that the amendment would add flexibility to the IP district as well. He advised that the Planning Commission recommended unanimous approval of the amendment. Weir stated that she views this as an oversight in that this Ordinance was not updated in 2009 when the language for the other zoning districts was amended. Moved by Anderson, seconded by Martin, to adopt ordinance no. 2014-33 regarding loading dock regulations in the Industrial Park zoning district. Motion passed unanimously. 1. Resolution No. 2014-33 Authorizing Publication of Ordinance by Title and Summary Moved by Martin, seconded by Anderson, to adopt resolution no. 2014-33 authorizing publication of the ordinance by title and summary. Motion passed unanimously. Weir noted that the good news for LORAM would be that they would no longer require a variance. VIII. CITY ADMINISTRATOR REPORT (7:29 p.m.) Johnson reminded the Council that the park tour takes place the following night and asked everyone to meet at City Hall at 5:30 p.m. He also noted the public town hall meetings regarding the Dominium development are scheduled for May 28th and 29th at 5:30 p.m. IX. MAYOR & CITY COUNCIL REPORTS (7:30 p.m.) Pederson stated that he attended Toll Brother's open house and advised that he and Belland cut the ribbon for the project. He advised of an ice cream social he attended the Lake Independence Citizens Association (LICA) at Independence Beach. He also reported that he attended the Uptown Hamel meeting earlier today. Medina City Council Meeting Minutes 3 May 20, 2014 Martinson stated that she attended a presentation regarding playground equipment for the Fields of Medina. Johnson noted that item will come before the Council on June 3`d Anderson reported that he attended the Northwest Hennepin Mayor's League dinner and there was discussion regarding sprinkling of buildings. Martin reported that she and Johnson toured the Dominium project in Albertville and was very impressed with the quality of the development. She noted the project is similar in size to the proposed Medina site and is also bordered by similar adjacent uses. She advised that 40 percent of the units were occupied by two parent families, 40 percent of the units were occupied by single parent families, and the remaining units were occupied by separated families. She commented that this was a very nice development and believed that it would be hard to identify by the development or the tenants that this was a low income development. She believed that the proposed development would fit very well into the proposed site and would be aesthetically pleasing to the adjacent neighbors. Weir stated that she drove by the development in Albertville and saw families outdoors and children playing. She commented that it appeared to be a nice neighborhood and the plantings and yards were well maintained. Martin stated that there is a waiting list of 300 applicants for the Albertville site. Weir stated that it also appeared that most units have two cars, and well maintained cars at that. She believed that sometimes there is a negative connotation as to the type of people that would live in a low income development. She commented that she also attended the LICA event. X. APPROVAL TO PAY THE BILLS (7:41 p.m.) Moved by Pederson, seconded by Anderson, to approve the bills, EFT 002602E- 002623E for $51,665.44, order check numbers 041237-041286 for $150,467.52, payroll EFT 505640-505669 for $44,958.57 and payroll check number 020426 for $604.31. Motion passed unanimously. Xl. ADJOURN Moved by Anderson, seconded by Pederson, to adjourn the meeting at 7:42 p.m. Motion passed unanimously. Attest: Scott Johnson, Citydministrator Medina City Council Meeting Minutes 4 May 20, 2014 ORDER CHECKS Mav 7.2014 - Mav 20.2014 041237 CRABTREE COMPANIES 7,549.00 041238 HENN COUNTY CORRECTIONS 111.00 041239 HOLIDAY FLEET 828.59 041240 INDRAKANTI, SHIVA 250.00 041241 LAW ENFORCEMENT LABOR 360.00 041242 LAWSON PRODUCTS, INC. 557.45 041243 LEAGUE OF MINNESOTA CITIES 4,519.00 041244 METROPOLITAN COUNCIL 19,681.20 041245 MN DVS 11.00 041246 MN JUDICIAL BRANCH - 4TH DISTR 89.89 041247 TEGRETE CORP 150.00 041248 ABDO, EICK & MEYERS LLP 6,516.00 041249 ALTERNATIVE BUSINESS FURNITURE 1,210.47 041250 BIFFS INC 177.43 041251 CENTURYLINK 344.11 041252 CHILDRENS WORKSHOP MONTESSORI 473.00 041253 DANDGAVAL, KAILAS 500.00 041254 DONATO, FRANK 125.00 041255 DONATO, GINA 125.00 041256 DS HUNZ SERVICES INC 261.80 041257 HAMEL VOLUNTEER FIRE DEPT 57,350.00 041258 HENN COUNTY SHERIFF 150.00 041259 KERN, DEWENTER & VIERE 6,200.00 041260 CITY OF MAPLE PLAIN 579.13 041261 METROPOLITAN COUNCIL 18,536.87 041262 MN DEPARTMENT OF HEALTH 23.00 041263 CITY OF ORONO 477.54 041264 MARTIN WOODY ARCHITECTS 2,000.00 041265 ASPEN MILLS INC 32.75 041266 BAILEY NURSERIES, INC. 1,851.00 041267 BANYON DATA SYSTEMS 595.00 041268 DOBOS 26.80 041269 ECM PUBLISHERS INC 52.78 041270 EQUIFAX 7.99 041271 GOPHER STATE ONE CALL 300.45 041272 HAMEL LUMBER INC 595.11 041273 HD SUPPLY WATERWORKS LTD 2,990.12 041274 HENN COUNTY TAXPAYER SVCS DEPT 72.00 041275 JOHN DEERE LANDSCAPES 496.33 041276 LEXISNEXIS RISK DATA MGMT INC 39.00 041277 MATHESON TRI-GAS INC 94.60 041278 MUNICIPAL CLERKS & FINANCE OFF 35.00 041279 NORTHWEST ASSOC CONSULTANTS 2,743.84 041280 OFFICE DEPOT 328.12 041281 PONTEM SOFTWARE BY RIA 176.00 041282 ROSEVILLE MIDWAY FORD 5,108.45 041283 STRETCHER'S 579.89 041284 SUMMIT COMPANIES 620.00 041285 TALLEN & BAERTSCHI 4,215.81 041286 VIKING INDUSTRIAL CENTER 350.00 Total Checks $150,467.52 Electronic Payments Mav 2.2014 - Mav 15.2014 002602E WRIGHT HENN COOP ELEC ASSN (2,015.19) 002602E WRIGHT HENN COOP ELEC ASSN 2,015.19 002603E XCEL ENERGY 10,155.05 002604E VOID $0.00 002605E MARCO (LEASE) 404.76 002606E MEDIACOM OF MN LLC 54.95 002607E VERIZON WIRELESS 880.32 Medina City Council Meeting Minutes 5 May 20, 2014 002608E CIPHER LABORATORIES INC. 5,513.31 002609E PREMIUM WATERS INC 69.75 002610E CITY OF PLYMOUTH 672.15 002611E CULLIGAN-METRO 30.90 002612E PAYMENT SERVICE NETWORK INC 281.90 002613E FRONTIER 53.65 002614E HARTFORD LIFE 419.35 002615E PR PERA 12,528.04 002616E PR FED/FICA 13,879.97 002617E PR MN Deferred Comp 1,000.00 002618E PR STATE OF MINNESOTA 3,048.15 002619E SELECT ACCOUNT 621.00 002620E CITY OF MEDINA 17.00 002621E FARMERS STATE BANK OF HAMEL 20.00 002622E WRIGHT HENN COOP ELEC ASSN 1,910.21 002623E VALVOLINE FLEET SERVICES 104.98 Total Electronic Checks $51,665.44 PAYROLL DIRECT DEPOSIT May T. 2014 505640 ANDERSON, JOHN G. $230.87 505641 BARNHART, ERIN A $1,709.64 505642 BELLAND, EDGAR J. $2,346.39 505643 BOECKER, KEVIN D $2,058.72 505644 CONVERSE, KEITH A. $1,985.01 505645 DINGMANN, IVAN W. $2,107.00 505646 DOMINO, CHARMANE $1,623.45 505647 FINKE, DUSTIN D $2,169.33 505648 GALLUP, JODI M. $1,563.44 505649 GLEASON, JOHN M $1,673.17 505650 GREGORY, THOMAS $2,163.58 505651 HALL, DAVID M $2,299.08 505652 JESSEN, JEREMIAH S. $2,209.73 505653 JOHNSON, SCOTT T $2,164.73 505654 KLAERS, ANNE M. $630.29 505655 LANE, LINDA $1,414.30 505656 LEUER, GREGORY J $1,793.92 505657 MARTIN, KATHLEEN M $230.87 505658 MARTINSON, MELISSA $230.87 505659 MCGILL, CHRISTOPHER R. $1,849.11 505660 NELSON, JASON $2,062.63 505661 PEDERSON, JEFF $221.28 505662 PETERSON, DEBRA A. $1,536.57 505663 PORTINEN, TERI $1,359.14 505664 REINKING, DEREK M $1,626.34 505665 SCHERER, STEVEN T $2,264.42 505666 VIEAU, CECILIA M $1,174.78 505667 VINCK, JOHN J. $1,738.84 505668 WEIR, ELIZABETH V $327.07 505669 WENANDE, BRANDON S. $194.00 Total Payroll Direct Deposit $44,958.57 PAYROLL CHECKS May 7 2014 020426 HUNZ, MATTHEW E $604.31 Total Payroll Checks $604.31 Medina City Council Meeting Minutes 6 May 20, 2014