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HomeMy Public PortalAbout19851023 - Minutes - Board of Directors (BOD) Meeting 85-29 ,dA MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 REGULAR MEETING BOARD OF DIRECTORS OCTOBER 23 , 1985 MINUTES I . ROLL CALL President Teena Henshaw called the meeting to order at 7 :36 P.M. Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, and Nonette Hanko. Richard Bishop arrived at 7 :40 P.M. Members Absent: Edward Shelley and Harry Turner. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale , Stanley Norton, James Boland, Mary Gundert, Alice Cummings , David Camp, Joyce Nicholas , and Doris Smith, II . APPROVAL OF MINUTES A) September 18 , 1985 R. Hanko stated that on page 3 , paragraph 2 of conclusion, Nita Spangler 's name had been misspelled. Motion: D. Wendin moved the approval of the minutes , as corrected , of the Special Meeting of September 18 , 1985 . K. Duffy seconded the motion. The motion was passed 4 to 0 . B) October 9 , 1985 D. Wendin questioned the statement on page 5 , paragraph 2 , that there was no vote on the motion and subsequently requested the statement be amended to read : "There was no vote on the motion, but there was consensus on the motion. " Motion: D. Wendin moved approval of the corrected minutes of the Regular Meeting of October 9 , 1985 . T. Henshaw seconded the motion. The motion passed 4 to 0 . C) July 24 , 1985 j. Fiddles stated that a member of the public had contacted her to point out an incorrect statement in the approved minutes of July 24 , 1985 . She said the first sentence of paragraph one on page 5 should be amended to read: "S. Norton used the map to show that the portion in question of the Portola Heights Road is entirely on District-owned land. " Motion: D. Wendin moved that the minutes of the Regular Meeting of July 24 , 1985 be ammended to reflect this change. N. Hanko seconded the motion. The motion passed 4 to 0 . III . WRITTEN COMMUNICATIONS There were no written communications . IV. ADOPTION OF THE AGENDA T. Henshaw stated that the agenda as printed was adopted by Board consensus . Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 85-29 Page Two V. ORAL COMMUNICATIONS There were no oral communications . VI . OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Interim Use and Management Plan for the Weber Property Addition to the La Honda Creek Open Space Preserve (Memorandum M-85-159 dated October 17 , 1985) - D. Hansen stated that notification for this agenda item was sent to an extended mailing list, but no further public comment was received. Julia Larson, 2915 Evelyn Avenue, Merced, advised that her property is adjacent to the Preserve and she raised questions concerning parking, water , and whether future development of her land would be curtailed because of District property on both sides. T. Henshaw asked D. Hansen to discuss these subjects with her. Eric Krebs , 119 La Honda Road, questioned whether the Weber property would give alternate access to the Preserve, and C. Britton responded that it would. Bob Sheffield, 145 La Honda Road, owner of property immediately adjacent to the Weber property, advised that upon checking with the Water Resources Board he found that the District has water rights on the former Weber property. He stated that he believes his garage may be encroaching upon District property. C. Britton advised that when the District 's Legal Intern completes a report, C. Britton will get back to Mr. Sheffield on this matter. Mr. Sheffield repeated his previous offer to use his kiosk in La Honda to post District notices. H. Haeussler, 1094 Highland Circle, Los Altos , asked if the garage question could be resolved if the property were dedicated as public open space as proposed in the recommendation of the staff report. H. Grench noted that this could result in a potential problem and suggested that the Board postpone the dedication of the property until the matter was resolved. Motion: R. Bishop moved the adoption of the Interim Use and Management Plan as contained in report R-85-47 for the Weber property addition to the La Honda Creek Open Space Preserve and that the property be withheld from dedication as public open space at this time. N. Hanko seconded the motion. The motion passed 5 to 0 . K. Duffy stated she wanted to be informed of staff action taken to resolve the questions concerning the property line and parking for the Preserve . * B. Final Adoption of the Interim Use and Management Plan for the Fernandez Property Addition to the Coal Creek Open Space Preserve (Memorandum M-85-158 dated October 17 , 1985) - D. Hansen stated that no further public comments had been received on the proposed Interim Use and Managment Plan for the 10 . 6 acre addition. Motion: N. Hanko moved that the Board adopt the Interim Use and Management Plan as contained in report R-85-47 for the Fernandez property addition to the Coal Creek Open Space Preserve and dedicate the property as public open space. D. Wendin seconded the motion. The motion passed 5 to 0 . Meeting 85-29 Page Three C. Instructions to the Eminent Domain Policy Committee Regarding Questionnaire (Memorandum M-85-157 dated October 16 , 1985) - N. Hanko stated that, according to the results of the question- naires which the Directors completed, there appeared to be suffi- cient agreement among the Directors for the Committee to proceed with drafting policy wording for improved property and make recom- mendations regarding unimproved property. She noted that further study by staff may be needed on some of the other items . Motion: N. Hanko moved that the Committee be charged to review the results of the questionnaire and, where a clear Board position exists , to return with proposed wording of policies and, where no clear position exists , to return with recommendations as to what further studies are needed. D. Wendin seconded the motion. Discussion: Discussion centered on whether the Board would attempt to reach any consensus statements during the evening 's meeting, and was subsequently decided it would not be appropriate to try to reach consensus at this time. The motion passed 5 to 0 . T. Henshaw requested that the Committee let her know when they wanted to report back to the Board and said she would place it on an agenda dedicated to the topic. VII . NEW BUSINESS WITH ACTION REQUESTED A. Proposals for the Board of Directors Recognition of the Work of District Docents (Memorandum M-85-154 dated October 2 , 1985) - J. Nicholas reviewed some of the ways in which the docents had been honored in the past. N. Hanko requested that the President include a recess on the agenda for the meeting at which new do- cents were introduced to the Board in order to permit the Direc- tors to meet the docents . D. Wendin stated he did not like the form letter method discussed in recommendation three. Motion: R. Bishop moved that the Board adopt recommendations one, two, four, and five presented in the staff report to show appreciation to the District docents . N. Hanko seconded the motion. The motion passed 5 to 0 . B. Review of the Use and Management Plan for the Picchetti Ranch Area of Monte Bello Open Space Preserve (Report R-85-51 dated Octo- ber 15 , 1985) - D. Hansen said that no property had been added to the Preserve since the last Use and Management Plan review and stated that the major item of emphasis had been the restoration of the winery area. M. Gundert showed slides of the Picchetti Ranch Area. There was discussion concerning the lease which would allow the Crippled Children's Society of Santa Clara County to utilize a portion of the Picchetti Ranch Area as a riding ring. D. Hansen stated that these plans are currently in a holding pattern based on completion and approval of Outside Use Policies by the staff and Board and that he would be meeting with the Crippled Children ' s Society representative next week. Questions were also raised concerning a trail through the former Consigny property, and D. Meeting 85-29 Page Four Hansen noted that negotiations will continue with Santa Clara County Parks and Recreation staff for a connecting trail through this area. Motion: K. Duffy moved that the Board tentatively adopt the Use and Management Plan for the Picchetti Ranch Area as contained in report R-85-51 . R. Bishop seconded the motion. The motion passed 5 to 0 . C . Proposed Historic Preservation Grant Application for Picchetti Ranch (Memorandum M-85-161 dated October 17 , 1985) - D. Hansen stated that through Proposition 18 another opportunity had been provided to apply for funds which would be used to restore this historic property. He said a previous grant request had been turned down in 1981. Ronald and Rolayne Stortz , the lessees of the winery complex were present, and Mr. Stortz stated they were concerned about the dollar amount of their request and were looking to the District for guidance as they do not want to prejudice the grant. He noted that there was much more restoration work they would like to do than they had envisioned initially. Discussion centered on the grant application, how the State evalu- ates the applications , and the appropriate amount of grant funds to request. The members of the Board indicated the Stortzes should work with District staff to determine the appropriate funding request. Motion: D. Wendin moved the adoption of Resolution 85-49 a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application and the Project Agreement for Historic Preservation Grant Funds for the Picchetti Brothers Winery Rehabilitation Project from the California Parks and Recreational Facil- ities Act of 1984 , and that the General Manager and staff work with the Stortzes to help determine the amount of the grant application. K. Duffy seconded the motion. The motion passed 5 to 0 . D. Proposed Annexation of Los Gatos Creek Park to Town of Los Gatos (Memorandum M-85-155 dated October 11, 1985) - H. Grench stated that the Town of Los Gatos was proceeding with the annexation of 170 acres of land owned in fee by the District. Motion: K. Duffy moved that the Board authorize the General Manager to give consent on behalf of the Midpeninsula Regional Open Space District to the proposed annexation of the approximately 170 acres of District land called Los Gatos Creek Park. R. Bishop seconded the motion. The motion passed 5 to 0 . E. Reappointment of Vince Garrod to Peninsula Open Space Trust Board of Trustees (Memorandum M-85-160 dated October 18 , 1985) Discussion centered on the term of the appointment and on the term of the General Manager 's appointee to the POST Board of Trustees. Motion: R. Bishop moved that consent be given to President Henshaw to reappoint Vince Garrod to the POST Board of Trustees for a three year term commencing in January 1986 when his current term expires. K. Duffy seconded the motion. The motion passed 5 to 0 . Meeting 85-29 Page Five F. Proposed Minor Change in Public Resources Code (Memorandum M-85-156 dated October 8 , 1985) - H. Grench reviewed the reasons for the proposed change that would allow financial signatories to be desig- nated by resolution. Motion: N. Hanko moved that the proposed amendment be included in the current Legislative Program with a "B" priority. R. Bishop seconded the motion. The motion passed 5 to 0 . G. Proposed Expansion Planning Process for the Hassler Property (Mem- orandum M-85-151 dated October 23 , 1985) - H. Grench reviewed his proposed expanded planning process for the Hassler property and M. Hale reviewed the public relations aspect of the outline , sug- gesting the potential for public involvement in establishing a new name for the site and using this opportunity to reach a new segment of the population. N.Hanko stated she felt there was a need for more balanced regional representation on the proposed Public Advisory Committee and added the Board of Directors should appoint three , rather than two, mem- bers of the general public. R. Bishop supported the name change idea, noting that if current rules could be changed, the site should be named after former Director George Seager. He suggested that a two-phase planning approach be used which would, in phase one, have the site minimally developed and to open the site to the public as soon as possible. He said his phase one would include signing some trail development, and parking atop the hill. He noted that phase two of the planning process could provide for more elaborate planning for the site. Discussion centered on public access to the site, trail routes which could be developed, parking facilities for the Preserve, and public participation in site development planning. R. Bishop stressed that he would like initially to see a simple Use and Management Plan for the Preserve and that it be open to the public as soon as possible. D. Hansen noted that the site is sche- duled to be opened to the public November 1 , 1985 and that a Use and Management Plan review was scheduled for the site in early 1986 . T. Henshaw and N. Hanko stated their desire to tour the area. D. Wendin stated his position that development of the Preserve should be in two phases with phase one being the normal use and management planning with added emphasis on public relations and phase two calling for more planning for the site, as was done for Skyline Ridge. Motion: D. Wendin moved that the Board direct staff to return with a more formal two phase planning proposal along the lines outlined in the staff report. R. Bishop seconded the motion. Discussion: H. Grench highlighted the reasons he had recommended the more detailed planning study process that incorporated significant public participation. The motion passed 5 to 0 . Meeting 85-29 Page Six VIII . INFORMATIONAL REPORTS H. Grench reported on the visit of Mayor Ruth Correll and her husband of Boulder , Colorado , on October 18 . He said they were given a tour of the District which was followed by lunch at Picchetti Ranch Area. D. Hansen stated that the Hassler site was slated to be open to the public on November 1, 1985. A reseeding contract had been awarded for the areas in need of revegetation. He also noted that the re- seeding project in Mount Umunhum area had been completed and looked quite good, however, further hand work was needed. D. Hansen reported on a workshop meeting at Skyline Ridge Open Space Preserve which was sponsored by POST for the purpose of obtaining input for planning for environmental education uses of the Preserve. He said the meeting was attended by approximately 25 environmental planners and educators , and POST will arrange follow-up meetings to continue the planning processes , a written report will be prepared to summarize the meeting, and he will notify members of the Board of future meetings . D. Hansen advised that a meeting will be held Thursday evening, October 24 , at the Saratoga Summit fire station for the purpose of exploring ways to deal with the speeding problem on Skyline Boulevard. He noted that the radar gun cannot be used on Skyline Boulevard by the California Highway Patrol. K. Duffy noted that the entrance to the Purisima Creek Redwoods Open Space Preserve parking lot is difficult to find-,-`and advised that signs should be posted alerting motorists of the entrance. IX. CLAIMS Motion: N. Hanko moved approval of Revised Claims 85-21 . R. Bishop seconded the motion. The motion passed 5 to 0 . X. CLOSED SESSION S. Norton announced that litigation matters to be discussed in Closed Session fell under subdivision (b) (1) of Government Code Section 54956 . 9 . The Board recessed to Closed Session at 9 : 45 P.M. XI . ADJOURNMENT The Board reconvened to adjourn at 11: 10 P.M. Doris Smith Secretary CORRECTIONS TO MINUTES OF OCTOBER 23, 1986 II . APPROVAL OF MINUTES October 23 , 1985 Motion: N. Hanko moved the approval of the minutes of October 23 , 1985 . T. Henshaw seconded the motion. Discussion: K. Duffy noted that at the bottom of page 2 following the first motion, the minutes read : "K. Duffy stated she wanted to be informed of staff action taken to resolve the questions concerning the property line and parking for the Preserve. " Discussion centered on how such a request would be handled by staff and whether the Board members as a whole had wanted to be informed of staff ' s action in the matter. T. Henshaw, with the Board ' s concurrence , said that the minutes should be amended to read: "Staff should report bac'K to the Board regarding action taken concerning the property line and parking for the Preserve. " K. Duffy indicated that on page 6 , under Informational Reports , her concern was the location of the parking lot entrance to Purisima Creek Redwoods Open Space Preserve and that it was a dangerous entrance. She requested the words "and dangerous" be added after the word "find . " The motion to approve the minutes as amended passed 5 to 0 , with E. Shelley abstaining because he was absent at the October 23 meeting.