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Home My Public Portal About19851120 - Minutes - Board of Directors (BOD) Meeting 85-31 `w .`k MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1, LOS ALTOS,CALIFORNIA 94022 (415)965.4717 RESCHEDULED REGULAR MEETING BOARD OF DIRECTORS NOVEMBER 20, 1985 MINUTES I . ROLL CALL President Teena Henshaw called the meeting to order at 7 : 35 P.M. Members Present: Katherine Duffy, Teena Henshaw, Edward Shelley, and Richard Bishop. Nonette Hanko arrived at 7 : 37 P.M. Members Absent: Harry Turner and Daniel Wendin, Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, Mary Hale, Stanley Norton, Del Woods, James Boland, Mary Gundert, and Joan Combs. II . WRITTEN COMMUNICATIONS There were no written communications. III. ORAL COMMUNICATIONS There were no oral communications. IV. ADOPTION OF AGENDA T. Henshaw stated that the agenda was adopted by Board consensus. V. BOARD BUSINESS A. Revised Use and Management Plan for Saratoga Gap Open Space Preserve (Report R-85-54 dated November 15, 1985) D. Hansen pointed out the Preserve on the wall map, and stated there had been no additions to the Preserve since the last use and management review. He noted the circular trail system, which incorporates Sempervirens property, to create a trail connection between Long Ridge and Saratoga Gap Preserves. D. Woods discussed two trail projects planned for next year, one in cooperation with Santa Clara County, which would complete the trail connection within Skyline County Park and link the Table Mountain area with Charcoal Road. He said the second project is to acquire a better trail connection across Skyline Boulevard either south or north of the existing Charcoal Road crossing. He stated that a better connection would allow for safer equestrian access to Long Ridge Open Space Preserve and Charcoal Road. He said staff has requested that CalTrans in- stall a pedestrian crossing sign on Highway 9 opposite the Preserve, and noted that staff is also requesting crossing signs at the Charcoal Road and Grizzly Flat trail crossings. He said a framed map and regulatory sign planned for the Preserve will be placed after a regional map is designed encompassing the entire trail network of the area. Herbert A.Grench,Genera!Manager Board of Directors:Katherine Dutty,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 85-31 Page two Discussion centered on the need for signing at the Grizzly Flat parking area. D. Woods noted that the parking area under dis- cussion relates mostly to Long Ridge Preserve rather than to Saratoga Gap. He said Long Ridge Preserve may be given a higher ranking when the Board considers the site emphasis ranking of Preserves at a future meeting. K. Duffy said the District should be less timid in signing its entrances. D. Woods stated that the septic systems for the rental structures on the Preserve were not up to code, and that an engineering study would be conducted to determine the cost of repairs. He said the structures would be boarded up if repair costs were estimated to exceed $10,000. He stated that staff wished to pursue the County' s possible interest in the structures before making a final determination regarding their disposition. D. Woods said that a new brochure including connecting trails on Long Ridge Preserve and Skyline County Park is scheduled for completion in the near future. Tony Look, representing Sempervirens Fund, stated that the Skyline Boulevard crossing as shown on the current map is not a viable situation, as it does not present a good line of sight. He noted that the property opposite the present Preserve parking area is currently being considered for acquisition by Sempervirens for a visitors' center and historical site. Motion: N. Hanko moved that the Board tentatively adopt the Revised Use and Management Plan for Saratoga Gap Open Space Preserve as contained in the staff report. R. Bishop seconded the motion. The motion passed 5 to 0. B. Authorization to Enter into Lease for Short-Term Office Space TMemorandum M-85-166 dated November 14, 1985) C. Britton reviewed the leasing terms of the two office sites under consideration by staff. He said he felt that, on both a financial and a functional basis, the Old Mill Office Center was superior to the Los Altos Office Center. He said that staff was asking the Board to negotiate a lease and to give the President the authority to execute the lease after it had been approved by the General Manager and the District' s Legal Counsel. He noted that the cost of special tenant improvements would be the responsibility of the District, and said that staff was recommending that the Board give staff the authority to spend up to $25, 000 on "pass-through" costs covered in the contract. He reported that he had obtained an extension on the District' s current office space lease until February 28, 1986. Discussion centered on the location and access to the Old Mill Office Center. C. Britton said the owners have agreed to improve the signing and make changes in landscaping to help mitigate problems in locating the building. Motion: E. Shelley moved that the Board select the Old Mill Office Center as the more desirable location for the District office headquarters , based upon the com- parison contained in the staff memorandum, and that the President of the Board be authorized to execute a lease on behalf of the Board based upon the terms Meeting 85-31 Page three outlined in the staff memorandum, including up to $25, 000 up-front for tenant improvements. N. Hanko seconded the motion. The motion passed 5 to 0. C. Scheduling of December Meetings (Memorandum M-85-165 dated November 14 , 1985) H. Grench said that only two meetings will be necessary in December, and said the second Regular Meeting needed to be rescheduled since it fell on a holiday. Motion: E. Shelley moved that the Board reschedule its December 25 Regular Meeting to Wednesday, December 18, 1985 at 7 : 30 P.M. at the District office. N. Hanko seconded the motion. The motion passed 5 to 0. VI. INFORMATIONAL REPORTS H. Grench reported on the Page Mill Road Trash Clean-Up Event to be held on Saturday, November 23, 1985, which is primarily a publicity event to promote AB 2020, the "Bottle Bill. " He urged Board members to attend the event, if possible. H. Grench reported on the Greenbelt Congress semi-annual meeting which he attended, and in which he participated as co-leader of a workshop on land acquisition techniques. H. Grench reported on his Hassler tour with San Carlos City Administrator Warren Shafer. Tony Look reported on Sempervirens' campaign to acquire two parcels, one in Castle Rock surrounded by State Park land, and the second along the Skyline to the Sea Trail at Waddell Creek and Highway 1. C. Britton reported that Peninsula Open Space Trust had recently closed escrow on the 80 acre Negley parcel, leaving only a 100 yard gap between Long Ridge Open Space Preserve and Portola State Park. The Board further discussed the function of the office Space Committee and its role in reviewing office space plans. Motion: E. Shelley moved that the Office Space Committee be charged with reviewing office space plans, leaving it to the Committee' s discretion to decide what items needed to be discussed by the full Board. R. Bishop seconded the motion. The motion passed 5 to 0. VII . CLAIMS Motion: N. Hanko moved approval of Revised Claims 85-23. E. Shelley seconded the motion. The motion passed 5 to 0. VIII. CLOSED SESSION S. Norton announced that litigation matters to be discussed in Closed Session fell under subdivision (b) (1) of Government Code Section 54956. 9. The Board recessed to Closed Session at 8 : 30 P.M. IX. ADJOURNMENT The Board reconvened to adjourn at 9: 20 P.M. Joan Combs Secretary