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HomeMy Public PortalAbout05/20/86 CCM61 PAYROLL CHECKS - MAY 20, 1986 9209 Robert Anderson 9210 Jill Hodapp 9211 Mark Moran 9212 Michael Rouillard 9213 Michael Sankey 9214 James Dillman 9215 Robert P. Dressel 9216 Francis Pumarlo 9217 Karen Dahlberg 9218 JoEllen Hurr 9219 Donna Roehl 9220 Laura Skarda 9221 Sandra Larson 9222 Janice Petersen 9223 Farmers State Bank of Hamel 9224 Commissioner of Revenue 9225 P.E.R.A. 9226 Social Security Retirement Div. 8705 Ivan Dingman ORDER CHECKS - MAY 20, 1986 4829 P.E.R.A. 4830 Social Security Retirement Div. 4831 Commercial Life Ins. $ 967.16 841.04 1,164.32 969.04 1,226.41 945.96 788.83 631.64 469.62 846.06 846.06 487.21 334.95 52.06 1,774.44 807.99 867.14 531.12 $14,551.05 85.00 $1,170.71 531.12 19.80 $1,721.63 0 B The Council of the City of Medina met in regular session on Tuesday, May 20, 1986 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer,Robert Mitchell, Anne Heideman, William Reiser; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Dir- ector, James Dillman; Engineer, Glenn Cook; Attorney, Richard Schieffer 1. ADDITIONAL AGENDA ITEMS Moved by Scherer, seconded by Heideman to discuss the following additional items: Hiring of Summer Employee Hwy.55/Co. Rd. 116 Construction Schedule Motion declared carried 2. MINUTES OF MAY 1, 1986 Moved by Heideman, seconded by Mitchell to accept minutes of May 1, 1986, as presented Motion declared carried 3. MINUTES OF MAY 6, 1986 Anne Heideman asked that the word "days" be inserted after "180" in motion of Item 17, Page 62. Moved by Heideman, seconded by Reiser to accept minutes of May 6, 1986, as corrected. Motion declared carried 4. INSURANCE PROGRAM REVIEW William Husbands reviewed his preparedlnsurance Review and Risk Management Report. Tom Rerah of Wayzata Insurance Agency responded to the report. The following items will be studied and completed by staff: Property Furnaces and Air Conditioners will be inspected Extra Expense Coverage will be secured Contractors and Miscellaneous Equipment Policies will be combined and equipment listed Comprehensive General. Liability To be reviewed by staff Police Auto Records of repairs resulting from accidents will be kept Attorney to provide letter requesting $600,000 limits Workers Comp Experience Mod Factor review to be requested Pursuit and FireaLms Procedures To be reviewed and adopted by Council 5. PUBLIC WORKS DEPARTMENT Holy Name Dr. Improvement, Informational Meeting, 8:10 P.M. Glenn Cook presented the following report regarding improvement of Holy Name Dr. and Lakeview Rd.: Total cost for Holy Name Dr., $255,000; Total cost for Lakeview Rd., $67,000. He stated that there would be some ditching and some drain tile depending on the area of the road and that Lakeview Rd. would need to have a storm sewer installed. Martin Bennis, 2185 Holy Name Dr., asked how the project would be assessed Glenn Cook explained the procedure used in other areas that had been improved: City share would be base work plus 25%; 25% for front foot assessment; 25% for a unit assessment on the street and 25% for a unit assessment of street. The Lakeview Dr. project would consist of the city installing the storm sewer as its share with a 50% unit and 50% front foot assessment for the remainder of the costs. Robert Raskob, 2295 Holy Name Dr., asked how his outlot would be assessed. Glenn Cook stated that it would be included with Lakeview Rd. Rayburn Anderson, 355 Lakeview Rd., asked for the amount of assessment on Lakeview Rd. Glenn Cook stated that a unit of assessment would be approximately $4000. Mr. Anderson stated that a comparable lot on Holy Name Dr. would be assessed about $2000. 6 Kathleen Hansmann, 2482 Holy Name Dr., stated that she did not want Holy Name Dr. to become a speedway for the purpose of traveling between Corcorn and Long Lake. Clifford Raskob, 2412 Holy Name Dr., stated that he was in favor of blacktopping but opposed to storm sewer. Rex Gregor, 2592 Holy Name Dr., asked if a traffic count had been done. James Dillman stated that there were 550 cars, per day, using Holy Name Dr. two years ago. Kathleen Hansmann asked what the increase in traffic would be if blacktopped. Wilfred scherer stated that Hunter Dr. traffic had increased from 594 to 608 cars per day, since it was paved. Rayburn Anderson stated that he was in favor of th project but objected to having to pay twice as much because he lived on Lakeview Rd. Robert Raskob asked how the area from Co. Rd. 24 to Martin BEnnis;, on the west side of Holy Name Dr., was classified. Glenn Cook stated that Holy Name Church was given one unit but the footage on the west side of Holy Name Dr. was added to the remaining footage and divided among the remaining parcels. Patricia Raskob, 2562 Holy Name Dr., asked where the water would run from the drain tile. Glenn Cook stated it would run to the east, to the swamp, behind her house. Patricia Raskob stated she did not like that plan and asked howimany lots were projected for their acreage. Glenn Cook stated that he had estimated 8 additional lots along Holy Name Dr. but had not reviewed the soils maps to determine how many lots there might be in her acreage. Mrs. Raskob asked how anyone could decide whether or not they were in favor of the project if they did not know the dollar amount of their assessment. Glenn Cook stated that the soils maps could be reviewed before an official Public Hear- ing. Kathleen Hansmann asked how much the cost of the project would increase if the road needed to be dug out 10 feet. Glenn Cook stated that soil borings had not been done but that fabric and rock placed in bad areas would lessen the need for removal of soil. Patricia Raskob asked if the estimated cost included all costs, such as engineering, etc. Glenn Cook stated that all costs had been included in the estimate. Marlene Kurchner, 2452 Holy Name Dr., asked how long it would take to complete the work and whether or not the speed limit would be reduced. Glenn Cook stated that he did not know if the speed limit could be reduced because the State must approve a reduction, regardingthe timetable for the work, that would need to be determined by Council. Rayburn Anderson stated that he did not think the rate of speed would increase because cars had traveled on black magic on Holy Name Dr., which is similar to paving. Kathleen Hansmann stated that she knew of three people who had gotten speeding tickets at 65mph on Hunter Dr and that no one could have traveled that speed before it was paved. Thomas Walters,2500 Hol Name Dr., asked why the speed in a residential area could not be less than another road. Thomas Anderson stated that the State would need to approve a reduction. Mr. Walters asked that "Slow" or "Children at Play" signs be installed. A show of hands, called for by the Mayor, indicated the following: In favor of improving Holy Name Dr.-- 19; Opposed--4 In favor of improving Lakeview Rd. -- 7; Opposed--1 Rayburn Anderson stated that Council should consider that Lakeview Rd. residents had paid for construction of their road when they bouth the lots. Clifford Raskbo stated that Medina Rd. between Holy Name Dr. and Hunter Dr., should also be paved. Council discussed road improvement plans for Medina Rd., Tamarack Dr. and Holy Name Dr. and in which order the roads should be improved. Moved by Heideman, seconded by Scherer to table capital road improvements until June 3rd pending information regarding the cost to improve Medina Rd. and the work schedule of the Public Works Department. Motion declared carried Kilkenny Lane Improvements Glenn Cook presented estimate of costs for Kilkenny Lane improvements including a storm sewer project for the area abutting Hamel Rd. Council discussed alternatives for storm sewer and changing the grade of Kilkenny Lane to create better drainage. Moved by Heideman, seconded by Mitchell to adopt Resolution 86-40, Ordering Feasibility Report for improvements to Kilkenny Lane, plus a storm sewer project for the immediate area. Motion declared carried 67 Mutual Aid Agreement James Dillman explained the Mutual Aid Agreement that he would like to have approved by Council between the cities of Medina and Orono, with an eventual inclusion of other adjacent cities. Richard Schieffer stated that attorneys for other cities have reviewed the agreement so he would have no problem with the Council giving its approval. He suggested that a copy be forwarded to the cities insurance company. Moved by Scherer, seconded by Heideman to adopt the Mutual Aid Agreement between Medina and Orono, for use of city equipment and to notify the cities insurance carrier. Motion declared carried Summer Employee James Dillman reported that he had received several applications in response to an ad for summer employees. He stated that two people would be hired and he recommended that Troy Starcznski be hired, at this time, as he had worked for the city during three pre- vious summers and would know what work needed to be done. Moved by Scherer, seconded by Heideman to hire Troy Starcznski for summer employment, under Community Development Block Grant Funding, at $5.50 per hour. Motion declared carried 6. POLICE DEPARTMENT Mobile Digital Terminal Michael Sankey explained that digital terminals would cost about $1500 per year, on a rental basis, and that Medina would need three such terminals. He explained that he had informed the Hennepin County Sheriff's Deoartment that he would need three but that the City was not committed to ordering them if they decided otherwise. He stated that the terminals would come on line in 1988 but that the County needed estimates from the various departments for the bidding process. Moved by Reiser, seconded by Scherer to table the matter until budget time. Motion declared carried 7. PLANNING AND ZONING DEPARTMENT Holy Name Church, Conditional Use Permit JoEllen Hurr reviewed the prepared resolution approving a Conditional Use Permit for Holy Name Church to construct a new church at 155 co. Rd. 24. She stated that a meeting had been held with representatives of the church, the City of Plymouth and Medina to discuss issues raised by Plymouth concerning construction of a third lane on Brockton and concerns of Holy Name regarding the terms of the Conditional Use PeLl[lit. Council reviewed the prepared resolution and revised several items. oug Cooley, representing Holy Name Church, asked that Council consider waiving the $204,000 bond. Council decided that the bond would need to be posted by them, as is the case of any other developer. Moved by Scherer, seconded by Heideman to adopt Resolution 86-41, Granting a Conditional Use Permit to Holy Name Church to construct a church at 155 Holy Name Dr. with revisions to Item 2,5, and 7, with bond amount to be $204,000. Motion declared carried Douglas Cooley asked that consideration be given to the requirement for the parcels owned by the church, in that Plymouth would assess tYrm an if one parcel, but would not if combined into two parcels. Thomas Anderson suggested that they pursue the matter with Plymouth. Mr. Cooley asked when they could secure the building permit. JoEllen Hurr stated that they would need to sign the Conditional Use Permit combination of additional $17,000 0 and post the bond. Surveys for Building Permits JoEllen Hurr explained that everyone in an urban area is required to provide a survey of their property when making additions or constructing accessory buildings on their property. She presented a plan for a deck that would be constructed within the confines of an exist- ing house, with a request from the owner that he need not supply a survey. Moved by Mitchell, seconded by Heideman to waive the survey requirement for this property and direct that any other such requests be brought to Council. Motion declared carried Hwy. 55/Co. Rd. 116 Improvement JoEllen Hurr stated that plans for the work at Hwy. 55 and Co. Rd. 116 indicate that they will not begin until after April 15, 1987. Thomas Anderson suggested that a study be done regarding the construction of a permanent divide in the area of the Medina Ballroom to alleviate accidents resulting from turning into and out of the property. 8. LORETTO FIRE DEPARTMENT CONTRACT Moved by Heideman, seconded by Scherer to enter into contract with the City of Loretto for fire protection, effective January 1, 1987, with city to pay fee based on 2.1 mills. Motion declared carried 9. FIREMAN/EMPLOYEE PAY Council discussed whether or not a city employee, who is a member of a fire department, should be paid if they do not report for work the day after fighting a fire. Richard Schieffer stated that Council lshoudl consider that there may be other employees who provide service to other organizations that might want to belcompensated. Moved by Mitchell, seconded by Scherer to approve payment of wage's for an employee if he leaves work to respond to a fire call, but shall not be paid if not reporting for work. Motion declared carried 10. BILLS Moved by Scherer, seconded by Reiser to pay the bills; Order Checks # 4829-4831 in the amount of $1721.63 and Payroll Checks #9209-9226 and 8705 in the amount of $14,636.05. Motion declared carried 11. HAMEL ATHLETIC CLUB Council discussed a request from the Hamel Athletic Club for the city to supply brackets for pbenches in an area of the Hamel Athletic park. Moved by Scherer, seconded by Reiser to deny the request because park funds cannot be used to supply equipment on private property. Motion declared carried Moved by Heideman, seconded by Mitchell to adjourn. Motion declared carried Meetingtdj =7 10:20 P.M. Clerk -Treasurer Mayor e a