HomeMy Public PortalAbout05-07-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA, MAY 7, 2009
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M.,
Thursday, May 7, 2009, in the Community Room at the Municipal Building, 50 North 5th Street,
Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and
Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, City Controller
Tammy Glenn, Police Chief Kris Wolski, Captain Terry Hopkins and Sandy Carpenter.
The following business was conducted:
CALL TO ORDER
Robinson called the meeting to order and noted for the minutes that all board members and legal
counsel were present.
APPROVAL OF MINUTES
Robinson made a request to the board to approve the minutes for the April 30, 2009 meeting.
Flood made a motion to approve with a second by Lawson. The motion was unanimously
passed.
CLAIMS FOR PAYMENT
Robinson made a request to the board to approve the claims for payment for May 8, 2009 in the
amount of $111,139.88. She explained of that total $16,232.00 was paid to Gems for Annual
License for software; $19,499.25 was paid to the Economic Development Corporation for the
Certified Tech Park Grant from Redevelopment and $12,025.10 was paid to Burgess and Niple
for development of bid specs for Star - Gennett EPA Grant. Lawson made a motion to approve
with a second by Food. The motion was unanimously passed.
RESOLUTIONS
A. Robinson brought to the board a request that was presented by City Controller
Tammy Glenn for the approval of Resolution No. 1 -2009 authorizing the annual
compensation and benefits of the Richmond Police Officers. Lawson made a motion
to approve with a second by Flood. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by City Controller
Tammy Glenn for the approval of Resolution No. 2 -2009 authorizing the annual
compensation and benefits for the Richmond Fire Department. Flood made a motion
to approve with a second by Lawson. The motion was unanimously passed.
Board of Works Minutes
May 7, 2009
Page 2 of 4
CONTRACTS
A. Robinson brought to the board a request that was presented by Assistant City
Attorney Kim Vessels for the approval of Contract No. 60 -2009 with Ameresco for
upgrades and installation of various energy savings and conservation measures in the
City Building and Fire Station No. 1. Flood made a motion to approve with a second
by Lawson. The motion was unanimously passed.
B. Robinson brought to the board a request that was presented by Police Chief Kris
Wolski for the approval of Contract No. 65 -2009, Contract No. 66 -2009, Contract
No. 67 -2009 and Contract No. 68 -2009 with Harley Davidson Center to lease four
2009 Harley Davidson Motorcycles for the Richmond Police Department. Lawson
made a motion to approve with a second by Flood. The motion was unanimously
passed. Lawson then made a motion to allow the President of the Board Vicki
Robinson to sign the four lease agreements for the Harley Davidson Motorcycles with
a second by Flood. The motion was unanimously passed.
C. Robinson made a request to the board to approve Contract No. 70 -2009 with
Smarrelli Contractors, Inc to install a door opening in the Engineering Department.
Flood made a motion to approve with a second by Lawson. The motion was
unanimously passed.
D. Robinson made a request to the board to approve Contract No. 71 -2009 with Bowlin
Construction for the Infrastructure Rehabilitation Project to replace curbs and
sidewalks on SW 4th Street between National Road and SW "C" Street. Lawson
made a motion to approve with a second by Flood. The motion was unanimously
passed.
E. Robinson made a request to the board to approve Contract No. 72 -2009 with Bowlin
Construction for the Infrastructure Rehabilitation Project to replace curbs and
sidewalks on NW 6th Street between Peacock Road and Pearl Street. Flood made a
motion to approve with a second by Lawson. The motion was unanimously passed.
F. Robinson made request to the board to approve Contract No. 76 -2009 with
Contemporary Consulting to provide consultation services to identify the City's role
in economic development efforts not to exceed $10,000.00 for the 2009 calendar
year. Lawson made a motion to approve with a second by Flood. The motion was
unanimously passed.
TRAFFIC CONTROL AND POLICE ASSISTANCE
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
and submitted by Jennifer Lewis from Girls Inc for the approval of Traffic Control
and Police Assistance on Saturday, May 16, 2009, from 7:30 AM to 9:30 AM for the
Girl's Inc Annual 5K Run/Walk. Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
Board of Works Minutes
May 7, 2009
Page 3 of 4
STREET CLOSURE
A. Robinson brought to the board a request that was presented by Captain Terry
Hopkins and submitted by Sandra Carpenter for the approval of the closure of
Peacock Road from NW 8t11 Street to NW 13th Street; and NW 13th Street from
Peacock Road to Indiana Avenue from 9:00 AM to 11:00 AM on Saturday, May 9,
2009 with a rain date of May 16, 2009, for the Annual Richmond Evening Optimist
Club Opening Day Parade. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
RESERVED HANDICAPPED PARKING SIGN RENEWALS
A. Robinson brought to the board a request that was presented by Captain Terry Hopkins
for the approval of a Reserved Handicapped Parking Sign Renewal at 1215 North "C"
Street for Ms. Linda Girdler. Flood made a motion to approve with a second by
Lawson. The motion was unanimously passed.
NEW RESERVED HANDICAPPED PARKING SIGNS
A. Robinson brought to the board a request that was presented by Captain Terry
Hopkins for the approval of a New Reserved Handicapped Parking Sign at 219 North
18t11 Street for David Caudle. Lawson made a motion to approve with a second by
Flood. The motion was unanimously passed.
RELOCATIOIN OF RESERVED HANDICAPPED PARKING SIGN
A. Robinson brought to the board a request that was presented by Captain Terry
Hopkins for the approval for the relocation of a Reserved Handicapped Sign at 905
South "C" Street for Annette Plumley. Flood made a motion to approve with a
second by Lawson. The motion was unanimously passed.
BID OPENINGS
A. Robinson brought to the board a bid opening for the Infrastructure Rehabilitation on
SW 3rd Street. Those bids are as follows:
1. Butler Excavation - $61,105.00
2. Pro Lawn Care - $54,485.00
3. Bowlin Construction - $62,240.00
4. L.J. Deweese Co. - $76,350.00
Board of Works Minutes
May 7, 2009
Page 4 of 4
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy Clerk