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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-11, LOS ALTOS,CALIFORNIA 94022
(415)965-4717
REGULAR MEETING
BOARD OF DIRECTORS
FEBRUARY. 12 , 1986
MINUTES
I. ROLL CALL
President Edward Shelley called the meeting to order at 7 :39 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Edward Shelley, Teena
Henshaw, Nonette Hanko, Harry Turner, and Richard Bishop.
Personnel Present: Herbert Grench, David Hansen, Jean Fiddes , Mary Hale,
Stanley Norton, James Boland, and Emma Johnson.
II . APPROVAL OF MINUTES
January 15 , 1986
Motion: D. Wendin moved the approval of the minutes of January 15 , 1986.
H. Turner seconded the motion. The motion passed 7 to 0 .
January 22 , 1986
Motion: H. Turner moved the approval of the minutes of January 22 , 1986 .
D. Wendin seconded the motion.
Discussion: E . Shelley noted that the following line was
missing from the motion at the bottom of page 10 : "H. Turner
seconded the motion. The . . . " , and that "He stated that funds
had been budgeted to. . . " was duplicated from the previous para-
graph.
The motion to approve the corrected minutes passed 6 to 0 with
T. Henshaw abstaining because she was absent from the meeting.
III . WRITTEN COMMUNICATIONS
E. Johnson stated that a letter from Michael Garrison of the U.S .G .S.
had been distributed at the meeting. The letter, received on January 27 ,
concerned trail damage by mountain bikes on the Stevens Creek Nature
Trail . D. Hansen summarized his draft reply to Mr. Garrison's concerns
and E . Shelley stated the Board 's consensus that it be sent.
IV. ADOPTION OF AGENDA
E. Shelley stated the agenda was adopted by Board consensus .
V. BOARD BUSINESS
A. Open Space Management Five Year Staffing Master Plan (Report R-86-14
dated February 7 , 1986)
D. Hansen summarized the report, saying it is the basis of the Land
Management staffing recommendations for the next five years . He
said he was requesting immediate filling of the Administrative
Assistant position, the Supervising Ranger positions, and one
additional Ranger position and that the longer term recommendations
for additional positions should be considered by the Budget Committee
and the Board.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Page two
H. Grench noted that current Land Management Budget Guidelines
call for a maximum of inflation plus 20 of the growth in tax
revenues , but that those guidelines are no longer compatible with
the District's stewardship policy and level of usage of District
lands . He said the recommended staffing plan applications would
represent 14% real growth over the inflation factor. D. Hansen
discussed the need for an increased Ranger staff, citing figures
showing District acreage that has nearly doubled and distant pre-
serves that have quadrupled. He noted that the planning staff is
backlogged due to increased responsibilities and heavier workloads.
D. Wendin stated his position that Lead Ranger grade changes should
not be acted upon in the present meeting.
Discussion centered on budget considerations and the desirability
of additional time to study the recommendations and their impacts
to the budget. D. Hansen said that specific job descriptions and
salary ranges for the positions being recommended for filling imme-
diately will be returned to the Board at its meeting of February 26.
Motion: N. Hanko moved that the report be referred to the Budget
Committee for review. D. Wendin seconded the motion. The
motion passed 7 to 0 .
E. Shelley called a recess at 9 :20 P .M. and reconvened the meeting
at 9 :25 P.M. T. Henshaw was absent from the remainder of the meeting.
B. Mid-Year Program Evaluation for 1985-1986 and Setting of Priorities
for 1986-1987 (Report R-86-13 dated February 5 , 1986)-
E. Shelley stated the Board' s consensus to review the Public
Communications Program Objectives and Key Projects and Activities
first.
M. Hale summarized the new direction being proposed for the program,
including production of all publications and printed materials ;
development of a new logo; production of a coordinated series of
site maps , visitors ' guides and all site brochures ; production of
informative publications about preserves, programs and policies
(including eminent domain and land acquisition policies and proce-
dures and the Good Neighbor Program) . A site tour or major public
event at Hassler was also included in the Program' s Key Projects
and Activities .
N. Hanko stated she supports keeping the present logo.
D. Wendin said he would like to continue as Key Projects and
Activities the Board's relationships with Boards of Supervisors
and County Parks and Recreation Commissioners , especially to con-
tinue the effort that was made with San Mateo County. N. Hanko
added her support to his comment. She added that she would pre-
fer the District display be exhibited at various locations on a
temporary basis rather than having permanent displays.
D. Wendin noted the possibility of having new Board members after
elections who would need educational help and orientation to the
District and that this work should be included in the program.
H. Grench responded that the continuing relationship with other
public entities has not been dropped and was intended to be in-
cluded in the Program' s Action Plan under Typical Projects and
Activities .
Page three
Motion: R. Bishop moved that a tour of various preserves for the
San Mateo County Board of Supervisors in the first half
of 1988 be added to the Action Plan. N. Hanko seconded
the motion.
Discussion : D. Wendin noted that the Board has considerable
questions concerning the program and that he would like
to see a revised program before tentative adoption.
Motion to Amend: D. Wendin moved to amend the motion to note
that the land tour is just an example of the kind of
activity but that what is desired is that the relation-
ship with the San Mateo County Board of Supervisors be
raised to a Key Project and Activity status . H. Turner
seconded the motion to amend. The motion to amend
passed 6 to 0 .
The main motion passed 6 to 0 .
Motion: N. Hanko moved that the redesign of the logo be removed
from the report. R. Bishop said he was not ready to
vote on the matter at the present time. K. Duffy said
she agreed with the concept of a new logo. E. Shelley
said it may be an appropriate time to study the subject.
M. Hale stated she would present some possible design (s)
in the next few weeks. E. Shelley stated the Board' s
consensus to consider ideas for a new logo. He stated
that the motion died for lack of a second.
D. Wendin noted that paragraph 3 on page fifteen should
be rewritten to state: "Return to the Board with recom-
mendations for a new logo and produce if approved . "
K. Duffy requested that since there is a new site in Los Gatos, a
tour and public event for the Los Gatos Creek Park in coordination
with the Town of Los Gatos be added to the tour and/or major public
event at Hassler.
Motion : R. Bishop moved that the item be continued to the next
Board meeting. N. Hanko seconded the motion. The motion
passed 6 to 0 .
Discussion followed on whether to adopt tentatively any part of
the Public Communications Program.
Motion: D. Wendin moved to reconsider the continuation motion.
N. Hanko seconded the motion. The motion passed 6 to 0.
Motion: D. Wendin moved that the Board adopt tentatively the
Public Communications Program with modifications made
by the Board so that staff may begin working on the
Action Plan for the Public Communications Program.
N. Hanko seconded the motion.
Motion to Amend: K. Duffy moved that the motion be amended to
include a Novitiate tour as a Key Project. N. Hanko
seconded the motion.
After discussion to strike the word "major" in number
7 of the Proposed Key Projects and Activities and to add
the Novitiate site tour/public event, K. Duffy withdrew
her motion with permission of her seconder.
Page four
Motion to Amend: R. Bishop moved that the word "major" be deleted
from Key Project and Activity Number 7 and that the
Novitiate be added. N . Hanko seconded the motion. The
motion to amend failed to pass by the following vote :
Ayes : K. Duffy, R. Bishop, and N. Hanko.
Noes : E. Shelley, H. Turner, and D. Wendin.
E. Shelley stated that since so many changes had been
suggested for the Program, the Board needs to see staff ' s
revised recommendations more than once again before final
adoption, and that the Board needs to get a revised Pro-
gram with most of the elements suggested.
H. Grench recommended that the discussion of the rest of
the Action Plan program be continued until the next
meeting and that Public Communications could be picked up
at the time the Action Plan is presented in March. If
more discussion is needed at that time , then it can be
continued. N. Hanko suggested staff could present it
to the Board in tentative form in March.
D. Wendin stated his willingness to change the motion
from "tentatively adopt" to "direct staff to return at
the March 26 meeting with a Preliminary Action Plan
based on staff ' s presentation and Board comments tonight" .
N. Hanko as seconder agreed to the change.
The main motion passed 6 to 0 .
Motion: N. Hanko moved that the Board continue the remainder of
the Action Plan to the next meeting. D. Wendin seconded
the motion. The motion passed 6 to 0 .
C. Proposed Changes to Rules of Procedure Concerning District Holidays
and Recitation of Pledge of Allegiance (Memorandum M-86-13 dated
January 27 , 1986)
In the absence of T. Henshaw, E. Shelley stated the Board' s con-
sensus to continue the agenda item to the next Regular Board Meeting.
D. Proposed Support of the "Deep Pocket" Initiative (Memorandum M-86-14
dated January 30 , 1986)
H. Grench noted that the resolution supports the campaign to pass
a Constitutional Initiative which would reform the "Deep Pocket
Doctrine" by holding liability lawsuit defendants financially
liable in closer proportion to their degree of fault.
Motion: N. Hanko moved that the Board adopt Resolution 86-13 , a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District in Support of the "Fair
Responsibility Act of 1986" . R.- Bishop seconded the motion.
The motion passed 6 to 0 .
E. Request to Convert Public Communications Secretary Position to
Full Time and to Create Receptionist-Typist Position (Memorandum
M-86-15 dated February- 3 , 1986)
H. Grench noted that the Public Communications Coordinator is now
a full time position and that a full-time secretarial support
position is justified. He said that, while the Board is also being
asked to approve creation of a full time Receptionist-Typist '.
position, the position will initially be filled on a half-time basis .
Page five
Motion: H. Turner moved that the Board approve the permanent
increase of the Secretary , Public Communications to a
regular, full-time secretarial position, approve the
creation of the Receptionist-Typist classification and
assign a salary range of Step Number 150-180 , and authorize
the establishment of a regular, up to full-time-equivalent
Receptionist-Typist position with authorization to the
General Manager to fill the position. N. Hanko seconded
the motion. The motion passed 6 to 0 .
F. Deferred Compensation Plan for District Employees (memorandum
M-86-16 dated February 6 , 1986)
H . Grench reported that the plan would not have to be a significant
expense to the District other than in-house administrative work
of getting information from vendors and working with the Plan
Administrator.
Motion: N. Hanko moved that the Board adopt Resolution 86-14 , a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Approving a Deferred Com-
pensation Plan, Approving Employee Participants in the
Plan and Appointing an Administrator. H. Turner seconded
the motion. The motion passed 6 to 0 .
G. Proposed Changes to Rules of Procedure Concerning District Holi-
days and Recitation of Pledge of Allegiance to the Flag (Continued)
Motion : D. Wendin moved that the Board continue the agenda item to
its next meeting. E. Shelley seconded the motion. The
motion passed 6 to 0
VI . INFORMATIONAL REPORTS
J. Fiddes reported that new office plans have been submitted to the City
of Mountain View for approval and that a tentative moving date is late
March or early April.
D. Hansen reported that staff had conducted a neighborhood meeting at
Mt. Umunhum attended by nearly 70 people and by representatives of the
Sheriff ' s office and the California Department of Forestry. He said it
it was a good first step in establishing better relationships with the
neighbors.
D. Wendin stated the next Board meeting agenda will include an ordinance
which should complete the Eminent Domain study project. He said the
Committee will be meeting on February 19 to discuss the Brown Act Imple-
mentation, Acquisition of Land Outside District , and Annexation.
H. Turner said he would like to have Board members tour Windy Hill, that
there are some development threats, and there are some opportunities
for saving the land.
N. Hanko stated she would be willing to attend the Budget Committee
meeting on February 18 in place of K. Duffy who will be unable to attend.
VII. CLAIMS
Motion : R. Bishop moved approval of Revised Claims 86-03 . N. Hanko
seconded the motion. The motion passed 6 to 0 .
VIII. CLOSED SESSION
S. Norton announced that no litigation would be discussed in Closed
Session. The Board recessed to Closed Session at 10 :55 P .M.
IX. ADJOURNMENT
The Board reconvened to adjourn the meeting at 11: 30 P.M. Emma Johnson
Secretary
CORRECTION TO THE MINUTES OF FEBRUARY 12 , 1986 MEETING
APPROVAL OF MINUTES
Motion: H. Turner moved the approval of the minutes of February 12 ,
1986 . K. Duf.:"'y seconded the motion.
Discussion: Beez Jones , 16891 Stevens Canyon Road, Cupertino,
ref'e-rring to the motion at the top of page 3 asked if the tour
of preserves -.L::or San Mateo County Board of Supervisors was
to be delayed until the first half of 1988 . J. Fiddes said
that the year should be 1987.
The motion to approve the corrected minutes passed 5 to 0
with T. Henshaw abstaining because she was absent from that
meeting.