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HomeMy Public PortalAbout19860212 - Minutes - Board of Directors (BOD) Meeting 86-04 0 Of MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-11, LOS ALTOS,CALIFORNIA 94022 (415)965-4717 REGULAR MEETING BOARD OF DIRECTORS FEBRUARY. 12 , 1986 MINUTES I. ROLL CALL President Edward Shelley called the meeting to order at 7 :39 P.M. Members Present: Katherine Duffy, Daniel Wendin, Edward Shelley, Teena Henshaw, Nonette Hanko, Harry Turner, and Richard Bishop. Personnel Present: Herbert Grench, David Hansen, Jean Fiddes , Mary Hale, Stanley Norton, James Boland, and Emma Johnson. II . APPROVAL OF MINUTES January 15 , 1986 Motion: D. Wendin moved the approval of the minutes of January 15 , 1986. H. Turner seconded the motion. The motion passed 7 to 0 . January 22 , 1986 Motion: H. Turner moved the approval of the minutes of January 22 , 1986 . D. Wendin seconded the motion. Discussion: E . Shelley noted that the following line was missing from the motion at the bottom of page 10 : "H. Turner seconded the motion. The . . . " , and that "He stated that funds had been budgeted to. . . " was duplicated from the previous para- graph. The motion to approve the corrected minutes passed 6 to 0 with T. Henshaw abstaining because she was absent from the meeting. III . WRITTEN COMMUNICATIONS E. Johnson stated that a letter from Michael Garrison of the U.S .G .S. had been distributed at the meeting. The letter, received on January 27 , concerned trail damage by mountain bikes on the Stevens Creek Nature Trail . D. Hansen summarized his draft reply to Mr. Garrison's concerns and E . Shelley stated the Board 's consensus that it be sent. IV. ADOPTION OF AGENDA E. Shelley stated the agenda was adopted by Board consensus . V. BOARD BUSINESS A. Open Space Management Five Year Staffing Master Plan (Report R-86-14 dated February 7 , 1986) D. Hansen summarized the report, saying it is the basis of the Land Management staffing recommendations for the next five years . He said he was requesting immediate filling of the Administrative Assistant position, the Supervising Ranger positions, and one additional Ranger position and that the longer term recommendations for additional positions should be considered by the Budget Committee and the Board. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Page two H. Grench noted that current Land Management Budget Guidelines call for a maximum of inflation plus 20 of the growth in tax revenues , but that those guidelines are no longer compatible with the District's stewardship policy and level of usage of District lands . He said the recommended staffing plan applications would represent 14% real growth over the inflation factor. D. Hansen discussed the need for an increased Ranger staff, citing figures showing District acreage that has nearly doubled and distant pre- serves that have quadrupled. He noted that the planning staff is backlogged due to increased responsibilities and heavier workloads. D. Wendin stated his position that Lead Ranger grade changes should not be acted upon in the present meeting. Discussion centered on budget considerations and the desirability of additional time to study the recommendations and their impacts to the budget. D. Hansen said that specific job descriptions and salary ranges for the positions being recommended for filling imme- diately will be returned to the Board at its meeting of February 26. Motion: N. Hanko moved that the report be referred to the Budget Committee for review. D. Wendin seconded the motion. The motion passed 7 to 0 . E. Shelley called a recess at 9 :20 P .M. and reconvened the meeting at 9 :25 P.M. T. Henshaw was absent from the remainder of the meeting. B. Mid-Year Program Evaluation for 1985-1986 and Setting of Priorities for 1986-1987 (Report R-86-13 dated February 5 , 1986)- E. Shelley stated the Board' s consensus to review the Public Communications Program Objectives and Key Projects and Activities first. M. Hale summarized the new direction being proposed for the program, including production of all publications and printed materials ; development of a new logo; production of a coordinated series of site maps , visitors ' guides and all site brochures ; production of informative publications about preserves, programs and policies (including eminent domain and land acquisition policies and proce- dures and the Good Neighbor Program) . A site tour or major public event at Hassler was also included in the Program' s Key Projects and Activities . N. Hanko stated she supports keeping the present logo. D. Wendin said he would like to continue as Key Projects and Activities the Board's relationships with Boards of Supervisors and County Parks and Recreation Commissioners , especially to con- tinue the effort that was made with San Mateo County. N. Hanko added her support to his comment. She added that she would pre- fer the District display be exhibited at various locations on a temporary basis rather than having permanent displays. D. Wendin noted the possibility of having new Board members after elections who would need educational help and orientation to the District and that this work should be included in the program. H. Grench responded that the continuing relationship with other public entities has not been dropped and was intended to be in- cluded in the Program' s Action Plan under Typical Projects and Activities . Page three Motion: R. Bishop moved that a tour of various preserves for the San Mateo County Board of Supervisors in the first half of 1988 be added to the Action Plan. N. Hanko seconded the motion. Discussion : D. Wendin noted that the Board has considerable questions concerning the program and that he would like to see a revised program before tentative adoption. Motion to Amend: D. Wendin moved to amend the motion to note that the land tour is just an example of the kind of activity but that what is desired is that the relation- ship with the San Mateo County Board of Supervisors be raised to a Key Project and Activity status . H. Turner seconded the motion to amend. The motion to amend passed 6 to 0 . The main motion passed 6 to 0 . Motion: N. Hanko moved that the redesign of the logo be removed from the report. R. Bishop said he was not ready to vote on the matter at the present time. K. Duffy said she agreed with the concept of a new logo. E. Shelley said it may be an appropriate time to study the subject. M. Hale stated she would present some possible design (s) in the next few weeks. E. Shelley stated the Board' s consensus to consider ideas for a new logo. He stated that the motion died for lack of a second. D. Wendin noted that paragraph 3 on page fifteen should be rewritten to state: "Return to the Board with recom- mendations for a new logo and produce if approved . " K. Duffy requested that since there is a new site in Los Gatos, a tour and public event for the Los Gatos Creek Park in coordination with the Town of Los Gatos be added to the tour and/or major public event at Hassler. Motion : R. Bishop moved that the item be continued to the next Board meeting. N. Hanko seconded the motion. The motion passed 6 to 0 . Discussion followed on whether to adopt tentatively any part of the Public Communications Program. Motion: D. Wendin moved to reconsider the continuation motion. N. Hanko seconded the motion. The motion passed 6 to 0. Motion: D. Wendin moved that the Board adopt tentatively the Public Communications Program with modifications made by the Board so that staff may begin working on the Action Plan for the Public Communications Program. N. Hanko seconded the motion. Motion to Amend: K. Duffy moved that the motion be amended to include a Novitiate tour as a Key Project. N. Hanko seconded the motion. After discussion to strike the word "major" in number 7 of the Proposed Key Projects and Activities and to add the Novitiate site tour/public event, K. Duffy withdrew her motion with permission of her seconder. Page four Motion to Amend: R. Bishop moved that the word "major" be deleted from Key Project and Activity Number 7 and that the Novitiate be added. N . Hanko seconded the motion. The motion to amend failed to pass by the following vote : Ayes : K. Duffy, R. Bishop, and N. Hanko. Noes : E. Shelley, H. Turner, and D. Wendin. E. Shelley stated that since so many changes had been suggested for the Program, the Board needs to see staff ' s revised recommendations more than once again before final adoption, and that the Board needs to get a revised Pro- gram with most of the elements suggested. H. Grench recommended that the discussion of the rest of the Action Plan program be continued until the next meeting and that Public Communications could be picked up at the time the Action Plan is presented in March. If more discussion is needed at that time , then it can be continued. N. Hanko suggested staff could present it to the Board in tentative form in March. D. Wendin stated his willingness to change the motion from "tentatively adopt" to "direct staff to return at the March 26 meeting with a Preliminary Action Plan based on staff ' s presentation and Board comments tonight" . N. Hanko as seconder agreed to the change. The main motion passed 6 to 0 . Motion: N. Hanko moved that the Board continue the remainder of the Action Plan to the next meeting. D. Wendin seconded the motion. The motion passed 6 to 0 . C. Proposed Changes to Rules of Procedure Concerning District Holidays and Recitation of Pledge of Allegiance (Memorandum M-86-13 dated January 27 , 1986) In the absence of T. Henshaw, E. Shelley stated the Board' s con- sensus to continue the agenda item to the next Regular Board Meeting. D. Proposed Support of the "Deep Pocket" Initiative (Memorandum M-86-14 dated January 30 , 1986) H. Grench noted that the resolution supports the campaign to pass a Constitutional Initiative which would reform the "Deep Pocket Doctrine" by holding liability lawsuit defendants financially liable in closer proportion to their degree of fault. Motion: N. Hanko moved that the Board adopt Resolution 86-13 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District in Support of the "Fair Responsibility Act of 1986" . R.- Bishop seconded the motion. The motion passed 6 to 0 . E. Request to Convert Public Communications Secretary Position to Full Time and to Create Receptionist-Typist Position (Memorandum M-86-15 dated February- 3 , 1986) H. Grench noted that the Public Communications Coordinator is now a full time position and that a full-time secretarial support position is justified. He said that, while the Board is also being asked to approve creation of a full time Receptionist-Typist '. position, the position will initially be filled on a half-time basis . Page five Motion: H. Turner moved that the Board approve the permanent increase of the Secretary , Public Communications to a regular, full-time secretarial position, approve the creation of the Receptionist-Typist classification and assign a salary range of Step Number 150-180 , and authorize the establishment of a regular, up to full-time-equivalent Receptionist-Typist position with authorization to the General Manager to fill the position. N. Hanko seconded the motion. The motion passed 6 to 0 . F. Deferred Compensation Plan for District Employees (memorandum M-86-16 dated February 6 , 1986) H . Grench reported that the plan would not have to be a significant expense to the District other than in-house administrative work of getting information from vendors and working with the Plan Administrator. Motion: N. Hanko moved that the Board adopt Resolution 86-14 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving a Deferred Com- pensation Plan, Approving Employee Participants in the Plan and Appointing an Administrator. H. Turner seconded the motion. The motion passed 6 to 0 . G. Proposed Changes to Rules of Procedure Concerning District Holi- days and Recitation of Pledge of Allegiance to the Flag (Continued) Motion : D. Wendin moved that the Board continue the agenda item to its next meeting. E. Shelley seconded the motion. The motion passed 6 to 0 VI . INFORMATIONAL REPORTS J. Fiddes reported that new office plans have been submitted to the City of Mountain View for approval and that a tentative moving date is late March or early April. D. Hansen reported that staff had conducted a neighborhood meeting at Mt. Umunhum attended by nearly 70 people and by representatives of the Sheriff ' s office and the California Department of Forestry. He said it it was a good first step in establishing better relationships with the neighbors. D. Wendin stated the next Board meeting agenda will include an ordinance which should complete the Eminent Domain study project. He said the Committee will be meeting on February 19 to discuss the Brown Act Imple- mentation, Acquisition of Land Outside District , and Annexation. H. Turner said he would like to have Board members tour Windy Hill, that there are some development threats, and there are some opportunities for saving the land. N. Hanko stated she would be willing to attend the Budget Committee meeting on February 18 in place of K. Duffy who will be unable to attend. VII. CLAIMS Motion : R. Bishop moved approval of Revised Claims 86-03 . N. Hanko seconded the motion. The motion passed 6 to 0 . VIII. CLOSED SESSION S. Norton announced that no litigation would be discussed in Closed Session. The Board recessed to Closed Session at 10 :55 P .M. IX. ADJOURNMENT The Board reconvened to adjourn the meeting at 11: 30 P.M. Emma Johnson Secretary CORRECTION TO THE MINUTES OF FEBRUARY 12 , 1986 MEETING APPROVAL OF MINUTES Motion: H. Turner moved the approval of the minutes of February 12 , 1986 . K. Duf.:"'y seconded the motion. Discussion: Beez Jones , 16891 Stevens Canyon Road, Cupertino, ref'e-rring to the motion at the top of page 3 asked if the tour of preserves -.L::or San Mateo County Board of Supervisors was to be delayed until the first half of 1988 . J. Fiddes said that the year should be 1987. The motion to approve the corrected minutes passed 5 to 0 with T. Henshaw abstaining because she was absent from that meeting.