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HomeMy Public PortalAbout05/21/85 CCM250 PAYROLL CHECKS - MAY 211985 8304 Robert Anderson 8305 Jill Hodapp 8306 Mark Moran 8307 Michael Rouillard 8308 Michael Sankey 8309 James Dillman 8310 Robert Dressel 8311 Francis Pumarlo 8312 Karen Dahlberg 8313 JoEllen Hurr 8314 Donna Roehl 8315 Laura Skarda 8316 Sandra Larson 8317 Janice Petersen 8318 Farmers State Bank of Hamel 8319 Commissioner of Taxation 8320 P.E.R.A. 8321 Social Security Retirement Div. ORDER CHECKS - MAY 21, 1985 3849 U.S. Post Office 3850 League of Minnesota Cities 3851 Hennepin Co. Treasurer 3852 H. Stanley Wessin 3853 P.E.R.A. 3854 Social Security Retirement Div. $ 948.69 726.30 879.89 904.38 1,183.50 894.47 727.38 600.43 416.80 833.87 795.71 461.38 200.81 48.88 1,558.00 931.00 778.62 472.95 $13,363.06 $ 200.00 220.00 14.00 800.00 1,050.55 472.95 $ 2,757.50 The Council•of the City of Medina met in regular session on Tuesday, May 21, 1985 at 23 1 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Anne Heideman, Wilfred Scherer, Robert Mitchell, William Reiser; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Police Chief, Michael Sankey; Public Works Dir- ector, James Dillman; Attorney, Richard Schieffer; Engineer, Glenn Cook; Financial Consultant, Jeanne Frederick 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following additional items: Spraying City Hall Property Drainage Problems Insurance Information Conley Guest House Motion declared carried 2. MINUTES OF MAY 7, 1985 Anne Heideman asked that Item 5, Page 245 be changed as follows: last line, insert "drained" lots Item 6, Page 246; "Rolling Smith "no data " JoEllen Hurr stated that names in Item 6 are Donald Duffy and Ken Podeskar. Moved by Heideman, seconded by Reiser to approve minutes of May 7, 1985, as corrected. Motion declared carried 3. MINUTES OF MAY 10, 1985 Moved by Scherer, seconded by Mitchell to accept minutes of May 10, 1985, as presented. Motion declared carried 4. 1984 AUDIT Auditor, Mark Babcock, reviewed the 1984 Audit, prepared by his Accounting Firm. He stated that major changes in accounting principles list Special Assessments when collected, not when levied. Council discusssed enterprise fund deficits and the need to increase the sewer and water rates. 5. HUNTER DR./COMANCHE TR.IMPROVEMENTS, PUBLIC HEARING, 8:10 P.M. Glenn Cook explained various alternatives for upgrading Hunter Dr. from Medina Rd. to Hamel Rd. and also Comanche Tr. He presented a proposal for assessing the project; 50% of the cost to adjacent properties; 25% to those using the street as an access and 25% from city funds; each adjacent until would be assess $2140, plus $5.10 per front foot; those not abutting would be assessed $725, per parcel; corner lots assessed one half of a unit charge ($1070) plus the front footage charge. Thomas Anderson stated that the city has main thorofares that everyone benefits from so the city assesses non -abutting parcels because they have the advantage of using an upgraded road; also the city pays for a portion of the improvement for the remainder of the cities usage. Wilfred Scherer stated that the city has spent about $100,000 on ditching and fabric place- ment on Hunter Dr. Jim Lutz, 4645 Brockton Ln., stated that he would need to pay for construction of the street in his proposed development and he also would be assessed for this project so he believed that the two projects could be done together. He explained that most of the traffic from the development would be toward Hamel Rd., not Hunter Dr., so he asked what the rationale was for assessing the development. Mr. Cook stated that only one half of the development could be assessed if the other half would be exiting toward Hamel Rd. He explained that Hunter Farms residents had paid for their streets and were now being asked to pay again. Len Zimney, 1275 Hunter Dr., asked why the improvement was needed. Mr. Cook explained that there are about 300 cars per day, on the road, which is to much without a major improvement. Mr. Zimney asked what the proposed life of the road would be and stated that property owners of the area are not making the 300 trips per day. He also stated that they will not get the value from their property because the city will not allow subdivision. 252 Joe Holasek, 3212 Hunter Dr., stated that he would be assessed for 4000 ft. and would not pay because the city refused to rezone his property into the sewer district so that he could subdivide. He asked who Was pushing for the project.' Mr. Scherer stated that no one had pushed him into the project; the city can repair one road per year, such as has been done, or complete a major improvement such as what is being proposed. y Comanche Tr., stated that the city should use the option which would Marilyn Fortin, 365 and she recommended overlaying. She asked how long an overlay would best serve the area last. Mr. Cook stated that Mayor Anderson asked Mr. Cook stated that life of the overlay would be frog 5 to 10 years. what the saving would be if no curb and gutter were installed. savings would be approximately $1000 per lot. hiam2I RJ. Jerry Roehl, 405 Hunter -Dr., asked why there was a jog in Hunter Dr. and if it would be straightened. Mr. Cook stated that was the way that the road was constructed. Mr. Holasek stated that the entire road is on his property beacuase years ago when it was improved it was placed so that it would not come to close to the corner house. (Zimney's) Frank Mignone, 3316 Red Fox Dr., stated that he would' use Elm Creek Dr. and not Hunter Dr. Fidel Theis Jr., 3465 Elm Creek Dr., Stated that improving Hunter Dr. would serve no purpose, as it goes nowhere. Don Dykhoff, 410 Red Fox Tr., stated that he disagreed that traffic would not go south, if the road were improved not all traffic would go toward Hamel Rd. Ron Theis, 3482 Elm Creek Dr., stated that the entire pity should pay for the road as every- one uses it to get to Hamel. Mayor Anderson stated that this type of policy would be a basis for improving all city roads. Mr. Theis stated that perhaps the cities policy will change and those assessed according to this program will be held to the assessments. Len Zimney stated that some properties should be assessed differently as they cannot be developed. He also stated that there would be a safetlir question if the road were black - topped. Michael Sankey, Chief of Police, stated that there have been no accidents and very little speeding on Hunter Dr. south, since it was blacktopped in 1984. Mr. Scherer stated that residents living along Hunter pr. So. expressed the same concern when that project was being considered. Tom Dykhoff, 430 Red. Fox Tr., asked if assessments on Hunter. Dr. So. were similar. Mr. Cook stated that S.J. Groves Co. did some of the wdrk totally about $30,000 and that each property was assessed the same amount; this project is being done somewhat differently. Mayor Anderson asked if the city had an estimate for maintenance savings if a road is blacktopped. Mr. Scherer stated that the cities share of the cost would be saved in 3 to 4 years. Dennis Vee, 3315 Red Fox Dr., askedif taxes would then decrease and also if there was a guarantee that the road would not break up. Mr. Cook stated that he believed that the work done in 11984 would hold up but if it were completely reconstructed one would know for certain it would last for many year:3. Robert Mitchell stated that the city pays for road repairs after the initial construction. Emil Jubertj 1185 Hwy. 55,reported that Navajo Tr. is very bad and he asked if property oFnze._s along that road would need to pay for its repair. Mayor Anderson stated that patching is done by the city, Mr. Jubert asked if property owners would be assessed again when sewers were constructed in the area. Ray Essendrup, 3300 REd. Fox Dr., asked if Hunte7 Dr. south was the first project of this type. Thomas Arderson stated that the industrial area of Hamel had been assessed for Hamel Rd. 253 Ronald Fortin, 365 Comanche Tr., stated that the Hamel are s:-ould get mole tax dollars returned as the majority of the taxes are generated from ';:he Hamel area. Jim Lutz stated that if there is a 3 to 4 year payback then this project would be subsidizing the rest of the cities roads. Thomas Anderson stated that the same argument would apply all over the city. Dick Douglas, Bridal Path Tr. property owner, asked what type of development was planned for Hunter Dr. and if the city would pay for the cost of road repairs for builders trucks destroying the road. Thomas Anderson stated that there are vacant lots at Hunter Farms; Joe Hol.asek and Gullick- sons have large lots on Hunter Dr. and Medina Rd. Len Zimney asked what is being planned for Medina Rd. Thomas Anderson stated that a Public Hearing has been Medina Rd. from Holy Name Dr. to a point where the Co. Jerry Roehl asked why Hunter Dr. was being improved if not to far to the west. Mr. Scherer stated that the County did not have the Co scheduled for an improvement of Rd. 116 extension would intersect. Co. Rd. 116 was to run parallel2 . Rd. 116 road in their plans. Sharon Gronfield, 3200 Carriage Dr., stated that she was concerned for what they would gain from the project. She asked if property could be time as property is developed. Richard Schieffer stated that the street project assessments cannot be other method of assessing might be considered. Bernadine Johnson, property owner, stated that she did not believe that to pay for something she did not use. the Holaseks and assessed at such deferred but some she should have Ray Swanson, 3225 Carriage Dr., asked if Hunter Dr. could be paved from Navajo Tr. to Hamel Rd., this would save the Holaseks some money. Richard Schieffer explained that if Medina Rd. were blacktopped it would not connect to a blacktopped road unless all of Hunter Dr. was improved. Frank Mignone asked who paid for the city park share of the assessments. Thomas Anderson stated that the city would pay for that portion. Bob McBride, 738 Bridal Path Tr., asked if everyone in the city was not the "city." Mayor Anderson stated that some would be paying twice. The Mayor then called for a show of hands of those not in favor of the project. The majority of those voting were not in favor of the work. Dick Douglas stated that the Council was arbitrarily setting up assessment boundaries. Ron Theis asked if a show of hands meant anything. Sarah Lutz, 4645 Brockton Lane,asked if Council had already decided that the work was to be done. Mayor Anderson stated that a definite decision had not been made, this Public Hearing was the first step in the process. Mr. Mitchell stated that if the $100,000 already spent by the city were added to the cost of the project the cities share would be about $54%. Clerk, Donna Roehl asked the Engineer to give residents a list of projects completed or being considered for completion. Mr. Cook listed Hunter Dr. south as being completed; Willow Dr. south and north, an in- dustrial area, being considered for entire cost assessment and TAmarack Dr. and Medina Rd. with similar assessment policies as Hunter Dr. 254 Len Zimney stated that assessments should be done differently for large property owners. Jim Lutz stated that the road is public so the entire city should pay for the upgrading. Ron Fortin stated that HUnter Dr. seems to be a direct road to the Industrial area of the city. Moved by Scherer, seconded by Heideman to close the Public Hearing. Motion declared carried Public Hearing was closed at 9:25 P.M. Thomas Anderson stated that two questions needed to be answered; whether to go ahead with the project and the assessment policy. Council discussed alternate plans to complete Comanche Tr. without curb and gutter and whether to only overlay Comanche Tr. Glenn Cook stated that alternates could be included in the plans. Moved by Scherer, seconded by Heideman to adopt Resolution 85-48, ordering Plans and Specifications for Hunter Dr./Comanche Tr. improvements with alternates for curb and gutter and overlay, only for Comanche Tr. Motion declared carried 6. PUBLIC WORKS DEPARTMENT Wright -Hennepin Electric Moved by Scherer, seconded by Heideman to adopt Resolution 85-49, allowing Wright -Hennepin Electric to bury lines in the Northridge Farms development. Motion declared carried City Hall Property, Upkeep Moved by Reiser, seconded by Mitchell to property for weed control. Motion declared carried authorize expenditure of $130 to spray city hall 7. POLICE DEPARTMENT Unused Police Car Michael SAnkey stated that the cities unused police car was not scheduled for sale until the October County auction. He asked if Council would allow him to sell it outright as he believed he could get a better price for it at this time, perhaps, $4000. Moved by Reiser, seconded by Scherer to authorize the Police Chief to advertise the unused Police Car for sale. Motion declared carried 8. DRAINAGE PROBLEMS Jim Dillman stated that there are a number of drain.ge problems in the city that are affecting city roads, such as near Tamarack Dr. and Hamel Rd. Council discussed developing plans for the clearing of ditches. Moved by Mitchell, seconded by Scherer to authorize Jim Dillman to negotiate agreements with property owners to clean problem ditches that are affecting city roads, at a cost to the city of not to exceed $5000.00. Motion declared carried 9. WATER AND SEWER RATES Council discussed deficits in the sewer and water funds and the need to increase rates. Also discussed was the problem of sewer infiltration and sump pumps that may be adding to the problem. Council asked Donna Roehl to prepare information regarding cost of the systems and capital improvement costs. Thomas Anderson stated that rate increases should be considered for a break-even fund balance and for the amount that it would cost to cover the existing deficit. Moved by Heideman, seconded by Scherer to authorize preparation of an ordinance allowing a charge of $25 per quarter to each Hamel sewer customer, until such time as customer can prove to the city that they do not have a sump Pump discharging into the sanitary sewer lines. Motion declared carried 255 Moved by Scherer, seconded by Mitchell to hold a Public Hearing on Water and Sewer rates on Tuesday, June 18, 1985, at 8:00 P.M. Motion declared carried 10. FINANCIAL INFORMATION REGARDING IMPROVEMENT PROJECTS Council discussed financing improvement projects with Jeanne Frederick of Ehlers and Assoc- iates. She stated that the main concern of Moody's, who had given the city an "A" bond rating had been the deficit in the sewer and water funds and the need for a Capital Improve- ment Program. Ms. Frederick suggested that the 1981 bond issue could possibly be refunded and that she would have information for the Council on June 18th. She advised that no additional bond- ing be done in 1985 as two issues had been sold in one year. Moved by Heideman, seconded by Scherer to rescind the order to hold a Public Hearing for the Improvement of Medina Rd. which had been scheduled for June 18th. Motion declared carried Ms. Frederick also requested that the Council consider payment of an additional $1000 to Ehlers and Associates for the additional work that had been necessary to complete the Tax Increment Funding project. Richard Schieffer suggested that Council make a decision as to whether additional services had been received and he would review the terms of the contract. Moved by Heideman, seconded by Reiser to table action on the additional fee request from Ehlers and Associates until June 4th. Motion declared carried Donna Roehl asked if the bill submitted could be divided so as to show the amount expended on the feasibility study of a tax increment plan. She explained that Community Development Block Grant Funds were allocated for such a study. Ms. Frederick stated that bonding costs had included the cost of the study. Thomas Anderson asked if the Community Development Funds could be used for the Independence Beach project, rather than the Tax Increment study. 11. WILLIAM CONLEY, GUEST HOUSE JoEllen Hurr explained that several home owners, including John Daniels and Larry Arnold had gotten approval for a second home on their property that was designated for use as a guest house. She explained that the Conleys' daughter lives in an adjacent house on the property and they now wish to build an addition to the building. She stated that if Council does not object she would have the owner sign an agreement similar to that which others have done. 12. ZONING ADMINISTRATOR SALARY Council discussed the salary of JoEllen Hurr and whether she could be considered a full time employee working 39 hours per week, with the salary set at an amount with no benefits or if the salary should be set for 40 hours per week with full benefits. JoEllen Hurr stated that she would be saving the city $1000 per year if benefits were not paid and if she were paid $30,000 for 39 hours. Moved by Scherer, seconded by Mitchell to declare the Zoning Administrators posistion as full time for 40 hours per week, with a salary of $28,000, plus payment of health and dental insurance. Motion declared carried Voting No --Reiser 13. WEST HENNEPIN HUMAN SERVICES Robert Mitchell stated that he would attend the annual meeting of the West Hennepin Human Services. Discussion of the need to find representatives from the city to serve on the board. 4. WAYZATA COMMUNITY EDUCATION oved by Scherer, seconded by Heideman to appoint Janis Saari as Medina's representative to he Wayzata School District Community Education Committee. otion declared carried 14. HENNEPIN COUNTY 4-H Moved by Scherer, seconded by Reiser to pay $25.00 to the Hennepin County 4-H Foundation to be used for County Fair purposes. Motion declared carried 256 15. INSURANCE Donna Roehl asked that the Council consider two insurance items; raising the deductible on city vehicles from $200 to $500 and increasing to liability limits to $200,000/600,000, the maximum required under State Statutes. Also discussed was the information that the cities Umbrella Liability Insurance carrier was cancelling that insurance as of June 2, 1985 and that the agent, as well as the agent for the primary liability, was looking for inurance, elsewhere. Donna Roehl reported that all liability insurance was becoming increasingly difficult to obtain for cities. Richard Schieffer explained that Brooklyn Center was considering not renewing their Umbrella Liability due to the excessive rates now being charged. Moved by Mitchell, seconded by Heideman to increase the liability limits to $200,000/ 600,000 and to request the cities insurance carrierlto furnish additional information regarding Liability and Umbrella Liability Insurance. Motion declared carried 16. BILLS Moved by Reiser, seconded by Scherer to pay the bills; Order Checks # 3849-3854 in the amount of $ 2757.50 and Payroll Checks # 8304-8321 in the amount of $13,363.06. Motion declared carried 17. DOCKSIDE, 11:25 P.M. Council met in Executive Session to receive information from Richard Schieffer regarding the Dockside legal proceedings. Moved by Reiser, seconded by Mitchell to adjourn. Motion declared carried Meeting adjourned at 11:45 P.M. Clerk -Treasurer May 21, 1985