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HomeMy Public PortalAbout19860514 - Minutes - Board of Directors (BOD) Meeting 86-12 0 mw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS MAY 14 , 1986 MINUTES I. ROLL CALL President Edward Shelley called the meeting to order at 7 : 33 P.M. Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, Edward Shelley, Nonette Hanko, Harry Turner, and Richard Bishop. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, Michael Foster, Stanley Norton, Mary Hale, James Boland, Joyce Nicholas, and Doris Smith. II . APPROVAL OF MINUTES A) March 26, 1986 Motion: T. Henshaw moved the approval of the minutes of March 26, 1986. K. Duffy seconded the motion. The motion passed 6 to 0, with E. Shelley abstaining from the vote since he had been absent from the meeting. B) April 9, 1986 Motion: T. Henshaw moved the approval of the minutes of April 9, 1986. K. Duffy seconded the motion. The motion passed 7 to 0. III. WRITTEN COMMUNICATIONS D. Smith stated the Board had received the following written communi- cations: 1) a letter dated April 17 from Rana Callant, 27917 Bernina Avenue, Canyon Country, California, in support of changing the District' s logo; 2) a letter dated April 14 from Betty L. Ortiz , 309 W. Arbor Avenue, Sunnyvale, and a letter dated April 21 from Karel S . Allen, 583 Trumbull Court, Sunnyvale, written after receiving parking cita- tions at Rancho San Antonio Open Space Preserve; and 3) a letter dated April 17 from Thomasene R. Dutton, 22687 Royal Oaks Way, Cupertino, expressing her concern over the increased use at Rancho San Antonio Preserve. Discussion centered on what steps could be taken at Rancho San An- tonio Park to prevent users from parking illegally in the County Park. D. Hansen stated that the responsibility for parking lies with Santa Clara County, and that District Rangers will issue citations if cars are parked illegally. The Board discussed the installation of better signing, and H. Grench advised that staff would check with the County to try to determine the feasibility of more adequate signing. E. Shelley stated the Board' s consensus that staff was directed to for- Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 86-12 Page 2 ward the draft responses to the written communications , but the Board requested the addition of information concerning the County' s and the District' s responsibilities at Rancho San Antonio in the responses to Ms. Ortez and Ms . Allen. IV. ORAL COMMUNICATIONS There were no oral communications. V. ADOPTION OF AGENDA E. Shelley stated that the agenda was adopted by Board consensus. VI. BOARD BUSINESS A) Approval of Agreement with Stone and Youngberg to Serve as Managing Underwriters of Negotiable Promissory Notes (Memorandum R-86-47 of May 6, 1986) M. Foster reviewed his memorandum, noting it appeared timely to proceed with a note issue. He noted that he had just learned the District could possibly borrow up to $13 million; reviewed the note issue schedule; and outlined the reasons he was recommending the Board select Stone and Youngberg to manage the note issue. Motion: D. Wendin moved that the Board authorize the execution of the proposed underwriting agreement with Stone and Youngberg, authorize staff to take all actions necessary to arrange the issuance of ten year notes in an amount to be decided later, and authorize a Board member to be a representative at the due diligence meeting. N. Hanko seconded the motion. The motion passed 7 to 0. With the consent of the Board, E. Shelley appointed T. Henshaw to be the primary representative at the due diligence meeting with D. Wendin to serve as an alternate. B) Final Adoption of the Revised Use and Management Plan for Rancho San Antonio Open Space Preserve (Memorandum M-86-53 of May 9, 1986) D. Hansen advised that preliminary discussions had been held with the City of Mountain View to discuss a solution to the restroom problem at Deer Hollow Farm. D. Hansen reviewed in detail staff ' s current recommendations regarding the upper and lower houses , noting that the recommenda- tion for the lower residence remained the same, but staff now proposed reconstruction of the upper residence as a multi-use/ rental facility be dropped and that the structure be used as a Ranger/caretaker residence. Discussion focused on staff' s recommendation for renovation of the upper residence at the Preserve; the proposed size of the structure; and the cost effectiveness of reducing the structure' s size. E. Shelley stated the consensus of the Board not to scale down the size of the house. Robert McKibbin, 1331 Los Arboles, Sunnyvale, said both swimming pools should be retained for fire fighting purposes and that the upper house should remain as is to allow for residences for two additional Rangers on site. Meeting 86-12 Page Three Motion: D. Wendin moved that the Board adopt the Revised Use and Management Plan for Rancho San Antonio Open Space Pre- serve as contained in the staff report and as amended at the meeting with the addition that the architect be asked to investigate or propose an alternate plan to keep the entire upper structure. H. Turner seconded the motion. Motion to Amend : E. Shelley moved that the motion be amended to delete the additional language proposed by D. Wendin. There was no second to the motion to amend. Discussion: Following discussion on various options for use of the upper house , E. Shelley suggested staff re- turn for direction from the Board, rather than take final action at this meeting. He noted that the majority of of the Board appeared strongly to favor retaining the entire house. Motion to Amend : D. Wendin moved to amend his motion to direct staff specifically to prepare only proposals that involved retaining the entire upper structure intact and to strike the word "alternative" . R. Bishop seconded the motion. Discussion : D. Wendin stated staff should be flexible in the types of proposals that are returned to the Board. E. Shelley noted he was not in favor of the motion before the Board because he felt sufficient studies had been done to support staff ' s report , but he would support the motion . The motion to amend passed 7 to 0 . The main motion passed 7 to 0 . C. Final Adoption of the Interim use and Management Plan for the filertsen Property Addition to the Kennedy Road Area of the Sierra Azul Open Space Preserve (Memorandum M-86-52 of May 7 ,_.. .1986) D. Hansen presented the staff report and noted that no public comment had been received since the February 26 meeting. Motion: K. Duffy moved that the Board adopt the interim Use and Management Plan for the Eilertsen property addition to the Kennedy Road Area of the Sierra Azul Open Space Preserve, including naming the property as an addition to the Sierra Azul Open Space Preserver Kennedy Road Area, and indicated its intention to dedicate the land as public open space. H. Turner seconded the motion . The motion passed 7 to 0 . D. Amendment to the Fremont older open Space Preserve Use and Manage- ment Plan for Construction Approval of a County Trail to Cross One-half Mile of the Preserve (Memorandum M-86-55 of May 9, 1986) D. Hansen used a wall map to show the location of a trail route that had been proposed by the County of Santa Clara to complete a two mile trail around the Stevens Creek Reservoir. He noted that the trail would not be open to equestrian use for two years to allow the trail to settle , and he stated that signs would be required to that effect. The Board discussed the possibilities of transferring this portion of the Preserve to the County, and D. Wendin suggested the possi- Meeting 86-12 Page Four bility of trading this parcel for another piece of County land. E. Shelley stated the Board 's consensus that staff should inves- tigate the exchange of this piece of property for an alternate piece of property or other concessions from the County. Staff was also directed to amend the letter to Karen Foss , County Parks Director , to mention the possible exchange and the Board 's desire that the District retain an open space easement on the property. Motion: K. Duffy moved approval of the construction of one-half mile of trail across a corner of the Fremont Older Open Space Preserve by the Santa Clara County Parks and Recreation Department under the agreed stipulations out- lined in the report and as amended by consensus of the Board. T. Henshaw seconded the motion. The motion passed 7 to 0 . E. Legislative Program (Memorandum M-86-49 of May 8 , 1986) H. Grench highlighted the three proposed additions to the Legis- lative Program as outlined in the staff report. Discussion centered on Item (7) relating to requiring a redevel- opment agency, when it shares a portion of the tax increment with one entity levying taxes within the redevelopment area, to share with other entities levying taxes within the redevelopment area an equal percentage of taxes that would have been lost by each entity, and the cost to the District of carrying this proposed legislation alone or through another agency. H. Grench noted that he did not think this item was an "A" priority, and that the District might try to get the California Special District Associ- ation to sponsor the legislation. R. Bishop stated his support for Item (7) , noting that some cities within the District are heavily involved in redevelopment projects . Motion: R. Bishop moved the adoption of the Proposed Revised Legislative Program for the 1985-1986 Legislative Ses- sion. H. Turner seconded the motion. The motion passed 7 to 0 . D. Wendin reported on the Legislative Conference that he and H. Grench attended on May 13 in Sacramento. Motion : E. Shelley moved that the Board approve D. Wendin 's expenses for attendance at this conference. H. Turner seconded the motion . The motion passed 7 to 0 . F. Clarification of Questionnaires Regarding Use of Brown Act, Acquisition of Lands Outside District Boundaries , and Annexation (Memorandum M-86-43 of May 1 , 1986) N. Hanko referred to Item B, Sphere of Influence Boundary Poli- cies , noting that she wanted the Board to be aware that the table in that section of the questionnaire means 1) that property would be less than 50% within sphere of influence boundary, and 2) that property would be more than 50% within sphere of influence boun- dary, and the last would not be limited. No additional clarifi- cation of the questionnaire was requested, and E. Shelley stated that no action was required for this item. Meeting 86-12 Page Five G. Directors ' Compensation (Memorandum M-86-45 of May 6 , 1986) T. Henshaw reviewed the reasons the Budget Committee was recom- mending an increase in Directors ' compensation from a maximum of $200 per month for Regular or Special Board meetings to $300 per month for Regular or Special Board meetings , and for Board- established committees of which the Directors are members . She noted the large number of committee meetings that Board members were required to attend in addition to Regular and Special Board meetings . The Board discussed whether or not to place a limit on the number of committee meetings for which a Director could be compensated annually, but decided such a limit was not necessary since they did not feel any abuse of the compensation policy would occur. Motion: D. Wendin moved that effective July 1 , 1986 Directors ' compensation be increased as outlined in the memorandum and that staff be directed to propose an amendment to the Rules of Procedure that would establish that committee meetings are compensable unless the Board decides other- wise . T. Henshaw seconded the motion. The motion passed 7 to 0 . The Budget Committee was directed to report back to the Board on the current committees they felt should qualify for compensation. H. Amendment to Agreement with Foss and Associates for Personnel Consulting Services (Memorandum M-86-54 of May 8 , 1986) J. Fiddes reviewed staff ' s proposal, noting that the new agree- ment would be effective for a two year period ending in June 1988 and that the proposal provides for an increase in the rate of compensation to $550 per month. She said that the new contract calls for an increase in Mr. Foss ' special project rate to $50 per hour. Motion: N. Hanko moved that the Board approve and authorize signing of the agreement between the Midpeninsula Regional Open Space District and Foss and Associates . R. Bishop seconded the motion. The motion passed 6 to 0 . H. Turner was not present for the vote. J. Staff and Docent Recognition (Memorandum M-86-50 of May 8 , 1986) K. Duffy said that with the growing staff and docent personnel it was becoming increasingly difficult for the Board to express its appreciation to these individuals in the manner previously practiced. She urged the Board to have a joint staff-docent appreciation event with a consultant hired to make necessary arrangements . Motion: D. Wendin moved that the proposal in the memorandum be approved, that the Budget Committee be directed to in- clude funds for a yearly event in the proposed budget, and that the President appoint one or more Board members to a non-compensable committee to plan for the next fiscal year 's event. T. Henshaw seconded the motion. The motion passed 6 to 0 . H. Turner was not present for the vote . E. Shelley appointed K. Duffy and N. Hanko to serve on the docent- staff recognition committee . The portion of the minutes relating to "Policy for Payment of Professional Dues and Memberships" was inadvertently omitted. See Summary for Board action.