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HomeMy Public PortalAbout19860618 - Minutes - Board of Directors (BOD) Meeting 86-16 Ad, Idw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS JUNE 18 , 1986 MINUTES I. ROLL CALL President Edward Shelley called the meeting to order at 7 : 35 P.M. Members Present: Daniel Wendin, Teena Henshaw, Edward Shelley, Nonette Hanko, Harry Turner, and Richard Bishop. Member Absent: Katherine Duffy. Personnel Present: Herbert Grench, Craig Britton, Jean Fiddes, Mary Hale, James Boland, John Escobar, Alice Cummings , Walter Goggin, and Cecilia Cyrier. II . APPROVAL OF MINUTES A. May 14 , 1986 Motion: D. Wendin moved the approval of the minutes of May 14 , 1986. N. Hanko seconded the motion. The motion passed 6 to 0. B. June 11, 1986 Motion: T. Henshaw moved the approval of the minutes of June 11 , 1986. E. Shelley seconded the motion. The motion passed 6 to 0. III . WRITTEN COMMUNICATIONS There were no written communications . IV. ORAL COMMUNICATIONS Bob Fisse, Treasurer of the South Skyline Association, requested that Ward numbers be included on the Director' s name plaques as a conven- ience to the public. The Board discussed whether represented areas should also be shown on the plaques . E. Shelley stated the Board's consensus that only the numbers be included, and if an individual Board member felt more information should be included, the Director could place the matter on a future agenda for further discussion. Jim Warren, 345 Swett Road, Woodside, suggested that Ward boundaries be shown on the District map in the Board room and presented photo- graphs to the Board taken on the Purisima Creek Redwoods Open Space Preserve. His concerns focused on the portable toilet near Skyline Boulevard, a trash dump site on property owned by Mr. Hosking adjacent Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 86-16 Page two to District property, and fallen trees blocking Corte de Madera Creek Road. J. Boland said that obstructions on District property would be cleared and Mr. Hosking would be contacted about fallen trees on his property. He stated the portable toilet was for use by volunteers helping to build the whole access trail on the site and that it would be removed after the volunteer work was complete. Bob Sheffield, 145 La Honda Road, La Honda, said that his property adjoins the former Weber property, questioned when the issue regarding his garage which may encroach upon the District' s property would be resolved, and asked what the District' s plans were for the old struc- ture, noting he would be willing to help remove it. C. Britton stated that the District' s Legal Intern would be contacting Mr. Sheffield imminently about the garage. V. ADOPTION OF AGENDA H. Grench stated that two items , Appointment of a Treasurer Pro Tempore and Appointment of a Secretary Pro Tempore needed to be added to the agenda. E. Shelley stated that the agenda was adopted by Board consensus with the additions noted. C. Britton introduced Walter Goggin who recently joined the Open Space Acquisition staff as Real Property Representative on a half-time temporary basis. VI . BOARD BUSINESS A. Appointment of Treasurer Pro Tempore and Secretary Pro Tempore H. Grench stated that a Secretary Pro Tempore was required for the evening' s meeting and that it would be prudent to appoint a Treasurer Pro Tempore in case anything was needed for the note issue during T. Henshaw' s absence. With the Board' s concurrence, E. Shelley appointed R. Bishop as Treasurer Pro Tempore for the period of June 22 through July 11 and as Secretary Pro Tempore for the period of June 18 through July 9. B. Insurance Coverage Bids (Memorandum M-86-66 of June 10 , 1986 and Report R-86-16 of June 18 , 1986) J. Fiddes reported that the total insurance package bid for the District' s insurance coverage for 1986-1987 was $75 ,299 . 41, a 73% increase over the previous year. She noted that the umbrella liability quotation represented a 432% increase. J. Fiddes introduced Ralph "Skip" McIntyre of Flinn, Gray, & Herterich, the District' s insurance brokers, who reviewed the rea- sons for increases in the various bids and indicated that he would continue negotiations in an attempt to reduce the umbrella lia- bility bid prior to July 1 . Meeting 86-16 Page three Motion: T. Henshaw moved that the Board accept the insurance bid of $75 ,299. 41 , at a maximum, from Flinn, Gray & Heterich for the District' s insurance coverage for 1986-1987 . H. Turner seconded the motion. The motion passed 6 to 0. C. Presentation of 1986-1987 Salary Survey and Adoption of New Salary Ranges (Report R-86-37 of June 5 , 1986 and Report R-86-42 of June 12 , 1986) 1. Adoption of New Salary Ranges for General Manager Appointees H. Grench reviewed the report enumerating the three factors to be considered in determining salary range changes for General Manager appointees. He recommended that the Board place greater emphasis on the public sector data in arriving at their decision rather than on the Consumer Price Index increase or the trends in the private sector, noting the public sector was the District' s direct competition. He stated that he hoped the Board would consider a five point salary range increase for the reasons noted, adding that a four point increase would also exceed the Consumer Price Index increase. Gary Foss, the District's Personnel Consultant, reported on the private sector data indicating that it provides trends and not direct comparability between positions. He stated that a growing trend in the public sector is for agencies to pay the employee' s PERS contribution. He indicated that a four or five point increase would be justified by the current data and explained the reasons he supported a five point increase. Motion: E. Shelley moved that the Board approve a 4 point salary increase for General Manager appointees. T. Henshaw seconded the motion. Discussion: E. Shelley said that a 4 point increase was real growth over the 2 . 7% CPI increase for the current year. Motion to Amend: D. Wendin moved that the motion be amended to change the salary increase to 5 points for General Manager appointees. R. Bishop seconded the motion. Discussion: D. Wendin said that the CPI was a single factor to consider, that the District should compen- sate its staff well , that staff members were getting older relative to their ability to move to other positions , and that this was the year to give a larger increase to the staff. R. Bishop said that he supported a 5 point increase as a means of rewarding and encouraging the District' s high productivity staff to stay at the District. H. Turner said he supports the 5 point increase as a value to attract and retain good employees . Meeting 86-16 Page four Bob Fisse said that his experiences in working with the staff have been very good, and that he supported a 5 point increase. The motion to amend failed to pass by the following vote : Ayes: D. Wendin, H. Turner, and R. Bishop. Noes: E. Shelley, T. Henshaw, and N. Hanko. Motion to Amend: T. Henshaw moved to amend so that the Board increase the salary range to 4 . 5 points for General Manager appointees as a compromise. D. Wendin seconded the motion. The motion to amend passed 5 to 1 , with N. Hanko voting against the motion to amend. The motion as amended passed 6 to 0. 2. Compensation for Board Appointees (Report R-86-39 of June 5, 1986) E. Shelley reviewed the Budget Committee recommendations. D. Wendin said that he believed the same 4 . 5 point salary increase should be used for Board appointees. Motion: D. Wendin moved that the Board increase the General Manager' s salary by $3150; the District Counsel ' s salary by $2500; and the Controller' s salary by $250. R. Bishop seconded the motion. Discussion: E. Shelley and N. Hanko stated they both supported the Budget Committee' s recommendations of four points. Motion to Amend: N. Hanko moved to amend so that the Board accept the Budget Committee recommendations for Board appointees , E. Shelley seconded the motion. Discussion centered on the advisability of using the same point increase for Board appointees and General Manager appointees ' salary ranges , how the Budget Com- mittee arrived at their figures, and whether a prece- dent would be set for future years by approving the same percentage increase for Board and General Manager appointees. The motion to amend failed to pass on the following vote: Ayes: E. Shelley, T. Henshaw, and N. Hanko. Noes : H. Turner, R. Bishop, and D. Wendin. The original motion passed on the following vote: Ayes : T. Henshaw, R. Bishop, D. Wendin, and H. Turner. Noes : N. Hanko and E. Shelley. Meeting 86-16 Page five Motion: R. Bishop moved that the District reimburse the General Manager for a comprehensive medical examination, with such reimbursement not to exceed $600. T. Henshaw seconded the motion. The motion passed 6 to 0. D. Adoption of Preliminary Budget for Fiscal Year 1986-1987 (Report R-86-40 of June 4, 1986 and Report R-86-43 of June 12 , 1986) E. Shelley stated that the preliminary budget had been adopted by motion at the June 11, 1986 meeting and that it needed to be adopted by resolution. H. Grench noted that some of the figures would be adjusted to incorporate funds for salary changes adopted earlier in the meeting and benefit changes due to the salary action. The change-in-reserves figure would be adjusted accordingly. Motion: R. Bishop moved that the Board adopt Resolution 86-38 adopting the preliminary budget for fiscal year 1986-1987 adjusted to include salary related changes approved at this meeting. T. Henshaw seconded the motion. The motion passed 6 to 0. The Board briefly discussed the Budget Committee ' s question regarding eligibility of Board appointees for deferred compensation and stated they understood all Board appointees would be considered eligible. E. Proposed Cunningham Property Addition to Rancho San Antonio Open Space Preserve (Report R-86-41 of June 9, 1986) C. Britton indicated the location of the property and its proximity to Ravensbury Avenue, stating that this acquisition was a gift of a 1. 3 acre Los Altos Hills lot. A. Cummings showed slides of the property. She stated that the property allows for redesign of the Ravensbury entrance to the Rancho San Antonio Open Space Preserve and that the site will be managed as a natural area. Motion: D. Wendin moved that the Board adopt Resolution 86-39 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Accepting Gift of Real Prop- erty, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary to Closing of the Transaction (Rancho San Antonio Open Space Preserve - Cunningham Property) . N. Hanko seconded the motion. The motion passed 6 to 0. Motion: E. Shelley moved that the Board tentatively adopt the Interim Use and Management Plan recommendations contained in the report, including naming the property as an addi- tion to the Rancho San Antonio Open Space Preserve, and indicate its intention to dedicate the property as open space. R. Bishop seconded the motion. The motion passed 6 to 0. Meeting 86-16 Page six F. Proposed Dyer Property Addition to La Honda Creek Open Space Preserve (Report R-86-46 of June 13, 1986) C. Britton introduced David Rude, attorney for the Dyers, as well as a partner in Rancho del Cielo Associates, and Paul Houghton, caretaker at the Dyer Ranch and a partner in Rancho del Cielo Associates. A. Cummings showed slides of the property, indicated the location of both Allen and Bear Gulch Roads, and reviewed the use and manage- ment recommendations, which include not opening the property to the public during the first year to allow for a comprehensive study of the property, including workshops for public input. She stated that boundary plaques and signs would be installed within the first six months and the site would then be opened to organized groups on a permit basis. David Rude presented a portfolio of aerial views of the Dyer Ranch to the Board. C. Britton reviewed the terms of the purchase agreements, noting the terms of the Dyer agreement for the 250 acres called for a purchase price of $2. 2 million with $1. 7 million down at close of escrow and the balance of $500, 000 payable at the end of 10 years with annual, seven percent tax-free, interest only payments of $35, 000. He said that the terms for the option interest in the property from Rancho del Cielo Associates called for a purchase price of $300, 000 payable over 10 years at seven percent tax-free interest with no cash up front for this option. C. Britton said that the total purchase price was $2. 5 million, and that the trans- action also involved a gift of 112. 6 acres to Peninsula Open Space Trust. He added that the Dyers would retain a 10-year leasehold right to the house and surrounding five acres and to one-half of the garage structure and said Mr. Houghton, the caretaker, would remain on the site, rent-free, for a minimum of five years in exchange for caretaking duties. He added that an additional five- year lease could be made available depending upon the District' s need for developing the site as public open space. C. Britton stated that a factor to be resolved before completing this purchase involved current litigation pertaining to the ease- ment rights over the "back road" on the property. He said staff would be returning within a 90-day period with a report on the outcome of staff negotiations and recommendations on either the completion or abandonment of the purchase. Board discussion centered on possible trail rights and staging areas, District rights over the gift parcel to Peninsula Open Space Trust (POST) , POST' s intentions on the use of the gift parcel , and a State of California easement for hiking and riding purposes on the west side of the property. T. Henshaw questioned whether there was a possibility of allowing overnight camping and staff responded that camping was not planned immediately but would be considered in the planning process. Meeting 86-16 Page seven Motion: N. Hanko moved that the Board adopt Resolution 86-40, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (La Honda Creek Open Space Preserve - Lands of Dyer) . H. Turner seconded the motion. The motion passed 6 to 0. Motion: N. Hanko moved that the Board adopt Resolution 86-41, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Option to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Assignment of Option to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (La Honda Creek Open Space Preserve - Lands of Dyer) , H. Turner seconded the motion. The motion passed 6 to 0. Motion: H. Turner moved that the Board tentatively adopt the Interim Use and Management Plan recommendations contained in the report, including naming the property as an addition to the La Honda Creek Open Space Preserve, and indicate its intention to dedicate the 250 acres as open space. R. Bishop seconded the motion. The motion passed 6 to 0. G. Detailed Schedule for District Master Plan Implementation (Report R-86-47 of June 12, 1986) H. Grench reviewed the report, indicating that staff proposed the hiring of a consultant by the end of September to do the following: a straight-forward analysis of the sphere of influence areas out- side the District boundaries; namely, a resource analysis, an up- dating of current Master Plan map, and initially designating gray areas using the same criteria as used for the existing Master Plan, He said that with this information in place the consultant could then develop criteria for defining a developed community for eminent domain policy purposes, followed by public hearings and adoption by the Board. D. Wendin indicated his support for the change in structure of the time-table but questioned why it would take so long to hire a con- sultant if plans are to use the consultant who did the existing Master Plan. H. Grench responded that it was basically due to Land Management workload. D. Wendin also requested that public input be solicited at workshop format meetings rather than at a public hearing and that Board members be present at these workshops. Meeting 86-16 Page eight R. Bishop questioned the consultant's task of developing criteria for defining a developed community, since this came up in the eminent domain committee meetings . He suggested that perhaps instead of calling them criteria they they be called guidelines so as to allow for working on a case-by-case basis. N. Hanko indicated that she felt some criteria could be established relative to trail easements. Motion: N. Hanko moved that the Board approve the time-table as presented in the staff report and directed staff to com- mence the solicitation process for a contract planner. T. Henshaw seconded the motion. The motion passed 6 to 0. Staff was directed to prepare a new timeline table for the process for inclusion in the Board member' s binders. H. Proposed Addition to Legislative Program to Support AB 4413 (Report R-86-44 of June 11 , 1986) H. Grench noted that since the writing of the report, AB 4413 , if enacted, would place a $95 million, rather than $85 million, State bond measure on the November ballot for California Shore, Beach, and Stream Restoration Facilities. Motion: R. Bishop moved that the Board support AB 4413 as a B priority item to the District' s Legislative Program for the 1985-1986 Legislative Session without the item being referred to the Legislative Committee. N. Hanko seconded the motion. The motion passed 6 to 0. D. Wendin suggested that the Legislative Committee study the San Mateo County Coastside Initiative and the Santa Clara County parks charter measure. I. Annual Claims List for 1986-1987 (Report R-86-45 of June 12 , 1986) H. Grench reviewed the report, noting adjustments would have to be made in certain categories because of the Board' s action on salary increases. Motion: T. Henshaw moved that the Board adopt the Annual Claims List adjusted to include the salary related changes adopted at this meeting. H. Turner seconded the motion. The motion passed 6 to 0. VII . INFORMATIONAL REPORTS There were no informational reports. VIII. CLAIMS Motion: R. Bishop moved approval of Revised Claims 86-12 . T. Henshaw seconded the motion. The motion passed 6 to 0 . IX. CLOSED SESSION H. Grench said that no Closed Session would be held. X. ADJOURNMENT The meeting adjourned at 10: 10 P.M. Cecilia Cyrier Secretary