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Home My Public Portal About05-21-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, MAY 21, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, May 21, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Director of Public Works and Engineering Greg Stiens, Director of Metropolitan Development Tony Foster, Captain Terry Hopkins, Shailiey Newhouse, Barbara Mikeal and Jerry Delucio. The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the May 14, 2009 meeting. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for May 22, 2009 in the amount of $448,210.26. She explained of that total $159,555.50 was paid to Wayne County Insurance Service for a liability insurance payment, $20,275.25 was paid to Harvest Land for unleaded fuel, $25,450.00 was paid to Toyota of Richmond for a Toyota Tundra crew cab for the Fire Department, $33,620.50 was paid to Butler, Fairman & Seifert for design work for CSX acquisition right -of -way and Gorge design of Scenic By Way paid for with grant dollars, $13,063.04 was paid to Pro Lawn Care for the NW "D" Street Sidewalk and Curb Rehab Project, $59,237.80 was paid to Bonar and Associates for design work for stimulus money projects, and engineering services for Salisbury Road Project and $74,858.50 was paid to the Housing Authority as a pass through for Redevelopment Commission for demolition of Nicholson School. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Change Order No. 1 to Board of Works Minutes May 21, 2009 Page 2 of 5 Contract No. 148 -2008 with Pro Lawn Care for the NW "D" Street Project in a decreased amount of $302.28. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board bid openings for the Community Development Block Grant Homeowner Repair and Improvement. Those bids are as follows: 1. Hopkins Home Improvement a. 1407 South 9t11 Street - $17,032.00 b. 725 South 10t11 Street - $17,762.00 c. 920 South 4t11 Street - $19,928.00 d. 439 South 15t11 Street - $12,187.00 e. 401 Campbell Avenue - $22,995.00 f. 182 SW 17t11 Street - $16,674.00 g. 721 South 7t11 Street - $16,658.00 h. 1714 South "J" Street - $14,746.00 i. 409 South 12t11 Street — No Bid j. 724 South 7t11 Street - $20,884.00 k. 425 South 12t11 Street - $15,349.00 1. 1308 South 13th Street - $19,816.00 Outstanding Work Previously committed — 7 projects — Total dollar amount - $32,000.00 2. RE Construction a. 1407 South 9t11 Street - $17,841.00 b. 725 South 10t11 Street - $23,937.00 c. 920 South 4t11 Street - $22,643.00 d. 439 South 15t11 Street - $11,445.00 e. 401 Campbell Avenue - $23,640.00 f. 182 SW 17th Street - $13,914.00 g. 721 South 7th Street - $21,159.00 h. 1714 South "J" Street - $20,036.00 i. 409 South 12th Street - $11,295.00 j. 724 South 7th Street - $24,004.00 k. 425 South 12th Street - $16,095.00 1. 1308 South 13th Street - $23,561.00 Total of all addresses $229,570.00. Outstanding Work Previously committed — 2 projects — Total dollar amount - $27,682.00 Aluminum Bros. LLC a. 1407 South 9th Street - $17,133.87 b. 725 South 10th Street —No Bid c. 920 South 4th Street - $21,712.08 d. 439 South 15th Street - $13,730.00 e. 401 Campbell Avenue — No Bid f. 182 SW 17th Street — No Bid Board of Works Minutes May 21, 2009 Page 3 of 5 g. 721 South 7t11 Street - $22,165.17 h. 1714 South "J" Street — No Bid i. 409 South 12t11 Street — No Bid j. 724 South 7t11 Street - $19,536.00 k. 425 South 12t11 Street — No Bid 1. 1308 South 13t11 Street — No Bid Outstanding Work Previously committed — 4 projects — Total dollar amount - $80,547.28 4. Richmond Complete Home Improvement Co. a. 1407 South 9t11 Street - $19,481.20 b. 725 South 10t11 Street - $22,015.80 c. 920 South 4t11 Street - $20,061.88 d. 439 South 15t11 Street — No Bid e. 401 Campbell Avenue - $29,632.00 f. 182 SW 17t11 Street - $13,548.00 g. 721 South 7t11 Street - $20,065.00 h. 1714 South "J" Street - $15,271.00 i. 409 South 12t11 Street — No Bid j. 724 South 7t11 Street - $28,441.00 k. 425 South 12t11 Street - $19,486.00 1. 1308 South 13th Street - $23,544.00 Total of all addresses $211,545.88. 5. Taylor Home Center, Inc. a. 1407 South 9t11 Street - $25,800.00 b. 725 South 10t11 Street - $25,402.00 c. 920 South 4t11 Street - $26,792.00 d. 439 South 15t11 Street - $13,730.00 e. 401 Campbell Avenue - $31,504.00 f. 182 SW 17t11 Street - $17,376.00 g. 721 South 7t11 Street - $19,738.00 h. 1714 South "J" Street - $17,236.00 i. 409 South 12t11 Street - $22,654.00 j. 724 South 7t11 Street - $29,180.00 k. 425 South 12t11 Street - $15,144.00 1. 1308 South 13th Street - $26,426.00 Total of all addresses $270,982.00. Outstanding Work Previously committed — 4 projects — Total dollar amount - $40,000.00 HANDICAPPED PARKING SIGN RENEWALS A. 36 NW "E" Street —Mr. Tidon Newton —Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. 79 NW "H" Street — Joseph Bennett — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes May 21, 2009 Page 4 of 5 C. 201 South 7t11 Street — Ms Jeanne Shuler — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. 324 North 19t11 Street — Ms Judith Musselman — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. E. 426 Lincoln Street — Jerry Spalding — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. F. 730 South 12t11 Street — Harry Leavell — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. G. 825 South 7t11 Street — Ms Dollie Schubert — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. STREET CLOSURES A. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Steve Terzini for the of approval to close the 100 block of Fort Wayne Avenue on June 2, 2009 from 5:00 to 9:00 PM for a Summer Event. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Steve Terzini for the of approval to close the 100 block of Fort Wayne Avenue on June 16, 2009 from 5:00 to 9:00 PM for a Summer Event. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Steve Terzini for the of approval to close the 100 block of Fort Wayne Avenue on July 7, 2009 from 5:00 to 9:00 PM for a Summer Event. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Steve Terzini for the of approval to close the 100 block of Fort Wayne Avenue on July 21, 2009 from 5:00 to 9:00 PM for a Summer Event. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Steve Terzini for the of approval to close the 100 block of Fort Wayne Avenue on August 4, 2009 from 5:00 to 9:00 PM for a Summer Event. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. F. Robinson brought to the board a request that was presented by Captain Terry Hopkins and submitted by Steve Terzini for the of approval to close the 100 block of Fort Wayne Avenue on August 18, 2009 from 5:00 to 9:00 PM for a Summer Event. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes May 21, 2009 Page 5 of 5 RELOCATION OF A RESIDENTIAL HANDICAPPED PARKING SIGN A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval to relocate a Residential Handicapped Parking Sign for Mathew Kirkpatrick from 116 Boyer Street to 213 South 7th Street. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. NEW RESIDENTIAL HANDICAPPED PARKING SIGN A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a new Residential Handicapped Parking Sign at 328 South 15th Street for Dorothy Loganecker. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Robinson stated at the May 28, 2009 Board of Public Works and Safety meeting, the Board will hold a final meeting on four grievances received to determine whether the work that was requested to be done constitutes "Major Maintenance" under the Fire Department AFL -CIO Local 1408 Agreement. Robinson also stated that at the May 28, 2009 Board of Works meeting, the Board will make a motion to determine whether to hold a hearing for a firefighter who was disciplined. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk