HomeMy Public PortalAbout2015-11-19 minutes
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Boone/Bancroft Room
John G. Christy Municipal Building
320 East McCarty Street
November 19, 2015
Committee Members Present: Attendance
Glen Costales 6 of 7
Larry Henry 6 of 7
Rick Prather 6 of 7
Bob Scrivner, Chairman 7 of 7
Laura Ward 7 of 7
Staff Present:
Matt Morasch, PE, Public Works Director
Britt Smith, PE, Operations Division Director
David Bange, City Engineer
Janice McMillan, Planning & Protective Services Director
Larry Burkhardt, Building Official
David Grellner, Environmental Health Director
Drew Hilpert, City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Assistant
Chairm an Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time.
The following guests were present: Cathy Bordner, 927 Fairmount Blvd.; Bill Nelson, Sheila Gassner
and Amy Rogers with Lincoln University; William Ambrose, 1001 Fairmount Blvd.; Madeleine Leroux
(News Tribune); and Ryann Rumbaugh (KRCG).
1. Introductions
Introductions were made at this time.
Councilman Costales moved and Councilman Prather seconded to move Item 3.4. Chestnut
Street Resolution to the beginning of the agenda, motion carried.
2. Approval of the October 22, 2015 Committee meeting minutes
Councilman Prather moved and Councilman Ward seconded to approve the October 22, 2015
minutes, m otion carried.
3. New Business
4. Chestnut Street Resolution (Drew Hilpert)
Chairman Scrivner explained the draft Resolution establishing a plan for Clark and Chestnut
Street.
There was discussion among Committee members, staff and those present regarding hours of
temporary closure of Chestnut Street, not transferring s afety issues , enforcement of the no parking
zone on Chestnut, remote access to gate closur e, cost estimate $15,000 to $20,000, and keeping the
neighborhood involved in discussions.
Minutes/Jefferson City Public Works and Planning Committee
November 19, 2015
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Councilman Prather moved and Councilman Henry seconded to refer the resolution to the City
Council, motion passed 4-1 with the following votes:
Aye: Henry, Prather, Scrivner, Ward
Nay: Costales
1. Suggested Approach to the Review and Update of Building Construction Codes
(Janice McMillan)
Ms . McMillan explained two stakeholder groups, representing res idential contractors/HBA and
commercial developers have been meeting over the past few months with the Building Division to
discuss current codes, permitting, inspection processes , and potential code updates . At the last
commercial development stakeholders meeting the group proposed that a code review steering
committee be established to review and propose updates to the codes . Based on the suggestion that
we look at the City of Columbia's code review committee structure and processes, Building Offic ial,
Larry Burkhardt and I propose the code review committee structure shown on the attachment.
Councilman Prather moved and Councilman Costales seconded to refer the request for the
creation of an ad hoc committee to the Council, motion carried.
2. Cemetery Maintenance Bids (Janice McMillan)
Ms . McMillan explained a Cemetery Maintenance Review Committee conducted interviews of the
two bidders for the City of Jefferson Cemetery Maintenance Agreement. Each bidder was evaluated on
cost, past experience, reliability, and expertise of personnel. Based on the evaluations, Lamberson Lawn
Care is recommended to be awarded the Cemetery Maintenance Agreement at a bid of $85,200.00 for the
three-year agreement.
Councilman Henry moved and Councilwoman Ward seconded to forward the contract with
Lamberson Lawn Care LLC to the City Council with recommendation to approve, motion carried.
3. Vacation of Easement in Lot 15 Wakoda Woods, Section 2 (Jerry Kolb, Requestor)
(David Bange)
Mr. Bange explained City staff is recommending the committee accept the request made by Mr.
Jerry Kolb to vacate a portion of a 1 0 foot wide general utility easement as described in the attached
document on Lot # 15 of Wokada Woods Section #2. The easement in question was dedicated with the
plat of the subdivision. Given the location of this easement on the edge o f the Missouri River bluff utilities
have not been constructed within it. Letters from the utility companies supplying electric, gas, water and
telephone have indicated that they do not have any interest in the easement.
Councilman Prather moved and Councilman Costales seconded to refer the vacation of
easement to the City Council with recommendation to approve, motion carried.
5. Public Works CORE Mission and Values Program (Matt Morasch)
Mr. Morasch inform ed the Committee of a new initiative that the Public Works Department
staff has undertaken concerning a "Mission and Values" program . The program is branded by the
acronym CORE, which stands for: improve the Community, take Ownership, deliver Results, and
Empathize with the customer. One of the main goals of the program is to concisely define our
mission and values and relay them to our employees . The Public Works Department has over
Minutes/Jefferson City Public Works and Planning Committee
November 19, 2015
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100 employees . Those employees are the main point of contact with the citizens at large. By
clearly communicating to our employees how they should interact with the public, who are our
customers , we believe we will improve our service delivery and in turn, maintain a good
reputation in the community.
4. Other Topics
1. Article on Infrasturcture (Matt Morasch)
Mr. Morasch referred to the article “Dark Water Rising” from the American City & County
magazine included in the Committee packet.
2. Planning & Protective Services Monthly Reports (Janice McMillan)
Ms . McMillan referred Committee members to the reports included in the packet.
3. Water Main Leak Report (Britt Smith)
Mr. Smith explained the street cut and right-of-way report.
5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
There was no one present to address the Committee.
6. Adjourn
Councilman Costales moved and Councilman Henry seconded to adjourn the meeting at this
time (9:05 a.m.), motion carried.