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HomeMy Public PortalAbout2015-11-19 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Boone/Bancroft Room John G. Christy Municipal Building 320 East McCarty Street November 19, 2015 Committee Members Present: Attendance Glen Costales 6 of 7 Larry Henry 6 of 7 Rick Prather 6 of 7 Bob Scrivner, Chairman 7 of 7 Laura Ward 7 of 7 Staff Present: Matt Morasch, PE, Public Works Director Britt Smith, PE, Operations Division Director David Bange, City Engineer Janice McMillan, Planning & Protective Services Director Larry Burkhardt, Building Official David Grellner, Environmental Health Director Drew Hilpert, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Assistant Chairm an Scrivner called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Cathy Bordner, 927 Fairmount Blvd.; Bill Nelson, Sheila Gassner and Amy Rogers with Lincoln University; William Ambrose, 1001 Fairmount Blvd.; Madeleine Leroux (News Tribune); and Ryann Rumbaugh (KRCG). 1. Introductions Introductions were made at this time. Councilman Costales moved and Councilman Prather seconded to move Item 3.4. Chestnut Street Resolution to the beginning of the agenda, motion carried. 2. Approval of the October 22, 2015 Committee meeting minutes Councilman Prather moved and Councilman Ward seconded to approve the October 22, 2015 minutes, m otion carried. 3. New Business 4. Chestnut Street Resolution (Drew Hilpert) Chairman Scrivner explained the draft Resolution establishing a plan for Clark and Chestnut Street. There was discussion among Committee members, staff and those present regarding hours of temporary closure of Chestnut Street, not transferring s afety issues , enforcement of the no parking zone on Chestnut, remote access to gate closur e, cost estimate $15,000 to $20,000, and keeping the neighborhood involved in discussions. Minutes/Jefferson City Public Works and Planning Committee November 19, 2015 2 Councilman Prather moved and Councilman Henry seconded to refer the resolution to the City Council, motion passed 4-1 with the following votes: Aye: Henry, Prather, Scrivner, Ward Nay: Costales 1. Suggested Approach to the Review and Update of Building Construction Codes (Janice McMillan) Ms . McMillan explained two stakeholder groups, representing res idential contractors/HBA and commercial developers have been meeting over the past few months with the Building Division to discuss current codes, permitting, inspection processes , and potential code updates . At the last commercial development stakeholders meeting the group proposed that a code review steering committee be established to review and propose updates to the codes . Based on the suggestion that we look at the City of Columbia's code review committee structure and processes, Building Offic ial, Larry Burkhardt and I propose the code review committee structure shown on the attachment. Councilman Prather moved and Councilman Costales seconded to refer the request for the creation of an ad hoc committee to the Council, motion carried. 2. Cemetery Maintenance Bids (Janice McMillan) Ms . McMillan explained a Cemetery Maintenance Review Committee conducted interviews of the two bidders for the City of Jefferson Cemetery Maintenance Agreement. Each bidder was evaluated on cost, past experience, reliability, and expertise of personnel. Based on the evaluations, Lamberson Lawn Care is recommended to be awarded the Cemetery Maintenance Agreement at a bid of $85,200.00 for the three-year agreement. Councilman Henry moved and Councilwoman Ward seconded to forward the contract with Lamberson Lawn Care LLC to the City Council with recommendation to approve, motion carried. 3. Vacation of Easement in Lot 15 Wakoda Woods, Section 2 (Jerry Kolb, Requestor) (David Bange) Mr. Bange explained City staff is recommending the committee accept the request made by Mr. Jerry Kolb to vacate a portion of a 1 0 foot wide general utility easement as described in the attached document on Lot # 15 of Wokada Woods Section #2. The easement in question was dedicated with the plat of the subdivision. Given the location of this easement on the edge o f the Missouri River bluff utilities have not been constructed within it. Letters from the utility companies supplying electric, gas, water and telephone have indicated that they do not have any interest in the easement. Councilman Prather moved and Councilman Costales seconded to refer the vacation of easement to the City Council with recommendation to approve, motion carried. 5. Public Works CORE Mission and Values Program (Matt Morasch) Mr. Morasch inform ed the Committee of a new initiative that the Public Works Department staff has undertaken concerning a "Mission and Values" program . The program is branded by the acronym CORE, which stands for: improve the Community, take Ownership, deliver Results, and Empathize with the customer. One of the main goals of the program is to concisely define our mission and values and relay them to our employees . The Public Works Department has over Minutes/Jefferson City Public Works and Planning Committee November 19, 2015 3 100 employees . Those employees are the main point of contact with the citizens at large. By clearly communicating to our employees how they should interact with the public, who are our customers , we believe we will improve our service delivery and in turn, maintain a good reputation in the community. 4. Other Topics 1. Article on Infrasturcture (Matt Morasch) Mr. Morasch referred to the article “Dark Water Rising” from the American City & County magazine included in the Committee packet. 2. Planning & Protective Services Monthly Reports (Janice McMillan) Ms . McMillan referred Committee members to the reports included in the packet. 3. Water Main Leak Report (Britt Smith) Mr. Smith explained the street cut and right-of-way report. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues There was no one present to address the Committee. 6. Adjourn Councilman Costales moved and Councilman Henry seconded to adjourn the meeting at this time (9:05 a.m.), motion carried.