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Home My Public Portal AboutMinutes-12/5/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: December 5, 2017 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: December 1, 2017 (website & front entry of City Hall) MayorCity Administrator : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeCity Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Joan Kahler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Council Work Session – 6:30 PM A.Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session December 5, 2017 at 6:33 PM. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Jo Kahler, Al Havens, Jim Bartels, Upton. Absent: Mike Ryan. Also present: City Administrator Doug Boldt, City Clerk Ashley Platz, Public Works Director Brett Mehmen, Building Official Brian Shay, City Engineer Ben Carhoff, and Asst Public Works Director Brian Detert. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Kahler. All ayes, motion carried. C.Discussion of Driveway Runoff at 120 West Marengo Road Discussion: Doug Boldt, City Administrator gave background of property and topography of the driveway. Council discussed resolution and discussed who responsibility it is to remedy. City decided to clean up the rock along HWY 6 to see if any more water runoff will cause any more rock accumulated at the end of the driveway. The City decided that it is not the City’s responsibility to correct water flow issues since similar issues were occurring prior to the paving of the driveway during the HWY 6 widening project. D.Questions from Council Members regarding items on the Regular City Council Agenda Council discussed items on the regular agenda regarding some wording on some resolutions. E.Other Business F.Adjournment nd Kahler 2 Havens. 6:49 PM Council Meeting A.Call to Order – 7:00 PM B.Roll Call City Council Agenda Page 1 of 5 The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session December 5, 2017 at 7:00 PM. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Jo Kahler, Al Havens, Jim Bartels, Peggy Upton. Absent: Mike Ryan,. Also present: City Administrator Doug Boldt, City Clerk Ashley Platz, Public Works Director Brett Mehmen, Building Official Brian Shay, City Engineer Ben Carhoff, and Asst Public Works Director Brian Detert. C.Agenda Additions/Agenda Approval Motion to approve agenda by Upton Second by Bartels. All ayes, motion carried. D.Communications and Reports: 1.Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on not the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff – present and nothing to report. Council report of number of people taking photos around in people’s yards. Nothing heard at City Hall or from Johnson County. Nathan Faselt – Disk Golf Course update and more user friendly. Brett Mehmen mentioned Jonas Zimmerman has been working on redesigning the course. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes Motion to approve amended Consent Agenda which includes City Council Minutes by Kahler. Second by Bartels. Motion to amend Changing Al ayes to All ayes and changing res 2017-117 Havens Second by Bartles. All ayes, motion carried. Bartels as amended nd Kahler 2 All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1. H.Ordinance Approval/Amendment 1.Ordinance No. 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks a.Motion to Approve Second Reading of Ordinance 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks by Bartels. Second by Havens. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, motion carried. b.Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 by Havens. Second by Kahler. City Council Agenda Page 2 of 5 All ayes, motion carried. c. Motion to Approve Third Reading of Ordinance 2017-420 – An Ordinance Amending Chapter 41, Health and Safety, of the City of Tiffin Code of Ordinances and the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks by Kahler. Second by Bartels. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, motion carried. I.Resolutions for Approval 1.Resolution 2017-122 – A Resolution Authorizing and Approving a Loan Agreement, Providing for the Issuance of $5,140,000 General Obligation Corporate Purpose Bonds, Series 2017A and Providing for the Levy of Taxes to Pay the Same Motion to approve Resolution 7-122 – A Resolution Authorizing and Approving a Loan Agreement, Providing for the Issuance of $5,140,000 General Obligation Corporate Purpose Bonds, Series 2017A and Providing for the Levy of Taxes to Pay the Same by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, motion carried 2.Resolution 2017-123 – A Resolution Setting a Date for Public Hearing on Designation of the Expanded Tiffin Urban Renewal Area and on Urban Renewal Plan Amendment Garret Picklap – Farway Inc. – Announced property under contract to construct store in the middle of 2018. Motion to approve Resolution 2017-123 – A Resolution Setting a Date for Public Hearing on Designation of the Expanded Tiffin Urban Renewal Area and on Urban Renewal Plan Amendment by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, motion carried. 3.Resolution 2017-124 – A Resolution to Enter into a Conservation Easement Agreement Amendmend to res by Kahler Second by Havens. All ayes, motion carried. Motion to approve amended Resolution 2017-124 – A Resolution to Enter into a Conservation Easement Agreement by Upton. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, motion carried 4.Resolution 2017-125 – A Resolution Setting a Date of Public Hearing to Amend the Residential Telecommunications Infrastructure Standard Ordinance Motion to approve Resolution 2017-125 – A Resolution Setting a Date of Public Hearing to Amend the Residential Telecommunications Infrastructure Standard Ordinance by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, motion carried 5.Resolution 2017-126 – A Resolution to Establish a Petty Cash/Change Fund and Policies on Use Thereof Motion to amend by Bartels Second Havens, all ayes, motion arrie.d Motion to approve amended Resolution 2017-126 – A Resolution to Establish a Petty Cash/Change Fund and Policies on Use Thereof by Havens. Second by Utpon. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan.. All ayes, motion carried City Council Agenda Page 3 of 5 6.Resolution 2017-127 – A Resolution Approving the Preliminary Plat of Prairie Village Commercial Development Motion to approve Resolution 2017-127 – A Resolution Approving the Preliminary Plat of Prairie Village Commercial Development by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, motion carried 7.Resolution 2017-128 – A Resolution Authorizing the Entering into an Agreement with Prairie Village Commercial Development of Tiffin, Iowa for a Developer’s Agreement Motion to approve Resolution 2017-128 – A Resolution Authorizing the Entering into an Agreement with Prairie Village Commercial Development of Tiffin, Iowa for a Developer’s Agreement by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan. All ayes, motion carried J.Old Business 1.Resolution 2017-121 – A Resolution Approving Final Plat of Tiffin Heights Part Five Motion to approve Resolution 2017-121 – A Resolution Approving Final Plat of Tiffin Heights Part Five by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Kahler. Absent: Ryan.. All ayes, motion carried. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Kahler. Second by Bartels. All ayes, motion carried. 2.Consideration of Change Order #2 – Cornerstone Excavating – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 3.Consideration of Pay Application #8 – Woodruff Construction – Motion to Approve by Bartels. Second by Upton. All ayes, motion carried. 4.Consideration of Pay Application #1 – Woodruff Construction – Motion to Approve by Upton. Second by Havens. All ayes, motion carried. 5.Discussion and Consideration to Approve Purchase and Installation of Replacement Pump at Wastewater Treatment Plant Wet Well and Council Action as Needed Motion to approve the purchase and installation of the replacement pump at the Wastewater Treatment Plant Wet Well by Kahler. Second by Upton. All ayes, motion carried. 6.Discussion and Consideration to Approve Purchase Agreement for 231 Main Street, Tiffin, Iowa and Council Action as Needed Motion to approve amended purchase agreement for 231 Main Street, Tiffin Iowa by Kahler. City Council Agenda Page 4 of 5 Second by Havens. Motion to amend agreement by adding language of “Such cooperation will be at no additional cost to the city”, regarding the 1031 Exchange and changing “the tenant must vacate the property on or before February 5, 2018” by Kahler, Second by Havens. All ayes, motion carried. All ayes as amended, motion carried. 7.Discussion and Consideration to Approve Purchase Agreement for 241 Main Street, Tiffin, Iowa and Council Action as Needed Motion to approve amend by removing “B” and replace “language regarding the 1031 Exchange” to the purchase agreement for 241 Main Street, Tiffin Iowa by Havens. Second by Kahler. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1.Mayor’s Report – Nothing. 2.City Council Reports – Nothing. 3.Director of Public Work’s Report – Frisbee Golf Course in the design stages. Christmas Decoration on the banner enhancers. 4.Building Official Report – Veritas Church is going well and has been over there daily inspecting footings and are planning to more forward quickly. 3 Good Neighbor meetings have been scheduled. 5.City Engineer’s Report – Nothing new to report. Trail Ph 7 – Ben presented draft drawing of proposed trail along the West side of Ireland Ave heading South to connect to Current County ndrd Trail. 2 Notice has been sent to Contract for Trail PH 5 and will be sending a 3 notice. Metro still has not responded. 6.City Attorney’s Report – Nothing new to report. November hearings went well. nd 7.City Administrator’s Report – Joint Meeting will be held during the end of January 22. CCA th Superintendent met to schedule Joint CCA meeting. Meeting dates available are Jan 24 , Jan stth 31 or Feb 7. Holiday Schedule Christmas Eve & Christmas Day, New Year’s Eve and New nd Year’s Day City Hall will be Closed. Discussed keeping January 2 as the regular schedule council meeting. Potterfield property has still not moved forward and will begin proceeding with condemnation. N.Adjournment Motion to adjourn by Havens. Second by Kahler. All ayes, motion carried. 8:23 PM December 5, 2017 _________________________ Ashley Jay-Platz, City Clerk City Council Agenda Page 5 of 5