HomeMy Public PortalAboutMinutes-12/19/2017
City of Tiffin, Iowa
Meeting: Tiffin Regular City Council Meeting
Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340
Date/Time: December 19, 2017 – 7:00 PM
Web Page: www.tiffin-iowa.org
Posted: December 15, 2017
(website & front entry of City Hall)
MayorCity Administrator/Clerk
: Steven Berner : Doug Boldt
Council At LargeCity Attorney
: Jim Bartels : Robert Michael
Council At LargeDeputy City Clerk
: Al Havens : Ashley Platz
Council At Large:D. of Public Works
Joan Kahler : Brett Mehmen
Council At LargeCity Engineer:
: Mike Ryan Hart-Frederick
Council At Large
: Peggy Upton
_______________________________________________________________________
Work Session – 6:00 PM
A.Roll Call
The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session December 19, 2017 at 6:02
PM. Mayor Berner called the meeting to order. Upon roll being called the following named council members
were present: Jo Kahler, Al Havens, Jim Bartels, Mike Ryan, Absent: Peggy Upton (Arrived at 6:07 PM). Also
present: City Administrator Doug Boldt, City Clerk Ashley Platz, Public Works Director Brett Mehmen,
Building Official Brian Shay, City Attorney Robert Michael, City Engineer Ben Carhoff, and other members of
public
B.Agenda Additions/Agenda Approval
Motion to approve the agenda by Ryan.
Second by Kahler.
All ayes, motion carried.
C.Discussion of Conservation Easement Agreement
Doug Boldt gave update an on the Conservation Easement and requests to have the agreement tabled
until next meeting to iron out any issues. Attorney Robert Michael provided recommendations to
change the current agreement before council considers this item.
Peggy Upton arrived at 6:07PM.
D.Discussion of FY 2018-2019 Budget
Doug Boldt presented the timeline for the FY 18-19 Budget process and asked Council to think about
things they want to include next year.
E.Discussion of Site Plan and Conceptual Drawing at 443 East Marengo Road
John Faselt and Nick Faselt, Developer and Owner of Lot 30, Tiffin East presented a PowerPoint
presentation. Requested feedback from Council from on the multi floor residential along with the
increased traffic onto HWY 6. They advised that the traffic counts would warrant a turn lane from the
east and a turn lane from the west. Buildings will consist of a 55 and older independent living facility
and 2 regular apartment complexes.
F.Questions from Council Members regarding items on the Regular City Council Agenda
G.Other Business
City Council Agenda Page 1 of 5
H.Adjournment
Motion to adjourn by Ryan.
Second by Havens.
All ayes, meeting adjourned 7:04 PM
A.Council – 7:00 PM
B.Roll Call
The City Council of the City of Tiffin, Johnson County, Iowa, met in a regular session December 19, 2017 at
7:05 PM. Mayor Berner called the meeting to order. Upon roll being called the following named council
members were present: Jo Kahler, Al Havens, Jim Bartels, Peggy Upton, Mike Ryan. Absent: City
Administrator Doug Boldt. Also present: City Clerk Ashley Platz, Public Works Director Brett Mehmen,
Building Official Brian Shay, City Engineer Ben Carhoff, and Asst Public Works Director Brian Detert.
C.Agenda Additions/Agenda Approval
Motion to approve the agenda by Havens.
Second by Kahler.
All ayes, motion carried.
D.Swear in Mayor Steven Berner, Councilperson Jim Bartels, Councilperson Al Havens and
Councilperson Eric Schnedler
E.Communications and Reports:
1.Unscheduled
2.Lonny Pulkrabek – Johnson County Sheriff – Annual Review and Report – Along with fielding
questions from Council concerns regarding type of issues in Tiffin.
Lance with Boulder Design – New Iris Court Sign at the apartment complex.
Travis Weipert – Doe Ave – Break-ins the new development and amount of traffic inflow during the early
morning hours.
F.Consent Agenda
Note:
These are routine items and will be enacted by one motion without separate discussion
unless a Council Member requests separate consideration.
1.Approval of City Council Minutes
Motion to approve the Consent Agenda which includes City Council Minutes by Havens.
Second by Bartels.
All ayes, motion carried.
G.Mayoral Proclamation
1.
H.Public Hearing
1.Public Hearing for Ordinance No. 2017-421 – An Ordinance Amending Ordinance No. 2006-
274, by adding Language to Require the Installation of one Custom 7 Conductor VDC and
Battery Alarm Cable from the Service Provider’s Point of Connection to the Demarcation Point
within the Building for Single Family and Multi-Family Residential Structures
a.Close Public Hearing and Proceed to I-1
for Ordinance No. 2017-421 – An Ordinance Amending
Motion to open Public Hearing
Ordinance No. 2006-274, by adding Language to Require the Installation of one Custom 7
Conductor VDC and Battery Alarm Cable from the Service Provider’s Point of Connection to
the Demarcation Point within the Building for Single Family and Multi-Family Residential
Structures by Upton.
City Council Agenda Page 2 of 5
Second by Havens.
Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, opened at 7:33 PM.
Discussion: Noting received at City Hall, not public present.
Motion to close by Upton.
Second by Ryan.
Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:34 PM.
2.Public Hearing for Conservation Easement Agreement
a.Close Public Hearing and Proceed to H-1
Motion to open Public Hearing for Conservation Easement Agreement by Ryan.
Second by Upton.
Discussion: Nothing received at City Hall and no public present.
Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, opened at 7:38 PM.
Motion to close by Ryan.
Second by Havens.
Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:38 PM.
I.Ordinance Approval/Amendment
1.Ordinance No. 2017-421 – An Ordinance Amending Ordinance No. 2006-274, by adding
Language to Require the Installation of one Custom 7 Conductor VDC and Battery Alarm
Cable from the Service Provider’s Point of Connection to the Demarcation Point within the
Building for Single Family and Multi-Family Residential Structures
a.Motion to Approve First Reading and Proceed to Second Reading
Motion to approve Ordinance No. 2017-421 – An ordinance Amending Ordinance No. 2006-
274, by adding Language to Require the Installation of one Custom 7 Conductor VDC and
Battery Alarm Cable from the Service Provider’s Point of Connection to the Demarcation Point
within the Building for Single Family and Multi-Family Residential Structures by Havens.
Second by Kahler.
Discussion: Upton question as to why we require this for only the Service Provider. Her
concerns as to why we would enact a law that only benefits South Slope. Discussion regarding
also benefits the Homeowner as well.
Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, first reading is approved.
J.Resolutions for Approval
1.Resolution 2017-129 –A Resolution to Enter into a Conservation Easement Agreement
Motion to amend Resolution 2017-129 to set public hearing on 1-2-17 at 7:00pm by Kahler.
Second by Bartels.
All ayes, motion to table carried.
Motion to approve amended Resolution 2017-129 – Resolution to set the Public Hearing to
enter into a Conservation Easement Agreement by Havens.
Second by Upton.
All ayes, motion carried.
2.Resolution 2017-130 – A Resolution Approving the Site Plan for the Tiffin Industrial Park Lot
17, in the City of Tiffin, Iowa, in Johnson County
Motion to approve Resolution 2017-130 – A Resolution Approving the Site Plan for the Tiffin
Industrial Park Lot 17, in the City of Tiffin, Iowa, in Johnson County by Ryan.
Second by Havens.
Discussion: Dennis Spencer, Owner of the Excavating Company, gave background of the use
of the 8000sqft building.
Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried.
City Council Agenda Page 3 of 5
3.Resolution 2017-131 – A Resolution Setting a Date of Public Hearing to Amend the Final
Platting Process within the Subdivision Ordinance
Motion to approve Resolution 2017-131 – A Resolution Setting a Date of Public Hearing to
Amend the Final Platting Process within the Subdivision Ordinance by Ryan.
Second by Bartels.
Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried.
4.Resolution 2017-132 – A Resolution Approving Alliant Energy to Install Street Lights in
Woodfield Ridge Parts 6 & 7 and for the City of Tiffin to Accept the Financial Responsibility
Thereof
Motion to approve Resolution 2017-132 – A Resolution Approving Alliant Energy to Install
Street Lights in Woodfield Ridge Parts 6 & 7 and for the City of Tiffin to Accept the Financial
Responsibility Thereof by Upton.
Second by Ryan.
Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried.
K.Old Business
1.
L.Motions for Approval
1.Consideration of Payables List – Motion to Approve by Kahler.
Second by Ryan.
All ayes, motion carried.
2.Consideration of Pay Estimate #22 – Rathje Construction – Motion to Approve by Havens.
Second by Kahler.
All ayes, motion carried.
3.Pay Estimate #4 – Cornerstone Excavating Inc. – Motion to Approve by Ryan.
Second by Kahler.
All ayes, motion carried.
4.Pay Estimate #5 – Cornerstone Excavating Inc. – Motion to Approve by Upton.
Second by Havens.
All ayes, motion carried.
5.Discussion and Consideration of Purchase of Office Furniture for New Addition
Motion to accept quote from Tallgrass for office furniture for the new addition by Upton.
Second by Ryan.
All ayes, motion carried.
6.Discussion and Consideration of Purchasing Process for 241 Main Street, Tiffin, Iowa and
Council Action as Needed
Motion to approve the Mayor and City Administrator to move forward with purchasing process
for 241 Main Street, Tiffin, Iowa, language include “ Council may consider condemnation if
purchase agreement isn’t completed since this is the City Council wish to use this ground for
future Public Park Space by Ryan.
Second by Kahler.
All ayes, motion carried.
M. Reports to be Received/Filed
1.November Johnson County Sheriff’s Activity Report
2.November Planning & Zoning Minutes
City Council Agenda Page 4 of 5
N. Reports from City Personnel
1.Mayor’s Report - Thanks to Jo Kahler for her time spent serving the City of Tiffin on City
Council. Requests that we have the Old City Hall be changed into a Historical Museum.
Meeting with DNR with Urban Fishing.
2.City Council Reports – Christmas Ornaments. Santa Day.
3.Director of Public Work’s Report – STEM retention ponds looking to have pond remediation
that will help clean up the retention ponds. Brett’s concerns with the long term plan and
maintenance.
4.Building Official Report – Will provide update with permit tally. 2018 IRC update.
5.City Engineer’s Report – Jay Andersen – Met with Dean Colony with Alliant Energy regarding
the Underground Utilities with the Urbanization of Original Town cost with the older homes in
town and discussed the Roberts Ferry Road project. Metro sent HFC paperwork dealing with
the audit process.
6.City Attorney’s Report - 210 Railroad St – Ready to take title, need insurance for the place and
take ownership. Need to secure the property. Reached out to Metro Pavers Attorney and
haven’t heard anything back.
nd
7.City Administrator’s Report – Mayor will not be at the January 2 meeting.
O.Adjournment
Motion to adjourn by Kahler.
Second by Ryan.
All ayes, meeting adjourned 8:35 PM.
________________________ December 29, 2017
Ashley Platz, City Clerk
City Council Agenda Page 5 of 5