HomeMy Public PortalAbout3/14/1989GREENCASTLE COMMON COUNCIL
Regular Session
March 14, 1989
The Greencastle Common Council met in regular session on Tuesday,
March 14, 1989 at 7:35 pm in City Hall. On call of the roll the following
members were shown to be present: Sheri Roach, Tim Conway, Sue Murray, Bob
Sedlack, Mike Rokicki.
The minutes of the Greencastle Civil City Board of Finance meeting of
February 14, .1,989 and the regular session minutes of the Common Council
meeting of February 14, 1989 were distributed to Council.. C. Sedlack
requested that page 3, paragraph 3 of the regular session minutes indicate
a roll. call vote was taken in regards to the claim approval motion. With
that addition, C. Sedlack moved for approval of the minutes as corrected.
This motion was seconded by C. Rokicki and was carried by on aye unanimous
vote.
The treasurer's report was distributed to Council. Motion to approve
was made by C. Murray, seconded by C. Rokicki and was carried by an aye
unanimous vote. The Clerk - Treasurer also noted that Council had been
copied of the department appropriation reports which detail line item
expenditures of each budget.
Mr. Ernie Phillips delivered the Park Department report, noting that
Buddy Jones had been hired by the Park Board as a part time employee for
the summer. Playground replacement parts have been received and clean -up
efforts have begun in anticipation of Park opening. C. Murray inquired
about the Recreation Director position and the SPARK program. Mrs. Leslie
Manson, Park Board member reported that application for that position will
be accepted until March 15, 1.989, and the Board intends to hire a
Recreation Director prior to the April meeting. She also noted that the
Board does intend to have the SPARK program again this summer.
Mr. Eugene Liebert reported that preventative maintenance is ongoing
at the cemetery. He continued that work on the Park truck is nearly
complete; warm weather is required to do the painting.
Chief Jack Hanlon distributed a 305 complaint report which included
but is not limited to 89 citizens assistance, 47 accidents, 22 thefts, and
15 dog complaints. Arrests for the month totaled 79. C. Roach added that
Officer Randy Seipel will be graduating on March 24, 1989 from the Police
Academy and will be returning to active duty.
Chief Bob Elmore delivered a statistical report that included 14
responses, 7 city and 7 township. In regards to city inspections, 126 have
been completed and reviewed. There have been 1.8 re- inspections. He noted -
that compliance of recommendations has been favorable with 44 at 100 %, 1 at
90 %, 1 at 60% and 22 at 10% compliance. Chief Elmore also indicated that
Captain O'Brien and Charles Evans are presently enrolled in the 60 hour
Fire Prevention course offered by the State Fire Marshal Office, and
recruits are continuing their training.
Mr. Jim Wright of the Street Department delivered a statistical report
that included but is not limited to 80 tons of stone purchased, 26 dogs
picked tip, 125 feet of guard rail installed on Houck Road, 450 feet of
guard rail installed on Albin Pond Road, 10 stop signs installed, 50 new
street signs installed, 40 parking meter posts removed. Mr. Wright also
._ noted that 262 man hours were spent on dog complaints. Ile continued that
there is a meeting planned for Wednesday, March 15, 1989 to discuss the
establishment of a county humane society.
Mr. Leon Phillips reported the following: rerun 1 service, repaired 6
leaks, replaced 4 valve boxes, dug out all mains on Southern Highway tract,
retired 1 service, replaced 1 road box, changed 49 meters, repaired and
tested 85 meters, replaced 1 meter lid, installed new drain at the plant.
He also noted that 41,246,000 gallons were pumped in February.
Mrs. Charlene Nichols of the Sewage Department delivered the following
statistics: 1.3 MGD flow in February, 17 sewer calls and 4575 feet of line
cleaned. She also noted that new pumps are going in at Fifth Street and at
Manufacturing and that the large blower has been repaired. She continued
that she recently attended a class given by the Department of Environmental
Management concerning new requirements. The new Vactor truck delivery date
is expected to be late April or early May.
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During public petitions and comments Mrs. Kathryn ,Jones and Mrs. Gwen
Morris of the Greencastle Civic League addressed Council in regard to
Spring Clean -up Week. The scheduled dates were announced to be April. 16
through April 22, with rain date being April 29. Many clean -up activities
have been planned with the cutmi.nation being a community picnic at Robe Ann
Park sponsored by the Greencastle Rotary Club with the food donated by
• local grocers. Clean -up on De Pauw campus was announced to be April 27. It
was also announced that the local National Guard has volunteered to help
this year and that Baker's Remove -All will be running a special at the
transfer station that week. Mrs. Gwen Morris, coordinator of the school
activities for clean -up week added that the Greencastle Civic League has
been selected to.receive a State of Indiana "Take Pride in America" award.
Mayor harmless commended the efforts of the Greencastle Civic League.
Discussion ensued concerning the clean -up efforts. C. Sedlack
addressed the issue of unti.dy private property. Mrs. Jones responded that
it might be better to reward exceptional efforts in clean -up instead. Mrs.
Jones al.so asked if the city coul.d use community service participants in a
year round effort. Mr. Bill Dory, from the audience, asked if the Civic
League would be willing to assist in the supervision of the community
service participants. Mrs. Jones suggested that a1.1. Greencastle service
organizations participate in such supervision. Discussion continued with
Mrs. Jones asking for assistance in putting up the banners made by the high
school art students. C. Conway volunteered the assistance of Public
Service Indiana for banner placement on the square.
C. Rokicki entered a motion that the Greencastle Common Council go on
record as supporting the efforts of the Greencastle Civic League in Spring
Clean -up Week. This motion was seconded by C. Murray and was carried by an
aye unanimous vote.
Mrs. Barb Boese of the Beautification Committee of the Greencastle
Civic League addressed Council. with the "Choose the City Flower" contest
with ballot boxes placed around the community until April. 1. The flowers
chosen to be on the ballot were announced to be Blue Ageratum, Red Begonia,
Pink Impatiens, Yellow Marigold, and Purple Petunia. She noted the
citizens, merchants, and industries will be encouraged to use the city
flower, as designated by the outcome of the vote, in impact plantings
• around the community. She asked that a resolution by Council to adopt the
city flower be included in the April agenda.
Ordinance 1989 -3, An Ordinance Establishing a Cable Television Public
Access Programming Gift Fund for the City of Greencastle, was presented to
Council. for second reading, and was read by title only by Mayor Harmless.
C. Roach then moved to approve Ordinance 1.989 -3 as presented. This motion
was seconded by C. Murray and was carried by an aye unanimous roll call
vote. Mayor Harmless declared Ordinance 1989 -3 to have been passed and
adopted.
Ordinance 1989 -4, An Ordinance Establishing a Fire Prevention Gift
Fund for the City of Greencastle, was presented to Council for second
reading, and was read by title only by Mayor Harmless. C. Murray then moved
for approval of Ordinance 1989 -4 as presented. This motion was seconded by
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C. Sedlack and was carried by an aye unanmous roll call vote. Mayor
Harmless declared Ordinance 1989 -4 to have been passed and adopted.
Ordinance 1989 -5, An Ordinance Establishing a Payroll Fund for the
City of Greencastle, was presented to Council for second reading, and was
read by title only by Mayor Harmless. C. Rokicki then moved for approval
of Ordinance 1989 -5 as presented. This motion was seconded by C. Roach and
was carried by an aye unanimous roll call vote. Mayor Harmless declared
Ordinance 1989 -5 to have been passed and adopted.
C. Sedlack asked that the procedure for unsafe structure complaints be
explained to Council. Mayor Harmless responded with the following steps.
(1) A complaint is filed, either by ordinance violation form or call from
councilmember. (2) The Building Inspector makes the first inspection,
calls in an engineer if necessary, files a written report of the
inspection. (3) A letter is sent to the property owner with a copy of the
• report and notice that 30 clays has been given to comply with code. The
letter is signed by the Plan /Zone Administrator or the Mayor in absence of
an administrator. (4) The Building Inspector makes a second inspection
after the 30 day period and files a written report. (5) If compliance to
code has not been achieved, the report is forwarded to the Legal Department
for proper action. Mayor Harmless noted that two of the structures that
have been a concern of Council have received demolition permits and are in
the process of clean -up efforts.
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Resolution 1989 -6, A Resolution Authorizing a Temporary Transfer from
the General Fund to the Police Pension Fund, was presented to Council and
was read in its entirety by Mayor Harmless. C. Roach then moved for
approval of Resolution 1989 -6 as presented. This motion was seconded by C.
Murray. Discussion ensued concerning the need for the transfer; CT. Berry
® explained that neither the state distribution nor the tax distribution
would arrive in time to meet March pension obligations. She also noted
that the monies would be transfered back to the General Fund at the time of
distribution. The [notion on the floor was carried by an aye unanimous
vote. Mayor Harmless declared Resolution 1989 -6 to have been passed and
resolved.
Resolution 1989 -7, A Resolution Recognizing the Achievements of the
Greencastle Lions Club in Supporting Programs to Foster a Drug and Alcohol
Free Youth, was presented to Council and was read in its entirety by C.
Rokicki. C. Sedlack then moved to approve Resolution 1989 -7 as presented.
This motion was seconded by C. Roach and was carried by an aye unanimous
vote. Mayor Harmless declared Resolution 1989 -7 to have been passed and
resolved.
Ordinance 1989 -6 An Ordinance to Amend Chapter 600 of the Greencastle
City Code (Park Boardj, was presented to Council for first reading, and was
read in its entirety by Mr. Wilson. C. Murray then moved for approval of
Ordinance 7.989 -6 as presented. This motion was seconded by C. Rokicki and
was carried by an aye unanimous vote. Mayor Harmless declared Ordinance
1989 -6 to have been passed on first reading.
At this time, CT. Berry asked for approval of Council to set up a
special project fund to receive and account for the donation from DePauw
University for the College Street Storm Sewer Project. She explained that
the fund would be dissolved after the completion of the project and
therefore, did not require an ordinance. C. Murray then moved to approve
the request to establish a College Street Storm Sewer Gift Fund. This
motion was seconded by C. Rokicki and was carried by an aye unanimous vote.
CT. Berry also asked for approval of Council to set up a Robe Ann Park
Softball Diamond Gift Fund to receive and account for the donation of
• Happico for the improvements to the softball diamond. C. Rokicki then
moved for approval of the request to establish a Robe Ann Park Softball
Diamond Gift Fund. This motion was seconded by C. Roach and was carried by
an aye unanimous vote.
Mayor Harmless read the following letter from Terry Hall, Plan
Commission President.
Mayor, City of Greencastle, Indiana
City Council, Greencastle, Indiana
City Hall
Greencastle, Indiana
The City Plan Commission of the City of Greencastle in a legally called
meeting on March 13, 1989 . with a voting quorum present recommends by a
majority vote to the City Counci.l of the City of Greencastle that Chapter
825 and Chapter 823 of the City Ordinances of the City of Greencastle be
amended according to the attached documents and with revisions as presented
at the meeting.
Terry Hall
President, City Plan Commission of the City of Greencastle
Ordinance 1989 -7, An Ordinance to Amend Chapter 825 of the Greencastle
City Code (Subdivision Ordinance), was presented to Council and adopting
page was read by Mr. Wilson. Discussion ensued in regards to the
ordinance. Mr. Jim Fr.azell, City Engineer, noted that the ordinance gives
more flexibility and guidance, as well as providing a means to be
consistent and fair. C. Murray asked about the sketch plat requirement.
Mr. Frazeil noted that the sketch plat would give a general layout of the
project, adjacent property, and a drainage plan to determine if the project
® is viable before too much time or funds are expended. Mr. Wilson added
that the sketch plat eliminates the primary plat requirement for small
developments. Mayor Harmless explained the essential services committee.
Discussion continued concerning the administrator referred to in the
ordinance. C. Murray asked for a job description of that position and
estimated salary requirements, as well as funding sources. C. Rokicki
expressed support for the need of one full. time position to be responsible
for the planning and zoning needs of the city.
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C. Sedlack asked if any of the developers coining before the Plan
Commission are asking for tax abatement. Mayor Harmless noted that none
have, and the discussion continued. Mayor Harmless indicated that the Plan
Commission passed the ordinance with only one dissenting vote. C. Rokicki
asked about that vote. Mayor Harmless explained that Mr.. Harris felt more
• study was required. C. Rokicki then moved to approve Ordinance 1989 -7 as
presented. This motion was seconded by C. Murray. Fir. Wilson noted that
the ordinance could be passed and adopted by Council due to the public
hearing of the Plan Commission. C. Conway noted for the record that he
intended to vote in favor of Ordinance 1989 -7, but not for additional
personnel. On call for the question, a roll call produced an aye unanimous
vote. Mayor Harmless declared Ordinance 1989 -7 to have been passed and
adopted.
Ordinance 1989 -8, An Ordinance to Amend Chapter 823 of the Greencastle
City Code (Planned Unit Development), was presented to Council and adopting
page was read by Fir. Wilson. Mr. Wilson again noted that the first public
hearing took place at the Plan Commission meeting and the ordinance could
be passed by Council. this date. Discussion ensued concerning the Planned
Unit Development ordinance. Mayor Harmless indicated that the Plan
Commission unanimously passed a motion to approve Ordinance 1989 -8. C.
Roach then moved to approve Ordinance 1989 -8 as presented. This motion was
seconded by C. Murray and was carried by an aye unanimous roll call vote.
Mayor Harmless declared Ordinance 1989 -8 to have been passed and adopted.
Ordinance 1989 -9, An Ordinance to Amend the Zoning Map of the City of
Greencastle, was presented to Council and was read in its entirety by Mayor
Harmless. Mayor Harmless noted that the Plan Commission unanimously passed
a motion to approve Ordinance 1.989 -9. C. Murray then moved to approve
Ordinance 1989 -9 as presented. This motion was seconded by C. Sedlack.
Discussion ensued. C. Conway asked if the rezoning was not contingent upon
the sale of the property. Mr. Stephen McPherson of Omni Engineering
indicated that a down payment on the land has been placed with closing set
to be in August. Ms. Terry Hall noted that it is the intent of the Plan
Commission in conjunction with Council to rezone the property back to AG if
the sale is not complete. Call for the question produced the following
roll call vote:
• AYES: C. Roach NAYS: C. Conway
C. Murray
C. Sedlack
C. Rokicki
Mayor Harmless declared Ordinance 1989 -9 to have been passed and adopted.
Mr. Bill Dory of Main Street Greencastle addressed Council with an
update of the Comprehensive City Plan Project. He noted that fifteen
proposals had been received and the selection committee had narrowed to
seven firms to be called in for interviews. Fie continued that interviews
are to take place the first week of April and that Council may attend.
Further updates will be forthcoming.
Mr. Jim Frazell addressed Council concerning the plan to install storm
sewers in the area of the city known as Commercial. Place. He noted that
with no grant funds available for storm sewer projects, the plan designed
covers an eight year span with a portion of the project built into each
year's budget. He continued that if grant funds do become available, the
project may be completed sooner. Discussion ensued.
Copies of Chapters 570,572,580 and 582 of the Greencastle City Code
were distributed to Council for review. Chief Jack Hanlon has requested
that the ordinances either be amended to be enforceable or be removed from
the code. Council agreed to take the request under advisement.
C. Sedlack asked the Council to consider changing the date of the next
regular meeting. He noted that Governor Evan Bayh is scheduled to be in
Greencastle the evening of April 11 for a dinner of the Putnam County
Democrats Century Club. Council conferred and changed the next regular
session to Wednesday, April 12, 1989 at 7:00 pin.
With no further business, C. Murray moved for adjournment. This
• motion was seconded by C. Roach, carried by an aye unanimous vote; and the
meeting was adjourned at 10:25 pm. -
Michael M. Harmless, Mayor
ATTTEE n
ud'th Berry, Clerk-Tr a urer
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March 14, 1989
Mayor, City of Greencastle, Indiana
City Council, Greencastle, Indiana
City Hall
Greencastle, Indiana
The City Plan Commission of the City of Greencastle in a legally called
meeting on March 13, 1989 with a voting quorum present recommends by a
majority vote to the City Council of the City of Greencastle that Chapter
825 and Chapter 823 of the City Ordinances of the City of Greencastle
be amended according to the attached documents and with revisions as
presented at the meeting.
Terry Hall
President, City Plan Commission of the City of Greencastle
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