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Home My Public Portal AboutMinutes-1/16/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: January 16, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: January 12, 2018 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Eric Schnedler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ WORK SESSION A.Roll Call Mayor Steve Berner called the work session to order at 5:34 PM. Upton roll being called the following members were present: Peggy Upton, Jim Bartels, Al Havens, Eric Schnedler. Absent: Mike Ryan. Other member present: City Administrator Doug Boldt, Building Official Brian Shay, City Engineer Ben Carhoff. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Havens. Second by Schnedler All ayes, motion carried. C.Presentation and Discussion of Park Place City Center – Part One – Planned Development Overlay District – Scott Andersen Developer Scott Andersen presented the Park Place City Center Part One OPD. D.Presentation of Timber Ridge Trail Project Park Equipment – CCA STEM Students CCA STEM Student presented the Timber Ridge Trail Project Park Equipment. E.Discussion of FY 2018-2019 Budget Doug Boldt presented the Council with the FY 18-19 Revenue Budget F.Questions from Council Members regarding items on the Regular City Council Agenda G.Other Business H.Adjournment Motion to adjourn by Upton. Second by Schnedler. All ayes, meeting adjourned at 6:58 PM COUNCIL MEETING A.Call to Order – 7:00 PM B.Roll Call Citry of Tiffin held a Regular Council Meeting at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:02 PM. Upon roll being called the following Council Members City Council Agenda Page 1 of 5 Present: Peggy Upton, Jim Bartels, Al Havens, Eric Schnedler. Absent Mike Ryan. Other members present: City Administrator Doug Boldt, Public Works Director Brett Mehment, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and others C.Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Bartels. All ayes, motion carried. D.Communications and Reports: 1.Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on not the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes Motion to approve the consent agenda which included the approval of the City Council Minutes by Havens. Second by Bartels. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing on Proposed Development Agreement with Fareway Stores, Inc a.Close Public Hearing and Proceed to I-1 on Proposed Development Agreement with Fareway Stores, Inc Motion to open Public Hearing by Upton. Second by Havens. Roll Call: Upton, Havens, Schnedler, Bartels. Opened at 7:07 PM Discussion: Nothing received at City Hall and no public present. on Proposed Development Agreement with Fareway Stores, Inc Motion to close Public Hearing by Upton. Second by Havens. Roll Call: Upton Havens, Schnedler, Bartels. Closed at 7:08 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2017-421 – An Ordinance Amending Ordinance No. 2006-274, by adding Language to Require the Installation of one Custom 7 Conductor VDC and Battery Alarm Cable from the Service Provider’s Point of Connection to the Demarcation Point within the Building for Single Family and Multi-Family Residential Structures a.Motion to Approve Third and Final Reading Motion to approve Ordinance 2017-421 – An Ordinance Amending Ordinance No. 2006-274, by adding Language to Require the Installation of one Custom 7 Conductor VDC and Battery Alarm Cable from the Service Provider’s Point of Connection to the Demarcation Point within the Building for Single Family and Multi-Family Residential Structures by Bartels. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Schnedler. All ayes, motion carried. City Council Agenda Page 2 of 5 2.Ordinance No. 2018-422 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the January 2018 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Iowa Code a.Motion to Approve Second Reading b.Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 c. Motion to Approve Third Reading Motion to approve Ordinance 2018-422 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the January 2018 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Iowa Code by Bartels. Second by Schnedler Roll Call: Upton, Bartels, Havens, Schnedler. All ayes, motion carried. Motion to suspend the requirement to pass ordinance on two considerations before Final Passage as Stated in Iowa Code Section 380.3 by Bartels. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Schnedler. All ayes, motion carried. Motion to approve 2018-422 – An Ordinance Providing for the Division of Taxes Levied on Taxable Property in the January 2018 Addition to the Tiffin Urban Renewal Area, Pursuant to Section 403.19 of the Iowa Code by Havens. Second by Upton. Roll Call: Upton, Bartels, Havens, Schnedler. All ayes, motion carried. 3.Ordinance No. 2018-423 – An Ordinance to Amend the City of Tiffin, Iowa, Subdivision Ordinance No. 1998-218, by Amending Certain Provisions Relating to Final Plat Requirements a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2018-423 – An Ordinance to Amend the City of Tiffin, Iowa, Subdivision Ordinance No. 1998-218, by Amending Certain Provisions Relating to Final Plat Requirements by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Schnedler. All ayes, motion carried. I.Resolutions for Approval 1.Resolution 2018-001 – A Resolution Approving Development Agreement with Fareway Stores, Inc., Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement 2018-001 – A Resolution Approving Development Agreement with Motion to approve Resolution Fareway Stores, Inc., Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement by Bartels. Second by Schnedler. Roll Call: Upton, Havens, Bartels, Schnedler. All ayes motion carried. 2.Resolution 2018-002 – A Resolution Approving the Closure of Kansas Avenue (per IDOT request) for the Construction of the I-80/I-380 Interchange Project City Council Agenda Page 3 of 5 Motion to TABLE Resolution 2018-002 – A Resolution Approving the Closure of Kansas Avenue (per IDOT request) for the Construction of the I-80/I-380 Interchange Project by Upton. Second by Havens. All ayes motion carried. 3.Resolution 2018-003 – A Resolution Setting the Date for a Public Hearing on Proposal to Enter into a General Obligation Annual Appropriation Fire Truck Acquisition Loan Agreement and to Borrow Money thereunder in a Principal Amount not to exceed $1,100,000 2018-003 – A Resolution Setting the Date for a Public Hearing on Motion to approve Resolution Proposal to Enter into a General Obligation Annual Appropriation Fire Truck Acquisition Loan Agreement and to Borrow Money thereunder in a Principal Amount not to exceed $1,100,000 by Havens. Second by Upton. Roll Call: Upton, Havens, Bartels, Schnedler. All ayes motion carried. 4.Resolution 2018-004 – A Resolution Setting the Date for a Public Hearing for Hunt Club LC as a Planned Development Overlay Concept and Site District 2018-004 – A Resolution Setting the Date for a Public Hearing for Motion to approve Resolution Hunt Club LC as a Planned Development Overlay Concept and Site District by Upton. Second by Bartels. Roll Call: Upton, Havens, Bartels, Schnedler. All ayes motion carried. J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Havens. Second by Schnedler. All ayes, motion carried. 2.Consideration of Pay Application #6 – Woodruff Construction – Motion to Approve by Bartels. Second by Schnedler. All ayes, motion carried. 3.Consideration of Pay Estimate #6 – Metro Pavers – NO ACTION TAKEN. L. Reports to be Received/Filed 1.December Johnson County Sheriff’s Activity Report 2.December Planning & Zoning Minutes 3.December Planning & Zoning Minutes – Special M. Reports from City Personnel 1.Mayor’s Report – Fire Department Expansion is going on. Nothing else to report. 2.City Council Reports – Pan Handling Ordinance 3.Director of Public Work’s Report - Nothing 4.Building Official Report – Nothing 5.City Engineer’s Report – RFR Project, Hunt Club, Metro 6.City Attorney’s Report – Metro Communication back & forth, conservation easement. 7.City Administrator’s Report City Council Agenda Page 4 of 5 N. Adjournment Motion to adjourn by Havens. Second by Schnedler. All ayes, meeting adjourned at 8:12 PM ________________________________ January 16, 2018 Ashley Platz, City Clerk City Council Agenda Page 5 of 5 CLAIMS REPORT 1-16-18 VENDORINVOICE DESCRIPTION AMOUNT CARGILL INC SALT FOR WATER PLANT 4,155.92 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 745 CEDAR RAPIDS TIRE TRUCK SPRINTS SINGLE- 700.68 CORE & MAIN WATER METERS & SUPPLIES 3,672.58 CRYSTAL CLEAR WATER CO 210 CRYSTAL DIST 6PK x10 65 CUSTOM HOSE AND SUPPL 3'BLUE LAYFLAT,BANDIT CLAMP 263.08 DATA TECHNOLOGIES UB REMOTE TRAINING 522.5 ECICOG COMP PLAN UPDATE - MAP CHA 664 HART FREDERICK CONSULT ENGINEERING FEES 415 HART FREDERICK CONSULT ENGINEERING FEES 1,010.00 HART FREDERICK CONSULT ENGINEERING FEES 280 HART FREDERICK CONSULT ENGINEERING FEES 380 HART FREDERICK CONSULT ENGINEERING FEES 1,587.50 HART FREDERICK CONSULT ENGINEERING FEES 70 HART FREDERICK CONSULT ENGINEERING FEES 6,920.00 HART FREDERICK CONSULT ENGINEERING FEES 4,805.00 HART FREDERICK CONSULT ENGINEERING FEES 70 HART FREDERICK CONSULT ENGINEERING FEES 8,066.25 HART FREDERICK CONSULT ENGINEERING FEES 142.5 HART FREDERICK CONSULT ENGINEERING FEES 140 HART FREDERICK CONSULT ENGINEERING FEES 855 HART FREDERICK CONSULT ENGINEERING FEES 1,330.00 HART FREDERICK CONSULT ENGINEERING FEES 142.5 HART FREDERICK CONSULT ENGINEERING FEES 902.5 HART FREDERICK CONSULT ENGINEERING FEES 617.5 HART FREDERICK CONSULT ENGINEERING FEES 617.5 HART FREDERICK CONSULT ENGINEERING FEES 1,496.25 HBK ENGINEERING, LLC PAY EST #6 PARK IMPROVEMEN 36,796.35 IOWA DEPT OF REVENUE W STATE TAXES 289.65 IPERS FEBRUARY IPERS UNDERPAYME -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHNSON COUNTY RECORD RECORDING FEES 42 JOHNSON COUNTY REFUSE MONTHLY GARBAGE SER SEWER 90 JOHNSON COUNTY REFUSE RECYCLING 6,104.25 JOHNSON COUNTY SHERIFF MONTHLY PROTECTION 7,360.17 JOHNSON COUNTY SHERIFF 441 RF RD - CONDEMNATION A 1,624.42 JOHNSON COUNTY SHERIFF 431 RF RD - CONDEMNATION A 508.08 LINN COUNTY REC ELECTRIC ACCOUNTS 44.57 LINN COUNTY REC ELECTRIC ACCOUNTS 394.6 LINN COUNTY REC ELECTRIC ACCOUNTS 107.81 LINN COUNTY REC ELECTRIC ACCOUNTS 154.28 LINN COUNTY REC ELECTRIC ACCOUNTS 175.09 LINN COUNTY REC ELECTRIC ACCOUNTS 30.77 LOWES BUSINESS ACCOUN PVC & MISC TUBING-SEWER 529.29 MATHESON TRI-GAS,DEPT. ACETYLENE/WELDINGMIX/OXYG 104.79 MID-AMERICAN ENERGY NATURAL GAS 293.18 MID-AMERICAN ENERGY NATURAL GAS 164.61 MID-AMERICAN ENERGY NATURAL GAS 329.45 MID-AMERICAN ENERGY NATURAL GAS 104.17 MORGANS SERVICE WASHER NOZZL,2FITTINGS,LABO 24.18 MORGANS SERVICE WIPER BLADES & WASHER SOLV 63.9 MRS APPRAISALS APPRAISALS 500 NET-SMART INC MONTHLY WEBSITE HOSTING 25 NORTH LIBERTY LEADER 863.73 OFFICE EXPRESS OFFICE SUPPLIES - PAPER,MISC 95 OPN ARCHITECTS CITY HALL EXPANSION 7,456.72 QUALITY CARE FALL APPLICATION - SOCCER FLD 874.5 QUALITY CARE LATE FALL APPLICATION-SCCRFL 874.5 RIVER PRODUCTS STREET MAINT - ROAD STONE 62.16 RSM US PRODUCT SALES LL O365 BUSINESS LICENSE 42.5 RSM US PRODUCT SALES LL ERGOTRON LX DUAL SIDE BY SID 297 RSM US PRODUCT SALES LL APC BACKUP 61 S SIMS GRADING & HAULIN EROSION CONTROL ON CREEK R 2,500.00 SNI SOLUTIONS 50 TONS OF GEOSALT 6,993.00 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIV TELEPHONE/INTERNET 769.83 SOUTH SLOPE COOPERATIV TELEPHONE/INTERNET 765 STATE HYGIENIC LAB 416 TRUCK COUNTRY OF IOWA VEHICLE REPAIRS 345 US CELLULAR CELL PHONE - RUT 719.21 USA BLUE BOOK ANHYDROUS/TITRANT 472.04 USA BLUE BOOK SPARE LEVEL TRANDUCER -WET 540.35 VISA HILLS BANK CREDIT CARDS 142.03 VISA HILLS BANK CREDIT CARDS 1,119.07 WRH, INC. WWTP - PAY EST #10 6,953.74 WRH, INC. PAY EST #9 - WWTP PH 1 13,056.80 **** PAID TOTAL ***** **** SCHED TOTAL ***** 144,308.41 ***** REPORT TOTAL **** 144,308.41 CLAIMS BY FUND GENERAL20779.16 ROAD USE TAX9669.37 DEBT SERVICE795.52 CAP PROJECT FUND7456.72 CAP STREETS PJT280 CAP IRELAND AVE RELOC1010 CAP PARK RD PAVING 995 CAP PARKS TRAILS PJT902.5 CAP ROBERTS FERRY9467.5 CAP - CITY PARK PROJECT36796.35 CAP CITY POND IMPRV PJT8066.25 TOWN CENTER LAND PURC500 WATER9864.09 SEWER2669.91 WWTP EXPANSION26451.79 RECYCLING6104.25 STORM WATER2500 TOTALS144308.41