HomeMy Public PortalAboutResolution 2018-37, Accepting Low, Responisve Responsible Proposal For Tree Removal And Maintenance On City Property (Davey Tree Expert Company) RESOLUTION NO. 2018-37
RESOLUTION ACCEPTING THE LOW, RESPONSIVE
RESPONSIBLE PROPOSAL FOR TREE REMOVAL
AND MAINTENANCE ON CITY PROPERTY
FOR THE CITY OF RIVERDALE, IOWA .
WHEREAS, the City Council of the City of Riverdale ("City") authorized its staff to
solicit proposals for the removal and trimming of certain specified impaired trees from in and
around Bicentennial Park; and,
WHEREAS; the City did receive quotes for tree removal with the following results:
Scott Carlson Certified Arborist LLC, Eldridge
1 Oak near entrance $ 650
1 Oak, damaged $1,100
2 Oaks, near forest $1,800
Total 4 Trees $3,550 (avg$888/tree)
1 Clear brush, tower $ 350
Grand Total $3,900
Davey Tree Expert Co, Eldridge
3 Oak in SE park $2,400
2 Elm, east of shelter $1,200
Total 5 Trees $3,600 (avg$720/tree)
1 Ash borer treatment,
3 Ash trees. $ 400
Grand Total $4,000
Frank's Tree Service, Davenport
2 Oak Trees $1,800
Total 2 Trees $1,800 (avg$900/tree)
1 Clear brush, tower $ 200
Grand Total $2,000 ;and,
WHEREAS, having reviewed the above bid documents for completeness, the City
Administrator recommends awarding the work to the lowest, per unit cost proposal, Davey Tree
Expert Company Eldridge, Iowa for their proposal of$4,000.00.
NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY
OF RIVERDALE, SCOTT COUNTY, IN THE STATE OF IOWA:
Section 1. That the Proposal from Davey Tree Expert Company, Eldridge, dated August
18, 2018 shall be made part of and is hereafter a part of this resolution.
Section 2. That said proposal from Davey Tree Expert Company in the amount of
$4000.00 shall be accepted by the City Council of the City of Riverdale
Prepared by City Administrator Tim Long October 18, 2018
CITY OF RIVERDALE, IOWA RESOLUTION NO. 2018-37
PAGE 2
Section 3. That the Mayor shall sign and execute said proposal from Davey Tree Expert
Company for tree removal and maintenance as defined therein.
PASSED AND APPROVED this 23`d day of October, 2018.
ichael Bawde, ayor
ATTEST;
z
Ronald Fullerlove, City Clerk
-2-
• The Davey Tree Expert Company
x„'' 2250 E.Le Claire Rd.
DAVE Eldridge,IA 52748
® Phone: (563)355-0701 Fax: (563)355-8465 �� _.
Pt17wn Solutions fora GrowingWOr'LI Email: Robert.Spartz@davey.com
Client 8/18/2018
City of Riverdale Proposal#:20002316-00007739
George Miller Account#:7202706
110 Manor Dr Mobile:(563)949-0464
Riverdale,IA 52722-5724 Email:georgetmiller@outlook.com
Tree Care Service Period Price Tax Total
❑ Tree Removal Early Fall $2,400.00 $ 0 $2, J
Remove to near grade level(3) Oak trees in SE section of Bicentennial Park.
All logs larger than 5-6"diameter to be placed into woods.
Clear all limbs away from large Antennae at south end of park by 10-12 feet.
Clean up and haul away all other related debris.
C:1Tree Removal Early Fall $1,200.00 $8 $1,251.60
Remove to near grade level(2) dead Elm trees on east side of native area and just east of shelter at Bicentennial
Park.
Leave all logs and debris in native area.
Plant Health Care Service Period Price Tax Total
❑ Emerald Ash Borer-2yr cycle(*) Summer $400.00 $2 $42
Trunk injection with Emamectin Benzoate to help control emerald ash borer for a two
year cycle applied to the (3)Ash trees in Bicentennial Park.
*Treatment will last in the tree for up to two years, treatment will need to be applied again in EVEN numbered years*
Sales tax will be added per local jurisdiction unless tax exempt form is on file.
(*)Please note these services continue year after year.By signing you agree to the terms appended to this form.
❑ Yes, please schedule the services marked above.
ACCEPTANCE OF PROPOSAL:The above prices and conditions are hereby accepted.You are authorized to do this work as specified.[am familiar with and
agree to the terms and conditions appended to this form.All deletions have been noted.I understand that once accepted,this proposal constitutes a binding contract.
This proposal may be withdrawn if not accepted within 30 days.
Robert Spartz ISA Certified rtrfied Arborist IL-9432A Authorizing Signature Date
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AUTOMATIC RENEWAL OF SERVICES.Evergreen,or automatic renewal,is applicable to those services indicated in the contract.Except in New York,
California and Connecticut,by signing,[agree that nest year and continuing every year thereafter,the company will automatically perform and[will pay for
the services outlined in this contract without the need for further action or confirmation on my part.The company will send me a reminder notification each year
which wilt include any price changes.The company will make suggested service/treatment changes which I can receive by notifying the company to perform these
services.If I add,change or cancel any contracted services,it is my responsibility to inform the company of these changes or cancellation in writing prior to the
scheduled service being performed.
Client Care Guarantee
We use quality products that are administered by trained personnel.We guarantee to deliver what we have contracted to deliver.If we do not,we will work
with you until you are satisfied,or you will not be charged for the disputed item.Our Client Care Guarantee demonstrates our commitment to creating
lifelong client relationships.
Tree Care
PRUNING:Performed by trained arborists using industry and Tree Care Industry Association(TCIA)approved methods.
TREE REMOVAL:Removal to within 6"of ground level and cleanup of debris.
STUMP REMOVAL:Mechanical grinding of the visible tree stump to at or just below ground level.Stump area will be backfilled with stump chips and a mound of remaining
chips will be left on site unless otherwise stated in the contract.Chip removal,grading and soil backfill are available.
CLEAN-UP:Logs,brush,and leaves,and twigs large enough to rake are removed.Sawdust and other small debris will not be removed.
CABLING/BRACING:Cabling and bracing of trees is intended to reduce damage potential.It does not permanently remedy structural weaknesses,is nota guarantee against
failure and requires periodic inspection.
Tree and Shrub Fertilization/SoilCare
Your arborist will assess your property's overall soil conditions either through physical assessment or through soil testing and will recommend a soil management program to help
the soil become a better medium to enable healthy plants to thrive or unhealthy plants to regain their vitality. SoilCare programs will include fertilizers,organic humates,fish
emulsions and other organic soil conditioners.
Our advanced formula,Arbor Green PRO,works with nature to fertilize without burning delicate roots,building stronger root systems and healthier foliage.It contains no
chlorides or nitrates.It is hydraulically injected into the root zone and the nutrients are gradually released over time.Research and experience shows the dramatic benefits Arbor
Green PRO provides:greater resistance to insects and diseases,greater tolerance to drought stress,increased vitality,and healthier foliage.
Tree and Shrub Fertilization
Our advanced formula,Arbor Green PRO,works with nature to fertilize without burning delicate roots,building stronger root systems and healthier foliage.It contains no
chlorides or nitrates.It is injected into the root zone and the nutrients are gradually released over time.Research and experience shows the dramatic benefits Arbor Green PRO
provides:greater resistance to insect and disease,greater tolerance to drought stress,increased vigor,and healthier foliage.
Tree and Shrub Plant Health Care
PRESCRIPTION PEST MANAGEMENT:Customized treatments to manage disease and insect problems specific to plant variety and area conditions.Due to the short term
residual of available pesticides,repeat applications may be required.
INSECT MANAGEMENT:Inspection and treatment visits are scheduled at the proper time to achieve management of destructive pests.Pesticides are applied to label
specifications.
DISEASE MANAGEMENT:Specific treatments designed to manage particular disease problems.Whether preventative or curative,the material used,the plant variety being
treated,and the environmental conditions all dictate what treatment is needed.
EPA approved materials will be applied in accordance with State and Federal regulations.
Lawn Care
FERTILIZER AND MECHANICAL SERVICES:Balanced fertilizer treatments applied throughout the growing season help provide greener turf color and denser root
development.To help bring about a better response to these applications,we also provide aerification,lime,overseeding,and lawn renovation.
WEED CONTROL AND PEST iMLANAGEMENT:Broadleaf weed control is applied either as a broadcast or a spot treatment.Granular weed management may be broadcast.We
also offer pre-emergent crabgrass management in the spring and,if needed,a postemergent application later in the year.Our surface insect management is timed to reduce chinch
bugs,sod webworms,and billbugs.We also offer a grub management application.Disease management materials and treatments are matched to particular disease problems.This
usually requires repeat applications.
Other Terms and Contract Conditions
INSURANCE:Our employees are covered by Worker's Compensation.The company is insured for personal injury and property damage liability.Proof of insurance can be
verified by requesting a copy of our Certificate of Insurance.
WORKING WITH LIVING THINGS:As trees and other plant life are living,changing organisms affected by factors beyond our control,no guarantee on tree,plant or general
landscape safety,health or condition is expressed or implied and is disclaimed in this contract unless that guarantee is specifically stated in writing by the company.Arborists
cannot detect or anticipate every condition or event that could possibly lead to the structural failure of a tree or guarantee that a tree will be healthy or safe under all circumstances.
Trees can be managed but not controlled.When elevated risk conditions in trees are observed and identified by our representatives and a contract has been signed to proceed with
the remedial work we have recommended,we will make a reasonable effort to proceed with the job promptly. However,we will not assume liability for any accident,damage or
injury that may occur on the ground or to any other object or structure prior to us beginning the work. Site inspections do not include internal or structural considerations unless
so noted.Unless otherwise specified,tree assessment will not include investigations to determine a tree's structural integrity or stability.We may recommend a Risk Assessment be
conducted for an additional charge.
TREE CARE STANDARDS:All work is to be performed in accordance with current American National Standards Institute(ANSI)Standard Practices for Tree Care Operations.
OWNERSHIP OF TREES/PROPERTY:Acceptance constitutes a representation and warranty that the trees and property referenced in this quote are either owned by the signee
or that written permission has been received to work on trees which are not on the signee's property.
TIME&MATERIAL(T&M):Jobs performed on a T&M basis will be billed For the time on the job(not including lunch break),travel to and from the job,and materials used.
BILLING&SALES TAX:All amounts deposited with us will either be credited to your account or applied against any amounts currently due.Our invoices are due net 30 days
from invoice date.Services may be delayed or cancelled due to outstanding account balances.Sales tax will be added as per local jurisdiction.Clients claiming any tax exempt status
must submit a copy of their official exempt status form including their exemption number in order to waive the sales or capital improvement tax.
PAYMENT:We accept checks and credit cards.Credit card payments may be made online at our web site.Paying by check authorizes us to send the information from your check
to your bank for payment.
UNDERGROUND PROPERTY:We are not responsible for any underground property unless we have been informed by you or the appropriate underground location agency.
SCHEDULING:Job scheduling is dependent upon weather conditions and work loads.
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I w Department of
.E V E N U E Iowa Sales/Use/Excise Tax Exemption Certificate
https://tax.iowa.gov
This document is to be completed by a purchaser when claiming exemption from sales/use/excise tax. Certificates are valid
for up to three years.
Purchaser Name CITY OF RIVERDALE Seller Name The Davey Tree Expert Company
Address 110 MANOR DRIVE Address 2250 . LeClaire Road
City RIVERDALE State IA ZIP 52722 City Eldridge State IA ZIP 52748
General Nature of Business GOVERNMENT
Telephone Number (563) 355-2511
Purchaser is doing business as: Purchaser is claiming exemption for the
Retailer ❑ following reason:
Sales/Use/Excise Tax Permit Number (if required) Resale ❑ Leasing ❑ Processing ❑
42-1186528
Qualifying Farm Machinery/Equipment ❑
Retailer Car Dealer ❑ Qualifying Farm Replacement Parts El
Enter your DOT number
Qualifying Manufacturing Machinery/Equipment ❑
Governmental Agency (including public schools) X
Research and Development Equipment ❑
Wholesaler ❑ Farmer ❑ Lessor ❑ Pollution Control Equipment ❑
Manufacturer ❑ Nonprofit Hospital ❑ Recycling Equipment
Private Nonprofit Educational Institution ❑ Qualifying Computer ❑
Qualifying Residential Care Facility ❑ Qualifying Replacement Parts/Supplies
Nonprofit Museum ❑ (Manufacturing, R&D, Pollution Control, Recycling,
Other ❑ Computer) ❑
Direct Pay X (permit number required) 42-1186528
Other ❑
Description of Purchase (Attach additional information if necessary)
Under penalty of perjury, I swear or affirm that the information_on this form is true and correct.
Signature oLPurchase �.:�'i � �� le City Clerk __Date 10/25/2018.
Seller: Keep this certificate in your files.
Purchaser: Keep a copy of this certificate for your records.
Do not send to the Iowa Department of Revenue.
31-014a(05/21/18)
Iowa Sales/Use/Excise Tax Exemption Certificate,
page 2
Instructions
This exemption certificate is to be completed by the purchaser claiming exemption from tax and given to the seller.
The seller must retain this certificate as proof that exemption has been properly claimed. The certificate must be
complete to be accepted by the seller. The seller can accept an exemption certificate only on property that is
qualified (see the exemptions below) or based on the nature of the buyer. If property or services purchased for
resale or processing are used or disposed of by the purchaser in a nonexempt manner, the purchaser is then
responsible for the tax.
General Information about Exemptions
Resale: Any person in the business of selling who is purchasing items to resell may claim this exemption. The
purchaser can be acting as either a retailer or wholesaler and may not be required to have a sales/use/excise tax
permit. Retailers with a sales/use/excise tax permit number must enter it in the space provided.
Processing: Exempt purchases for processing include tangible personal property which by means of fabrication,
compounding, manufacturing, or germination becomes an integral part of other tangible personal property
ultimately sold at retail; chemicals, solvents, sorbents, or reagents used, consumed, dissipated, or depleted in
processing personal property intended to be sold ultimately at retail, and chemicals used in the production of free
newspapers and shoppers guides. Note: To claim an exemption for fuel used to create heat, power, or steam for
processing or for fuel used to generate electric current, use Iowa Sales Tax Exemption Certificate, Energy used in
Processing or Agriculture.
Qualifying Farm Machinery/Equipment: The item must be one of the following:
1. A self-propelled implement directly and primarily used in agricultural production, such as a tractor.
2. An implement directly and primarily used in agricultural production that is customarily drawn or attached to a
self-propelled implement in the performance of its function, such as a plow.
3. A grain dryer(heater and blower only)directly and primarily used in agricultural production.
4. A snow blower, rear-mounted or front-mounted blade, or rotary cutter used in agricultural production, if attached
to or towed by a self-propelled implement.
5. A diesel fuel trailer, seed tender, all-terrain vehicle, or off-road utility vehicle primarily used in agricultural
production.
6. Tangible personal property that does not become a part of real property and is directly and primarily used in
livestock or dairy production, aquaculture production, or the production of flowering, ornamental, or vegetable
plants.
7. Auger systems, curtains, curtain systems, drip systems, fans, and fan systems, shutters, inlets, shutter or inlet
systems, and refrigerators used in livestock or dairy production, aquaculture production, or the production of
flowering, ornamental, or vegetable plants.
8. An auxiliary attachment improving safety, performance, operation, or efficiency for items 1 through 7.
9. A replacement part for items 1 through 8.
10. A container, label, carton, pallet, packing case, wrapping, baling wire, twine, bag, bottle, shipping case, or other
similar item used in agricultural, livestock, or dairy production.
Qualifying Manufacturing Machinery/Equipment: The item must be computers, machinery, equipment,
replacement parts, supplies, or material used to construct or self-construct computers, machinery, equipment,
replacement parts, or supplies used for one of the following purposes:
1. Directly and primarily used in processing by a manufacturer.
2. Directly and primarily used to maintain integrity or unique environmental conditions for the product.
3. Directly and primarily used in research and development of new products or processes.
4. Directly and primarily used in recycling or reprocessing of waste products.
Pollution Control Equipment: The equipment must be used by a manufacturer primarily to reduce, control, or
eliminate air or water pollution.
Qualifying Computers: The computers must be used in processing or storage of data or information by an
insurance company, financial institution, or commercial enterprise.
Direct Pay: Businesses and individuals who pay their taxes directly to the Department rather than to the seller must
enter their Direct Pay permit number in the space provided.
Private Nonprofit Educational Institutions: Purchases made by Iowa private nonprofit educational institutions
used for educational purposes are exempt.
Not exempt from sales/use/excise tax are purchases by most other private nonprofit organizations such as
churches, fraternal organizations, clubs, etc., for use by those organizations. For more information about
sales/use/excise tax exemptions, see the Department's website (https://tax.iowa.gov).
31-014b(05/21/18)