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HomeMy Public PortalAboutResolution 2018-37, Accepting Low, Responisve Responsible Proposal For Tree Removal And Maintenance On City Property (Davey Tree Expert Company) RESOLUTION NO. 2018-37 RESOLUTION ACCEPTING THE LOW, RESPONSIVE RESPONSIBLE PROPOSAL FOR TREE REMOVAL AND MAINTENANCE ON CITY PROPERTY FOR THE CITY OF RIVERDALE, IOWA . WHEREAS, the City Council of the City of Riverdale ("City") authorized its staff to solicit proposals for the removal and trimming of certain specified impaired trees from in and around Bicentennial Park; and, WHEREAS; the City did receive quotes for tree removal with the following results: Scott Carlson Certified Arborist LLC, Eldridge 1 Oak near entrance $ 650 1 Oak, damaged $1,100 2 Oaks, near forest $1,800 Total 4 Trees $3,550 (avg$888/tree) 1 Clear brush, tower $ 350 Grand Total $3,900 Davey Tree Expert Co, Eldridge 3 Oak in SE park $2,400 2 Elm, east of shelter $1,200 Total 5 Trees $3,600 (avg$720/tree) 1 Ash borer treatment, 3 Ash trees. $ 400 Grand Total $4,000 Frank's Tree Service, Davenport 2 Oak Trees $1,800 Total 2 Trees $1,800 (avg$900/tree) 1 Clear brush, tower $ 200 Grand Total $2,000 ;and, WHEREAS, having reviewed the above bid documents for completeness, the City Administrator recommends awarding the work to the lowest, per unit cost proposal, Davey Tree Expert Company Eldridge, Iowa for their proposal of$4,000.00. NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, SCOTT COUNTY, IN THE STATE OF IOWA: Section 1. That the Proposal from Davey Tree Expert Company, Eldridge, dated August 18, 2018 shall be made part of and is hereafter a part of this resolution. Section 2. That said proposal from Davey Tree Expert Company in the amount of $4000.00 shall be accepted by the City Council of the City of Riverdale Prepared by City Administrator Tim Long October 18, 2018 CITY OF RIVERDALE, IOWA RESOLUTION NO. 2018-37 PAGE 2 Section 3. That the Mayor shall sign and execute said proposal from Davey Tree Expert Company for tree removal and maintenance as defined therein. PASSED AND APPROVED this 23`d day of October, 2018. ichael Bawde, ayor ATTEST; z Ronald Fullerlove, City Clerk -2- • The Davey Tree Expert Company x„'' 2250 E.Le Claire Rd. DAVE Eldridge,IA 52748 ® Phone: (563)355-0701 Fax: (563)355-8465 �� _. Pt17wn Solutions fora GrowingWOr'LI Email: Robert.Spartz@davey.com Client 8/18/2018 City of Riverdale Proposal#:20002316-00007739 George Miller Account#:7202706 110 Manor Dr Mobile:(563)949-0464 Riverdale,IA 52722-5724 Email:georgetmiller@outlook.com Tree Care Service Period Price Tax Total ❑ Tree Removal Early Fall $2,400.00 $ 0 $2, J Remove to near grade level(3) Oak trees in SE section of Bicentennial Park. All logs larger than 5-6"diameter to be placed into woods. Clear all limbs away from large Antennae at south end of park by 10-12 feet. Clean up and haul away all other related debris. C:1Tree Removal Early Fall $1,200.00 $8 $1,251.60 Remove to near grade level(2) dead Elm trees on east side of native area and just east of shelter at Bicentennial Park. Leave all logs and debris in native area. Plant Health Care Service Period Price Tax Total ❑ Emerald Ash Borer-2yr cycle(*) Summer $400.00 $2 $42 Trunk injection with Emamectin Benzoate to help control emerald ash borer for a two year cycle applied to the (3)Ash trees in Bicentennial Park. *Treatment will last in the tree for up to two years, treatment will need to be applied again in EVEN numbered years* Sales tax will be added per local jurisdiction unless tax exempt form is on file. (*)Please note these services continue year after year.By signing you agree to the terms appended to this form. ❑ Yes, please schedule the services marked above. ACCEPTANCE OF PROPOSAL:The above prices and conditions are hereby accepted.You are authorized to do this work as specified.[am familiar with and agree to the terms and conditions appended to this form.All deletions have been noted.I understand that once accepted,this proposal constitutes a binding contract. This proposal may be withdrawn if not accepted within 30 days. Robert Spartz ISA Certified rtrfied Arborist IL-9432A Authorizing Signature Date Ver 3.0 8/18/2018 Page 1 of 1 AUTOMATIC RENEWAL OF SERVICES.Evergreen,or automatic renewal,is applicable to those services indicated in the contract.Except in New York, California and Connecticut,by signing,[agree that nest year and continuing every year thereafter,the company will automatically perform and[will pay for the services outlined in this contract without the need for further action or confirmation on my part.The company will send me a reminder notification each year which wilt include any price changes.The company will make suggested service/treatment changes which I can receive by notifying the company to perform these services.If I add,change or cancel any contracted services,it is my responsibility to inform the company of these changes or cancellation in writing prior to the scheduled service being performed. Client Care Guarantee We use quality products that are administered by trained personnel.We guarantee to deliver what we have contracted to deliver.If we do not,we will work with you until you are satisfied,or you will not be charged for the disputed item.Our Client Care Guarantee demonstrates our commitment to creating lifelong client relationships. Tree Care PRUNING:Performed by trained arborists using industry and Tree Care Industry Association(TCIA)approved methods. TREE REMOVAL:Removal to within 6"of ground level and cleanup of debris. STUMP REMOVAL:Mechanical grinding of the visible tree stump to at or just below ground level.Stump area will be backfilled with stump chips and a mound of remaining chips will be left on site unless otherwise stated in the contract.Chip removal,grading and soil backfill are available. CLEAN-UP:Logs,brush,and leaves,and twigs large enough to rake are removed.Sawdust and other small debris will not be removed. CABLING/BRACING:Cabling and bracing of trees is intended to reduce damage potential.It does not permanently remedy structural weaknesses,is nota guarantee against failure and requires periodic inspection. Tree and Shrub Fertilization/SoilCare Your arborist will assess your property's overall soil conditions either through physical assessment or through soil testing and will recommend a soil management program to help the soil become a better medium to enable healthy plants to thrive or unhealthy plants to regain their vitality. SoilCare programs will include fertilizers,organic humates,fish emulsions and other organic soil conditioners. Our advanced formula,Arbor Green PRO,works with nature to fertilize without burning delicate roots,building stronger root systems and healthier foliage.It contains no chlorides or nitrates.It is hydraulically injected into the root zone and the nutrients are gradually released over time.Research and experience shows the dramatic benefits Arbor Green PRO provides:greater resistance to insects and diseases,greater tolerance to drought stress,increased vitality,and healthier foliage. Tree and Shrub Fertilization Our advanced formula,Arbor Green PRO,works with nature to fertilize without burning delicate roots,building stronger root systems and healthier foliage.It contains no chlorides or nitrates.It is injected into the root zone and the nutrients are gradually released over time.Research and experience shows the dramatic benefits Arbor Green PRO provides:greater resistance to insect and disease,greater tolerance to drought stress,increased vigor,and healthier foliage. Tree and Shrub Plant Health Care PRESCRIPTION PEST MANAGEMENT:Customized treatments to manage disease and insect problems specific to plant variety and area conditions.Due to the short term residual of available pesticides,repeat applications may be required. INSECT MANAGEMENT:Inspection and treatment visits are scheduled at the proper time to achieve management of destructive pests.Pesticides are applied to label specifications. DISEASE MANAGEMENT:Specific treatments designed to manage particular disease problems.Whether preventative or curative,the material used,the plant variety being treated,and the environmental conditions all dictate what treatment is needed. EPA approved materials will be applied in accordance with State and Federal regulations. Lawn Care FERTILIZER AND MECHANICAL SERVICES:Balanced fertilizer treatments applied throughout the growing season help provide greener turf color and denser root development.To help bring about a better response to these applications,we also provide aerification,lime,overseeding,and lawn renovation. WEED CONTROL AND PEST iMLANAGEMENT:Broadleaf weed control is applied either as a broadcast or a spot treatment.Granular weed management may be broadcast.We also offer pre-emergent crabgrass management in the spring and,if needed,a postemergent application later in the year.Our surface insect management is timed to reduce chinch bugs,sod webworms,and billbugs.We also offer a grub management application.Disease management materials and treatments are matched to particular disease problems.This usually requires repeat applications. Other Terms and Contract Conditions INSURANCE:Our employees are covered by Worker's Compensation.The company is insured for personal injury and property damage liability.Proof of insurance can be verified by requesting a copy of our Certificate of Insurance. WORKING WITH LIVING THINGS:As trees and other plant life are living,changing organisms affected by factors beyond our control,no guarantee on tree,plant or general landscape safety,health or condition is expressed or implied and is disclaimed in this contract unless that guarantee is specifically stated in writing by the company.Arborists cannot detect or anticipate every condition or event that could possibly lead to the structural failure of a tree or guarantee that a tree will be healthy or safe under all circumstances. Trees can be managed but not controlled.When elevated risk conditions in trees are observed and identified by our representatives and a contract has been signed to proceed with the remedial work we have recommended,we will make a reasonable effort to proceed with the job promptly. However,we will not assume liability for any accident,damage or injury that may occur on the ground or to any other object or structure prior to us beginning the work. Site inspections do not include internal or structural considerations unless so noted.Unless otherwise specified,tree assessment will not include investigations to determine a tree's structural integrity or stability.We may recommend a Risk Assessment be conducted for an additional charge. TREE CARE STANDARDS:All work is to be performed in accordance with current American National Standards Institute(ANSI)Standard Practices for Tree Care Operations. OWNERSHIP OF TREES/PROPERTY:Acceptance constitutes a representation and warranty that the trees and property referenced in this quote are either owned by the signee or that written permission has been received to work on trees which are not on the signee's property. TIME&MATERIAL(T&M):Jobs performed on a T&M basis will be billed For the time on the job(not including lunch break),travel to and from the job,and materials used. BILLING&SALES TAX:All amounts deposited with us will either be credited to your account or applied against any amounts currently due.Our invoices are due net 30 days from invoice date.Services may be delayed or cancelled due to outstanding account balances.Sales tax will be added as per local jurisdiction.Clients claiming any tax exempt status must submit a copy of their official exempt status form including their exemption number in order to waive the sales or capital improvement tax. PAYMENT:We accept checks and credit cards.Credit card payments may be made online at our web site.Paying by check authorizes us to send the information from your check to your bank for payment. UNDERGROUND PROPERTY:We are not responsible for any underground property unless we have been informed by you or the appropriate underground location agency. SCHEDULING:Job scheduling is dependent upon weather conditions and work loads. Ver 3.0 8/18/2018 I w Department of .E V E N U E Iowa Sales/Use/Excise Tax Exemption Certificate https://tax.iowa.gov This document is to be completed by a purchaser when claiming exemption from sales/use/excise tax. Certificates are valid for up to three years. Purchaser Name CITY OF RIVERDALE Seller Name The Davey Tree Expert Company Address 110 MANOR DRIVE Address 2250 . LeClaire Road City RIVERDALE State IA ZIP 52722 City Eldridge State IA ZIP 52748 General Nature of Business GOVERNMENT Telephone Number (563) 355-2511 Purchaser is doing business as: Purchaser is claiming exemption for the Retailer ❑ following reason: Sales/Use/Excise Tax Permit Number (if required) Resale ❑ Leasing ❑ Processing ❑ 42-1186528 Qualifying Farm Machinery/Equipment ❑ Retailer Car Dealer ❑ Qualifying Farm Replacement Parts El Enter your DOT number Qualifying Manufacturing Machinery/Equipment ❑ Governmental Agency (including public schools) X Research and Development Equipment ❑ Wholesaler ❑ Farmer ❑ Lessor ❑ Pollution Control Equipment ❑ Manufacturer ❑ Nonprofit Hospital ❑ Recycling Equipment Private Nonprofit Educational Institution ❑ Qualifying Computer ❑ Qualifying Residential Care Facility ❑ Qualifying Replacement Parts/Supplies Nonprofit Museum ❑ (Manufacturing, R&D, Pollution Control, Recycling, Other ❑ Computer) ❑ Direct Pay X (permit number required) 42-1186528 Other ❑ Description of Purchase (Attach additional information if necessary) Under penalty of perjury, I swear or affirm that the information_on this form is true and correct. Signature oLPurchase �.:�'i � �� le City Clerk __Date 10/25/2018. Seller: Keep this certificate in your files. Purchaser: Keep a copy of this certificate for your records. Do not send to the Iowa Department of Revenue. 31-014a(05/21/18) Iowa Sales/Use/Excise Tax Exemption Certificate, page 2 Instructions This exemption certificate is to be completed by the purchaser claiming exemption from tax and given to the seller. The seller must retain this certificate as proof that exemption has been properly claimed. The certificate must be complete to be accepted by the seller. The seller can accept an exemption certificate only on property that is qualified (see the exemptions below) or based on the nature of the buyer. If property or services purchased for resale or processing are used or disposed of by the purchaser in a nonexempt manner, the purchaser is then responsible for the tax. General Information about Exemptions Resale: Any person in the business of selling who is purchasing items to resell may claim this exemption. The purchaser can be acting as either a retailer or wholesaler and may not be required to have a sales/use/excise tax permit. Retailers with a sales/use/excise tax permit number must enter it in the space provided. Processing: Exempt purchases for processing include tangible personal property which by means of fabrication, compounding, manufacturing, or germination becomes an integral part of other tangible personal property ultimately sold at retail; chemicals, solvents, sorbents, or reagents used, consumed, dissipated, or depleted in processing personal property intended to be sold ultimately at retail, and chemicals used in the production of free newspapers and shoppers guides. Note: To claim an exemption for fuel used to create heat, power, or steam for processing or for fuel used to generate electric current, use Iowa Sales Tax Exemption Certificate, Energy used in Processing or Agriculture. Qualifying Farm Machinery/Equipment: The item must be one of the following: 1. A self-propelled implement directly and primarily used in agricultural production, such as a tractor. 2. An implement directly and primarily used in agricultural production that is customarily drawn or attached to a self-propelled implement in the performance of its function, such as a plow. 3. A grain dryer(heater and blower only)directly and primarily used in agricultural production. 4. A snow blower, rear-mounted or front-mounted blade, or rotary cutter used in agricultural production, if attached to or towed by a self-propelled implement. 5. A diesel fuel trailer, seed tender, all-terrain vehicle, or off-road utility vehicle primarily used in agricultural production. 6. Tangible personal property that does not become a part of real property and is directly and primarily used in livestock or dairy production, aquaculture production, or the production of flowering, ornamental, or vegetable plants. 7. Auger systems, curtains, curtain systems, drip systems, fans, and fan systems, shutters, inlets, shutter or inlet systems, and refrigerators used in livestock or dairy production, aquaculture production, or the production of flowering, ornamental, or vegetable plants. 8. An auxiliary attachment improving safety, performance, operation, or efficiency for items 1 through 7. 9. A replacement part for items 1 through 8. 10. A container, label, carton, pallet, packing case, wrapping, baling wire, twine, bag, bottle, shipping case, or other similar item used in agricultural, livestock, or dairy production. Qualifying Manufacturing Machinery/Equipment: The item must be computers, machinery, equipment, replacement parts, supplies, or material used to construct or self-construct computers, machinery, equipment, replacement parts, or supplies used for one of the following purposes: 1. Directly and primarily used in processing by a manufacturer. 2. Directly and primarily used to maintain integrity or unique environmental conditions for the product. 3. Directly and primarily used in research and development of new products or processes. 4. Directly and primarily used in recycling or reprocessing of waste products. Pollution Control Equipment: The equipment must be used by a manufacturer primarily to reduce, control, or eliminate air or water pollution. Qualifying Computers: The computers must be used in processing or storage of data or information by an insurance company, financial institution, or commercial enterprise. Direct Pay: Businesses and individuals who pay their taxes directly to the Department rather than to the seller must enter their Direct Pay permit number in the space provided. Private Nonprofit Educational Institutions: Purchases made by Iowa private nonprofit educational institutions used for educational purposes are exempt. Not exempt from sales/use/excise tax are purchases by most other private nonprofit organizations such as churches, fraternal organizations, clubs, etc., for use by those organizations. For more information about sales/use/excise tax exemptions, see the Department's website (https://tax.iowa.gov). 31-014b(05/21/18)