The URL can be used to link to this page

Home My Public Portal AboutMinutes-2/20/2018 City of Tiffin, Iowa Meeting: Tiffin City Council Work Session & Regular Session Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: February 20, 2018 – 5:45 PM & 7:00 PM Web Page: www.tiffin-iowa.org Posted: February 16, 2018 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large: D. of Public Works Eric Schnedler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Call to Order – 5:45 PM A.Roll Call City of Tiffin held a Work Session at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 5:49 PM. Upon roll being called the following Council Members Present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler (Arrived 5:51 PM) Absent: None. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and others. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Havens. All ayes, agenda approved. C.Discussion of Deer View Avenue and Highway 6 Intersection – Traffic Signal, HAWK Beacon, Roundabout Discussion: Ben Carhoff provided Council with research regarding safety of round-a-bouts vs Traffic Lights with dealing with pedestrian traffic. Upton discussed her personal research from the insurance statistic data. Ryan requested that staff, council and engineer research and compile data to help guide which is the safest for vehicles and pedestrians. D.Discussion of Sewer Reimbursement Agreement with Prairie Village Residential Development Discussion: Matt Adams, owner and developer requesting the City to and neighboring developers to help with the upsizing of the sewer main. For future growth, has to upgrade the 8 inch line to a 21 inch pipe for the 2200 linear feet. Council only has paid for the upgrade in materials only and nothing extra. Matt requested to be on next agenda and plans to have more data and numbers so council can review to potential sharing agreement to be reimbursed for additional costs for those to tie into line further north of his subdivision. E.Discussion of FY 2018-2019 Budget Discussion: Doug Boldt, City Administrator presented the budget expenses. City Council Work Session Agenda Page 1 of 7 F.Questions from Council Members regarding items on the Regular City Council Agenda G.Other Business H.Adjournment Motion to adjourn by Upton. Second by Ryan. All ayes, meeting adjourned at 7:03 PM Council Meeting A.Call to Order – 7:00 PM B.Roll Call City of Tiffin held a Regular Council Meeting at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:03 PM. Upon roll being called the following Council Members Present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Absent None. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Robert Michael and others. C.Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Ryan. All ayes, motion carried. Communications and Reports: D. Johnson County Deputy: Adolph – Present, nothing new to report. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes 2.Approval of Minutes – City Council and Clear Creek Amana School Board Joint Meeting Motion to approve the consent agenda which includes City Council Minutes and the CCA School Board and City Council Joint Meeting Minutes by Havens. Second by Schnedler. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1. Public Hearing on Proposal to Enter into a General Obligation Annual Appropriation Fire Truck Acquisition Loan Agreement a.Close Public Hearing and Proceed to I-1 City Council Work Session Agenda Page 2 of 7 Motion to open Public Hearing on Proposal to Enter into a General Obligation Annual Appropriation Fire Truck Acquisition Loan Agreement by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, opened at 7:07 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, closed at 7:07 PM 2. Public Hearing for Ordinance No. 2018-425 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to P-1 for Certain Property know as Parcel 104 North Park Road, Tiffin, Johnson County, Iowa and Legally Described Herein a.Close Public Hearing and Proceed to H-2 Motion to open Public Hearing by Ryan. Second by Schnedler Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, opened at 7:09 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing by Ryan/. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, closed at 7:09 PM 3. Public Hearing for Ordinance No. 2018-426 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 301 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein a.Close Public Hearing and Proceed to H-3 Motion to open Public Hearing for Ordinance No. 2018-426 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 301 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, opened at 7:11 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, closed at 7:12 PM 4. Public Hearing for Ordinance No. 2018-427 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 311 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein a.Close Public Hearing and Proceed to H-4 Motion to open Public Hearing for Ordinance No. 2018-427 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 311 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein by Upton. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, opened at 7:14 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing by Upton. Second by Ryan. City Council Work Session Agenda Page 3 of 7 Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, closed at 7:14 PM 5. Public Hearing for Ordinance No. 2018-428 – An Ordinance to Amend the Tiffin Zoning Ordinance NO. 2007-287, Amending Section 3.05, adding Exceptions to the Front Yard Setback a.Close Public Hearing and Proceed to H-5 Motion to open Public Hearing Ordinance No. 2018-428 – An Ordinance to Amend the Tiffin Zoning Ordinance NO. 2007-287, Amending Section 3.05, adding Exceptions to the Front Yard Setback by Bartels Second by Schnedler Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, opened at 7:16 PM Scott Andersen, Developer presented his reasoning for requesting the ordinance changes. Would like to change the “Snout House” look and bring the home up to a 20-25 ft setback but keep the garage at 30 ft setback. Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing by Ryan. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, closed at 7:31 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa a.Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa by Ryan. Second by Upton. Roll Call: Schnedler, Ryan, Havens, Bartels, Upton. All ayes, second reading passes. 2. Ordinance No. 2018-425 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to P-1 for Certain Property know as Parcel 104 North Park Road, Tiffin, Johnson County, Iowa and Legally Described Herein a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2018-425 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to P-1 for Certain Property known as Parcel 104 North Park Road, Tiffin, Johnson County, Iowa and Legally Described Herein by Bartels. Second by Havens. Roll Call: Schnedler, Ryan, Havens, Bartels, Upton. All ayes, first reading passes. 3. Ordinance No. 2018-426 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 301 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein City Council Work Session Agenda Page 4 of 7 a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2018-426 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 301 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein by Ryan. Second by Bartels. Roll Call: Schnedler, Ryan, Havens, Bartels, Upton. All ayes, first reading passes. 4. Ordinance No. 2018-427 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 311 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2018-427 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 311 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein by Ryan. Second by Upton. Roll Call: Schnedler, Ryan, Havens, Bartels, Upton. All ayes, reading passes. 5. Public Hearing for Ordinance No. 2018-428 – An Ordinance to Amend the Tiffin Zoning Ordinance No. 2007-287, Amending Section 3.05, adding Exceptions to the Front Yard Setback a.Motion to Approve First Reading and Proceed to Second Reading Havens Motion to amend to include language presented from City Attorney Havens withdrew his motion to amend and original motion to approve. Motion to table by Ryan. Second by Upton. All ayes, motion carried. I.Resolutions for Approval 1.Resolution 2018-010 – A Resolution taking Additional Action with Respect to a General Obligation Annual Appropriation Fire Truck Acquisition Loan Agreement Motion to approve Resolution 2018-010 – A Resolution taking Additional Action with Respect to a General Obligation Annual Appropriation Fire Truck Acquisition Loan Agreement by Ryan. Second by Havens. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, motion carried. 2.Resolution 2018-011 – A Resolution Setting a Date for Public Hearing for FY 2018- 2019 Budget Motion to approve Resolution 2018-011 – A Resolution Setting a Date for Public Hearing for FY 2018-2019 Budget by Upton. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, motion carried. 3.Resolution 2018-012 – A Resolution to Approving Alliant Energy to Remove from Service Four Street Lights on Roberts Ferry Road due to the Street Reconstruction Project City Council Work Session Agenda Page 5 of 7 Motion to approve Resolution 2018-012 – A Resolution to Approving Alliant Energy to Remove from Service Four Street Lights on Roberts Ferry Road due to the Street Reconstruction Project by Ryan. Second by Schnedler. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, motion carried. 4.Resolution 2018-013 – A Resolution Setting the Date for a Public Hearing for Lot 1, Hoyt’s First Addition as a Planned Development Overlay Concept and Site District Motion to approve Resolution 2018-013 – A Resolution Setting the Date for a Public Hearing for Lot 1, Hoyt’s First Addition as a Planned Development Overlay Concept and Site District by Havens. Second by Ryan. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, motion carried. 5.Resolution 2018-014 – A Resolution Setting the Date for a Public Hearing for Park Place City Center as a Planned Development Overlay Concept and Lot 1 Site District Motion to approve Resolution 2018-014 – A Resolution Setting the Date for a Public Hearing for Park Place City Center as a Planned Development Overlay Concept and Lot 1 Site District by Ryan. Second by Havens. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, motion carried. 6.Resolution 2018-015 – A Resolution Setting the Date for a Public Hearing for Changes to the Commercial Business Districts and Table C (Commercial Business List) Motion to approve Resolution 2018-015 – A Resolution Setting the Date for a Public Hearing for Changes to the Commercial Business Districts and Table C (Commercial Business List by Upton. Second by Ryan. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, motion carried. 7.Resolution 2018-016 – A Resolution Setting the Date for a Public Hearing to Rezone a Portion of Lot 9, Lot 10 and Forevergreen Road Right-of-way in Park Place City Center – Part 1 from R-1C to C-1B in the City of Tiffin, Iowa Motion to approve Resolution 2018-016 – A Resolution Setting the Date for a Public Hearing to Rezone a Portion of Lot 9, Lot 10 and Forevergreen Road Right-of-way in Park Place City Center – Part 1 from R-1C to C-1B in the City of Tiffin, Iowa by Havens. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, motion carried. J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Ryan. Second by Havens. City Council Work Session Agenda Page 6 of 7 All ayes, motion carried. 2.Discussion and Consideration of Storm Sewer Proposal from Freeman Construction for Lot 1, Hoyt’s First Addition and Council Action as Needed Authorize City Engineer to research a bio-swale. Motion by Ryan Second by Havens. All ayes, motion carried. L. Reports to be Received/Filed 1.January Johnson County Sheriff’s Activity Report 2.January Planning & Zoning Minutes 3.January Planning & Zoning Minutes – Special M. Reports from City Personnel 1.Mayor’s Report – Greg Stevens is ready to sell the duplex unit. 2.City Council Reports – Ryan – Snow removal safety and Ice removal. 3.Director of Public Work’s Report – 12 replacement meters per month, on top of what growth has demanded. Need to get a second well started by next year. 4.Building Official Report – Annual Building Official Summary – Brian Shay presented his yearly summary and explained the actual platted inventory of SFD and Attached SFD. 5.City Engineer’s Report – SRF Water quality sponsored project update. 6.City Attorney’s Report – Nothing to report. 7.City Administrator’s Report – Employees – Full-time Employee budgeted for Public Works. Johnson County Refuse to be at next meeting to talk about the possibility of automating both the garbage and recycling systems in Tiffin. Adjournment Motion to adjourn by Ryan. Second by Upton All ayes, meeting adjourned at 8:31 PM _____________________________ February 20, 2018 Ashley Platz, City Clerk City Council Work Session Agenda Page 7 of 7 CLAIMS LIST BY VENDOR 2-20-18 VENDORDISCRIPTION PAYMENT AMOUNT AG VANTAGE FSSTREETS-FUEL$ 1,371.87 ALLIANT ENERGYELECTRICITY $ 18,426.81 CORE & MAINWATER TESTING SUPPLIES$ 4,762.52 CORNERSTONE EXCRISE - PAY EST 6$ 30,993.75 CULLIGAN WATER TECHJAN/FEB WATER COOLERS$ 82.98 ECICOGCOMP PLAN UPDATE$ 913.00 FASTENALSTREETS - MISC EQUIP$ 62.42 FORTE PAYMENT SERVIONLINE PAYMENT PROCESSSING$ 59.25 FUTURE LINEBEARING AND MOTOR$ 3,389.04 HART FREDERICK CONSENGINEERING$ 45,300.25 HOLLAND, MICHAEL RALEGAL$ 4,475.00 IOWA INTERSTATE BIKE PATH SIGNAL MAINT$ 196.96 IOWA ONE CALLDIG PROTECTION$ 43.50 IOWA PUMP WORKSWWTP OPERATING EQUIP$ 7,710.60 JOHN DEERE FINANCIALMIS - PARTS EQUIP$ 409.87 JOHNSON COUNTY REFRECYCLING$ 6,230.25 LINN CO RECELECTRICITY $ 1,173.43 LOWESWATER/PARKS/STREET$ 1,107.42 MATHESON STREETS OPERATING SUPPLIES$ 104.79 MORGAN'S SERVICESEWER REPAIR$ 91.71 NET-SMARTMONTHLY WEB HOSTING$ 25.00 NORTH LIBERTY LEADERPUBLISHING$ 530.60 PITNEY BOWES PURCHA POSTAGE $ 744.29 PRESS-CITIZEN MEIDAPUBLISHING$ 28.14 RATHJEPAY EST 23$ 95.48 RSM - ITPROFESSIONAL SVCS$ 874.00 STATE HYGENIC LABWATER/WW TESTING$ 1,309.50 THE DEPOT TIFFINFUEL$ 186.86 US CELLULARCELL PHONES$ 705.23 USA BLUE BOOKSEWER TESTING SUPPLIES$ 270.88 VISAMISC PURCHASES$ 1,958.56 WALKER WELDINGPIPE FITTINGS-WATER TANK RACK$ 421.06 WELLMARKGROUP MEDICAL$ 13,405.40 WES MATHES - SERENIT SINK FOUNTAIN$ 300.00 TOTALS$ 147,760.42 CLAIMS BY FUND GENERAL$ 14,468.13 ROAD USE TAX$ 10,877.97 EMPLOYEE BENEFITS$ 6,970.81 CAP STREETS$ 4,870.00 CAP IRELAND$ 2,135.48 CAP PARK RD$ 495.00 CAP ROBERTS FERRY RD$ 15,072.75 2016 VILLAGE DRIVE EXT$ 31,218.75 ROUND-A-BOUT HWY6/PRK RD$ 2,042.50 TRAFFIC LIGHTS$ 285.00 WATER$ 17,841.66 SEWER$ 18,592.12 WWTP EXPANSTION$ 16,660.00 RECYCLING$ 6,230.25 TOTALS$ 147,760.42