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Home My Public Portal AboutMinutes-2/6/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: February 6, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: February 2, 2018 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Eric Schnedler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ WORK SESSION A.Roll Call City of Tiffin held a Work Session at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 5:47 PM. Upon roll being called the following Council Members Present: Peggy Upton (Arrived 6:03 PM), Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Absent: None. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and others. B.Agenda Additions/Agenda Approval Motion to amend the agenda moving Item D up before C by Ryan. Second by Schnedler. All ayes, agenda amended. Motion to approve amended Work Session Agenda by Schnedler. Second by Bartels. All ayes, agenda approved. C.Discussion of Potential Storm Sewer Project on West Side of City Park Discussion: Doug Boldt, City Administrator presented a proposal from Freeman Construction and an aerial map of the location. Freeman will be responsible for his cost of this project. Council has asked to see what the cost to Freeman only, if the City chooses to not do anything, what does his costs look like, before Council decides to move forward. D.Discussion with Tiffin Fire Department on Fire Services Discussion: Jean Charbon, Rory Smith, Ast. Fire Chief Randy Morgan, Fire Chief Brian Detert present to explain the Association and how it is governed. Fire Association representatives fielded questions from Council regarding operations. Upton arrived at 6:03PM. Eric Schnedler left the meeting at 6:20 PM E.Discussion of FY 2018-2019 Budget Discussion: Doug Boldt City Administrator presented the Council with the FY 18-19 Budget worksheet. Eric Schnedler arrived at 6:54 PM. F.Questions from Council Members regarding items on the Regular City Council Agenda City Council Agenda Page 1 of 5 G.Other Business H.Adjournment Motion to adjourn by Ryan. Second by Upton All ayes, work session adjourned at 7:00 PM COUNCIL MEETING A.Call to Order – 7:00 PM B.Roll Call City of Tiffin held a Regular Council Meeting at Tiffin City Hall Council Chambers. Mayor Steve Berner called the meeting to order at 7:02_ PM. Upon roll being called the following Council Members Present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Absent None. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and others. C.Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Ryan. All ayes, motion carried. D.Communications and Reports: Johnson County Deputy- Deputy Adolph – Nothing to report E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes 2.Approval of Liquor License Renewal – Throttle Down Sports Bar & Grill 3.Approval of Liquor License Renewal – The Depot Tiffin 4.Approval of Liquor License Renewal – Bella Sala Motion to approve the Consent Agenda which includes the approval of City Council Minutes and the Liquor License Renewal for Throttle Down, The Depot Tiffin and Bella Sala by Ryan. Second by Schnedler. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing for Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa a.Close Public Hearing and Proceed to H-2 Motion to open Public Hearing Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa by Upton. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, Public Hearing opened at 7:06 PM City Council Agenda Page 2 of 5 Discussion: Nothing received at City Hall and No Public Present. Motion to close Public Hearing Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, Public Hearing closed at 7:07 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2018-423 – An Ordinance to Amend the City of Tiffin, Iowa, Subdivision Ordinance No. 1998-218, by Amending Certain Provisions Relating to Final Plat Requirements a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-423 – An Ordinance to Amend the City of Tiffin, Iowa, Subdivision Ordinance No. 1998-218, by Amending Certain Provisions Relating to Final Plat Requirements by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Schnedler, Ryan. All ayes, third and final reading approved. 2.Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi- Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa a.Motion to Approve First Reading and Proceed to Second Reading Council discussed requiring Clubhouse Dr to be 31 ft with sidewalk installed on the East side and require the West sidewalk with the development of the commercial lot to the west of Clubhouse Dr. Motion to approve Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa by Ryan. Second by Upont. Roll Call: Upton, Bartels, Havens, Schnedler, Ryan. All ayes, first reading approved. I.Resolutions for Approval 1.Resolution 2018-002 – A Resolution Approving the Closure of Kansas Avenue (per IDOT request) for the Construction of the I-80/I-380 Interchange Project Motion to approve Resolution 2018-002 – A Resolution Approving the Closure of Kansas Avenue (per IDOT request) for the Construction of the I-80/I-380 Interchange Project by Ryan. Second by Schnedler. Roll Call: Schnedler, Ryan, Upton, Havens, Bartels. All ayes, motion carried. 2.Resolution 2018-005 – A Resolution Authorizing the Use of a Preliminary Official Statement for the Sale of Bonds Motion to approve Resolution 2018-005 – A Resolution Authorizing the Use of a Preliminary Official Statement for the Sale of Bonds by Ryan. Second by Havens. Roll Call: Schnedler, Ryan, Upton, Havens, Bartels. All ayes, motion carried. City Council Agenda Page 3 of 5 3.Resolution 2018-006 – A Resolution Authorizing Hart-Frederick Consultants P.C. Project Engineer to Proceed with the Design, Necessary Permits, Publications and Submittal to the Iowa Department of Transportation for Review and Approval for a Pedestrian Hybrid Beacon Signal at Highway 6 and Deer View Avenue Motion to approve Resolution 2018-006 – A Resolution Authorizing Hart-Frederick Consultants P.C. Project Engineer to Proceed with the Design, Necessary Permits, Publications and Submittal to the Iowa Department of Transportation for Review and Approval for a Pedestrian Hybrid Beacon Signal at Highway 6 and Deer View Avenue by Upton. Second by Bartels. Upton withdrew motion, so did Bartels. Council decided to discuss this item on a work session. Roll Call: Schnedler, Ryan, Upton, Havens, Bartels. All ayes, motion carried. 4.Resolution 2018-007 – A Resolution to Set the Date of Public Hearing to Rezone Parcel 104 North Park Road from R-1E to P-1 in the City of Tiffin, Iowa Motion to approve Resolution 2018-007 – A Resolution to Set the Date of Public Hearing to Rezone Parcel 104 North Park Road from R-1E to P-1 in the City of Tiffin, Iowa by Upton. Second by Ryan. Roll Call: Schnedler, Ryan, Upton, Havens, Bartels. All ayes, motion carried. 5.Resolution 2018-008 – A Resolution to Set the Date of Public Hearing to Rezone 301 and 311 Main Street from R-1C to C-1S in the City of Tiffin, Iowa Motion to approve Resolution 2018-008 – A Resolution to Set the Date of Public Hearing to Rezone 301 and 311 Main Street from R-1C to C-1S in the City of Tiffin, Iowa by Ryan. Second by Schnedler. Roll Call: Schnedler, Ryan, Upton, Havens, Bartels. All ayes, motion carried. 6.Resolution 2018-009 – A Resolution to Set the Date of Public Hearing for an Ordinance Amendment to Add an Additional Minimum Setback Option to all Residential Zoning Districts Motion to approve Resolution 2018-009 – A Resolution to Set the Date of Public Hearing for an Ordinance Amendment to Add an Additional Minimum Setback Option to all Residential Zoning Districts by Schnedler. Second by Ryan. Roll Call: Schnedler, Ryan, Upton, Havens, Bartels. All ayes, motion carried. J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Ryan. Second by Havens. All ayes, motion carried. 2.Consideration of Pay Application #6 – Cornerstone Excavating, Inc. – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. 3.Consideration of Pay Application #23 – Rathje Construction – Motion to Approve by Ryan. City Council Agenda Page 4 of 5 Second by Havens. All ayes, motion carried. 4.Discussion and Consideration to Install Storm Sewer on West Side of City Park and Council Action as Needed Discussion: Council discussed in Work Session, No action taken. 5.Discussion and Consideration of Metro Paver’s Offer to Closeout Trail Phase 5 Project and Council Action as Needed Discussion: Motion to accept their offer to close the project, sign all required documentation from the DOT in exchange for release 50% of the retainage by Bartels. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1.Mayor’s Report – Ireland Ave Project-need it clear that the Engineers need to get the audit scheduled within the next two weeks. MPO- federal aid swap discussion. 2.City Council Reports – Good Neighbor Meeting- requires developer to install a sidewalk in front of the Lot 30 Tiffin East OPD along south side of HWY 6. iPad’s for Council? 3.Director of Public Work’s Report – Frisbee Golf Sign samples for Council Viewing. 4.Building Official Report – Commercial Business List update, OPD updates. 5.City Engineer’s Report – Roberts Ferry Rd project is on schedule, Preliminary Plans due 2-13 but Snider & Associates have been still analyzing traffic data. Original Town Urbanization? Waiting on the Assessment process. When going out to bid? 6.City Attorney’s Report – Settled outside of the condemnation. 7.City Administrator’s Report – Working with Alliant Energy regarding the underground work $40k/phase. Doug also has other options and continues to talk to Alliant work on everything. Closed on both properties across from Slims, which will . Joint CCA meeting 2-7-18 at 6:30PM at the Tiffin Elementary Library. 2-9-18 Staff Holiday Party at 6:30 pm Taco/Fajita Bar. Dog Park equipment. March 8-15 Doug taking Vacation. N.Adjournment Motion to adjourn by Ryan. Second by Schnedler. All ayes, meeting adjourned at 9:03 PM ________________________________________ Ashley Platz, City Clerk February 6, 2018 City Council Agenda Page 5 of 5 CLAIMS REPORT 2-6-18 VENDORINVOICE DESCRIPTION AMOUNT ACTION SEWER & SEPTIC SERVICE SEWER SERVICES 300 ADAM ENDRES WATER CERT - EDUCATION MILE 89.61 ADAM ENDRES WATER CERT- TRAINING-LUNCH 33.35 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 11.4 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 284.8 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 11.44 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 292.36 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 151.82 ALLIANT ENERGY UTILITIES-CITY HALL 263.29 ALLIANT ENERGY UTILITIES-PARKS 19.98 ALLIANT ENERGY UTILITIES-WATER 2,725.17 ALLIANT ENERGY UTILITIES - TIFFIN ST LIGHTS 1,702.87 ALLIANT ENERGY UTILITIES-WARNING SIRENS 419.37 ALLIANT ENERGY UTILITIES-STREETS 189.22 ALLIANT ENERGY UTILITIES-WARNING SIGNALS 19.32 ALLIANT ENERGY UTILITIES - STREETS 130.58 ALLIANT ENERGY UTILTIES-PARKS 546.75 ALLIANT ENERGY UTILITIES-WATER 496.61 ALLIANT ENERGY UTILITIES 10,282.16 ALLIANT ENERGY UTILTIES 207.01 ALLIANT ENERGY UTILITIES 44.83 CARGILL INC SALT FOR WATER PLANT 4,057.44 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 745 DEARBORN NATIONAL GROUP INSURANCE 598 ELECTRONIC ENGINEERING CITY HALL DOOR LOCK INSTALL 3,017.00 ERA SOLIDS, CONCENTRATE, DEMAN 195.83 FUTURE LINE HYDRAULICS, INC CHUTE FOR SHPE 550 GAZETTE COMMUNICATIONS PUBLICATIONS 15.98 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 147 HOLLAND, MICHAEL, RAIBER LEGAL 6,202.00 IOWA DEPT OF REVENUE-SALES TASALES TAX 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MAINT = TIFF BIKE TRAIL 196.96 IOWA ONE CALL DIGGING PROTECTION 71.2 IPERS FEBRUARY IPERS UNDERPAYMEN -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN DEERE FINANCIAL SANDING FLAP, MAGNETIC HOLD 49.45 JOHN DEERE FINANCIAL BOLTS, NUTS, FRTLZR HOSE 15.13 JOHN DEERE FINANCIAL PAINT, THINNER, WHEEL, CLAMP 85.33 JOHN DEERE FINANCIAL ELECTRIC SPACE HEATER 42.49 JOHN DEERE FINANCIAL ELEC SPACE HEATER, BUCKETS 42.23 JOHN DEERE FINANCIAL FASTENER, SOCKET, COUPLER 93.41 JOHNSON COUNTY REFUSE INC MONTHLY GARBAGE SER SWR P 90 MENARDS TREATED LUMBER 684.12 MENARDS GRAY SOLID STAIR BD 54.96 MENARDS TREATED LUMBER 147.46 MID-AMERICAN ENERGY 300 RAILROAD ST-NATURAL GAS 159.67 MID-AMERICAN ENERGY NATURAL GAS 259.71 MID-AMERICAN ENERGY NATURAL GAS 570.1 MID-AMERICAN ENERGY 109 BROWN ST - UTILITIES 531.43 OFFICE EXPRESS WIRELESS KEYBOARD/MOUSE x3 156.6 OPN ARCHITECTSCITY HALL EXPANSION - 27360 PURCHASE POWER POSTAGE - POSTAGE METER-GE 691.3 QUILL 252 INK HY BK/SY 4-PK 64.5 RESERVE ACCOUNT PITNEY BOWES POSTAGE 2,000.00 RSM US PRODUCT SALES LLC PROFESSIONAL SERVICES 1,504.00 RSM US PRODUCT SALES LLC PORT SWITCH AND WARRENTY 1,888.00 RSM US PRODUCT SALES LLC WALLMOUNT CABINET 214 RSM US PRODUCT SALES LLC MS OFFICE SUBSCRIPTIONS 42.5 SECURITY ABSTRACT CO RARICK & CONNER - CLOSING 260 SECURITY ABSTRACT CO HAMER - CLOSING 110 SNI SOLUTIONS GEOSALT 13,965.00 SOLON STATE BANK F350 REVENUE LOAN 795.52 STOREY KENWORTHY/MATT PARRO WINDOW & REGULAR ENVELOP 407 USA BLUE BOOK pH ELECTRDE FR WW, RPLCMEN 283.02 USA BLUE BOOK HACH BOD STNDRD SOIN 116.79 USA BLUE BOOK ECONOMY DIPPER 120.05 USA BLUE BOOK HACH SINGLE INPUT METER 920.85 WELLMARK MEDICAL INSURANCE 7,414.14 **** PAID TOTAL ***** **** SCHED TOTAL ***** 77,110.36 ***** REPORT TOTAL ***** 77,110.36 CLAIMS BY FUND GENERAL14430.79 RUT17254.41 EMPLOYEE BENEFITS3855.36 DEBT SERVICE795.52 CAPITAL PROJECT FUND10377 ROBERT'S FERRY CAP PJT370 WATER18366.47 SEWER11660.81 TOTAL77110.36