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Home My Public Portal AboutMinutes-3/6/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: March 6, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: March 2, 2018 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Eric Schnedler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Call to Order – 6:00 PM A.Roll Call City of Tiffin held a Work Session at Tiffin City Hall Council Chambers on March 6, 2018. Mayor Steve Berner called the meeting to order at 6:01 PM. Upon roll being called the following Council Members Present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Absent: None. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and others. B.Agenda Additions/Agenda Approval Motion to Bartels. Second by Ryan. All ayes, motion carried. C.Discussion of Automated Garbage and Recycling System – Johnson County Refuse Steve Smith, Owner of Johnson County Refuse, presented the Pilot program for an Automated Garbage & Recycling System. D.Discussion of Grove Park Development (443 East Marengo Road) Nick Faselt – Presented the OPD Concept they are trying to work through. John – provided an economic picture as to how this development would benefit the community. E.Questions from Council Members regarding items on the Regular City Council Agenda F.Other Business G.Adjournment Motion to adjourn by Ryan Second by Schnedler all ayes meeting adjourned at 7:02 PM Council Meeting A.Call to Order – 7:00 PM B.Roll Call City Council Agenda Page 1 of 8 City of Tiffin held a Regular Council Meeting at Tiffin City Hall Council Chambers on March 6, 2018. Mayor Steve Berner called the meeting to order at 7:01 PM. Upon roll being called the following Council Members Present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Absent None. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Crystal Raiber and others. C.Agenda Additions/Agenda Approval I-2 moved up above E the Consent Agenda by Bartels. Second by Ryan. All ayes, motion carried. Motion to approve the amended agenda by Bartels. Second by Upton. All ayes, motion carried. D.Communications and Reports: 1.Unscheduled 2.TifFun Creek Fest Committee – Review of last year’s event and preview of this year’s event Jennifer Aswegan & Melissa Fontannini – Provided a recap of the Festival from last year which served over 350 Kids for the two day event. Also in attendance with the TifFun Creek Fest Committee: Tara Scranton, Robin Gerot and JP Cartier. th July 28 2018 – 5K – MacKenzie Loan – Parade (Route still being determineed)- fishing derby – kick ball tournament, dunk tank, petting zoo, slip & slide, beer tents & food venders – Concert with Jake McVay and Fireworks. Travis Weipert – Concerns with duplex rentals with excessive vehicles that are causing issues with neighbors. Key Kain – Echoed Travis’ concerns. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes Motion to amend the work session minutes to remove “Statistics show that round-a-bouts are significantly safer by the reduction of the fatal crashes than full signalized intersections.” by Upton. Second by Bartels. All ayes, motion carried. Motion to approve amended agenda by Upton. Second by Havens. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing on FY 2018-2019 Proposed Budget a.Close Public Hearing and Proceed to I-1 Motion open Public Hearing on FY 18-19 Proposed Budget by Upton Second Havens Roll call: Havens. Ryan, Schnedler, Upton, Bartels. Opened at 7:38 PM City Council Agenda Page 2 of 8 Motion to close by Upton. Second Havens. Roll Call: Upton, Ryan, Schnedler Bartels, Havens. Closed at 7:39 PM. 2.Public Hearing for Ordinance No. 2018-429 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1B for Parcel A – a Portion of Certain Property know as Lot 9, Lot 10 and Forevergreen Road Right-of-Way in Park Place Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein a.Close Public Hearing and Proceed to H-6 Motion to open Public Hearing for Ordinance No. 2018-429 by Schnedler. Second by Upton. Roll Call: Upton. Havens, Ryan, Bartels, Schnedler. All ayes, opened at 7:40 Discussion: Nothing Received at City Hall. Motion to closed by Havens. Second Bartels Roll call: Havens. Ryan, Schnedler, Upton, Bartels. Public Hearing closed at 7:42 3.Public Hearing for Ordinance No. 2018-430 – An Ordinance Rezoning Lot 1, Hoyt’s First Subdivision, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept and Site District/Neighborhood Business District (OPD/C-1B) for Lot 1, Hoyt’s First Addition, Tiffin, Iowa a.Close Public Hearing and Proceed to H-7 Motion to open Public Hearing For Ordinance No. 2018-430 by Havens. Second by Ryan Roll call: Havens. Ryan, Schnedler, Upton, Bartels. Public Hearing opened at 7:43 pm Discussion: Nothing receive Motion to close by Havens. Second by Schnedler. Roll call: Havens. Ryan, Schnedler, Upton, Bartels. Public Hearing closed at 7:44 4.Public Hearing for Ordinance No. 2018-431 – An Ordinance Rezoning Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa a.Close Public Hearing and Proceed to H-8 Motion to open Public Hearing Ordinance No. 2018-431 by Upton. Second by Ryan. Roll call: Havens. Ryan, Schnedler, Upton, Bartels. Public Hearing opened at 7:48 pm Discussion: Nothing receive. P&Z Chair Key Kain presented their decisions. Jack Burnham 446 Iris Ct – asked questions regarding phasing, connectivity to Forevergreen timeline, trail connectivity. Motion to close by Ryan. Second by Havens. Roll call: Havens. Ryan, Schnedler, Upton, Bartels. Public Hearing closed at 7:57PM 5.Public Hearing for Ordinance No. 2018-432 – An Ordinance Rezoning Lot 1, Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Site District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa City Council Agenda Page 3 of 8 a.Close Public Hearing and Proceed to H-9 Motion to Open Public Hearing for Ordinance No 2018-430 by Ryan Second by Schnedler All ayes. 8:00 pm Discussion: Nothing received at City Hall. Jack Burnham – Building Frontage? Motion to close by Ryan Second by Havens Roll call: Havens. Ryan, Schnedler, Upton, Bartels. Public Hearing closed at 8:06 PM 6.Public Hearing for Ordinance No. 2018-433 – An Ordinance to Amend the Tiffin Zoning Ordinance No. 2007-287, Amending Section 3, Updating the Commercial Districts and Table C a.Close Public Hearing and Proceed to H-10 Motion to open Public Hearing for Ordinance No. 2018-433 by Upton. Second by Bartels. Roll Call: Upton, Havens, Ryan, Bartels, Schnedler Opened at 8:19 PM Discussion: Noting received at City Hall. Motion to close Public Hearing by Upton. Second by Schnedler. Roll Call: Upton, Havens, Ryan, Bartels Schnedler. Closed 8:20 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi- Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-424 – An Ordinance Rezoning Hunt Club Area, Tiffin, Iowa, from Multi-Family 12-Plex Residential District (R-12) to a Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) for Hunt Club, Tiffin, Iowa by Upton. Second by Havens. Roll Call: Upton, Havens, Ryan, Bartels Schnedler. All ayes, approved. 2.Ordinance No. 2018-425 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to P-1 for Certain Property know as Parcel 104 North Park Road, Tiffin, Johnson County, Iowa and Legally Described Herein a.Motion to Approve Second Reading b.Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 c. Motion to Approve Third Reading Motion to approve Ordinance No. 2018-425 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to P-1 for Certain Property know as Parcel 104 North Park Road, Tiffin, Johnson County, Iowa and Legally Described Herein by Havens. Second by Bartels. Roll Call: Upton, Havens, Ryan, Bartels Schnedler. All ayes, second reading approved. Motion to suspend the requirement to pass ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 by Havens. Second by Bartels. All ayes, carried. City Council Agenda Page 4 of 8 Motion to approve Ordinance 1. No. 2018-425 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to P-1 for Certain Property know as Parcel 104 North Park Road, Tiffin, Johnson County, Iowa and Legally Described Herein by Ryan. Second by. Havens. Roll Call: Upton, Havens, Ryan, Bartels Schnedler. All ayes, final reading approved. 3.Ordinance No. 2018-426 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 301 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein a.Motion to Approve Second Reading and Proceed to Third Reading No. 2018-426 – An Ordinance Amending the Official Zoning Map of the City of Motion to approve Ordinance Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 301 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein by Bartels. Second by Schnedler. Roll Call: Upton, Havens, Ryan, Bartels, Schnedler. All ayes, motion carried. 4.Ordinance No. 2018-427 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 311 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein a.Motion to Approve Second Reading and Proceed to Third Reading No. 2018-427 – An Ordinance Amending the Official Zoning Map of the City of Motion to approve Ordinance Tiffin, Iowa, from R-1C to C-1S for Certain Property know as 311 Main Street, Tiffin, Johnson County, Iowa and Legally Described Herein by Ryan Second by Schnedler. Roll Call: Upton, Havens, Ryan, Bartels, Schnedler. All ayes, motion carried. 5.Ordinance No. 2018-428 – An Ordinance to Amend the Tiffin Zoning Ordinance No. 2007- 287, Amending Section 3.05, adding Exceptions to the Front Yard Setback a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2018-428 – An Ordinance to Amend the Tiffin Zoning Ordinance No. 2007-287, Amending Section 3.05, adding Exceptions to the Front Yard Setback by Ryan. Second by Upton. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels. All ayes, motion approved . 6.Ordinance No. 2018-429 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1B for Parcel A – a Portion of Certain Property know as Lot 9, Lot 10 and Forevergreen Road Right-of-Way in Park Place Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein a.Motion to Approve First Reading and Proceed to Second Reading 2018-429 – An Ordinance Amending the Official Zoning Map of the City of Motion to approve Ordinance Tiffin, Iowa, from R-1C to C-1B for Parcel A – a Portion of Certain Property know as Lot 9, Lot 10 and Forevergreen Road Right-of-Way in Park Place Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein by Ryan. Second by Upton. Roll Call: Upton, Havens, Ryan, Bartels Schnedler. All ayes, motion carried. 7.Ordinance No. 2018-430 – An Ordinance Rezoning Lot 1, Hoyt’s First Subdivision, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay City Council Agenda Page 5 of 8 Concept and Site District/Neighborhood Business District (OPD/C-1B) for Lot 1, Hoyt’s First Addition, Tiffin, Iowa a.Motion to Approve First Reading and Proceed to Second Reading No. 2018-430 – An Ordinance Rezoning Lot 1, Hoyt’s First Subdivision, Tiffin, Motion to approve Ordinance Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept and Site District/Neighborhood Business District (OPD/C-1B) for Lot 1, Hoyt’s First Addition, Tiffin, Iowa Havens. Second by Bartels. Roll Call: Schnedler, Ryan, Havens, Bartels, Upton. All ayes. 8.Ordinance No. 2018-431 – An Ordinance Rezoning Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa a.Motion to Approve First Reading and Proceed to Second Reading No. 2018-431 – An Ordinance Rezoning Park Place City Center, Tiffin, Iowa, Motion to approve Ordinance from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa by Ryan Second by Upton. Roll Call: All ayes. 9.Ordinance No. 2018-432 – An Ordinance Rezoning Lot 1, Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Site District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa a.Motion to Approve First Reading and Proceed to Second Reading No. 2018-432 – An Ordinance Rezoning Lot 1, Park Place City Center, Tiffin, Motion to approve Ordinance Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Site District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa by Ryan. Second by Bartels. Roll Call: All ayes. 10.Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C a.Motion to Approve First Reading and Proceed to Second Reading Havens Table to next work session. Second by Upton. All ayes, motion carried. Motion to approve Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C by Havens (withdrew motion) Second Ryan. Ryan agrees to withdraw his second. Discussion: Section H – Continuing Enforcement – P&Z or Designee. Roll Call: Bartels, Havens, Upton, Schnedler, Ryan. All ayes, motion carried. I.Resolutions for Approval 1.Resolution 2018-017 – A Resolution Approving the City of Tiffin Fiscal Year 2018-2019 Annual Budget Motion to approve Resolution 2018-017 – A Resolution Approving the City of Tiffin Fiscal Year 2018-2019 Annual Budget by Upton. City Council Agenda Page 6 of 8 Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 2.Resolution 2018-018 – A Resolution Approving Bond Purchase Agreement for the Sale of Bonds Thereof Motion to approve Resolution 2018-018 – A Resolution Approving Bond Purchase Agreement for the Sale of Bonds Thereof by Havens. Second by Ryan. Roll Call vote: Ayes: Bartels, Havens, Ryan, Schnedler. Nays: Upton. motion carried. 3.Resolution 2018-019 – A Resolution Approving the Preliminary Plat and Site Plan for Hunt Club Addition Motion to approve Resolution 2018-019 – A Resolution Approving the Preliminary Plat and Site Plan for Hunt Club Addition by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 4.Resolution 2018-020 – A Resolution Authorizing Entering into an Agreement with Hunt Club L.C., Tiffin, Iowa for a Developer’s Agreement Motion to amend by Havens to change: Now Therefor Be it resolved: “All revisions requested by the City Council”. Adding to 3C.10 : 4.08 has been satisfied. Change Section 3-E- no building permits and delete no occupancy Second by Ryan All ayes, motion carried. Motion to approve amended Resolution 2018-020 – A Resolution Authorizing Entering into an Agreement with Hunt Club L.C., Tiffin, Iowa for a Developer’s Agreement by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 5.Resolution 2018-021 – Resolution Approving the Preliminary Plat of Prairie Village Residential Development – Phase 1 Motion to approve Resolution 2018-021 – Resolution Approving the Preliminary Plat of Prairie Village Residential Development – Phase 1 by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. 6.Resolution 2018-022 – Resolution Authorizing the Entering into an Agreement with Prairie Village Residential Development – Phase 1, Tiffin, Iowa for a Developer’s Agreement Discussion: Matt Adam – Developer City Administrator gave background on the green space requirements. Motion to approve Resolution 2018-022 – Resolution Authorizing the Entering into an Agreement with Prairie Village Residential Development – Phase 1, Tiffin, Iowa for a Developer’s Agreement by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, motion carried. J.Old Business City Council Agenda Page 7 of 8 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. 2.Consideration of Change Order #5 – WRH – Motion to Approve by Havens. Second by Upton. All ayes, motion carried. 3.Discussion and Consideration of Additional Right-of-Way Agreement with John Schneider for Traffic Signals at Highway 6 and Ireland Avenue and Council Action as Needed L. Reports to be Received/Filed 1. M. Reports from City Personnel 1.Mayor’s Report – Nothing. 2.City Council Reports – HWY 6 needs a safe passage way that will connect the north side of 6 and south side of 6 in Tiffin. Rec Center discussion and requesting to entertain the idea of a Rec Director position. Request to put together a listing of inventory of available housing units and what we have of current inventory of existing and platted. 3.Director of Public Work’s Report – Nothing. 4.Building Official Report – Nothing. th 5.City Engineer’s Report – Nothing from Metro. RFR is in DOT and ready to do. Staret June 4 with 94 working days. Trail PH 7 questions. Urbanization of Phase 1 update. 6.City Attorney’s Report – Nothing from Metro. 7.City Administrator’s Report – POA for the Traffic Signal Base. Hawk Beacon Round about discussion. FY 2018-2019 Budget Presentation N.Adjournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 10:03 PM March 6, 2018 ____________________________ Ashley Platz, City Clerk City Council Agenda Page 8 of 8 CLAIMS REPORT 3-6-18 VENDORINVOICE DESCRIPTION AMOUNT ADAM ENDRES WATER CERT - EDUCATION MI 89.61 ADAM ENDRES WATER CERT- TRAINING-LUNC 33.35 ALLIANT ENERGY 201 MAIN ST - OLD CITY HALL 528.38 ALLIANT ENERGY PRAIRIE WEST - STREET LIGHTS 224.16 ALLIANT ENERGY ROBERTS FERRY RD SIREN 49.94 ALLIANT ENERGY 2803 HWY 6 - EAST SHED 42.18 ANN ROSS MILEAGE REIMB - FEB 2018 15.52 ANN ROSS CITY HALL CLEANING - 2HRS 150 AW WELT AMBRISCO INSURANCE 116 BIG COUNTRY SEED BIG COUNTRY - TIF REBATE 1,859.60 BOLDT, DOUGMILEAGE REIMB-12/17 - 2/28/158.95 CARGILL INC SALT FOR WATER PLANT 4,103.43 GREAT AMERICA FINANCI SHARP COPIER SYSTEM 294 IOWA MUNICIPAL FINANC ANNUAL DUES 100 IOWA ASSOCIATION OF M 2018-19 WATER MEMBER DUE 679.56 IOWA DEPT OF REVENUE- SALES TAX 66.76 IOWA DEPT OF REVENUE STATE TAXES 289.65 IOWA INTERSTATE RAILRO BIKE PATH SIGNAL MAINT 196.96 IOWA PRISON INDUSTRIE SIGNS AND SUPPLIES 457.55 IPERS FEBRUARY IPERS UNDERPAYM -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHNSON COUNTY RECOR RECORDING FEES 42 LENOCH & CILEK ACE - IO SHOP TOWELS 63.98 MORGANS SERVICE SPARK PLUG 3.63 OFFICE EXPRESS MISC OFFICE SUPPLIES 92.8 OFFICE EXPRESS TRASH BAG & STAMPER 16.49 OFFICE EXPRESS DRAWER ORGINIZERS 42.99 PAUL'S DISCOUNT OF IOW PARKS - CLOTHES PINS 3.99 RSM US PRODUCT SALES IT SERVICES 1,480.00 SECRETARY OF STATE ANN ROSS- NOTARY PUBLIC 30 SOLON STATE BANK F350 REVENUE LOAN 795.52 STEVE'S ELECTRIC PLUG FUSE 81.64 THE HON COMPANY LLC CITY HALL OFFICE FURNITURE 10,666.04 USA BLUE BOOK SEWER TESTING SUPPLIES 73.85 VISA HILLS BANK CREDIT CARDS 170 WOODRUFF CONSTRUCT CITY HALL ADDITION TO 2-9-18 12,135.00 WOODRUFF CONSTRUCT PAY EST 6 - PARK IMPROVEME 36,796.35 **** PAID TOTAL ***** 73546.72 **** SCHED TOTAL **** ***** REPORT TOTAL *** EXPENSES BY FUND GENERAL -00115,287.84 ROAD USE TAX - 110288.17 TAX INCREMENT FINANCING-1251,859.60 DEBT SERVICE - 200795.52 CAPITAL PROJECT FUND - 30112,135.00 CAP - CITY PARKS PJT - 31536,796.35 WATER - 6005,775.69 SEWER - 610608.55 TOTALS73,546.72