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Home My Public Portal AboutMinutes-4/17/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: April 17, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: April 13, 2018 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Eric Schnedler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Call to Order – 6:30 PM A.Roll Call Mayor Berner called the meeting to order at 6:38 PM. Upon roll being called the following Council Members were present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Others present City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff, and other. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Havens. All ayes, motion carried. C.Discussion of Natural Gas Franchise Agreement Renewal – Mark Reinders – MidAmerican Energy Mark Reinders with MidAmerican Energy, Franchise Manager presenting the renewal contract for the Franchise Agreement with the City and MidAmerican. Council Member Havens has concerns with Franchise Fees since it is still a fee passed on to the consumer. Council discussed the difference regarding LOST and Franchise Fee. LOST is more beneficial to Tiffin than Franchise fees however the City of Tiffin does not have control of opting in to LOST in Johnson County. Mayor Berner agreed that LOST is more beneficial, however Council can choose to receive additional money to spend with the Revenue Purpose Statement required. Council’s overall discussion was regarding not th imposing another type of tax for Residents. Council will have a Public Hearing on May 15. D.Questions from Council Members regarding items on the Regular City Council Agenda E.Other Business F.Adjournment Motion to adjourn by Havens. Second by Schnedler All ayes, work session adjourned at 6:58 PM Council Meeting A.Call to Order – 7:01 PM City Council Agenda Page 1 of 6 Mayor Berner called the meeting to order at 7:01 PM. Upon roll being called the following Council Members were present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Eric Schnedler. Others present City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, Public Works Director Brett Mehmen, City Attorney Bob Michael and other. B.Roll Call C.Agenda Additions/Agenda Approval K-3 move up after E by Ryan Second by Havens. Al ayes, motion carried. Motion to approve the amended agenda by Ryan. Second by Bartels. All ayes, motion carried. D.Communications and Reports: 1.Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on not the agenda is reached. If you wish to address the City Council on an item on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff- Citations on Croell Ave for running stop signs and speeding. Pat Heiden – Running for Johnson County Board of Supervisors. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes Motion to approve the consent agenda which includes approval of the City Council Minutes by Bartels. Second by Havens. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1.Public Hearing for Ordinance No. 2018-434 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Lot 12, Park Place City Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein a.Close Public Hearing and Proceed to H-1 Motion to open Public Hearing for Ordinance No. 2018-434 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Lot 12, Park Place City Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, hearing opened at 7:05 PM Discussion: Nothing Received at Citgy Hall and No Public Presnet Motion to close Public Hearing for Ordinance No. 2018-434 by Upton. Second by Schnedler. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, hearing closed at 7:06 PM 2.Public Hearing for Ordinance No. 2018-435 – An Ordinance Amending the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks a.Close Public Hearing and Proceed to H-2 City Council Agenda Page 2 of 6 Motion to open Public Hearing for Ordinance No. 2018-435 – An Ordinance Amending the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, hearing opened at 7:10 PM Discussion: Nothing received at City Hall Danielle Allen, Owner of Family Firework Business since the 40’s – requested to ban tent sales of fireworks since most issues are with tent sales. Travis Allan spoke with Doug Boldt Motion to close Public Hearing for Ordinance No. Schnedler Second by Bartels Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, hearing closed at 7:14 PM H.Ordinance Approval/Amendment 1.Ordinance No. 2018-434 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Lot 12, Park Place City Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein a.Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance2018-434 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Lot 12, Park Place City Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein by Havens. Second by Ryan. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, first reading approved. 2.Ordinance No. 2018-435 – An Ordinance Amending the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks a.Motion to Approve First Reading and Proceed to Second Reading Havens had questions regarding signage regarding “Prohibition of Fireworks within Tiffin City Limits”. Ryan requested to add wording to add “as mandated Motion to approve Ordinance 2018-435 – An Ordinance Amending the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks by Havens. Second by Upton. Roll Call: Ayes: Bartels, Schnedler. Havens, Upton, Nay: Ryan, first reading approved. I.Resolutions for Approval 1.Resolution 2018-038 – A Resolution Setting a Date for a Public Hearing to Adopt the Updated City of Tiffin Comprehensive Plan Motion to approve Resolution 2018-038 – A Resolution Setting a Date for a Public Hearing to Adopt the Updated City of Tiffin Comprehensive Plan by Upton. Second by Ryan. Roll Call: Ryan, Upton, Bartels, Havens, Schnedler. All ayes, resolution approved. 2.Resolution 2018-039 – A Resolution to Fix a Date for a Public Hearing on Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunder in a Principal Amount not to exceed $6,754,000 Motion to approve Resolution 2018-039 – A Resolution to Fix a Date for a Public Hearing on Proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to Borrow Money thereunder in a Principal Amount not to exceed $6,754,000 by Ryan. City Council Agenda Page 3 of 6 Second by Havens. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels. All ayes, resolution approved. 3.Resolution 2018-040 – A Resolution Setting a Date for a Public Hearing to Renew the Natural Gas Franchise Agreement with MidAmerican Energy Motion to approve Resolution 2018-040 – A Resolution Setting a Date for a Public Hearing to Renew the Natural Gas Franchise Agreement with MidAmerican Energy by Havens. Second by Bartels. Roll Call: Bartels, Schnedler, Havens, Ryan, Upton. All ayes, resolution approved. 4.Resolution 2018-041 – A Resolution Setting a Date for a Public Hearing to Rezone Andersen Addition in the City of Tiffin, Iowa Motion to approve Resolution 2018-041 – A Resolution Setting a Date for a Public Hearing to Rezone Andersen Addition in the City of Tiffin, Iowa by Bartels. Second by Schnedler. Roll Call: Havens, Bartels, , Ryan, Upton, Schnedler, All ayes, resolution approved. J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried 2.Consideration of Pay Estimate #1 – Portzen Construction – Motion to Approve by Upton. Second by Bartels. All ayes, motion carried 3.Discussion and Consideration of One-time Water Adjustment at 16 Gable Way and Council Action as Needed Motion to approve a One-time Water Adjustment of $179.92 at 16 Gable Way by Havens. Second by Upton. All ayes, motion carried. 4.Discussion and Consideration of Approving Johnson County Refuse to Proceed with Automated Garbage and Recycling Process and Prepare new Contract for Services for the City of Tiffin and Council Action as Needed Steve Smith, Owner of Johnson County Refuse discussed with Council. Rodney Walls, Resident – asking Council to send out a request for proposal. Motion to approve the City moving forward with the Request for Proposal for Automated Garbage and Recycling by Ryan. Second by Upton. All ayes, motion carried. City Council Agenda Page 4 of 6 5.Discussion and Consideration to Purchase iPads for City Council Meetings and Council Action as Needed Council Member Schnedler requested to do the bigger storage option for iPad Pro. Motion to approve the Purchase of iPads for City Council Meetings by Havens. Second by Upton. All ayes, motion carried. 6.Discussion and Consideration of Donation to Clear Creek Amana 2017 Post Prom and Council Action as Needed Motion to approve donating $100 to Clear Creek Amana Post Prom by Upton. Second by Ryan. All ayes, motion carried. 7.Discussion and Consideration to Approve Asbestos Removal Bid for 231 Main Street and Council Action as Needed Motion to approve the lowest Asbestos Removal Bid for 231 Main St by Havens. Second by Ryan. All ayes, motion carried. 8.Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Havens. Second by Schnedler. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels. All ayes, adjourned at 9:12 PM Motion to Adjourn from Closed Session into Open Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Ryan. Second by Upton. Roll Call: Havens, Ryan, Schnedler, Upton, Bartels. All ayes, back in open session at 9:54 PM No public present and no action taken L. Reports to be Received/Filed 1.March Johnson County Sheriff’s Activity Report 2.March Planning & Zoning Minutes M. Reports from City Personnel 1.Mayor’s Report – Joint Entities meeting – solar power available in Johnson County for residents. Will share on Facebook, City Website and on Marquee Sign. 2.City Council Reports – Ryan – Flashing yellow lights about half mile before the lights to notify driver of a green light is changing to yellow/red. Havens – Watershed Meeting, walked the timber ridge trail is accumulating trash, concerns with mud on trail. Sump pump running onto the trail. Roberts Ferry Rd no silt fence with utility work. Bartels – Question on when the Original Town Urbanization Phase 1. 3.Director of Public Work’s Report – Benches installed in Dog Park. Healthy Lungs at Play signs installed around the park. 4.Building Official Report – Issued 30 permits this month so far. School will be starting soon with the New Elementary Building. 5.City Engineer’s Report – Roberts Ferry Rd bid opening today with the DOT. City Council Agenda Page 5 of 6 6.City Attorney’s Report – Nothing to Report. iPads and legal responsibilities and open meeting laws. Recommends a usage policy, which will be presented to Council when iPads are issued. 7.City Administrator’s Report – CIPCO ROW easement request. Eileen Schmidt will be coming to City Hall as an intern. Next few months will be busy with all things coming to town. N.Adjournment Motion to adjourn by Ryan. Second by Schnedler. All ayes, meeting adjourned at 9:54 PM ___________________________ April, 7, 2018 Ashley Platz, City Clerk City Council Agenda Page 6 of 6 CLAIMS REPORT VENDORINVOICE DESCRIPTIO AMOUNT ACTION SERVICES INC PORTABLE RESTROO 155 ACTION SERVICES INC PORTABLE RESTROO 155 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 11.42 ADVANCED SYSTEMS, INC TRAINING WITH ANN 175 ADVANCED SYSTEMS, INC ADDED UB DOC TYP 43.8 AG VANTAGE FS DIESELEX GOLD ULS 1,732.20 ALLIANT ENERGY UTILITIES 3,941.74 ALLIANT ENERGY UTILITIES 3,015.78 ANN ROSS 03/01-03/31 MILEAG 24.61 AW WELT AMBRISCO INSURANCE 50 BROWN SUPPLY CO 1' CURB BOX LID W. 122.5 CARGILL INC SALT FOR WATER PL 4,039.88 CHEM-SULT SODIUMHYPOCHLOR 1,459.99 CULLIGAN WATER TECH APRIL WATER COOLE 38.99 DAN'S OVERHEAD DOORS REMOUNTED OPERA 186.88 DATA TECHNOLOGIES ANN TRAINING 739.8 ECICOG 2018 REGIONAL CLE 15 ECICOG COMP PLAN UPDATE 830 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS 72.75 HART FREDERICK CONSULTAN ENGINEERING FEES 52,661.25 HOLLAND, MICHAEL, RAIBER LEGAL FEES 7,294.00 HORA, ABIGAIL 10/31/17 TO 03/31/ 47.62 IOWA CITY AREA DEVELOPMENT ECONOMIC DEVELO 1,000.00 IOWA DEPT OF REVENUE-SALES TSALES TAX 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA FIRE EQUIPMENT CO FIRE EXT ANNUAL IN 94.5 IOWA INTERSTATE RAILROAD, LT BIKE PATH SIGNAL M 199.84 IPERS FEBRUARY IPERS UN-23.96 IPERS FEBUARY IPERS PAYM 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JAY-PLATZ, ASHLEY JULY 28- APRIL 5 201 119.09 JOHNSON COUNTY RECORDER RECORDING FEES 21 JOHNSON COUNTY REFUSE INC RECYCLING 90 JOHNSON COUNTY REFUSE INC RECYCLING 6,158.25 JOHNSON COUNTY SHERIFF APRIL POLICE PROTE 7,360.17 KAY PARK REC CORP CLASSIC BENCH W/H 2,007.38 LINN COUNTY REC ELECTRIC ACCOUNTS 987.53 LOWES BUSINESS ACCOUNT GH 3-1/2-IN BRASS 1 579.14 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE/WELDIN104.79 MID-AMERICAN ENERGY NATURAL GAS 697.59 NET-SMART INC MONTHLY WEB HOS 50 NORTH LIBERTY LEADER PRINTING/PUBLISHIN 45.12 RELIANCE TITLE SERVICES 231 MAIN ST-POST C 150 RESERVE ACCOUNT PITNEY BOWES POST 2,000.00 RIVER PRODUCTS 1' ROADSTONE 1,957.77 ROBIN HELGENS BUILDING PERMIT R 50 SNI SOLUTIONS GEOSALT 7,028.00 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELTELEPHONE/INTERN 1,770.16 STATE HYGIENIC LAB WATER TESTING SUP 477 TALLGRASS BUSINESS RESOURES CLEANING WIPES 14.79 TALLGRASS BUSINESS RESOURES DISHWASHER SOAP 72.44 TALLGRASS BUSINESS RESOURES TOWELS 40.35 TALLGRASS BUSINESS RESOURES LAMINATE PAPER 125.42 THE DEPOT TIFFIN STREETS-FUEL 64.99 TIFFANY BRYANT REFUND-CITY PARK R 25 US CELLULAR CELL PHONES 953.8 VISA HILLS BANK CREDIT C 92.01 VISA HILLS BANK CREDIT C 561.9 VISA HILLS BANK CREDIT C 165.34 **** PAID TOTAL ***** **** SCHED TOTAL ***** 114,625.35 ***** REPORT TOTAL ***** 114,625.35 Claims by Fund 001-General$28,733.48 110-Road Use Tax$15,735.20 200-Debt Service$795.52 303-Cap Ireland Ave $12,487.50 307-Cap Park Rd Pav $380.00 312-Roberts Ferry Ca $2,702.50 320-Roundabout Hw $2,280.00 321-Orig Town Urba$8,230.00 322-Traffic Lights -H$2,980.00 329-Signals Deerview $475.00 600-Water$11,559.87 610-Sewer$2,634.28 614-WWTP Exp Proj$19,473.75 670-Recycling$6,158.25