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Home My Public Portal AboutMinutes-4/3/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: April 3, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: March 30, 2018 (website & front entry of City Hall) MayorCity Administrator/Clerk : Steven Berner : Doug Boldt Council At LargeCity Attorney : Jim Bartels : Robert Michael Council At LargeDeputy City Clerk : Al Havens : Ashley Platz Council At Large:D. of Public Works Eric Schnedler : Brett Mehmen Council At LargeCity Engineer: : Mike Ryan Hart-Frederick Council At Large : Peggy Upton _______________________________________________________________________ Work Session – 6:15 PM A.Roll Call The City of Tiffin held a Council Work Session at Tiffin City Hall Council Chambers on April 3, 2018. Mayor Steve Berner called the meeting to order at 6:16 PM. Upon roll being called the following Council Members Present: Peggy Upton, Jim Bartels, Al Havens, Eric Schnedler. Absent: Mike Ryan. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Attorney: Crystal Raiber, Building Official Brian Shay and City Engineer Ben Carhoff, Hart-Frederick Consultants. B.Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Schnedler. All ayes, motion carried. C.Discussion of Ordinance No. 2018-433 – Commercial Business Districts and Table C Brian Shay, Building Official presented the update to the Commercial Business Districts and Table C. Brian asked for Council feedback and questions. Council reviewed Table C and request to have a clean copy of the Final Ordinance for Council to review completely at the next Council work session. D.Questions from Council Members regarding items on the Regular City Council Agenda E.Other Business F.Adjournment Motion to adjourn by Bartels. Second by Havens. All ayes, meeting adjourned at 7:00 PM Council Meeting A.Call to Order – 7:00 PM B.Roll Call ABSENT: MIKE RYAN – Called to order at 7:01 PM The City of Tiffin held a Council Regular Session at Tiffin City Hall Council Chambers on April 3, 2018. Mayor Steve Berner called the meeting to order at 7:01PM. Upon roll being called the following Council Members Present: Peggy Upton, Jim Bartels, Al Havens, Eric Schnedler. Absent: City Council Agenda Page 1 of 7 Mike Ryan. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Attorney: Crystal Raiber, Building Official Brian Shay and City Engineer Ben Carhoff, Hart-Frederick Consultants. C.Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Havens. All ayes, motion carried. D.Communications and Reports: Johnson County Sheriff – Dep. Adolph – Nothing to Report. E.Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1.Approval of City Council Minutes 2.Approval of Special City Council Minutes Motion to approve Consent Agenda which includes Regular & Special Council Meeting Minutes by Bartels. Second by Havens. All ayes, motion carried. F.Mayoral Proclamation 1. G.Public Hearing 1. H.Ordinance Approval/Amendment 1.Ordinance No. 2018-428 – An Ordinance to Amend the Tiffin Zoning Ordinance No. 2007- 287, Amending Section 3.05, adding Exceptions to the Front Yard Setback a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-428 – An Ordinance to Amend the Tiffin Zoning Ordinance No. 2007-287, Amending Section 3.05, adding Exceptions to the Front Yard Setback by Havens. Second by Upton. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, third and final reading approved. 2.Ordinance No. 2018-429 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1B for Parcel A – a Portion of Certain Property know as Lot 9, Lot 10 and Forevergreen Road Right-of-Way in Park Place Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-429 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1C to C-1B for Parcel A – a Portion of Certain Property know as Lot 9, Lot 10 and Forevergreen Road Right-of-Way in Park Place Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein by Bartels. Second by Schnedler. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, third and final reading approved. City Council Agenda Page 2 of 7 3.Ordinance No. 2018-430 – An Ordinance Rezoning Lot 1, Hoyt’s First Subdivision, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept and Site District/Neighborhood Business District (OPD/C-1B) for Lot 1, Hoyt’s First Addition, Tiffin, Iowa a.Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-430 – An Ordinance Rezoning Lot 1, Hoyt’s First Subdivision, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept and Site District/Neighborhood Business District (OPD/C-1B) for Lot 1, Hoyt’s First Addition, Tiffin, Iowa by Havens. Second by Bartels. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, third and final reading approved. 4.Ordinance No. 2018-431 – An Ordinance Rezoning Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Concept District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa a.Motion to Approve Third and Final Reading Motion to table H-4, H-5, I-5, I-6, I-7 and I-8 by Havens. Second by Schnedler. All ayes, motion carried. 5.Ordinance No. 2018-432 – An Ordinance Rezoning Lot 1, Park Place City Center, Tiffin, Iowa, from Neighborhood Business District (C-1B) to a Planned Development Overlay Site District/Neighborhood Business District (OPD/C-1B) for Park Place City Center, Tiffin, Iowa a.Motion to Approve Third and Final Reading TABLED I.Resolutions for Approval 1.Resolution 2018-025 – A Resolution Approving the Closure of South Park Road on Sunday, May 6, 2018, for the Corridor Spring Market Event at Bella Sala Motion to approve Resolution No. 2018-025 – A Resolution Approving the Closure of South Park Road on Sunday, May 6, 2018, for the Corridor Spring Market Event at Bella Sala by Upton. Second by Havens. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. 2.Resolution 2018-026 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the Construction of the Ireland Avenue/Highway 6 Traffic Signal Project Motion to approve Resolution No. 2. Resolution 2018-026 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the Construction of the Ireland Avenue/Highway 6 Traffic Signal Project by Upton. Second by Bartels. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. City Council Agenda Page 3 of 7 3.Resolution 2018-027 – A Resolution Approving the Site Plan for Lot 1, Hoyt’s First Subdivision Motion to approve Resolution No. 2018-027 – A Resolution Approving the Site Plan for Lot 1, Hoyt’s First Subdivision by Havens. Second by Bartels. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. 4.Resolution 2018-028 – A Resolution Authorizing Entering into an Agreement for Hoyt’s Commercial OPD Site Plan, Tiffin, Iowa, for a Developer’s Agreement Motion to approve Resolution No. 2018-028 – A Resolution Authorizing Entering into an Agreement for Hoyt’s Commercial OPD Site Plan, Tiffin, Iowa, for a Developer’s Agreement by Bartels. Second by Havens. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. 5.Resolution 2018-029 – A Resolution Authorizing Entering into an Agreement with Park Place City Center Planned Development Overlay Concept District (OPD), Tiffin, Iowa for a Developer’s Agreement TABLED 6.Resolution 2018-030 – A Resolution Approving the Preliminary Plat for Park Place City Center Part One TABLED 7.Resolution 2018-031 – A Resolution Approving the Site Plan for Park Place City Center Lot 1 TABLED 8.Resolution 2018-032 – A Resolution Authorizing Enter into an Agreement with Park Place City Center, Lot 1, Planned Development Overlay (OPD) Site District, Tiffin, Iowa for a Developer’s Agreement TABLED 9.Resolution 2018-033 – A Resolution to Enter into a Shared Sanitary Sewer Agreement with Iowa Development Group, LLC. Discussion: Council decided that the actual reimbursement of upcharge for the pipe, fill and gravel and not to exceed $107,253.00. Motion to amend paragraph 2 to reflect $107,254 to replace the 135000 by Havens. Second by Schnedler. All ayes, amendment approved. Motion to approve amended Resolution No. 2018-033 – A Resolution to Enter into a Shared Sanitary Sewer Agreement with Iowa Development Group, LLC. By Havens. Second by Schnedler. City Council Agenda Page 4 of 7 Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. 10.Resolution 2018-034 – A Resolution to Set the Date of Public Hearing to Rezone Lot 12, Park Place City Center – Part One from C-2B to C-1B in the City of Tiffin, Iowa Motion to approve Resolution No. 2018-034 – A Resolution to Set the Date of Public Hearing to Rezone Lot 12, Park Place City Center – Part One from C-2B to C-1B in the City of Tiffin, Iowa by Upton. Second by Bartels. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. 11.Resolution 2018-035 – A Resolution Setting the Date for a Public Hearing Regarding Fireworks Regulations Motion to approve Resolution No. 2018-035 – A Resolution Setting the Date for a Public Hearing Regarding Fireworks Regulations by Upton. Second by Schnedler, Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. 12.Resolution 2018-036 – A Resolution Accepting Amendments to the Statewide Urban Design and Specifications (SUDAS) Design Standards Manual and Specifications Manual by the City of Tiffin Motion to approve Resolution No. 2018-036 – A Resolution Accepting Amendments to the Statewide Urban Design and Specifications (SUDAS) Design Standards Manual and Specifications Manual by the City of Tiffin by Bartels. Second by Havens. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. 13.Resolution 2018-037 – A Resolution for Final Acceptance of the 2016 Phase 1 Wastewater Treatment Plant Improvements Project; Tiffin, Iowa – Contractor – WRH, Inc. Motion to approve Resolution No. 2018-037 – A Resolution for Final Acceptance of the 2016 Phase 1 Wastewater Treatment Plant Improvements Project; Tiffin, Iowa – Contractor – WRH, Inc by Bartels. Second by Upton. Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes, motion carried. J.Old Business 1. K.Motions for Approval 1.Consideration of Payables List – Motion to Approve by Upton. Second by Bartels. All ayes, motion carried. 2.Consideration of Special Events Application – Kites for Kids Festival – Motion to Approve by Upton. City Council Agenda Page 5 of 7 Second by Havens. All ayes, motion carried 3.Consideration of Pay Estimate #11 – Final – WRH, Inc. – Motion to Approve by Bartels. Second by Schnedler. All ayes, motion carried. 4.Discussion and Consideration of One-time Water Adjustment at 16 Gable Way and Council Action as Needed - NO ACTION – MOVED TO NEXT MEETING. 5.Discussion and Consideration of TifFun Creek Fest Committee Event Sponsorship and Council Action as Needed Motion to approve sponsorship for the TifFun Creek Fest Event in the amount of $5000 towards the firework display by Havens. Second by Bartels. All ayes, motion carried. 6.Discussion and Consideration to Purchase a Billing and Licensing Module (Accounts Receivable) from Data Technologies/Summit for City Hall Front Office and Council Action as Needed Motion to approve the Purchase of the Billing and Licensing Module (Accounts Receivable) from Data Technologies/Summit for City Hall Front Office by Upton. Second by Bartels. All ayes, motion carried. 7.Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase Motion to adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Havens. Second by Bartels Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes adjourned at 8:38 PM Motion to adjourn from Closed Session into Regular Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Second by Roll Call: Upton, Havens, Bartels, Schnedler. Absent: Ryan. All ayes adjourned at 9:14 PM All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1.Mayor’s Report – MPO Update. Coralville Trail will be opening at end of construction season and Coralville will meet up with Tiffin’s trail. 2.City Council Reports – Progress meeting at sewer plant – UV should be up and running by st May 1. 3.Director of Public Work’s Report – Update on wells. City Council Agenda Page 6 of 7 4.Building Official Report – Work session report on Commercial Business Districts. Expect lots of dirt moving this year. 5.City Engineer’s Report – Deerview Signals, Trail Ph 7, Preliminary Plans for Urbanization of Original town and talked about bid letting dates. October letting for the Round-about. Ireland Signals update. SRF project design discussion. 6.City Attorney’s Report – Park Place agreements for the OPD’s have them by next meeting. 7.City Administrator’s Report – Joint Meeting of Johnson County School Districts and Governments on Monday 16, 2018 starting at 4:30 PM. Alliant Energy meeting regarding Original Urbanization lings being placed underground. Discussion regarding an internship. N.Adjournment Motion to adjourn by Havens. Second by Bartels All ayes, meeting adjourned at 9:15 PM ________________________ April 3, 2018 Ashley Platz, City Clerk City Council Agenda Page 7 of 7 CLAIMS REPORT VENDORINVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEM BW & COLOR TONER 173.6 ADVANCED BUSINESS SYSTEM BW & COLOR TONER 121.46 ADVANCED SYSTEMS, INC ANNUAL CONTRACT LF SO 2,974.00 ADVANCED SYSTEMS, INC CREATED WF FOR ANIMAL 43.8 ALFIE PACKERS INC CLEANING & CALIBRATION 123 ALLIANT ENERGY UTILITIES 173.03 ALLIANT ENERGY UTILITIES 28.99 ANN ROSS CITY HALL CLEANING SERV 337.5 AW WELT AMBRISCO INSURANCE 14,422.00 AW WELT AMBRISCO INSURANCE 44,050.00 CHEM-SULT SODIUMHYPOCHLORITE 637 CORE & MAIN USG 3G WATER UC39 4,754.00 CRYSTAL CLEAR WATER CO 210 CRYSTAL DIST 6PK 65 CULLIGAN WATER TECH MARCH WATER COOLER SV 82.98 IOWA DEPT OF REVENUE-SAL SALES TAX 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA LEAGUE OF CITIES IOWA HANDBOOK FOR CL 40 IPERS FEBRUARY IPERS UNDERPA -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 LINDER TIRE SERVICE SKID-LOADER 373.07 PITNEY BOWES PURCHASE PO POSTAGE METER 2,000.00 RIVER PRODUCTS 3/4' ROADSTONE 177.6 RSM US PRODUCT SALES LLC ACCOUNT SELF SERVICE 1,570.00 RSM US PRODUCT SALES LLC MS OFFICE 365 49.76 SCHIMBERG CO WATER METERS 1,965.90 SOLON STATE BANK F350 REVENUE LOAN 795.52 STEVE'S ELECTRIC REPLACED FLAGPOLE LIGH 625.17 STEVE'S ELECTRIC SEWER PLANT ALARM SYST 426 STOREY KENWORTHY/MATT P WINDOW ENVELOPES 252 STOREY KENWORTHY/MATT P DELINQUENT NOTICE PAPE 196.9 STOREY KENWORTHY/MATT P FINAL NOTICE PAPER 209.82 TALLGRASS BUSINESS RESOUR CC THERMAL PAPER 34.94 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTIO 11,068.75 WRH, INC. PAY EST #10 WWTP INMP 90,069.48 **** PAID TOTAL ***** **** SCHED TOTAL ***** 179,794.52 ***** REPORT TOTAL ***** 179,794.52 CLAIMS BY FUND 001-GENERAL$46,360.35 110-ROAD USE TAX$723.73 200-DEBT SERVICE$795.52 600-WATER$24,293.30 610-SEWER$17,552.14 614-WWTP EXPANSION PR$90,069.48 $179,794.52