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HomeMy Public PortalAbout19870114 - Minutes - Board of Directors (BOD) Meeting 87-01 N61e"' MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SL!TE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS JANUARY 14 , 1987 MINUTES I. ROLL CALL President Edward Shelley called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, Edward Shelley, Gerry Andeen, and Richard Bishop. Member Absent : Nonette Hanko. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale, Stanley Norton , James Boland, and Doris Smith. II . APPROVAL OF MINUTES A) December 10 , 1986 Motion: R. Bishop moved that the Board approve the minutes of December 10 , 1986. T. Henshaw seconded the motion. The motion passed 6 to 0 . B) December 22 , 1986 : Motion: R. Bishop moved that the Board approve the minutes of December 22 , 1986. E. Shelley seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATIONS D. Smith stated the Board had received the following written communi- cations : 1) a letter dated January 6 , 1987 from Steven R. Rhoads , 922 Runnymede , Woodside, expressing appreciation for the opportunity to subscribe to agenda notices and Board minutes and asking that the District continue to allow bicyclists to use District trails; 2) a letter dated December 3 , 1986 from Phyllis Cangemi , Executive Director of Whole Access , offering a training session for District Board and staff members on whole access training and awareness ; and 3) a letter dated January 12 , 1987 from Robert Zatkin, P.O. Box 620502 , Woodside, stating his concerns regarding damage to tafoni at El Corte de Madera Creek Open Space Preserve and his recommendations for protection of the tafoni . E. Shelley stated that it was the consensus of the Board to return the letter from P. Cangemi as a future agenda item to allow for further Board direction. He stated that the other letters were referred to staff for response. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 87-01 Page Two IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA E. Shelley stated that he would chair the meeting until the election of new Board officers and would then relinquish the chair to the new Presi- dent. He stated the agenda was adopted by Board consensus. VI . SPECIAL ORDERS OF THE DAY Swearing-In of Directors J. Fiddes administered the Oath of Office to Directors Andeen, Duffy, and Wendin who were elected to office in November, 1986 . She noted that N. Hanko, who was absent, was also re-elected in November to a four-year term. VII . BOARD BUSINESS A) Election of Board officers for 1987 (Report R-87-01 of December 26 , 1986) H. Grench advised that he had received a call from a member of the press who thought that a new State law prohibited the use of secret ballots to elect Board officers. S. Norton said that he had re- searched the question four years ago and had advised the Board at that time that he was satisfied that their voting procedure by secret ballot was appropriate. He said that he had not found any reason to change his opinion since that time. He said that he would look into the matter further to see if there was anything new in the law which might change his opinion, and would report back if there was a need to. Otherwise, he said, the Board could assume his opinion was unchanged. E. Shelley said that if any Board member felt the present procedure was not appropriate , he would entertain a motion to alter the Rules of Procedure. G. Andeen stated that in his opinion the Rules of Procedure should not be changed just before an election takes place. E. Shelley said that he concurred with Director Andeen, noting the public should be notified prior to the Board considering a change in the Rules of Procedure. The Board elected the following officers for 1987 : President - R. Bishop Vice President - K. Duffy Treasurer - E. Shelley Secretary - T. Henshaw At the conclusion of voting, E. Shelley relinquished the chair to the new President, R. Bishop. R. Bishop thanked E. Shelley for a year of excellent service as Board President and thanked H. Turner, who was present, for his years of service as Director of Ward 6 . B) Final Adoption of the Interim Use and Management Plan for the Hosking Property Addition to El Corte de Madera Creek Open Space Preserve (Report R-87-11 of January 9 , 1987) D. Hansen said that staff is investigating the probably illegal cut- ting of trees that occurred on an area of the property adjacent to Meeting 87-01 Page Three Skyline Boulevard one week before close of escrow. He said that pros- ecution of the parties involved is being investigated. He also noted that staff had received complaints of illegal entry to the property by motorcycles and off-road vehicles and reported that Ranger staff is securing the perimeter of the property with fencing. Motion: E. Shelley moved that the Board adopt the Interim Use and Management Plan for the Hosking property addition to El Corte de Madera Creek Open Space Preserve, including the naming, as contained in report R-86-97 and indicate its intention to dedicate the property as public open space. T. Henshaw seconded the motion. The motion passed 6 to 0 . C) Authorization to Hire an Additional Ranger (Report R-87-12 of January 9, 1987) D. Hansen said that the accelerated addition of 2100 acres of land to El Corte de Madera Creek Open Space Preserve has necessitated the addition of another Ranger position to aid with management of the site, and he noted that this position had been tentatively approved as item number 6 of the Interim Use and Management Plan for the site presented to the Board at its October 22 , 1986 meeting. D. Wendin stated that the Budget Committee should reach consensus at its January 15 meeting on the Open Space Management Staffing Study so that short-term staffing issues could be separated from long-term staffing plans and addressed. Motion: K. Duffy moved that the Board approve the creation and filling of an additional Ranger position. T. Henshaw seconded the motion. The motion passed 6 to 0 . D) Final Adoption of the Interim Use and Management Plan for the La Croix Property Addition to the Sierra Azul Open Space Preserve, Mt. Umunhum Area (Report R-87-02 of January 6 , 1987) D. Hansen said staff had not received further public comment on the 338 acre former La Croix property located near Mt. Thayer. He said that, pending study on dedication possibilities for the entire Sierra Azul Preserve, staff is recommending that the Board reserve the ability to allow for the possibility of the transfer of density rights on all or a portion of the property. Motion: K. Duffy moved the adoption of the Interim Use and Management Plan for the La Croix property addition to the Sierra Azul Open Space Preserve, Mt. Umunhum Area, including the naming, as contained in report R-86-113. T. Henshaw seconded the motion. The motion passed 6 to 0 . Motion: K. Duffy moved that the Board indicate its intention to dedi- cate the property as public open space, reserving the ability to allow for the possibility of the transfer of density rights on all or a portion of the property. T. Henshaw seconded the motion. H. Grench noted that the whole Mt. Umunhum area needed to be reviewed before any parts were finally dedicated. The motion passed 6 to 0 . E) Final Adoption of the Interim Use and Management Plan for the Jamison Property Addition to the Sierra Azul Open Space Preserve, Mt. Umunhum Meeting 87-01 Page Four Area (Report R-87-06 of January 7 , 1987) D. Hansen stated that escrow on the 40 acre Jamison property closed on December 31 , 1986 and that staff had received no further public comment on the Interim Use and Management Plan. Motion: K. Duffy moved that the Board adopt the Interim Use and Management Plan for the Jamison property addition to the Sierra Azul Open Space Preserve, Mt. Umunhum. Area, including the naming, as contained in report R-86-125 , and that the Board indicate its intention to withhold the property from dedication as public open space at this time. T. Henshaw seconded the motion. The motion passed 6 to 0 . F. Final Adoption of the Interim Use and Management Plan for the Milner Property Addition to the Sierra Azul Open Space Preserve, Mt. Umunhum Area (Report R-87-04 of January 7 , 1987) D. Hansen noted that the Board had approved the acquisition of the one acre Milner property at its December 10 , 1986 meeting and that staff received no further public comment on the Interim Use and Management Plan. Motion: K. Duffy moved that the Board adopt the Interim Use and Management Plan for the Milner property addition to the Sierra Azul Open Space Preserve , Mt. Umunhum Area, including the naming, as contained in report R-86-119 , and that the Board indicate its intention to withhold the property from dedica- tion as public open space at this time. E. Shelley seconded the motion. The motion passed 6 to 0. G. Final Adoption of the Interim Use and Management Plan for the Pani- ghetti Property Addition to the Long Ridge Open Space Preserve (Report R-87-08 of January 7 , 1987) D. Hansen stated that, under the terms of the Purchase Agreement, the building area on this 177 acre property will be leased back to the Panighettis until August 31, 1987 , and during this time, the entire property will be open to the public only by permit except for the lease area where no public access will be permitted during the lease period. Motion : K. Duffy moved that the Board adopt the Interim Use and Management Plan for the Panighetti property addition to the Long Ridge Open Space Preserve, including the naming, as contained in report R-86-115 , and indicate its intention to dedicate the property as public open space. T. Henshaw seconded the motion. The motion passed 6 to 0 . H. Final Adoption of the Interim Use and Management Plan for the Winkle Property Addition to the La Honda Creek Open Space Preserve (Report R-87-03 of January 7 , 1981), D. Hansen reported that no public comment had been received on the Interim Use and Management Plan for the 3. 4 acre property. Motion : K. Duffy moved that the Board adopt the Interim Use and Management Plan for the Winkle property addition to the La Honda Creek Open Space Preserve, including the naming, as contained in report R-86-130 , and indicate its intention to withhold the property from dedication as public open space at this time. T. Henshaw seconded the motion. The motion passed 6 to 0 . Meeting 87-01 Page Five I . Final Adoption of the Interim Use and Management Plan for the Procter Property Addition to the Thornewood Open Space Preserve (Report R-87-05 of January 7 , 1987) D. Hansen said that the Board had given approval for the acquisition of this 3. 4 acre parcel at its December 22 , 1987 meeting and that staff had received no further public comment on the Interim Use and Management Plan. Motion : K. Duffy moved that the Board adopt the Interim Use and Man- agement Plan for the Procter property addition to the Thorne- wood Open Space Preserve, including the naming, as contained in report R-86-134 , and indicate its intention to withhold the property from dedication as public open space. T. Hen- shaw seconded the motion. The motion passed 6 to 0. J. Patrol and Management Agreement for Lands of Peninsula Open Space Trust as Part of La Honda Creek Open Space Preserve (Report R-87-10 of January 9, 1987) D. Hansen stated that Peninsula Open Space Trust (POST) had requested that the District manage POST ' s 112 acre former Dyer property, that is adjacent to District lands. He said that the Interim Use and Management Plan adopted June 18, 1986 for the District 's 250 acre former Dyer property acquisition encompassed both the lands in Dis- trict title and the POST parcel. He noted that permits obtained from the District office are required for use of these properties. Motion: E. Shelley moved that the Board authorize the General Manager to enter into a patrol and management agreement with the Peninsula Open Space Trust (POST) for lands owned by POST in the La Honda Creek Open Space Preserve that were formerly owned by Dyer and that District ordinances extend to this property, giving staff authority to enforce and cite as defined in Ordinance No. 83-1. T. Henshaw seconded the motion. The motion passed 6 to 0 . T. Henshaw requested that a late April or early May tour be planned for these properties in the La Honda Creek Preserve. K. Proposed Change in Rules of Procedure to Add More Check Signatories (Report R-87-07 of December 29 , 1986) H. Grench recommended that an additional Board member and staff mem- ber be added to the list of authorized signatories to sign District checks. He also noted that under Senate Bill 1685 , which became effective January 1, 1987 , signatories can be designated by resolution instead of by ordinance, which was previously required, and that Legal Counsel advised that there is no significant legal advantage to adop- tion by ordinance. Motion : E. Shelley moved that the Board adopt Ordinance 87-01 of the Board of Directors of the Midpeninsula Regional Open Space District Repealing Ordinance 79-2 . T. Henshaw seconded the motion. The motion passed 6 to 0 . Motion : E. Shelley moved the adoption of Resolution 87-01 of the Board of Directors of the Midpeninsula Regional Open Space District Amending the Rules of Procedure. T. Henshaw seconded the motion. The motion passed 6 to 0 . Meeting 87-01 Meeting 87-01 Page Six Discussion: S. Norton requested the Board insert the words "one signature of : " after the (i) and the (ii) in item (b) of the proposed resolution amending the Rules of Procedure to clarify that one signature from each of the two signing categories was required for amounts $50 ,000 or greater. Motion to Amend: E. Shelley moved that the Board amend the motion to insert the words "one signature of : " after the (i) and the (ii) in item (b) of Section 2 . 40 . D. Wendin seconded the motion. The motion to amend passed 6 to 0 . The motion as amended passed 6 to 0. L. Appointment of Board Representative to Review Preliminary Official Statement for Proposed 1987 Note Issue (Report R-87-09 of January 8 , 1987) H. Grench noted that the meeting to review the first draft of note documents was scheduled for 10 :00 A.M. on January 22 . Motion: E. Shelley moved that the Board appoint D. Wendin as primary and R. Bishop as alternate as official Board representative to review the Preliminary Official Statement for the pro- posed 1987 note issue on behalf of the Board. T. Henshaw seconded the motion. The motion passed 6 to 0 . H. Grench informed the Board that Informational Reports, Claims , and Adjournment had inadvertently been left off the agenda 's order of business . He stated that no Closed Session was required. VIII . INFORMATIONAL REPORTS M. Hale reported that 5400 copies of the new All Site Brochure had been mailed in December and noted that to date 9% of the brochure recipients had sent in donations totaling $2400. She provided a geographical breakdown on where the donors resided. IX. CLAIMS Motion: E. Shelley moved that the Board approve Revised Claims 87-01. R. Bishop seconded the motion. The motion passed 6 to 0 . X. ADJOURNMENT The meeting was adjourned at 8 :40 P .M. Doris Smith Secretary