HomeMy Public PortalAbout19870325 - Minutes - Board of Directors (BOD) Meeting 87-06
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE.MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
MARCH 25 , 1987
I . ROLL CALL
President Richard Bishop called the meeting to order at 7 :40 P.M.
Members Present : Katherine Duffy , Teena Henshaw, Edward Shelley ,
Gerry Andeen, and Richard Bishop. D. Wendin arrived at 8 :05 P .M.
Member Absent : Nonette Hanko.
Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean
iddes , Mary Hale , Stanley Norton, Michael Foster, Mary Gundert, Walter
Goggin, Matthew Ken, Susan Hall , and Emma Johnson.
APPROVAL OF MINUTES
March 11 , 1987
Motion: E. Shelley moved that the Board approve the minutes of
March 11 , 1987 . T. Henshaw seconded the motion. The motion
passed 5 to 0 .
III . WRITTEN COMMUNICATIONS
E. Johnson stated that the Board had received the following written
communications :
1) a letter dated March 17 , 1987 from Barbara Bergman, 20000 Skyline
Boulevard, Woodside advocating that cattle be allowed to graze on
Russian Ridge Open Space Preserve , and
2) a letter dated March 11 , 1987 from Assemblyperson Bill Duplissea
stating he will support and co-sponsor legislation to provide
coordinated planning for a bikeway around San Francisco Bay.
R. Bishop referred Ms . Bergman' s letter to staff for consideration of
the grazing issue of Russian Ridge Open Space Preserve Use and Manage-
ment planning. He requested that staff draft a reply from him to
ASsemblyperson DupliSsea's letter.
IV. ORAL COMMUNICATIONS
Eric Thompson, Star Route 2 , Box 415 , La Honda asked if meeting
materials could be mailed earlier than the Friday preceding Board
meetings since his agenda does not arrive until the Tuesday preceding.
H. Grench explained that the agenda is not always final until Friday
and that advanced notification of Use and Management Plans are included
on preceding agendas. T. Henshaw suggested the possibility of picking
up packet materials on Friday afternoon at the District office if con-
venient.
V. ADOPTION OF AGENDA
R. Bishop stated that the agenda was adopted by Board consensus.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 87-06 Page two
VI . BOARD BUSINESS
A. Amendment to 1987 Promissory Note Resolution (Report R-87-50 of
March 18 , 1987)
M. Foster reported that Resolution 87-12 amends the Board ' s Resolu-
tion 87-09 which authorized the issuance of $21,200 ,000 principal
amount 1987 promissory notes. He said the maturity schedule for
the notes had been . amended for 1992 and 1993 , that the principal
amounts for those years are now $2, 535 ,000 and $3 ,000,000 , respec-
tively, and that the interest rates for the notes were included in
Resolution 87-12 . He added that the notes have been sold at an
average rate of 5. 44%.
Motion : E. Shelley moved that the Board adopt Resolution 87-12 ,
a Resolution of the Board of Directors of the Midpeninsula
Open Space District Amending Resolution No. 87-09 and
Approving, Ratifying and Confirming the Maturity Schedule
and Interest Rates of $21, 200 ,000 Principal Amount of
Midpeninsula Regional Open Space District 1987 Promissory
Notes . T. Henshaw seconded the motion. The motion passed
5 to 0.
B. Officers Pro-Tempore for Note Issue (Report R-87-53 of March 19 , 1987)
M. Foster noted that Pro-Tempore Secretary and Treasurer should be
appointed by the Board in the event E. Shelley or T. Henshaw were
unavailable to sign documents related to the closing of the note
issue on April 1.
Motion : R. Bishop moved that the Board appoint K. Duffy as Secre-
tary Pro-Tempore and G. Andeen as Treasurer Pro-Tempore
in the event E. Shelley or T. Henshaw were unavailable for
the note closing and these officers were needed.
E. Shelley seconded the motion. The motion passed 5 to 0 .
C. Appointment of Peace Officers (Report R-87-48 of March 11, 1987)
J. Boland reported that Rangers Susan Hall and Matthew Ken had
completed the necessary courses for appointment as peace officers .
In response to a question from Beez Jones , 16891 Stevens Canyon
Road, Cupertino, he replied that District Rangers are not authorized
by the Board to carry weapons.
Motion : E. Shelley moved that the Board adopt Resolution 87-13 ,
a Resolution of the Board of Directors of the Midpenin-
sula Regional Open Space District Appointing Peace
Officers. T. Henshaw seconded the motion. The motion
passed 5 to 0 .
J. Boland introduced the new Rangers to the Board.
D. Authorization to Purchase Microcomputers and Related Hardware
(Report R-87-52 of March 18 , 1987)
J. Fiddes reported that the District had received eight proposals
for microcomputers and that she and consultant Hal Berry had ana-
lyzed these and now recommend the purchase of 6 Compaq microcom-
puters at a cost of $25 ,434 . 31 from Micro Financial.
Motion: E. Shelley moved that the Board select Micro Financial as
the lowest responsible vendor and authorized staff to
purchase the microcomputer hardware listed in Exhibit C
of the report at a cost of $25 ,434. 31. T. Henshaw seconded
the motion. The motion passed 5 to 0 .
Meeting 87-06 Page three
E. Comprehensive Use and Management Plan for Windy Hill Open Space
Preserve (Report R-87-54 of March 19 , 1987)
D. Hansen said the Preserve is popular and many individuals use the
Preserve for biking 1�or dog walking. He said this has presented
some problems since the Preserve is closed to bike use , and dogs
are frequently not kept on leashes. He said there have been some
cases of car vandalism.
M. Gundert showed slides of the Preserve illustrating a proposed
trail around Windy Hill and spur to the top, the proposed remedial
work on existing trails , and the heavy parking along Skyline Boule-
vard. She said Peninsula Open Space Trust has offered to fund a
trail development project, trail signing, a bench honoring Robert
Augsburger, and modification of the picnic area to accommodate
visitors in wheelchairs. She said staff proposes a large entry
sign similar to those located at Los Trancos and Monte Bello Pre-
serves and mowing of the thistle population.
D. Hansen said that hang gliding had been discussed by the Board
in 1981 and staff had been directed to work with hang gliding clubs
and the Town of Portola Valley. He said the Town has not approved
an acceptable landing area and that the clubs are continuing to
work with the Town on the issue . He added that staff recommends
that the former Catalano property be dedicated during the annual
review of dedication status of District lands.
K. Duffy asked if there is an increased availability for parking
on Alpine Road. J. Boland responded that parking is very limited
along Alpine Road and where allowed is generally not a problem.
G. Andeen suggested that parking on the Portola Valley side of the
Preserve be considered in the Plan.
Eric Thompson urged that Rangers ticket violators of the leash law
and illegal cyclists on the Preserve.
D. Wendin arrived.
Motion: K. Duffy moved that the Board tentatively adopt the
revised Comprehensive Use and Management Plan contained
in the staff report and indicate its intention to dedi-
cate the 108 acre former Catalano property. T. Henshaw
seconded the motion.
Discussion: Tom Lou, 60 Skywood Way, Woodside, repre-
senting the U.S. Hang Gliding Association, said he was
satisfied with the Board's decision and that the Asso-
ciation will pursue the hang gliding issue with the Town
of Portola Valley.
The motion passed 6 to 0 .
F. Proposed Amendment to Agreement for Kidwell Property Addition to
Sierra Azul Open Space Preserve , Mt. Umunhum Area (Report R-87-51
of March 19 , 1987)
C. Britton reviewed the background of the purchase agreement,
noting that the District anticipated acquiring somewhat clouded
title to the property but that several more exceptions to clear
title appeared when an updated preliminary title report was ordered.
He added that the threat to clear District title is more probable
than originally anticipated, that it is now in the District 's best
interest to acquire marketable title to the 358 acre Parcel One,
4,
Meeting 87-06 Page four
and that the legal process is best accomplished by Mrs . Kidwell.
C. Britton noted the more important provisions of the proposed
Amendment: 1) the immediate quitclaim to the District of the
78 acre Parcel Two by Mrs . Kidwell for which the District would
pay $25 ,000 into a trust fund; 2) the District would lease the
358 acre Parcel One for two years at $200 per month; and 3) the
District would pay $375 ,000 for Parcel One when marketable title
is perfected. He noted that the third provision on page two
of the staff report contained an error, that the $350 ,000 in 10
year subordinated notes should read $250 , 000 .
K. Duffy asked about the public' s right to use the property.
C. Britton responded that the District has full control over the
property and that it is open to visitors who can gain access
without trespassing. H. Grench pointed out that the Board pre-
viously adopted an Initial Use and Management Plan for the property.
Motion: E. Shelley moved that the Board adopt Resolution 87-14,
a Resolution of the Board of Directors of the Midpenin-
sula Regional Open Space District Authorizing Acceptance
of Amendment to Agreement to Purchase Real Property and
Authorizing General Manager to Execute Any and All Other
Documents Necessary or Appropriate to Closing of the
Transaction (Sierra Azul Open Space Preserve - Lands of
Kidwell) . T. Henshaw seconded the motion. The motion
passed 6 to 0 .
G. Scheduling of Special Meeting for Field Trip With San Mateo County
Officials (Report R-87-49 of March 17, 1987)
H. Grench reported that April 24 from 10 A.M. to 2 P.M. was pre-
viously selected as the best date for the Board of Directors and
the San Mateo County Board of Supervisors. He said that there will
be a few extra seats aboard the vans for members of the public and
that the public who cannot be accommodated will be able to partici-
pate at each of the scheduled stops.
Eric Thompson urged that ample space be allowed for the public
if verbal discussions will take place on the vans. R. Bishop
responded that the main purpose of the meeting is to show the
various District Preserves in San Mateo County to the officials.
E. Shelley added that there has been an effort in the past to
ensure that a quorum is not present in a single van.
Motion: D. Wendin moved that the Board schedule a special meeting
with San Mateo County Board of Supervisors on Friday,
April 24, 1987 at 10 :00 A.M. T. Henshaw seconded the
motion. The motion passed 6 to 0 .
VII. INFORMATIONAL REPORTS
H. Grench reported that University Bank of Palo Alto had donated $100
to the District' s publication fund and that the fund now totals over
$4 , 000 , effectively paying for the mailing and part of printing costs
for the publications.
H. Grench reported that Save the Redwoods League will be dedicating
the first memorial grove of redwoods at Purisima Creek Open Space
Preserve on April 26 and that he would attend. He invited Board mem-
bers to attend, and R. Bishop stated his intention to be there.
Meeting 87-06 Page five
T. Henshaw reported she had attended a breakfast for Dianne McKenna
who was very complimentary and appreciative of the work Nonette Hanko
has been doing on the Preservation 2020 Task Force.
G. Andeen asked that the letter he received from the City of East Palo
Alto be considered as an informational item for the Board at its next
meeting.
D. Wendin reported that the Los Altos City Council has directed its
staff to work with the Archdiocese to gain access behind the property
so that St. Joseph Avenue can ultimately be closed.
He also reported that CalTrans is planning to widen Interstate 280
between Foothill Expressway and Magdalena Avenue and is proposing that
a 14 foot wall be constructed on the west side of the highway.
S . Norton reported that the Fennell snakebite law suit was disposed of
by arbitration and that there was no judgment of liability against the
District.
XIII . CLAIMS
Motion: R. Bishop moved that the Board approve Revised Claims 87-06 .
T. Henshaw seconded the motion.
Discussion : D. Wendin asked about claims 9767 to San Mateo
County for property taxes. H. Grench replied that the property
is not within the District' s boundary , but within the Sphere
of Influence. He added that President Bishop has notified
the LAFCO' s of the three counties that we will be renewing
applications for annexations.
The motion passed 6 to 0 .
IX. CLOSED SESSION
S. Norton announced that litigation matters to be discussed in Closed
Session fell under Subdivision (b) (1) of Government Code Section
54956 . 9 . The Board recessed to Closed Session at 8 :50 P.M.
X. ADJOURNMENT
The Board was adjourned at 10 :11 P.M.
Emma Johnson
Secretary
CORRECTION TO MINUTES OF MARCH 25 , 1987
II. APPROVAL OF MINUTES
March 25, 1987
D. Hansen said that the words "portions of" should be inserted after
the word "since" in the second sentence of the first paragraph on page
three.
Motion: R. Bishop moved that the Board approve the minutes of March 25,
1987 with the suggested change. D. Wendin seconded the motion.
The motion passed 6 to 0 with N. Hanko abstaining from the
voting because she did not attend the meeting.