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HomeMy Public PortalAbout19870325 - Minutes - Board of Directors (BOD) Meeting 87-06 low MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE.MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS MARCH 25 , 1987 I . ROLL CALL President Richard Bishop called the meeting to order at 7 :40 P.M. Members Present : Katherine Duffy , Teena Henshaw, Edward Shelley , Gerry Andeen, and Richard Bishop. D. Wendin arrived at 8 :05 P .M. Member Absent : Nonette Hanko. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean iddes , Mary Hale , Stanley Norton, Michael Foster, Mary Gundert, Walter Goggin, Matthew Ken, Susan Hall , and Emma Johnson. APPROVAL OF MINUTES March 11 , 1987 Motion: E. Shelley moved that the Board approve the minutes of March 11 , 1987 . T. Henshaw seconded the motion. The motion passed 5 to 0 . III . WRITTEN COMMUNICATIONS E. Johnson stated that the Board had received the following written communications : 1) a letter dated March 17 , 1987 from Barbara Bergman, 20000 Skyline Boulevard, Woodside advocating that cattle be allowed to graze on Russian Ridge Open Space Preserve , and 2) a letter dated March 11 , 1987 from Assemblyperson Bill Duplissea stating he will support and co-sponsor legislation to provide coordinated planning for a bikeway around San Francisco Bay. R. Bishop referred Ms . Bergman' s letter to staff for consideration of the grazing issue of Russian Ridge Open Space Preserve Use and Manage- ment planning. He requested that staff draft a reply from him to ASsemblyperson DupliSsea's letter. IV. ORAL COMMUNICATIONS Eric Thompson, Star Route 2 , Box 415 , La Honda asked if meeting materials could be mailed earlier than the Friday preceding Board meetings since his agenda does not arrive until the Tuesday preceding. H. Grench explained that the agenda is not always final until Friday and that advanced notification of Use and Management Plans are included on preceding agendas. T. Henshaw suggested the possibility of picking up packet materials on Friday afternoon at the District office if con- venient. V. ADOPTION OF AGENDA R. Bishop stated that the agenda was adopted by Board consensus. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 87-06 Page two VI . BOARD BUSINESS A. Amendment to 1987 Promissory Note Resolution (Report R-87-50 of March 18 , 1987) M. Foster reported that Resolution 87-12 amends the Board ' s Resolu- tion 87-09 which authorized the issuance of $21,200 ,000 principal amount 1987 promissory notes. He said the maturity schedule for the notes had been . amended for 1992 and 1993 , that the principal amounts for those years are now $2, 535 ,000 and $3 ,000,000 , respec- tively, and that the interest rates for the notes were included in Resolution 87-12 . He added that the notes have been sold at an average rate of 5. 44%. Motion : E. Shelley moved that the Board adopt Resolution 87-12 , a Resolution of the Board of Directors of the Midpeninsula Open Space District Amending Resolution No. 87-09 and Approving, Ratifying and Confirming the Maturity Schedule and Interest Rates of $21, 200 ,000 Principal Amount of Midpeninsula Regional Open Space District 1987 Promissory Notes . T. Henshaw seconded the motion. The motion passed 5 to 0. B. Officers Pro-Tempore for Note Issue (Report R-87-53 of March 19 , 1987) M. Foster noted that Pro-Tempore Secretary and Treasurer should be appointed by the Board in the event E. Shelley or T. Henshaw were unavailable to sign documents related to the closing of the note issue on April 1. Motion : R. Bishop moved that the Board appoint K. Duffy as Secre- tary Pro-Tempore and G. Andeen as Treasurer Pro-Tempore in the event E. Shelley or T. Henshaw were unavailable for the note closing and these officers were needed. E. Shelley seconded the motion. The motion passed 5 to 0 . C. Appointment of Peace Officers (Report R-87-48 of March 11, 1987) J. Boland reported that Rangers Susan Hall and Matthew Ken had completed the necessary courses for appointment as peace officers . In response to a question from Beez Jones , 16891 Stevens Canyon Road, Cupertino, he replied that District Rangers are not authorized by the Board to carry weapons. Motion : E. Shelley moved that the Board adopt Resolution 87-13 , a Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Appointing Peace Officers. T. Henshaw seconded the motion. The motion passed 5 to 0 . J. Boland introduced the new Rangers to the Board. D. Authorization to Purchase Microcomputers and Related Hardware (Report R-87-52 of March 18 , 1987) J. Fiddes reported that the District had received eight proposals for microcomputers and that she and consultant Hal Berry had ana- lyzed these and now recommend the purchase of 6 Compaq microcom- puters at a cost of $25 ,434 . 31 from Micro Financial. Motion: E. Shelley moved that the Board select Micro Financial as the lowest responsible vendor and authorized staff to purchase the microcomputer hardware listed in Exhibit C of the report at a cost of $25 ,434. 31. T. Henshaw seconded the motion. The motion passed 5 to 0 . Meeting 87-06 Page three E. Comprehensive Use and Management Plan for Windy Hill Open Space Preserve (Report R-87-54 of March 19 , 1987) D. Hansen said the Preserve is popular and many individuals use the Preserve for biking 1�or dog walking. He said this has presented some problems since the Preserve is closed to bike use , and dogs are frequently not kept on leashes. He said there have been some cases of car vandalism. M. Gundert showed slides of the Preserve illustrating a proposed trail around Windy Hill and spur to the top, the proposed remedial work on existing trails , and the heavy parking along Skyline Boule- vard. She said Peninsula Open Space Trust has offered to fund a trail development project, trail signing, a bench honoring Robert Augsburger, and modification of the picnic area to accommodate visitors in wheelchairs. She said staff proposes a large entry sign similar to those located at Los Trancos and Monte Bello Pre- serves and mowing of the thistle population. D. Hansen said that hang gliding had been discussed by the Board in 1981 and staff had been directed to work with hang gliding clubs and the Town of Portola Valley. He said the Town has not approved an acceptable landing area and that the clubs are continuing to work with the Town on the issue . He added that staff recommends that the former Catalano property be dedicated during the annual review of dedication status of District lands. K. Duffy asked if there is an increased availability for parking on Alpine Road. J. Boland responded that parking is very limited along Alpine Road and where allowed is generally not a problem. G. Andeen suggested that parking on the Portola Valley side of the Preserve be considered in the Plan. Eric Thompson urged that Rangers ticket violators of the leash law and illegal cyclists on the Preserve. D. Wendin arrived. Motion: K. Duffy moved that the Board tentatively adopt the revised Comprehensive Use and Management Plan contained in the staff report and indicate its intention to dedi- cate the 108 acre former Catalano property. T. Henshaw seconded the motion. Discussion: Tom Lou, 60 Skywood Way, Woodside, repre- senting the U.S. Hang Gliding Association, said he was satisfied with the Board's decision and that the Asso- ciation will pursue the hang gliding issue with the Town of Portola Valley. The motion passed 6 to 0 . F. Proposed Amendment to Agreement for Kidwell Property Addition to Sierra Azul Open Space Preserve , Mt. Umunhum Area (Report R-87-51 of March 19 , 1987) C. Britton reviewed the background of the purchase agreement, noting that the District anticipated acquiring somewhat clouded title to the property but that several more exceptions to clear title appeared when an updated preliminary title report was ordered. He added that the threat to clear District title is more probable than originally anticipated, that it is now in the District 's best interest to acquire marketable title to the 358 acre Parcel One, 4, Meeting 87-06 Page four and that the legal process is best accomplished by Mrs . Kidwell. C. Britton noted the more important provisions of the proposed Amendment: 1) the immediate quitclaim to the District of the 78 acre Parcel Two by Mrs . Kidwell for which the District would pay $25 ,000 into a trust fund; 2) the District would lease the 358 acre Parcel One for two years at $200 per month; and 3) the District would pay $375 ,000 for Parcel One when marketable title is perfected. He noted that the third provision on page two of the staff report contained an error, that the $350 ,000 in 10 year subordinated notes should read $250 , 000 . K. Duffy asked about the public' s right to use the property. C. Britton responded that the District has full control over the property and that it is open to visitors who can gain access without trespassing. H. Grench pointed out that the Board pre- viously adopted an Initial Use and Management Plan for the property. Motion: E. Shelley moved that the Board adopt Resolution 87-14, a Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Authorizing Acceptance of Amendment to Agreement to Purchase Real Property and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Kidwell) . T. Henshaw seconded the motion. The motion passed 6 to 0 . G. Scheduling of Special Meeting for Field Trip With San Mateo County Officials (Report R-87-49 of March 17, 1987) H. Grench reported that April 24 from 10 A.M. to 2 P.M. was pre- viously selected as the best date for the Board of Directors and the San Mateo County Board of Supervisors. He said that there will be a few extra seats aboard the vans for members of the public and that the public who cannot be accommodated will be able to partici- pate at each of the scheduled stops. Eric Thompson urged that ample space be allowed for the public if verbal discussions will take place on the vans. R. Bishop responded that the main purpose of the meeting is to show the various District Preserves in San Mateo County to the officials. E. Shelley added that there has been an effort in the past to ensure that a quorum is not present in a single van. Motion: D. Wendin moved that the Board schedule a special meeting with San Mateo County Board of Supervisors on Friday, April 24, 1987 at 10 :00 A.M. T. Henshaw seconded the motion. The motion passed 6 to 0 . VII. INFORMATIONAL REPORTS H. Grench reported that University Bank of Palo Alto had donated $100 to the District' s publication fund and that the fund now totals over $4 , 000 , effectively paying for the mailing and part of printing costs for the publications. H. Grench reported that Save the Redwoods League will be dedicating the first memorial grove of redwoods at Purisima Creek Open Space Preserve on April 26 and that he would attend. He invited Board mem- bers to attend, and R. Bishop stated his intention to be there. Meeting 87-06 Page five T. Henshaw reported she had attended a breakfast for Dianne McKenna who was very complimentary and appreciative of the work Nonette Hanko has been doing on the Preservation 2020 Task Force. G. Andeen asked that the letter he received from the City of East Palo Alto be considered as an informational item for the Board at its next meeting. D. Wendin reported that the Los Altos City Council has directed its staff to work with the Archdiocese to gain access behind the property so that St. Joseph Avenue can ultimately be closed. He also reported that CalTrans is planning to widen Interstate 280 between Foothill Expressway and Magdalena Avenue and is proposing that a 14 foot wall be constructed on the west side of the highway. S . Norton reported that the Fennell snakebite law suit was disposed of by arbitration and that there was no judgment of liability against the District. XIII . CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 87-06 . T. Henshaw seconded the motion. Discussion : D. Wendin asked about claims 9767 to San Mateo County for property taxes. H. Grench replied that the property is not within the District' s boundary , but within the Sphere of Influence. He added that President Bishop has notified the LAFCO' s of the three counties that we will be renewing applications for annexations. The motion passed 6 to 0 . IX. CLOSED SESSION S. Norton announced that litigation matters to be discussed in Closed Session fell under Subdivision (b) (1) of Government Code Section 54956 . 9 . The Board recessed to Closed Session at 8 :50 P.M. X. ADJOURNMENT The Board was adjourned at 10 :11 P.M. Emma Johnson Secretary CORRECTION TO MINUTES OF MARCH 25 , 1987 II. APPROVAL OF MINUTES March 25, 1987 D. Hansen said that the words "portions of" should be inserted after the word "since" in the second sentence of the first paragraph on page three. Motion: R. Bishop moved that the Board approve the minutes of March 25, 1987 with the suggested change. D. Wendin seconded the motion. The motion passed 6 to 0 with N. Hanko abstaining from the voting because she did not attend the meeting.