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HomeMy Public PortalAbout10/10/1989GREENCASTLE 00M" COUNCIL Regular Session October 10, 1989 The Greencastle Common Council met in regular session on T1iesday, October 10, 1989 in City Hall. The meeting was called to order at 7:35 p.m. On call of the roll the e following members were shown to be present: Councilor Tim Conway, Councilor Sue Murray, Councilor Bob Sedlack, Councilor Mike Rokicki. Councilor Sheri Roach was not yet present. Mr. Larry Wilson was also present. Public Petitions: Linda RumLey petitioned Council to vacate the east -west alley between Ohio and Sycamore. She noted that the alley has been grassed over for forty years. Councilor Murray moved to refer the request to the Plan Conmi.ssion. This motion was seconded by Councilor Rokicki and was carried by an aye unanimous vote. Councilor Roach entered the meeting at this time. Mr. hill. Dory representing Cheryl Salsman of the promotional. committee of the Merchants Association requested permission to close the east side of the square on Saturday, October 28, 1.989 from 2 -4 p.m. for Halloween activities sponsored by the Merchants Association. Councilor Rokicki moved to approve the request. This motion was seconded by Councilor Roach and was carried by an aye unanimous vote. Department Reports: Mr.. Leon Phillips delivered a statistical report which included: replaced 8 services, installed 4 new services, repaired 12 leaks, retired 3 services, raised 28 road boxes, installed 700 feet of water Line on Maple Street, retired 550 feet of old mains, and pumped 45,299,000 gallons. Police Chief. Jack Hanlon reported 439 complaints answered in the month of September which included 1.07 arrests. Total dollars collected for the month was $925.08. Chief Hanlon also noted that patrolling officers would be running more radar to try to reduce the nuinber of vehicles speeding on city streets. Councilor Murray asked about the curfew. Chief Hanlon responded that curfew for children under 16 is 11:00 p.m. through the week and 12 midnight on Friday and Saturday nights. • Mr. Jim Wright delivered a statistical report which included, but is not limited to, purchased 78 tons of stone and 90 tons of hot mix, picked up 3 dogs, repaired storm sewers, repaired 9 street signs, repaired 3 washed out areas on Fifth Street, graded 1.7 alleys, cut brush and weeds, swept streets and painted edge lines. fie also noted that street repaving projects for this year are complete. Councilor Sedlack commended Mr. Wright and the street department for continuing with the repaving plan. Mr. Wright noted that leaf pickup has begun. Nine people have requested the mulched leaves. Mayor Harmless indicated that prior to the next leaf pickup season the city would have to formalize the procedure for disposing of the mulched leaves. In the park report, Mr. Wright noted that efforts in the park would be centered around leaf removal. Distributed to Council was the report of slimmer activities from Recreation Director Stan Lambert. Councilor Sedlack asked about the drainage problem at 604 Anderson. Mr. Wright responded that a pipe would have to run under the road and the estimated cost is approximately .$3,000.00. Mike Neese of the sewage department reported an average flow of 1.5 MGD, 8 vactor calls with 1,035 feet of lines cleaned. He also noted that Mrs. Nichols was i.0 New Jersey visiting other treatment plants that have a new way of disposing of sludge. In the cemetery department Ernie Phillips noted that the staff was working on the new properties, including demolition and landscaping. Two of the houses have been rented. Fire Chief Bob Elmore reported 20 calls in the month of August which included 10 city responses, 1 township response, 2 mutual aid calls, and 7 fal.se alarms. In the month of September there were 13 calls, which included 12 city responses and 1 township response. During Fire Prevention Week the department delivered literature and visited schools. Chief Elmore also noted that Firefighter Wayne Jones retired as of October 1, 1989. • In the Legal report City Attorney Larry Wilson distributed the statutes concerning the storm sewer district and asked Council to review them for further discussion, Mr. Wilson asked for an executive session of Council to discuss pending litigation. He also suggested Council investigate the possibility of the city doing snow removal on downtown sidewalks this winter to prevent slip /fall claims. Mr. Bill Dory suggested working with Main Street Greencastle to find a way to share some of the costs. CC 10/10/89 page 2 The minutes of August 22, 1989 and September. 19, 1989 were distributed to Council. Councilor Sedlack moved to approve the minutes as distributed. This motion was seconded by Councilor Murray and was carried by an aye unanimous vote. • The Treasurer's report for July and August, 1989 were distributed to Council.. Councilor Rokicki moved to approve the reports as distributed. This motion was seconded by Councilor Murray and was carried by an aye unanimous vote. The Clerk- Treasurer requested approval of Council to charge health insurance premiums to the other insurance appropriation, as suggested by Mr. Bob Campbell of the State Board of Tax Commissioners. This action would eliminate the need for an additional appropriation or transfer between two different deph�rtment budgets. Councilor Murray moved to approve the request. This motion was seconded by Councilor Rokicki arid was carried by an aye unanimous vote. Recommendations: Ordinance 1989 -28, An Ordinance Amending the Greencastle Planning and Zoning Ordinance (Day Care Centers and Day Care homes), was presented to Council. Councilor Murray moved to table consideration of Ordinance 1.989 -28 to allow for review of the ordinance and publication of content. Councilor Rokicki seconded the motion and it was carried by an aye unanimous vote. A special session of Council was set for Thursday, October 19, 1989 at 7:30 p.m. for consideration of Ordinance 1989 -28. Resolution 1989 -25, A Resolution Authorizing the Expenditure of Industrial Development Funds for F}mgineerigg on Market Street Parking lot, was presented to Council and was read in its entirety by Mr. Wilson. Mr. Dory was present to answer questions concerning the project. Mr. Dory noted that $2,300.00 of the appropriation for Main Street for the RFP for the Comprehensive City Plan was left unspent and could be applied to this appropriation. Ile continued that the estimated costs of the project had been reduced from $80,000.00 to $45,000.00 - $48,000.00, and that the county is still considering an interl.ocal agreement. Main Street Greencastle has agreed to assist with trees and landscaping. Mayor Harmless noted that the Moose Lodge has shown tremendous civic responsibility in allowing a long term lease on the property and taking a leadership role in solving the parking problem. Councilor Sedlack noted that Market Street Parking Lot is a good project, however., approving the $5,000.00 would • mean taking a step toward another project without dealing with the street department garage. Councilor Murray indicated that the two projects are from different funding sources. Councilor Sedlack indicated that he was referring to priorities and not necessarily funding mechanisms. Councilor Murray asked if the Board of Works could have a report for Council by the November meeting concerning the street department garage. Discussion ensued regarding the validity of both projects. Councilor Conway then moved to approve Resolution 1.989 -25 as presented. This motion was seconded by Councilor Rokicki and was carried by an aye unanimous vote. Mayor Harmless declared Resolution 1989 -25 to have been passed and adopted. Councilor Sedlack then moved to respectfully request that the Board of Works present to Council at the November meeting a proposal and possible funding sources for the street department garage. This motion was seconded by Councilor Rokicki and was carried by an aye unanimous vote. Mayor Harmless opened the discussion of Halloween. Councilor Murray moved that Tuesday, October 31., 1989 from 6 -9 p.m. be designated as the time for trick -or- treating. This motion was seconded by Councilor Rokicki and was carried by an aye unanimous vote. Mayor Harmless noted receipt of a letter from Gregg Eaton, Public Relations Chairman of Delta Upsilon Fraternity. The letter noted that the fraternity would again be hosting a safe house with celebrity pumpkin carving contest, refreshments, games, and haunted room. Also presented was a letter from Scott Alexander of Depauw University asking permission to place paw prints on the streets prior to the Motion Bell game. The Council consensus was that it would be allowed on city streets but not on the newly paved state highway. Council Reports and Comments: Chief Jack Hanlon announced a State Farm tour available to Council. and staff, and • to contact the office for time and date. Councilor Rokicki asked about the drainage problem on Cassada. Mr. Wright noted that he had discussed the problem with Mr. Frazell. and determined that a fence to keep the debris from clogging the inlet might alleviate the problem. The fence will be installed next week. CC 10/10/89 page 3 Councilor Murray requested a periodic written update on annexation. Discussion ensued concerning the provision of city services to the annexed areas. Mr. Wilson noted that the state Legislature passed a bill in the 1989 session that makes all 1989 annexations effective January 2, 1990, however, the bill may be repealed in the 1990 • session, making the it retroactive to the original effective date. He noted that until the areas are legally annexed the city cannot provide services. A Certificate of Appreciation was presented for Kenneth Hirt for his years of service on the Police Department. Councilor Rokicki moved to approve the certificate. This motion was seconded by Councilor Roach and was carried by an aye unanimous vote. A Certificate of Appreciation was presented for Kelsey Kauffman for her work on the suimer enrichment program. Councilor. Roach moved to approve the certificate. 'lhi.s motion was seconded by Councilor Rokicki and was carried by an aye unaimous vote. With no further business, Councilor Sedlack moved for adjournment. This motion was seconded by Councilor Murray, carried by an aye unanimous vote, and the meeting was adjourned at 9:16 p.m. Michael. M. Ilarmless, Mayor ATTEST: t-Q�Ch'u� Ju Vh Berry, Jerk -Trey firer • •