HomeMy Public PortalAbout1988_12_13_R263Lees§urg in c~rirginia
RESOLUTION NO.
A RESOL~ON:
PRESENTED December 13, 1988
88-263 ADOPTED December 13, 1988
MAKING A SUPPLEMENTAL APPROPRIATION FOR EMPLOYEE
PERFORMANCE BONUSES
WHEREAS, on November 22, 1988, this Council amended Section 12.1-17(c) of the Town Code
to provide for the award of performsnce bonuses in amounts up to $1,000 as determined by the
m,n,~er; and
WHE~, the General Fund Budget for the fiscal year ending June 30, 1989, lprovides
funding in the amount of $5,000; and
WHEREAS, to properly implement this new performsnce bonus program a supplemental
appropriation is required as was mentioned in the memorandum to Council dated November 10,
1988, a copy of which is att~_cbed.
THEREFORE, RESOLVED by the Council of the Town of Leesburg in V'~ginia as follows:
SECTION I. A supplemental appropriation in the amount of $5,000 is authorized from the
General Fund Unappropriated Fund Balance to Account No. 200.9100.100.080, Performance Bonuses.
SECTION II. A supplemental appropriation in the amount of $3?6 is authorized from the
General Fund Unappropriated Fund Balance to Account No. 200.9100.200.011, FICA
PASSED this 13th day of December ,1988.
ATTEST:
Clerk of C~cil
Robert E. Sevila, Mayor
Town of Leesburg
Sec. 12.1-17. Pay Determination
(c) Performance Bonuses. Employees are eligible for annual
performance bonuses paid as follows:
(1) The awards shall be made in January each year by the manager
from annual appropriations approved for the purpose by the Council..
(2) The awards shall be in demominaeions of ~50 amd $580 wi~h
hoe more ~han ~en ~e awards and five ~e~ awards made amn~a½½y ~
amount determined by the manager not to exceed $1000 annually.
(3) Department directors shall make written recommendations by
3anuary 15 each year of employees within their departments whose
exceptional performance justifies special recognition.
(4) In general, performance bonuses shall be awarded to employees
who have personally conceived and suggested a procedure or device which has
resulted in substantially greater operating efficiency or a marked decrease
in operating expenses; or the employee has performed extensive collateral
duties or has continually completed difficult work assignments which have
significantly increased the efficiency and effectiveness of his department;
or has subsequent to town employment, completed the requirements for an
associate's, bachelor's, master's or doctorate degree or other substantial
educational achievement related to his position or has otherwise provided
exceptional service to the town.
(5) Department directors may also recommend bonuses for members
of a team of employees which meets criteria similar to paraKraph (14) above.
Sec. 12.1-17.3. ManaKement Level Pay Plan
(a) Career officers' pay shall be set by the manager within the
respective pay range established for the respective positions by the
Council. Career officers are eligible for up to five percent pay
raee increases, that may be awarded in salary increases, in a lump sum,
or in a combination as assiKned by the town manager,within a grade
effective 3uly 1 and 3anuary 1 and any other pay rate adjustments approved
by Council for all employees, subject to appropriations made by the
Council. ~
Sec. 12.49.2. Employee Optional Benefits Program
(a) Ail full-time employees are eligible to participate in an
optional benefit program which is hereby established. Subject to annual
appropriations, the amount available for each employee shall be $500. The
plan will be administered by the town manager under the following policies:
(1) The plan will be administered on a fiscal year basis. New
emp½eyees are e½~g~b½e ~e pa~e~pa~e ~n ~h~s program
fe½½ew~ng s~x menehs ef servicer
(2)
Prior to the beginning of the fiscal year, each employee
shall select his or her optional benefits for the ensuing
year from those available. The optional benefits selected
cannot be changed during the fiscal year unless the
employee has had a change in family status such as marriage,
divorce, death of immediate family member, birth or
adoption of a child or a change in the employment of spouse.
(3)
Employees may select from both non-taxable and taxable
benefits annually. No part of any unused optional benefit
may be carried over to subsequent fiscal years.
Benefits shall be paid twice per fiscal year on December 31
and 3une 30 based on requests for reimbursement to be
received by the Department of Finance no later than December
15 and June 15 respectively. Employees electing to 'use the
benefit for dependent or family group health/major medical
premiums payment will have the pro rata amount of the
premium applied to the biweekly payroll deduction for
hospitalization/major medical insurance. Requests for
reimbursement must include documentation supporting the costs
to be reimbursed. This documentation supporting the costs
to be reimbursed. This documentation will include paid
receipts, cancelled checks and/or other evidence to support
the claim as approved by the town manager.
(b) Employees are authorized to select any of the following 'benefits
in any combination up to a maximum of $500. All benefits under the heading
of 'Non-taxable" will not be subject to federal and state income taxes or
social security withholding. Benefits under the heading "taxable" are
subject to federal and state income taxes and social security withholding.
Sec. 12.49.3. Flexible Benefits Program
Employees may elect to take advantage of Section 125 of the Internal
Revenue Service Code by participating in a flexible benefit program which
allows employee contributions to the town group health insurance program to
be paid prior to withholding of federal income and social security taxes.
The option to participate shall be offered only once per year on July 1
(after the initial enrollment period).