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HomeMy Public PortalAbout1988_12_13_R263Lees§urg in c~rirginia RESOLUTION NO. A RESOL~ON: PRESENTED December 13, 1988 88-263 ADOPTED December 13, 1988 MAKING A SUPPLEMENTAL APPROPRIATION FOR EMPLOYEE PERFORMANCE BONUSES WHEREAS, on November 22, 1988, this Council amended Section 12.1-17(c) of the Town Code to provide for the award of performsnce bonuses in amounts up to $1,000 as determined by the m,n,~er; and WHE~, the General Fund Budget for the fiscal year ending June 30, 1989, lprovides funding in the amount of $5,000; and WHEREAS, to properly implement this new performsnce bonus program a supplemental appropriation is required as was mentioned in the memorandum to Council dated November 10, 1988, a copy of which is att~_cbed. THEREFORE, RESOLVED by the Council of the Town of Leesburg in V'~ginia as follows: SECTION I. A supplemental appropriation in the amount of $5,000 is authorized from the General Fund Unappropriated Fund Balance to Account No. 200.9100.100.080, Performance Bonuses. SECTION II. A supplemental appropriation in the amount of $3?6 is authorized from the General Fund Unappropriated Fund Balance to Account No. 200.9100.200.011, FICA PASSED this 13th day of December ,1988. ATTEST: Clerk of C~cil Robert E. Sevila, Mayor Town of Leesburg Sec. 12.1-17. Pay Determination (c) Performance Bonuses. Employees are eligible for annual performance bonuses paid as follows: (1) The awards shall be made in January each year by the manager from annual appropriations approved for the purpose by the Council.. (2) The awards shall be in demominaeions of ~50 amd $580 wi~h hoe more ~han ~en ~e awards and five ~e~ awards made amn~a½½y ~ amount determined by the manager not to exceed $1000 annually. (3) Department directors shall make written recommendations by 3anuary 15 each year of employees within their departments whose exceptional performance justifies special recognition. (4) In general, performance bonuses shall be awarded to employees who have personally conceived and suggested a procedure or device which has resulted in substantially greater operating efficiency or a marked decrease in operating expenses; or the employee has performed extensive collateral duties or has continually completed difficult work assignments which have significantly increased the efficiency and effectiveness of his department; or has subsequent to town employment, completed the requirements for an associate's, bachelor's, master's or doctorate degree or other substantial educational achievement related to his position or has otherwise provided exceptional service to the town. (5) Department directors may also recommend bonuses for members of a team of employees which meets criteria similar to paraKraph (14) above. Sec. 12.1-17.3. ManaKement Level Pay Plan (a) Career officers' pay shall be set by the manager within the respective pay range established for the respective positions by the Council. Career officers are eligible for up to five percent pay raee increases, that may be awarded in salary increases, in a lump sum, or in a combination as assiKned by the town manager,within a grade effective 3uly 1 and 3anuary 1 and any other pay rate adjustments approved by Council for all employees, subject to appropriations made by the Council. ~ Sec. 12.49.2. Employee Optional Benefits Program (a) Ail full-time employees are eligible to participate in an optional benefit program which is hereby established. Subject to annual appropriations, the amount available for each employee shall be $500. The plan will be administered by the town manager under the following policies: (1) The plan will be administered on a fiscal year basis. New emp½eyees are e½~g~b½e ~e pa~e~pa~e ~n ~h~s program fe½½ew~ng s~x menehs ef servicer (2) Prior to the beginning of the fiscal year, each employee shall select his or her optional benefits for the ensuing year from those available. The optional benefits selected cannot be changed during the fiscal year unless the employee has had a change in family status such as marriage, divorce, death of immediate family member, birth or adoption of a child or a change in the employment of spouse. (3) Employees may select from both non-taxable and taxable benefits annually. No part of any unused optional benefit may be carried over to subsequent fiscal years. Benefits shall be paid twice per fiscal year on December 31 and 3une 30 based on requests for reimbursement to be received by the Department of Finance no later than December 15 and June 15 respectively. Employees electing to 'use the benefit for dependent or family group health/major medical premiums payment will have the pro rata amount of the premium applied to the biweekly payroll deduction for hospitalization/major medical insurance. Requests for reimbursement must include documentation supporting the costs to be reimbursed. This documentation supporting the costs to be reimbursed. This documentation will include paid receipts, cancelled checks and/or other evidence to support the claim as approved by the town manager. (b) Employees are authorized to select any of the following 'benefits in any combination up to a maximum of $500. All benefits under the heading of 'Non-taxable" will not be subject to federal and state income taxes or social security withholding. Benefits under the heading "taxable" are subject to federal and state income taxes and social security withholding. Sec. 12.49.3. Flexible Benefits Program Employees may elect to take advantage of Section 125 of the Internal Revenue Service Code by participating in a flexible benefit program which allows employee contributions to the town group health insurance program to be paid prior to withholding of federal income and social security taxes. The option to participate shall be offered only once per year on July 1 (after the initial enrollment period).