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Home My Public Portal Aboutr 04:157 ~ (732) ~t-8925 ~T~EEN ~ BARNEY, ~OCMC 61 CO0~ AVE~E MUN1CIP~ ~ERK C~RET, ~W JERSEY 07008 MEMORANDUM TO: Donald Norbut T&M Associates 11 Tindall Road Middletown, New Jcxsey 07748 FROM: KATHI.EEN M. BARNEY, RMC/CMC Municipal Clerk DATE: May 11, 2004 SUBJECT: AWARDING CONTRACT FOR OUTDOOR DECORATIVE LIGHTING POLES AND FIXTURES, WATERFRONT PARK/P~SE H. ENCLS. RESOLUTION ffi}4-157. Enclosed you will find Resolution #04-157. Please distribute as n~ccssary. Thank You. KMB:tl Cc:- Treasurer Purchasing File No. Q4-157 Date of Adoption May 6~ 2004 AWAKING CONTRACT FOR OUTDOOR DECORATIVE LIGHTING POLES AND FIXTURES, WATERFRONT PARK/PHASE II WHEREAS, the Borough of Carteret requires improvements Outdoor Decorative Lighting Poles and Fixtures, Waterfront Park/Phase II; and WHEREAS, the Borough Purchasing Agent has solicited and received 2 bid proposals for Outdoor Decorative Lighting Poles and Fixtures, Waterfront Park/Phase II: 1. Turtle & Hughes, Inc. $ 79,950.00 2. Warshaurer Electric Supply Co. $ 81,700.00 WHEREAS, Turtle & Hughes, Inc., Jersey City, NJ, has submitted the lowest bid for said improvements as evidenced by the response on file with the Borough Purchasing Agent; and WHEREAS, the Borough Engineer has reviewed the above bid proposals and has recommended the award of a contract to Turtle & Hughes, Inc. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as follows: 1. That the appropriate Borough Officials are hereby authorized to enter into a contract with Turtle & Hughes, Inc. for Outdoor Decorative Lighting Poles and Fixtures, Waterfront Park/Phase II for the stun of $79,950.00, in accordance in all respects with the request for proposals and bid on same. Adopted this 6th day of May, 2004 and certified as a true copy of the original on May 7, 2004. I~ATHLEEN M. BARNEY, R~JT'/CMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. KRUM X RIOS X NAPLES X SITARZ X PARISI X SOSNOWSKI X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Cp Adopted at a meeting of the Municipal Council ELEVEN TINDALL ROAD, MIDDLETOWN, NJ 07748-2792 'I M (732) 671-6400 * fax (732) 671-7365 * www tandmassociates com ASS[DDIATES CART-01120 May 5, 2004 Mayor Daniel J. Reiman Borough of Carteret Municipal Building ~- 61 Cooke Avenue Carteret, NJ 07008 Re: Waterfront Park, Phase II Supply of Outdoor Decorative Lighting Poles & Fixtures Recommendation of Award Dear Mayor Reiman: On Wednesday, April 28, 2004, the following two bids were received for the referenced project: Bidder Total Amonnt Bid Turtle & Hughes, Inc., Jersey City, NJ $ 79,950.00 Warshaurer Electric Supply Co., Tinton Falls, NJ $ 81,700.00 Engineer's Estimate $75,000.00 The low bidder for the referenced project is Turtle & Hughes, Inc., 374 Sixth Street, Jersey City, NJ 07302, in the mount of $79,950.00. Our past dealings with representatives of Turtle & Hughes, Inc. have been good. We have been involved in numerous projects where they have provided lighting fixtures and poles. Based on their low bid and satisfactory past performance, I recommend the Borough of Carteret award the contract for supply of outdoor decorative lighting poles and fixtures to Turtle & Hughes, Inc., 374 Sixth Street, Jersey City, NJ 07302, in the amount of $79,950.00. Award of the contract should be contingent upon the necessary funds being provided by the Borough of Carteret, a review of the bid documents by the Borough Attorney, approval of the Green Acres Office of the NJDEP (if the Borough will use Green Acres funding for the lighting), and the New Jersey Department of Labor and Division of Wage and Hour Compliance. If you have any questions or require additional information, please call. Very truly yours, DONALD J. NORBUT, P.E., C.M.E. DJN:der:pjh CARTERET BOROUGH ENGINEER cc: Robert J. Bergen, Borough Attorney (w/copies of bid packages) Kathleen Barney, Clerk Gloria Goodrich, Purchasing Agent Patrick DeBlasio, Chief Financial Officer Greg Valesi, P.E., CME Associates, 1460 Route 9 South, Howell, NJ 07731 \\cng\projects\Cart\01 120\Correspondence~eiman_DJN_Recommendation of Award.doc ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS cIVrL * ELECTRICAL * ENVIRONMENTAL* MECHANICAL * MUNICIPAL * SITE * STRUCTURAL * TRAFFIC * TRANSPORTATION REGIONAL OFFICE IN TOMS R~VER ELEVEN TINDALL ROAD, MIDDLETO W N, NJ 07748~2792 (732) 671-6400 * fax (732) 671-7365 * www. tandmassociates corn ASSEiDIATE~ CART-01120 May 11, 2004 Kevin M. Doyle, Vice President Turtle and Hughes, Inc. 374 6 Jersey City, New Jersey 07302 Re: Supply oEOutdoor Decorative Lighting Poles and Fixtures Bids Received on: April 28, 2004 Dear Mr. Doyle: In accordance with P.L. 1975 c. 127, we are enclosing the following documents for your use: Initial Project Workforce Report - Construction Form AA-20I If you have not submitted evidence of an existing federally approved or sanctioned Affirmative Action Program prior to signing the Contract, then you must complete and submit the Initial Project Workforce Report, AA-201, within three days after signing the Contract. The Public Agency copy of the form should be mailed to: Gloria Goodrich, Purchasing Agent, Borough of Carteret, 61 Cooke Avenue, Carteret, New Jersey 07008, with a copy of your transmittal to the New Jersey Affirmative Action Officer (and copy mailed to T & M Associates). All subcontractors are required to agree to the mandatory provisions of the Contract Affim~ative Action Requirements. Please refer to the Contract Specifications for information with regard to subcontractors. If you have any questions or desire additional information, please contact this office. Very truly yours, DONALD J. NORBUT, P.E., C.M.E. ?/~F ~~ER CHARLES F. HUPK~i~S, P.E. UNIT SUPERVISOR DJN:CFH:smh Enclosure cc: Gloria Goodrich, Purchasing Agent Kathleen M. Barney, Borough Clerk Robert Bergen, Esq., Borough Attorney H:\Cart\01120~dmin\Turtle&Hughes Project Worktbrce,doc ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS'" SURV,'EYORb~ ..,,v.c * ELEC1R!Ca, L ~ ENVIRONMENTAL* MECHANICAL* MUNICIPAL* SITE* STRUCTUR3L ' TRAFFI( * TRANSPORiATION REGIONAL OFFICE IN TOMS RIVER ELEVEN TINDALL ROAD, MIDDLETOWN, Nj 07748-2792 (732) 671-6400 * fax (732) 671-7365 * www. tandmassooiates.com AE~SE]CIATES CART-001120 . May 11, 2004 Kevin M. Doyle, Vice President , Turtle and Hughes, Inc. 374 60, Street Jersey City, New Jersey 07302 Re: Notice of Award Contract Name: Supply of Outdoor Decorative Lighting Poles and Fixtures Bids Received on: April 28, 2004 Dear Mr. Doyle: This Notice of Award is issued in accordance with Section IB.3.2 of the Contract Documents. On May 6, 2004, the Borough of Carteret awarded a contract to you for the "Supply of Outdoor Decorative Lighting Poles and Fixtures". The contract mount, as awarded, is $79,950.00. Four copies of the Contract Documents accompany this Notice of Award. You must comply with the following conditions precedent w/thin 12 calendar days, Sundays and holidays excepted, of the date of award of contract, that is by May 25, 2004. 1. You must deliver to the Engineer, four (4) original copies of the contract documents properly executed by you. 2. You must deliver to the Engineer, an original and three copies of the Certificates of Insurance (please refer to GC.27.4 on page GC-24 of the specifications for help in completing the required form). Failure to comply with these conditions precedent by the date specified will entitle the Owner to consider you in default, to annul the award and to declare your Proposal security forfeited (See IB.10.3). In order for the Engineer to issue a Notice to Proceed, these additional conditions/requirements must be complied with: 3. The Owner or Owner's Counsel, must approve the executed documents and insurance certificates delivered by you. 4. You must submit and obtain the Engineer's approval of the Delivery Schedule required by Section GC.24.3. ENGINEERS ~ PLANNERS * LANDSCAPE ARCHITECTS ~' ENVIRONMENTAL_ SCIENTISTS ~ SURVEYORS ';V;L * xLEC'I P, rc;&! * ENVIRONMEN FAL ~ MFCHANIQA * MuhrIoIPAL * SiTE * STRUCTURAL ~ TRAXS,C * TRANSPOR~,,TiON REGIONAL OFFICE Jhl }OMS RIVER ASSOCIATES Sheet 2 CART-01120 May 11, 2004 Le: Kevin M. Doyle, Vice President Re: Supply of Outdoor Decorative Lighting Poles and Fixtures 5. You must submit and obtain the Engineer's approval of a submission schedule for the Shop & Setting Drawings required by Section GC.23. If you should have any questions, please advise. Very truly yours, DONALD J. NORBUT, P.E., C.M.E. BOROUGH OF CARTEI3~ET ENGiNEER CHARLES F. HOPKINS, P.E. UNIT SUPERVISOR DJN:CFH:smh Enclosure(s) CM #7002-2030-0000-9920-5913 cc: Gloria Goodrich, Borough Purchasing Agent Kathleen M. Barney, Borough Clerk Robert Bergen, Esq., Borough Attorney \\eng\projects\Car t\01120~lmin\Turtle&Hughes_ Notice of Award.doc MIDDLESEX COUNTY TEL (732) 541-3800 FAX (732) 541-8925 OFFICE OF KATHLEEN M. BARNEY, RMC/CMC 61 COOKE AVENUE MUNICIPAL CLERK CARTERET, NEW JERSEY 07008 Date:_ May 14, 2004 TO: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: AWARD OF BID FOR OUTDOOR DECORATIVE LIGHTING POLES AND FIXTURES,WATERFRONT PARK;/PHASE II Name of Account: TURTLE AND HUGHES, INC. AMOUNT TO BE ENCUMBERED: NOT TO EXCEED: $79,950.00 CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Carteret and: The funds available for this contract are in the Budget, in the account ot~ in the amount of: By this certification, I have hereby encumbered the above named account for the amount of the contract. PATRICK J. DeBLASIO, Treasurer Date: KMB/ cp