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HomeMy Public PortalAbout19870812 - Minutes - Board of Directors (BOD) Meeting 87-19 AA- or Al&V*MW MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS August 12 , 1987 MINUTES I . ROLL CALL President Richard Bishop called the meeting to order at 7 : 35 P .M. Members Present : Katherine Duffy, Robert McKibbin, Teena Henshaw, Edward Shelley, Nonette Hanko, Gerry Andeen, and Richard Bishop. Personnel Present: David Hansen, Jean Fiddes , Mary Hale , John Escobar, Mary Gundert , Stanley Norton, and Emma Johnson. II . APPROVAL OF MINUTES A. July_15 7 Motion: E. Shelley moved that the Board approve the minutes of July 15, 1987 . T. Henshaw seconded the motion. The motion passed 7 to 0 . B. July 221987 J. Fiddes noted that the second motion on page four contained an error in the recording of the vote, and that the "aye" votes should have been reported as R. Bishop, K. Duffy, N. Hanko, and G. Andeen. Motion: E. Shelley moved that the Board approve the minutes of July 22 , 1987 as corrected. T. Henshaw seconded the motion. The motion passed 7 to 0 . C. July 2�31 9�87 Motion: E. Shelley moved that the Board approve the minutes of July 23 , 1987 . T. Henshaw seconded the motion. The motion passed 7 to 0. III . WRITTEN COMMUNICATIONS E. Johnson reported that the Board had received the following written communications : a) a letter dated August 5, 1987 from Jay Powell , Field Coordinator of People for Open Space/Greenbelt Congress , with pro and con comments on the Preservation 2020 Task Force Report; i. Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 87-19 Page two b) a letter dated July 28 , 1987 from Harry Haeussler, 1094 Highland Circle, Los Altos expressing concern regarding the boundary questions for High Meadow Stables ; c) a letter dated July 29 , 1987 from Mr. and Mrs . Hal Feeney, 11030 Mora Drive, Los Altos expressing support for preservation of open space at Quarry Hills; d) a letter dated July 15, 1987 from John Landre, 22400 Skyline Boulevard, Box 10 , La Honda with information concerning the organization of the Portola Heights Property Owners Association; e) a letter dated July 10 , 1987 from Howard Martin, 11666 Dawson Drive, Los Altos Hills enclosing a preliminary draft of the EIR for the proposed "Quarry Hills Project" ; and f) a letter dated July 30 , 1987 from Robert Logan, 95 South Market, San Jose regarding the District ' s assurances to his client regarding access to Mt. Thayer via Soda Springs Road. E. Johnson noted that a draft response had been attached to the letter from John Landre and that a letter regarding the Draft EIR to the Town of Los Altos Hills was attached to the letter from Howard Martin. R. Bishop requested that staff acknowledge receipt of material forwarded by J. Powell . He added that no replies were necessary for the letters from H. Haeussler and Mr. Logan. R. Bishop requested that staff acknowledge the letter from Mr . and Mrs . Feeney, telling them what meetings they could attend to express their concerns . E. Shelley suggested that the response to Mr. Landre ' s letter include information telling the Portola Heights Property Owners Association that they can subscribe to the District ' s minutes and agendas to keep them informed. R. Bishop requested that the addition be included in the letter. R. Bishop requested that staff acknowledge the letter from Howard Martin and that a copy of D. Hansen' s letter regarding the EIR be attached. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA R. Bishop stated the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Proposed Support for Preservation of Endangered Wetlands by Placing Them Under the Protection of the San Francisco Bay Natural Wildlife Refuge (Report _R-87 i Meeting 87-19 Page three D. Hansen introduced Florence La Riviere from the Citizens ' Committee to Complete the Refuge who gave a brief summary of the history of the problems associated with the wetlands and what has already been done. She said the Committee has already received support from seven cities , three counties , and the East Bay Regional Park District. She said that U. S. Congressman Don Edwards will carry the legislation. Motion: N. Hanko moved that the Board adopt Resolution 87-28 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Urging the Preservation of Endangered Wetlands by Placing Them Under the Permanent Protection of the San Francisco Bay National Wildlife Refuge. K. Duffy seconded the motion. The motion passed 7 to 0 . B. Continuation of Comprehensive Use and Management Plan for the Hassler Open Space Preserve {Report R-87-127 of Augu st 6, 1987) D. Hansen said that the agenda item was the first reading of the second part of the Use and Management Plan and that staff would present both elements of the Plan for a second reading at a future Board Meeting. M. Gundert showed slides of the area, noting proposed locations of signs , fences , parking lots , and trails . She said special attention would be given to the signs at Edmonds Road and the areas adjacent to the Redwood Center and Cordelleras Hospital . M. Gundert said that staff was recommending maintaining the existing water system to aid in the District ' s ability to suppress wildland fires and removal of the sewage treatment structures and surrounding chain link fence, as well as the chain link fence at Vista Point. She added that staff recommended removing the pavement on the upper portion of the patrol road and maintaining it with gravel . M. Gundert said that staff recommends reducing the invasive plants prior on the site. Board discussion followed the proposal to name the site "Pulgas Ridge Open Space Preserve" . R. Bishop said he favors retaining the Hassler name because of its historical nature and familiarity with the residents as well as its association of working together with people who live in the area. N. Hanko expressed her agreement and suggested that one of the trails be named after George Seager. R. Bishop concurred with her suggestion. Meeting 87-19 Page four E. Shelley said that in his opinion Pulgas Ridge is a good name, but he suggested deferring the naming of he site. R. McKibbin expressed his agreement. D. Hansen responded in the negative to T. Henshaw' s question as to whether there was any discussion of a name at the public meetings. R. Bishop said he favorsdeferring naming the site until after letters are written asking for input. He said staff could get input from others including the San Carlos Parks and Recreation Department and neighbors . Daniel Wendin, 961 Regent Drive, Los Altos suggested that the Board should not defer naming the site, but could tentatively adopt the name recommended by staff . Motion: R. Bishop moved that the Use and Management Plan be amended to state that the naming of the site is deferred. N. Hanko seconded the motion. E. Shelley said he could not support the motion and that the Board should follow its policies on naming and suggested adopting Pulgas Ridge Open Space Preserve as an interim name and await comments from others . K. Duffy said she was against the motion and that she favors the recommended name. Motion to Amend.: E. Shelley moved to amend the motion to adopt the interim name of Pulgas Ridge Open Space Preserve. R. McKibbin seconded the motion. The motion to amend passed by the following vote : Ayes : R. McKibbin, T. Henshaw, E. Shelley, and K. Duffy. The original motion as amended passed 7 to 0 . G. Andeen expressed his concerns about several elements of the plan, including removal of the pavement , removal of exotics, and maintaining the water system. He advocated parking as close to the center of the site as possible . Further discussion centered on parking areas and the number of cars that could be accommodated. D. Hansen confirmed that there is no parking planned at this time on the site itself , but ten spaces are planned on Edmonds Road. R. Bishop said that he felt this approach to parking is realistic , and that there are other possibilities for parking that can be explored in the future. G. Andeen suggested parking could be planned for a loop or the area where demolition of buildings will occur. D. Hansen responded that staff will continue to consider additional parking possibilities . N. Hanko stated the site needs Meeting 87-19 Page five adequate parking and that she would like staff to investigate providing paring on the site where the buildings are to be razed. E. Shelley suggested that aspect of parking could be included in the next Use and Management for the site. N. Hanko responded that waiting two years until the next Use and Management review was too long. D. Hansen said it could be considered when the contract is awarded for demolition. Motion: E. Shelley moved that staff return to the Board with feasibility considerations for putting a parking lot at the sewage treatment plant at the time the building is demolished. N. Hanko seconded the motion. The motion passed 7 to 0 . D. Hansen said that the thrust of the Plan has been to return the site to a natural state and staff ha^repared a vegetation management plan to remove some of t e exotic vegetation. N. Hanko asked that the Board receive a copy of the plan before the removal occurs . G. Andeen and K. Duffy stated support for leaving some of the exotics . N. Hanko said that Susan Sommers had stated that the wildlife on the site has adapted to the exotics . Motion: E. Shelley moved that the Board tentatively adopt the remaining elements of the Comprehensive Use and Management Plan as amended for the Pulgas Ridge Open Space Preserve. T. Henshaw seconded the motion. The motion passed 7 to 0 . K. Duffy questioned the effectiveness of the Dog Committee and R. Bishop responded that she could place the topic on a future agenda. C . Final Adoption of the Preliminary Use and Management Plan for The Trust for Hidden Villa Property Addition to the Rancho San Antonio Open Space Preserve - Duveneck Windmill Pasture Area (Report R-87-126 of August 6 987 M. Gundert reported that the staff recommendation had been revised to exclude 20 acres of land from dedication. She explained that when the initial trail change is complete and the parcel is reconveyed to the Trust for Hidden Villa, a wilderness area easement should be retained by the District. She added that staff had not received any public input since the first consideration of reading. Motion: K. Duffy moved that the Board adopt the Preliminary Use and Management Plan for the Trust for Hidden Villa property addition to the Rancho San Antonio Open Space Preserve - Duveneck Windmill Pasture Area, as contained in report R- 87-119 and indicate its intention to dedicate the interests in real property with the exception of the 20 acre holding to be reconveyed to Hidden +,al 4-o Meeting 87-19 Page six Villa. N. Hanko seconded the motion. The motion passed 7 to 0. D. Response to Preservation 2020 Task Force Draft Recommendations (Report R-87-124 of July N. Hanko reported that she and H. Grench had drafted the language for the reply to the Task Force draft . She distributed additional language to be included in the letter based on material from Jay Powell of People for Open Space/Greenbelt Congress . Betsy Shotwell , representing the Santa Clara County Park Commission, said she felt good about the priority ratings for the future public acquisition potential . She said ad hoc meetings have been considering feasibility of financing the measure and will make final recommendations after meeting in September. Jay Powell said the Greenbelt Coalition is concerned about protection for the Coyote Valley Floor, clustering, and the County' s hillsides and suggested that streams and riparian habitats need interim protection immediately. D. Wendin spoke in favor of the amendment to item 5 and the addition of No. 9 regarding hillside clustering. He suggested that "throughout the County" be added to item 5 to protect riparian corridors in North County as well as South County. R. Bishop stated the Board' s consensus to include the two changes to the letter. Paul Kelly, 429 Hawthorne Avenue, Palo Alto, Legislative Advisor for Committee for Green Foothills , said that Linda Elkind appreciates the Board' s interest and consideration given to the 2020 process . G. Andeen suggested that paragraph 2 of the letter be deleted since there may be a negative reaction if the electorate within the District were allowed to vote for a new district . N. Hanko said that a survey will have to be done to determine which communities would be included. E. Shelley stated his support for retaining the paragraph and said the District should support whatever technique that would maximize success . Motion: E. Shelley moved that the Board ask N. Hanko to draft language to the effect that the Santa Clara County portion of the District should be considered in the voting if it would be helpful . T. Henshaw seconded the motion. The motion passed 7 to 0 . R. Bishop stated the Board' s consensus to send the amended letter to the 2020 Task Force. Meeting 87-19 Page seven E. Hosking Property Defeasance Payment - El Corte de Madera Creek Open Space Preserve (Report R-87-129 of August 6 , 1987) D. Hansen reviewed the report, noting that the $297 , 500 defeasance payment would be paid as follows : $204 , 550 . 52 to the Internal Revenue Service; $41, 551 . 63 to Herzer Financial Services , Inc; and $51 , 396 . 85 to Mr. Hosking' s trustee, Clifford Ross Chernick. He added that Mr. Hosking' s attorney was in agreement with the new amounts stated. Motion: E. Shelley moved that the Board approve disbursements of the defeasance payments as amended. T. Henshaw seconded the motion. The motion passed 7 to 0 . F. Proposed Addition to Windy Hill Open Space Preserve (Lands of Slobe/Aries) (Report R-87-128 of August 6 987) D. Hansen reported that the Portola Valley Town Council was presently meeting to determine if the proposed parking lot off Portola Road was in conformance with the Town' s General Plan. He said that staff had met with the Town' s Planning Commission on site, and R. Bishop stated that some G. Andeen, E. Shelley and he had met with some members of the Town' s Council and that the meeting was constructive. Discussion centered on the possible need for a Special Board meeting prior to the close of escrow on Friday, August 14 . J. Fiddes reported that C. Britton had called to relay that the Town Council had voted 4 to 0 that the proposed parking lot is in conformance of the Town' s General Plan, and that he felt he could proceed with closing of escrow on the property. G. Approval of Funding for Parking Lot Design by Nancy Hardesty Associates for the Slobe/Aries Addition to Windy Hill Open Space Preserve (Report R-87-125 of _August 6,...1_987) D. Hansen said that the original contract with Nancy Hardesty Associates to aid in the Windy Hill parking lot plans had been for $9585, but due to unanticipated meetings and design needs , the costs had risen to the current amount of $13, 039 .73 . He said an additional $14 , 200 of expenditures were anticipated to complete the project. Motion: K. Duffy moved that the Board approve payment of the current invoice of $13 , 039.73 and approve additional expenditures of up to $14 , 200 to complete the project and direct staff to enter into a new contract with Nancy Hardesty Associates reflecting the new amount. E. Shelley seconded the motion. The motion passed 7 to 0 . Meeting 87-19 Page eight VII . INFORMATIONAL REPORTS D. Hansen reported that the parking lots at Purisima Creek Redwoods Open Space Preserve were expected to be completed in approximately a month. N. Hanko requested that staff present a schedule for the Skyline tour at the next Board meeting. VIII . CLAIMS Motion: E. Shelley moved that the Board approve Revised Clai-,,its 87-15. R. Bishop seconded the motion. The motion passed 7 to 0 . IX. CLOSED SESSION D. Hansen stated that Closed Session would concern land negotiation matters. The Board recessed to Closed Session at 10 : 25 P.M. X. ADJOURNMENT The meeting was adjourned at 10 : 50 P.M. Emma Johnson Secretary VII . INFORMATIONAL REPORTS D. Hansen reported that the parking lots at Purisima Creek Redwoods Open, Space Preserve were expected to he completed in approximately' a month. N. Hanko requested-",,that staff preset a schedule for the Skyline tour to at the next hoard meeting,,,"` VIII . CLAIMS �� Motion: E. Shelley moved at the Board approve Revised Claims 87-15. R. Bishops` Bonded the motion. The motion passed 7 to 0 . IX. CLOSED SESSIONkw D. Hansen stated that Closed Session would concern land negotiation matters . The Board recess to Closed Session at 10:25 P.M. X. ADJOURNME The meeting was adjourned at 10 : 50 P.M. Emma Johnson Secretary CORRECTION TO THE MINUTES OF AUGUST 12, 1987 I-r . APPROVAL OF MPTUTES August 1 2,___;�q_8 7 M o i n E. Slhelley moved that the Bloard approve the minutes of August 12 , 1987 . T. Henshaw seconded the motion. Discussion: D . Hansen stated that the first sentence in the paragraph following the first 7,-,,,..otion on page five should read " . . . staff will prepare a vegetation management plan. . . " , rather than " . . . staff has RKepared a vegetation management plan. . . . . E . Shelle-y and T. Henshaw included the change in their motion . r-rhe motion passed 5 to 0 . APPROVAL TO THE MINUTES OF AUGUST 12, 1987