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HomeMy Public PortalAbout1989_04_11_R078LccsSurg in ~rirginia RESOLUTION NO. A RESOLUTION: PRESENTED April 11, 1989 89-78 ADOPTED April 11, 1989 APPROVING A CONTRACT EXTENSION WITH KAMBER ENGINEERING, INC. FOR TRANSPORTATION ENGINEERING SERVICES TO STUDY THE EXTENSION OF HARPJMON STREET WHEREAS, the Transportation Policy Map element of the Town Plan 1986, as amended, reflects the conceptual alignment of a new minor arterial road between the future interchange of the Dulles Toll Road Extension (Route 267) with the Route 7/15 Bypass and the intersection of Harrison Street at Catoctin Circle; and WHERF_J~, this facility, which would provide a direct link between the termination of the Dulles Toll Road Extension and downtown Leesburg, is referred to conceptually as the Harrison Street Extension; and WHEREAS, due to the increased pace of planning for the Dulles Toll Road Extension, by both the Virginia Department of Transportation and the Toll Road Corporation of Virginia, it is important for the Town of Leesburg to study an interchange design at the Route 7/15 Bypass and a roadway .li~onment that could accommodate the above mentioned extension of Harrison Street; and WHEREAS, staff requested that I~amber Engineering, Inc. prepare a scope of services contract extension to e~-mi,~e Harrison Street, since I~smber Engineering, Inc. in association with Bellomo- McGee, Inc., has recently compiled a substantial amount of data as part of the East Battlefield Parkway Alignment Study; and WHEREAS, the Town Council, as per Section 18.1-20 of the Town's purchasing procedure policies must approve contract extensions of over $10,000 or twenty-five percent (25%) of an original contract; and WHEREAS, the attached contract for transportation engineering services submitted by ](amber Engineering, Inc. recommends that the Town of Leesburg establish a budget of $12,500 for this project, in excess of the stated $10,000 or 25% extension cap from IZ~amber Engineering's existing East Battlefield APPROVING A CONTRACT EXTENSION WITH KAMBER ENGINEERING, INC. 2 Parkway Alignment Study contract; THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia, as follows: This Council authorizes acceptance of the attached contract extension for transportation engineering services submitted by ~mber Engineering, INc. dated March 6, 1989. PASSED this 11 th day of Apr i i ,1989. A~EST: Clerk of Co~ Town of Leesburg II kamber engineering, inc. civil · environmental * suNeying Ms. Katherine Imhoff Town of Leesburg 15 W. Market Street P.O. Box 88 Leesburg, VA 22075 Re: March 6, 1989 x-~ LeesbUrg ,~ Harrison Street - Proposal for Engineering Services Dear Ms. Imhoff: Based on our discussions concerning the Harrison Street extension study, Kamber Engineering (KE) is pleased to submit this letter proposal/contract for transportation engineering services. Our proposed scope of services, schedule, staffing and fee/billing arrangements are presented below. Kamber Engineering will use the services of Bellomo- McGee, Inc. (BMI) of Vienna, Virginia to complete this project. SCOPE OF WORK Task 1. Background Data Compilation Obtain from the Town of Leesburg and/or other sources traffic projections for the proposed Dulles Toll Road extension. Land use projections for the area directly adjacent to the Toll Road extension terminus would be obtained from Town staff. As available, the Town of Leesburg would provide site/develoPment plans for the parcels in the immediate study area. Task 2. Roadway Network Expansion Using the roadway network previously developed for the East Battlefield Parkway project, BMI would make the appropriate additions and revisions. Specifically, the additions would entail an expansion of the previous study area to include the southern section of Leesburg in the Harrison Street and proposed Stratford development area. The Leesburg Town Plan and information from the Town staff would be the source for proposed new roadway facilities and functional classifications. Revisions to the roadway network would include at-grade intersections at Sycolin Road and US Route 15-Bypass and at Edwards Ferry Road and US Route 15. Two roadway scenarios would be developed for testing -- one with Harrison Street extension and one without. !02 heritage 'way ne, sure 203 Ms. Katherine Imhoff March 6, 19898 Page 2 Task 3. Zone System Expansion BMI would expand the land use zone system derived for the East Battlefield Parkway project to include the subject area in southern Leesburg. Land use projections per zone would be obtained from Town staff, development plans and traffic reports as available. This information would be coded into the existing model. Task 4. Develop Year 2010 Traffic Projections' BMI using the MINUTP computer modeling package would assign trips derived from the land use projections to the expanded roadway network with key focus on the Dulles Toll Road extension term issues. Two sets of AM and PM peak hour traffic volumes will be necessary to evaluate the scenarios -- with and without the Harrison Street connection roadway. Peak hour turning movement volumes will be generated at not more than three (3) intersection locations (i.e., Dulles Toll Road and US Route 15-Bypass, existing 'Harrison Street and proposed Harrison Street extended, and Catoctin Circle and Harrison Street extended). Task 5. Preliminary Screening of Roadway Scenarios- Preferred Alternative Selection Based on review of the peak hour traffic volumes and preliminary intersection capacity analysis of the key locations, Kamber Engineering and BMI will determine if the Harrison Street extension is justified from a traffic/transportation engineering viewpoint. Based on this determination a preferred roadway network would be recommended. This roadway network will be developed on reproducible County topographic mapping (1"=200'). This mapping shall include all existing and proposed improvements in the area. Task 6. Determine Future Year Level of Service and Minimum Functional Requirements BMI would determine the future year (i.e., 2010) level of service at the key locations in the study area for the preferred roadway network. Based on these analysis results minimum functional requirements (i.e., interchange configuration, number of turn lanes, signalization, etc.) would be determined for not more than three (3) locations. The pertinent results from this task would be posted on a 24"x36" plan sheet for presentatio,n. Task 7. Meetings and Report Documentation Kamber Engineering and BMI would be available for two (2) meetings with Town staff of which one meeting should occur after Task 5 (preferred kamber engineering, inc. Ms. Katherine Imhoff March 6, 19898 Page 3 alternative selection) and after Task 6 to present the key findings of the study. As necessary, BMI would be available to attend and prepare for one (1) formal presentation to thc Town Council. BMI would prepare a concise report documenting the key analysis and findings of the study. Two (2) draft copies of the report would be submitted to Kamber for review and comment. A reproducible-quality final copy would be provided to Kamber. SCHEDULE Kamber Engineering would commence work upon receipt of a signed contract. We estimate that approximately 8-10 weeks would be required to complete this scope of work. This schedule would be affected by availability of Dulles Toll Road traffic projections, land use data, meeting schedules, etc. STAFFING I would act as Associate-in-Charge and Mark Lauriello, P.E. would act as the Project Manager for this study. We would be supported by other engineers and support personnel, as necessary. FEES Kamber Engineering proposes to provide the services detailed above on an hourly basis. All fees shown are for project direct labor exclusive of principals' time. All other direct project costs, such as mileage, deliveries, copying, printing, etc., will be billed in addition to the indicated fees. All tasks performed on an hourly basis will be billed in accordance with out standard Schedule of Rates in effect at the time the work is accomplished. Services will be performed subject to the Standard Conditions outlined below. Based on our initial understanding of the project requirements, we recommend that you establish a budget of $12,500 for this work. Please be advised that projects of this type are often accompanied by the identification of particular issues or concerns that could not be anticipated in preparing the initial scope of services. Such issues can alter the expected level of effort and cost. We will advise you in the event that a change in the scope of expected level of effort results in a need to modify the original budget. STANDARD CONDITIONS OF THE AGREEMENT Our fees for this project are budget estimates for engineering services exclusive of direct costs. Direct costs for reimbursable items will be billed at cost plus 10% for administration. Additional services not outlined in the initial scope kamber engineering, inc, Ms. Katherine Imhoff March 6, 19898 Page 4 will be billed in accordance with hourly ratesin effect at the time of the services. The current schcdule of the hourly rates for our firm is as shown: Engineering & Technical Surveying Principal $120.00 Survey Manager/ Registered Surveyor $65.00 Associate $ 90.00 Survey Coordinator $52.00 Sr. Environmental Engineer $ 80.00 Sr. Survey Technician $45.00 Sr. Eng., Scientist, Survey Technician $37.00 or Planner $ 67.00 Field Survey Party $86.00 Eng. I, Scientist I, or Planner I $ 53.00 Additional Party Member $18.00 Eng. II, Scientist II, or Planner II Sr. Drafter/Tech. Drafter I $ 45.00 $ 45.00 $35.00 Crew rates based on use of Total Station or Electronic Distance Measurement (EDM) equipment. Drafter II $28.00 Administrative & Support Services Administrative $29.00 Automated Computer System $30.00 CADD System $45.00 Kamber Engineering will invoice you every four weeks as services are provided. Invoices will be due and payable in full when rendered. All invoices shall be deemed approved for payment within 30 days of receipt unless Kamber Engineering is notified in writing to the contrary. A one and one half percent per month interest fee will be added to unpaid invoices exceeding 30 days. The fee for uncompleted portions of work is subject to renegotiation after a period of one year from the date of acceptance. This proposal is valid for a period of sixty (60) days. Client may stop work at any time on any or all items covered by this proposal. In such event, client will be responsible for payment of all time spent, billed or unbilled, prior to notification. Kamber Engineering shall be entitled to expenses incurred in collecting unpaid bills. kamber engineering, inc, Ms. Katherine Imhoff March 6, 19898 Page 5 Kamber Engineering will remain the sole owners of all original sketches, drawings, tracings, survey notes, computations, etc. prepared by us, except where they must be filed with a government agency. All of these documents are available to you, including reproducible copies of all original tracings as long as your account is current. You agree to hold harmless and indemnify Kamber Engineering, Inc. against all damages, claims, and losses, including defense costs, arising out of any reuse of the plans and specifications without our written authorization. Kamber Engineering's total liability for errors and omissions shall be limited to the lesser of $50,000 or the total amount of fees paid. Kamber Engineering will have no obligation to deliver the work product in the event there is a payment past due. If litigation is required to obtain payment of the fees provided for in this agreement, any judgement awarded to us shall include reasonable attorney's fees and all court costs in connection with such litigation. All work will be in accordance with accepted local industry standards. However, we cannot assure that a governmental agency will not change its requirements. Any changes will be invoiced as additional work as previously outlined. It is agreed that the owner will defend, indemnify and hold harmless Kamber Engineering in any claim or suit whatsoever, including but not limited to all payments, expenses or costs involved, arising from the failure of the contractor's work to conform to the contract documents. However, Kamber Engineering is required under this contract to advise owner that, in Kamber Engineering's determination, the work is proceeding in accordance with the contract documents and that, when completed, the work will conform to the contract documents, but fails to note that such work does not so conform, then the previous sentence does not apply to claims and suits as to that aspect of the work. Kamber Engineering is not responsible for the accuracy or reliability of information obtained from others (except those hired by Kamber Engineering) and utilized in the performance of this contract, unless Kamber Engineering knew or reasonably should have known that the information was inaccurate or unreliable. Kamber Engineering makes no representation or warranty that any applicable government agency will approve or consent to the project as outlined in this scope of work. However, Kamber Engineering does represent and warrant that it will perform the services required under this contract with all due care. kamber engineering, inc, Ms. Katherine Imhoff March 6, 19898 Page 7 ACCEPTANCE Signature below constitutes acceptance of the authorization for the specified Scope of Services. Submitted By: Larry G. Winchester, P.E. Signature above terms and Accepted By: TOWN OF LEESBURG Printed Name Date Date LGW:jkm kamber engineering, inc,