HomeMy Public PortalAbout19870923 - Minutes - Board of Directors (BOD) Meeting 87-23
N41 A=
3d a OF
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
September 23 1987
MINUTES
I . ROLL CALL
President Richard Bishop called the meeting to order at
7 : 35 P.M.
Members Present : Richard Bishop, Teena Henshaw, Edward
Shelley, Nanette Hanko, Katherine Duffy, Gerry Andeen, and
Robert McKibbin.
Personnel Present : Herbert Grench, Craig Britton,
David Hansen, Mary Hale , Jean Fiddes , James Boland,
Mary Gundert , Stanley Norton, and Doris Smith.
II . APPROVAL OF MINUTES
A) q_tp te�mb e r 19 87
Motion: R. Bishop moved that the Board approve the
minutes of September 9 , 1987 . T. Henshaw
seconded the motion. The motion passed 7 to
0 .
B) S ept e, e r 15t 1987
Motion: R. Bishop moved that the Board approve the
minutes of September 15 , 1987 . T. Henshaw
seconded the motion . The motion passed 6 to
0 , with E. Shelley abstaining from the
voting .
III WRITTEN COMMUNICATIONS
D. Smith stated that the Board had received the following written
communications :
1) a letter , dated September 4 , 1987 :from Linda Fischman ,
148 La Honda Road, Woodside , reporting on the
satisfactory completion of the demolition of the Weber"
cabinat La Honda Creek Preserve and expressing her
concerns regarding the Sheffield acquisition . A draft
response letter was attached for Board consideration .
a letter , dated September 16 , 1937 fror,,i Audrey C . Rust ,
Executive Director , Peninsula Open Space Trust ,
forwarding a resolution from the Trust ' s Board of
Herbert Grench,General Manager,Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop
I I
Meeting 87-23 Page two
Trustees expressing its appreciation to the District,
for acquiring the former Slohe property .
R. Bishop stated the Board ' s consensus to mail the response
to Ms . Fischman as drafted and that no reply was necessary
for the letter from A. Rust .
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
R. Bishop stated that the agenda was adopted by Board
consensus .
VI . BOARD BUSINESS
A. Establishment of Deferred Compensation Plan With
ICMA Retirement Corporation (Report -R-87-1-32 ,-oaf
Se tember 16 , 1987)
J . Fiddes summarized the staff report and introduced Keith
Sendall , of ICMA Retirement Corporation, who answered
questions the Board had on the plan. J. Fiddes said that a
revised resolution had been prepared for consideration and
adoption, noting that those eligible to participate in the
Plan would be regular District employees ( full-time and
part-time) , the General Manager , Controller , and Legal
Counsel. .
In response to a question from T. Henshaw, H . Grench
said that it would be possible to add District
Directors to those eligible to enroll in the Plan and
suggested inserting the words '"members of the Board of
Directors" after General Manager in the ninth paragraph
of the resolution .
Motion: E . Shelley moved that the revised text of the
resolution be amended to include "members of the.
Board of Directors" after the words "General
Manager" in the last paragraph . N. Hanko seconded
the motion. The motion passed 7 to 0 .
Motion: E. Shelley moved that the Board adopt the amended
Resolution 37-33 , a Resolution of the Board of
Directors of the Midpeninsula Regional Open Space
District Establishing a Deferred compensation Plan
with ICMA Retirement Corporation . N. Hanko
seconded the motion. The motion passed 7 to 0 .
B . Final Ad ppti_�oq_of the Com1prehensive Use -and—Man_e ill�_n t
Plan for Los Gatos Creek Park (Former Novitiate
Property) (Report R-87-144--of
D. Hansen summarized the staff report , noting that the Town
of Los Gatos had completed its review of the Comprehensive
Meeting 87-23 Page three
considered and incorporated into proposed a7lendments
contained in the repo'rt .
Discussion centered on the possible location of a
second trail to accommodate bicycles , whether dogs
would continue to be allowed on the Preserve , and the
lack of access to the Preserve from Alma Bridge Road
due to the temporary closing of the Lexington Reservoir
Area by the Santa Clara County Parks and Recreation
Department . R . Bishop stated the Board ' s consensus
that staff is to report back to the Board it 60 days on
progress made with County staff on. status of use of the
County ' s property and access to the Preserve ,
particularly via the Lexington Reservoir area .
H. Grench reported that District staff had met recently with
County Parks staff and progress had been made in exploring
avenues for better communication, coordination, and planning
between the two agencies .
Motion: T. Henshaw moved that the Board adopt the
Comprehensive Use and Management Plan for the
former Novitiate property as contained in reports
R-87-45 and R-87-74 , and as amended in report R-
37-144 and that the Preserve be named St . Joseph ' s
Hill Open Space Preserve . R . lIcKibbin seconded
the motion. The motion passed 7 to 0 .
C . Review of the Comprehensive Use and Management Plan for
Coal Creek Open -Space Preserve -(Repor-t. -,R-87-145 of
September 15, 1987)
Following an overview of the staff report by D . Hansen, M.
Gundert showed slides of the Preserve to illustrate various
sections of the report . Discussion centered on access to
the Preserve , especially from the vista point on Skyline
Boulevard. S . Norton stated that he is reviewing the legal
rights of access to the Preserve from the vista point . H.
Grench noted that the Board may want to consider an overall
approach to CalTrans to get them informed and interested in
the District ' s program, as opposed to piecemeal , site-
specific requests . He suggested a letter from the President
and a field trip -night be of benefit to the District .
N. Hanko suggested that a clear entrance or signs at the
vista point directing users to the trailhead be installed.
K. Duffy suggested that the trail to the Preserve be
realigned so that it would be opposite the trail for the
Russian Ridge Open Space Preserve north of the CalTrans
vista point and that international. hiking signs be posted at
both entrances to mark the trails .
Meeting 87-23 Page four
Discussion also focused on potential for access to the
Preserve from Upper Alpine Road and establishment of a
regional bicycle trail .
Motion: R. Bishop moved that the Board approve the
addition of item Number 9 to Planning Tasks in the
Use and Management Plan Summary table stating
"As a long term planning task, staff to investigate
use of Alpine Road for pedestrians , equestrians ,
and bicyclists . " K. Duffy seconded the motion .
Discussion: E. Shelley and T. Henshaw indicated
that they would vote against the motion since they
felt that it was inappropriate to modify the Use
and Management Plan Summary without modifying the
Comprehensive Use and Management Plan itself .
David Wexler , 100 Crazy Pete ' s Road, Woodside ,
expressed his concerns regarding parking and
development on Crazy Pete ' s Road, use of the road
by pedestrians , the District ' s portion of the road
maintenance , and increased use of the roac3 if the
barn is used by the "Talking Turtles"
environmental group.
The motion passed 5 to 2 on the following vote :
Ayes : R . I-IcKibbin , K. Duffy, R. Bishop, N. Hanko,
and G. Andedn.
Noes : T . Henshaw and E. Shelley.
D. Hansen said that staff was recommending use of the
barn as a shelter for a small environmental education
group of pre-school children known as "Talking
Turtles , " run by Mr . Eric Remington , 574 Arastadero
Road, Palo Alto . Mr . Remington, director of the
program, said that his use would be limited to
occasional rainy day use only and that in exchange for
use of the barn, he would provide a resource survey of
the Preserve and general clean-up of the area .
Eric Thompson, Star Route 2 , Box 415 , La Honda ,
expressed his concerns regarding the Preserve . He said
that members of the public should not be permitted to
park in front of the mailboxes at the entrance to Crazy
Pete ' s Road and that the parking sign at the vista
point should be removed from the map until a
determination is made of legal access .
John Anderson, 20265 Skyline Boulevard, Woodside , said
that he was concerned about Coal Creek Preserve ' s low
status on the Site Emphasis listing and that the
Preserve ' s neighbors were interested in providing
volunteer labor to help maintain trails on the site .
He suggested that procedures be established whereby
volunteers can be used to help maintain trails .
Meeting 87-23 Page five
Motion.: F Duffy moved that the Board tentatively
adopt the revised Comprehensive Use and
Management Plan as amiended and indicate its
intention to dedicate the undedicated 229 acre
portion of the Preserve . T. Henshaw seconded
the motion. The notion passed 7 to 0 .
D. SkvIine Field Trip Follow-Up_.{Report R-87-143
dated l6 ,—_1 9 8-7
- _ September r
H. Grench said that some items that could be used for
basis of discussion, possibly at a special workshop,
included changes in the Basic Policy and the Relative
Site En.phas-is Policy, contact with CalTrans , signing,
L
and public communications i-m.plications .
Motion: T. Henshaw moved that the President appoint a
-
committee
ittee to meet once to draw up various
plans and options as follow-up from the
Board ' s Skyline trip, incorporating the items
H. Grench mentioned , and report back to the
Board at the next meeting if the agenda was
not filled. E . Shelley seconded the motion .
The --motion passed 7 to 0 .
R . Bishop appointed T. Henshaw, G. Andean, and R . McKibbin
to serve on the committee .
Motion: E. Shelley moved that the Board approve the
committee appointments and make the committee
meetings compensable . R. Bishop seconded the
motion. The notion passed 7 to 0 .
Following discussion, the Committee set the
Skyline field tour follow-up committee meeting for
Tuesday, September 29 , at 4 : 30 P .M. at the
District office . A Dog Committee meeting was
scheduled for Tuesday, October 13 at 7 : 30 P .M. at
the District office .
E . Approval and Acceptance of Aqr Ee t oTMple Implement the
_ _San Mateo County/Coastal Conservancv Bavlands Access
Grant (Revort R-87-146 date_d 18 , 1987 )
C . Britton advised that this item should be deleted
from the agenda since the new City Manager at the City
of East Palo Alto had requested some changes in the
terms of the agreement previously agreed upon by staff .
VII . INFORMATIONAL REPORTS
H. Grench noted that Saturday, November 7 would be the
15th anniversary of the founding of the District . He
Meeting 87-23 Page six
said that if any Director felt that there should be
some. observance of the anniversary, the matter should
be considered soon, and he invited any Directors to
contact him, in this regard. He, also reported on the
session he had organized and -11oderated at the T'Ecent
National Recreation and Parks Association meeting
regarding resolving trail conflicts among user groups
on trails , -focusing particularly on conflicts involving
trail bicycles .
C . Britton said that escrow on the Lin property acquisition
would close on Friday, September 25 and informed the Board
that one noteholder did not want to be paid off until next
year . He said that their note would be extended until
February 1 , 1988 at 6% interest instead of the current 9%
interest .
D . Hansen reported on the status of the timber
harvesting agreement for El Corte, de Madera Creek Open
Space Preserve and said that the District ' s contract
forester was supervising the cutting of certain trees
in the Preserve as outlined in the agreement .
J . Fiddes reported that the District had received an
$18 , 000 check from the State Controller primarily to
reimburse the District ' s mandated costs of removing the
underground storage tanks at Hassler Open Space
Preserve .
Mary Ann Swan of the Saratoga Cornmunity Gardens
addressed the Board and discussed their need for a new
location for their demonstration garden and farm. She
questioned whether a portion of the Fremont Older Open
Space Preserve could be made available and explained
the type of activities her group conducted. Ms . Swan
was advised to contact D . Hansen to discuss her request
and the established Board-adopted procedure used to
review such requests .
R. McKibbin reported on a major slide in the Kaiser
Pernanente area and its potential ir,-,pact on the ridgeline .
D . Hansen said that staff is monitoring the situation and
proposed County actions .
R. Bishop stated that the City of San Carlos Planning
Commission had disapproved the recent request to
subdivide the Benedetti property that is adjacent to
the Hassler Open Space Preserve . He said that the
Commission' s decision had been appealed to the San
Carlos City Council and that he would represent the
District at the September 28 Council meeting next
Monday when the appeal would be considered.
Meeting 87-23 Page seven
D . Hansen reported that the South Skyline Association
was going to have a bus tour of the Skyline area .
VIIT . QATMS
Motion : R . Bishop moved that the Board approve Revised
Claims 37-22 . E . Shelley seconded the motion.
The motion passed 7 to 0 .
IX. CLOSED 0111
S . Norton announced that there were no litigation
matters to be discussed . The Board r&cessed to Closed
Session on land negotiation matters at 10 : 19 P .M.
X. ADJOURNMENT
The Board reconvened to adjourn the meeting at 11 : 03
P .M.
Doris Smith
Secretary