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HomeMy Public PortalAbout19870923 - Minutes - Board of Directors (BOD) Meeting 87-23 N41 A= 3d a OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS September 23 1987 MINUTES I . ROLL CALL President Richard Bishop called the meeting to order at 7 : 35 P.M. Members Present : Richard Bishop, Teena Henshaw, Edward Shelley, Nanette Hanko, Katherine Duffy, Gerry Andeen, and Robert McKibbin. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Mary Hale , Jean Fiddes , James Boland, Mary Gundert , Stanley Norton, and Doris Smith. II . APPROVAL OF MINUTES A) q_tp te�mb e r 19 87 Motion: R. Bishop moved that the Board approve the minutes of September 9 , 1987 . T. Henshaw seconded the motion. The motion passed 7 to 0 . B) S ept e, e r 15t 1987 Motion: R. Bishop moved that the Board approve the minutes of September 15 , 1987 . T. Henshaw seconded the motion . The motion passed 6 to 0 , with E. Shelley abstaining from the voting . III WRITTEN COMMUNICATIONS D. Smith stated that the Board had received the following written communications : 1) a letter , dated September 4 , 1987 :from Linda Fischman , 148 La Honda Road, Woodside , reporting on the satisfactory completion of the demolition of the Weber" cabinat La Honda Creek Preserve and expressing her concerns regarding the Sheffield acquisition . A draft response letter was attached for Board consideration . a letter , dated September 16 , 1937 fror,,i Audrey C . Rust , Executive Director , Peninsula Open Space Trust , forwarding a resolution from the Trust ' s Board of Herbert Grench,General Manager,Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop I I Meeting 87-23 Page two Trustees expressing its appreciation to the District, for acquiring the former Slohe property . R. Bishop stated the Board ' s consensus to mail the response to Ms . Fischman as drafted and that no reply was necessary for the letter from A. Rust . IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA R. Bishop stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Establishment of Deferred Compensation Plan With ICMA Retirement Corporation (Report -R-87-1-32 ,-oaf Se tember 16 , 1987) J . Fiddes summarized the staff report and introduced Keith Sendall , of ICMA Retirement Corporation, who answered questions the Board had on the plan. J. Fiddes said that a revised resolution had been prepared for consideration and adoption, noting that those eligible to participate in the Plan would be regular District employees ( full-time and part-time) , the General Manager , Controller , and Legal Counsel. . In response to a question from T. Henshaw, H . Grench said that it would be possible to add District Directors to those eligible to enroll in the Plan and suggested inserting the words '"members of the Board of Directors" after General Manager in the ninth paragraph of the resolution . Motion: E . Shelley moved that the revised text of the resolution be amended to include "members of the. Board of Directors" after the words "General Manager" in the last paragraph . N. Hanko seconded the motion. The motion passed 7 to 0 . Motion: E. Shelley moved that the Board adopt the amended Resolution 37-33 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing a Deferred compensation Plan with ICMA Retirement Corporation . N. Hanko seconded the motion. The motion passed 7 to 0 . B . Final Ad ppti_�oq_of the Com1prehensive Use -and—Man_e ill�_n t Plan for Los Gatos Creek Park (Former Novitiate Property) (Report R-87-144--of D. Hansen summarized the staff report , noting that the Town of Los Gatos had completed its review of the Comprehensive Meeting 87-23 Page three considered and incorporated into proposed a7lendments contained in the repo'rt . Discussion centered on the possible location of a second trail to accommodate bicycles , whether dogs would continue to be allowed on the Preserve , and the lack of access to the Preserve from Alma Bridge Road due to the temporary closing of the Lexington Reservoir Area by the Santa Clara County Parks and Recreation Department . R . Bishop stated the Board ' s consensus that staff is to report back to the Board it 60 days on progress made with County staff on. status of use of the County ' s property and access to the Preserve , particularly via the Lexington Reservoir area . H. Grench reported that District staff had met recently with County Parks staff and progress had been made in exploring avenues for better communication, coordination, and planning between the two agencies . Motion: T. Henshaw moved that the Board adopt the Comprehensive Use and Management Plan for the former Novitiate property as contained in reports R-87-45 and R-87-74 , and as amended in report R- 37-144 and that the Preserve be named St . Joseph ' s Hill Open Space Preserve . R . lIcKibbin seconded the motion. The motion passed 7 to 0 . C . Review of the Comprehensive Use and Management Plan for Coal Creek Open -Space Preserve -(Repor-t. -,R-87-145 of September 15, 1987) Following an overview of the staff report by D . Hansen, M. Gundert showed slides of the Preserve to illustrate various sections of the report . Discussion centered on access to the Preserve , especially from the vista point on Skyline Boulevard. S . Norton stated that he is reviewing the legal rights of access to the Preserve from the vista point . H. Grench noted that the Board may want to consider an overall approach to CalTrans to get them informed and interested in the District ' s program, as opposed to piecemeal , site- specific requests . He suggested a letter from the President and a field trip -night be of benefit to the District . N. Hanko suggested that a clear entrance or signs at the vista point directing users to the trailhead be installed. K. Duffy suggested that the trail to the Preserve be realigned so that it would be opposite the trail for the Russian Ridge Open Space Preserve north of the CalTrans vista point and that international. hiking signs be posted at both entrances to mark the trails . Meeting 87-23 Page four Discussion also focused on potential for access to the Preserve from Upper Alpine Road and establishment of a regional bicycle trail . Motion: R. Bishop moved that the Board approve the addition of item Number 9 to Planning Tasks in the Use and Management Plan Summary table stating "As a long term planning task, staff to investigate use of Alpine Road for pedestrians , equestrians , and bicyclists . " K. Duffy seconded the motion . Discussion: E. Shelley and T. Henshaw indicated that they would vote against the motion since they felt that it was inappropriate to modify the Use and Management Plan Summary without modifying the Comprehensive Use and Management Plan itself . David Wexler , 100 Crazy Pete ' s Road, Woodside , expressed his concerns regarding parking and development on Crazy Pete ' s Road, use of the road by pedestrians , the District ' s portion of the road maintenance , and increased use of the roac3 if the barn is used by the "Talking Turtles" environmental group. The motion passed 5 to 2 on the following vote : Ayes : R . I-IcKibbin , K. Duffy, R. Bishop, N. Hanko, and G. Andedn. Noes : T . Henshaw and E. Shelley. D. Hansen said that staff was recommending use of the barn as a shelter for a small environmental education group of pre-school children known as "Talking Turtles , " run by Mr . Eric Remington , 574 Arastadero Road, Palo Alto . Mr . Remington, director of the program, said that his use would be limited to occasional rainy day use only and that in exchange for use of the barn, he would provide a resource survey of the Preserve and general clean-up of the area . Eric Thompson, Star Route 2 , Box 415 , La Honda , expressed his concerns regarding the Preserve . He said that members of the public should not be permitted to park in front of the mailboxes at the entrance to Crazy Pete ' s Road and that the parking sign at the vista point should be removed from the map until a determination is made of legal access . John Anderson, 20265 Skyline Boulevard, Woodside , said that he was concerned about Coal Creek Preserve ' s low status on the Site Emphasis listing and that the Preserve ' s neighbors were interested in providing volunteer labor to help maintain trails on the site . He suggested that procedures be established whereby volunteers can be used to help maintain trails . Meeting 87-23 Page five Motion.: F Duffy moved that the Board tentatively adopt the revised Comprehensive Use and Management Plan as amiended and indicate its intention to dedicate the undedicated 229 acre portion of the Preserve . T. Henshaw seconded the motion. The notion passed 7 to 0 . D. SkvIine Field Trip Follow-Up_.{Report R-87-143 dated l6 ,—_1 9 8-7 - _ September r H. Grench said that some items that could be used for basis of discussion, possibly at a special workshop, included changes in the Basic Policy and the Relative Site En.phas-is Policy, contact with CalTrans , signing, L and public communications i-m.plications . Motion: T. Henshaw moved that the President appoint a - committee ittee to meet once to draw up various plans and options as follow-up from the Board ' s Skyline trip, incorporating the items H. Grench mentioned , and report back to the Board at the next meeting if the agenda was not filled. E . Shelley seconded the motion . The --motion passed 7 to 0 . R . Bishop appointed T. Henshaw, G. Andean, and R . McKibbin to serve on the committee . Motion: E. Shelley moved that the Board approve the committee appointments and make the committee meetings compensable . R. Bishop seconded the motion. The notion passed 7 to 0 . Following discussion, the Committee set the Skyline field tour follow-up committee meeting for Tuesday, September 29 , at 4 : 30 P .M. at the District office . A Dog Committee meeting was scheduled for Tuesday, October 13 at 7 : 30 P .M. at the District office . E . Approval and Acceptance of Aqr Ee t oTMple Implement the _ _San Mateo County/Coastal Conservancv Bavlands Access Grant (Revort R-87-146 date_d 18 , 1987 ) C . Britton advised that this item should be deleted from the agenda since the new City Manager at the City of East Palo Alto had requested some changes in the terms of the agreement previously agreed upon by staff . VII . INFORMATIONAL REPORTS H. Grench noted that Saturday, November 7 would be the 15th anniversary of the founding of the District . He Meeting 87-23 Page six said that if any Director felt that there should be some. observance of the anniversary, the matter should be considered soon, and he invited any Directors to contact him, in this regard. He, also reported on the session he had organized and -11oderated at the T'Ecent National Recreation and Parks Association meeting regarding resolving trail conflicts among user groups on trails , -focusing particularly on conflicts involving trail bicycles . C . Britton said that escrow on the Lin property acquisition would close on Friday, September 25 and informed the Board that one noteholder did not want to be paid off until next year . He said that their note would be extended until February 1 , 1988 at 6% interest instead of the current 9% interest . D . Hansen reported on the status of the timber harvesting agreement for El Corte, de Madera Creek Open Space Preserve and said that the District ' s contract forester was supervising the cutting of certain trees in the Preserve as outlined in the agreement . J . Fiddes reported that the District had received an $18 , 000 check from the State Controller primarily to reimburse the District ' s mandated costs of removing the underground storage tanks at Hassler Open Space Preserve . Mary Ann Swan of the Saratoga Cornmunity Gardens addressed the Board and discussed their need for a new location for their demonstration garden and farm. She questioned whether a portion of the Fremont Older Open Space Preserve could be made available and explained the type of activities her group conducted. Ms . Swan was advised to contact D . Hansen to discuss her request and the established Board-adopted procedure used to review such requests . R. McKibbin reported on a major slide in the Kaiser Pernanente area and its potential ir,-,pact on the ridgeline . D . Hansen said that staff is monitoring the situation and proposed County actions . R. Bishop stated that the City of San Carlos Planning Commission had disapproved the recent request to subdivide the Benedetti property that is adjacent to the Hassler Open Space Preserve . He said that the Commission' s decision had been appealed to the San Carlos City Council and that he would represent the District at the September 28 Council meeting next Monday when the appeal would be considered. Meeting 87-23 Page seven D . Hansen reported that the South Skyline Association was going to have a bus tour of the Skyline area . VIIT . QATMS Motion : R . Bishop moved that the Board approve Revised Claims 37-22 . E . Shelley seconded the motion. The motion passed 7 to 0 . IX. CLOSED 0111 S . Norton announced that there were no litigation matters to be discussed . The Board r&cessed to Closed Session on land negotiation matters at 10 : 19 P .M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 : 03 P .M. Doris Smith Secretary