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HomeMy Public PortalAbout19871014 - Minutes - Board of Directors (BOD) Meeting 87-24 39 am MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS OCTOBER _14, 1987 MINUTES I . ROLL CALL President Richard Bishop called the meeting to order at 7 : 35 P.M. Members Present: Richard Bishop, Katherine Duffy, Edward Shelley, Teena Henshaw, Nonette Hanko, and Gerry Andeen. Member Absent: Robert McKibbin. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Stanley Norton, James Boland, Mary Gundert, Geoff Paulsen, Michael Foster, and Emma Johnson. II . APPROVAL OF MINUTES A. September 23 , 1987 Motion: E. Shelley moved that the Board approve the minutes of September 23 , 1987 . T. Henshaw seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATION E. Johnson stated that the Board had received a letter dated September 17 , 1987 from William Kennedy, 1215 Monte Verde Court, Los Altos regarding possible development of the Neary property adjacent to San Antonio Preserve and urging the District to acquire the property. R. Bishop stated the consensus of the Board that staff ' s draft reply be sent to Mr. Kennedy. IV. ORAL COMMUNICATIONS Eric Thompson, Star Route 2 , Box 415, La Honda asked why the letter his wife had sent to Director Andeen had received no reply. G. Andeen responded that a response is being prepared. V. ADOPTION OF AGENDA D. Hansen introduced the new Associate Open Space Planner , Geoffrey Paulsen to the Board; the Board welcomed him. R. Bishop stated the agenda was adopted by Board consensus . VI. BOARD BUSINESS A. Final Adoption of the Preliminary Use and Management Plan for the Perretta Property Addition to the Sierra Azul Opep___qpa(:�e Preserve, Mt. Umunhum Area (report R-87-154 of October 5, 1987) D. Hansen stated that staff will begin estimating costs for bringing the building up to code. He said the house has been Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop Meeting 87-24 Page two secured and that a two-month timetable has been formulated for finding a caretaker or tenant but that if a caretaker cannot be found, it would be desirable to rent the property since staff considers the building desirable in the long term as a caretaker or Ranger residence. N. Hanko asked if two months was long enough to find someone to live in the building, and whether staff would return to the Board to request a longer period of time. She said it is a good structure and in a good location for a caretaker or hostel . R. Bishop asked if staff would return to the Board in two months before making a final decision whether to look further for a resident or demolish the structure. H. Grench stated that two months was staff ' s self-imposed target, since the building may deteriorate or be vandalized, and added that staff would not demolish it without returning to the Board. Motion: E. Shelley moved that the Board adopt the Preliminary Use and Management Plan for the Perretta property addition to the Sierra Azul Open Space Preserve, Mt. Umunhum Area, and name the property as an addition to the Preserve. K. Duffy seconded the motion. The motion passed 6 to 0 . Motion: E. Shelley moved that the Board indicate its intention to withhold the property from dedication at this time . K. Duffy seconded the motion. The motion passed 6 to 0 . B. Final Adoption of the Revised Comprehensive Use and Management Plan for the Coal Creek Open Space Preserve (mart R-47 8 of September 29 , 1987) D. Hansen referred to the Board' s previous discussion of the Preserve access , stating that staff will pursue with CalTrans an access from the Vista Point and, if access can be provided and remain unobstructed, a connecting trail will be constructed opposite Russian Ridge. He added that staff will discuss signing with CalTrans . D. Hansen said staff will work with Santa Clara County Trails and Pathways Committee, the San Mateo County Trails Advisory Commit- tee , and the San Mateo County Bikeways Committee to promote a safe trail along the closed portion of Alpine Road which would provide access to the Preserve. H. Grench noted that the wording of item no. 9 in the summary table was a little different from that adopted by the Board at the previous meeting. R. Bishop said he was satisfied that long term planning questions have been addressed. H. Grench said that he has started trying to schedule a tour along Skyline with local legislators and CalTrans staff , but it will take some time to make the arrangements . Motion: N. Hanko moved that the Board adopt the Revised Com- prehensive Use and Management Plan contained in reports Meeting 87-24 Page three R-87-145 and R-87-148 and indicate its intention to dedicate the 229 acre undedicated portion of the Preserve. T. Henshaw seconded the motion. The motion passed 6 to 0 . C. Proposed Addition to the Duveneck Windmill Pasture Area of the Rancho San Antonio Open Spac_e_ Preserve_Mands of Duveneck)-(repor.t R-87-152 dated October 5 , 1987) C. Britton showed the location of the 18 .7 acre site on the wall map, noting it is between Rhus Ridge Road and the Windmill Pasture Area of Rancho San Antonio Open Space Preserve . He said the purchase price is $225, 000 . C. Britton noted that he had received calls from neighbors of the site stating that there is no road maintenance agreement at this time but one would be welcomed. He corrected information in the staff report regarding the water system, stating that four homes pump water from the parcel and that other homeowners have abandoned the system. He added that the storage tanks are off District land. C . Britton noted that the trailer in which the caretaker lives may be moved because of its visual impact and that the District has obligations to the tenant caretaker if moving is required. D. Hansen reviewed the proposed use and management of the site, noting that the site is valuable as a trailhead and provides access to the upper Windmill Pasture Area. He said the house trailer is visually obtrusive and could be unstable during unusually wet winters . He said staff will discuss relocating the unit with Raye Girouard, the occupant who seems willing to work with the District to resolve the issue . G. Paulsen showed slides of the areas around the trailer and of the parking area. He said the District will have better parking opportunities with the acquisition and that staff will work with neighbors on better signing. D. Hansen reviewed the use and management recommendations for signing (including a sign placed at the intersection of Moody Road and Rhus Ridge Road) , possible relocation of the trailer, continuation of the caretaking agreement on a month to month basis , installation of a formal barrier above the residence to restrict the speed of bicycles , and organized group use of the site . E. Thompson said he had wondered why the property is being purchased but that his questions had been answered and that he is satisfied. Motion: K. Duffy moved that the Board adopt Resolution 87-34, a Resolution of the Board of Directors of the Midpenin- sula Regional open Space District Authorizing Accep- tance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Rancho San Antonio open Space Preserve Meeting 87-24 Page four - Lands of Duveneck) . E. Shelley seconded the motion. The motion passed 6 to 0 . Motion: N. Hanko moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in the staff report as amended, including naming the property as an addition to the Rancho San Antonio Open Space Preserve, Windmill Pasture Area and indicate its intention to dedicate the property as public open space. E. Shelley seconded the motion. The motion passed 6 to 0. D. Lease of Portion of Huddart Park for Purisima Creek Redwoods Open Space Preserve (report R-87-151 dated October 5, 1947_} C. Britton stated that District staff has been discussing with San Mateo County staff the District ' s use of a 9 acre portion of San Mateo County ' s Huddart Park which lies west of Skyline Boulevard and adjacent to Purisima Creek Redwoods Open Space Preserve. He said that the proposed ten year Agreement has not been approved by San Mateo County but is being recommended by County staff and that he does not anticipate any changes being made to it. He asked that the Board approve the Agreement and give District Legal Counsel the authority to approve any minor modifications if necessary. D. Hansen said the acquisition would provide vehicular access and ten parking spaces , would require installation of new restrooms and security of existing inoperable restrooms , and would allow completion of a picnic area. He said it will also provide a connection between Huddart Park and the trail system at Purisima Creek Preserve. He said use and management plans include installation of a gate and equestrian barriers, and signing of inoperative restrooms . H. Grench proposed a dedication ceremony for the Preserve when facilities are complete and said Peninsula open Space Trust is considering a recognition event for those who helped on the Whole Access Trail . Motion: E. Shelley moved that the Board adopt Resolution 87-35, a Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Approving and Authorizing Execution of Park and Recreation Lease, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to the Closing of the Transaction (Purisima Creek Redwoods Open Space Preserve - County of San Mateo) . T. Henshaw seconded the motion. The motion passed 6 to 0 . H. Grench said that minor changes could arise as a result of consideration of the Agreement by the San Mateo County Parks and Recreation Commission and Board of Supervisors . Motion: E. Shelley moved that the Board authorize minor technical amendments be made by the General Manager * See cr-r-e-e-f-tcrN +e nnina+ e-s Meeting 87-24 Page six Preserve . N. Hanko seconded the motion. The motion passed 6 to 0 . H. District Safety Program (reports R-$7-142 of September 30 , 1987 and R-87-157 of October 13 , 1987) H. Grench noted that report R-87-157 distributed at the Board meeting changed the approach to the Safety Program slightly in that policy statements are usually the province of the Board and implementation procedures are the responsibility of the General Manager. He said the amended resolution in the new report contains the policy statement that no function of any District Program or Subprogram is so critical as to require a compromise of safe work practices , as well as the purpose of establishing a formal program which promotes safe work environment and safe work practices . N. Hanko said that she approved of the revised approach. Motion: K. Duffy moved that the Board adopt Resolution 87-36 , a Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Directing the Establishment of a District Safety Program. T. Henshaw seconded the motion. The motion passed 6 to 0. I . Request for Authorization to Solicit Truck Bids {report R-87-147 of September 22 , 1987) J. Boland noted that the District ' s standard vehicles have been 3/4 ton heavy-duty 4x4 trucks which have a relatively high operating cost. He said the mid-sized one-half ton 4x4 trucks have good potential for meeting many of the District ' s light-duty maintenance needs at a lower operating cost. He said the acquisition of the mid-sized truck is considered an experiment and its effectiveness will be monitored over a one to two year period. Motion: K. Duffy moved that the Board authorize staff to solicit competitive bids for one 4x4 light utility truck. T. Henshaw seconded the motion. The motion passed 6 to 0. VII . INFORMATIONAL REPORTS H. Grench reported that Senate Bill 1337 by Senator Bergeson has been signed by the Governor. He said that the legislation will allow the annual audit process to start before the end of the fiscal year. He said that he had testified at the Local Agency Formation Commission hearing in Santa Clara County and they had approved the District ' s annexation unanimously, and that the next step is for the Board to hold a public hearing and take action. He added that he talked with the Commission about a field trip in the spring. H. Grench reminded the Board that a special meeting had been tenta- tively discussed for November 4 for land negotiation items , noting there may not be any public items on the agenda. G. Andeen reported on the death of Ken Cooperrider of Menlo Park and acknowledged his many contributions to civic affairs and open space. Meeting 87-24 Page seven S . Norton announced that SB 200 had been signed by the Governor. He said that the legislation relates to the Brown Act attorney-client privilege but that it does not materially affect the District. He added that the District has been in full compliance with the changes for three years . D. Hansen reported a volunteer trail effort will be held at Rancho San Antonio Open Space Preserve on Saturday, October 17 . N. Hanko reported that the docent-staff recognition event will cost $325 more than budgeted if everyone attends . There was no objection expressed. VIII .REVISED CLAIMS Motion: R. Bishop moved the approval of Revised Claims 87-23 . E. Shelley seconded the motion. Discussion: E. Thompson asked what the claim was for soil engineering services . M. Gundert replied that the County of San Mateo required soil engineering for the Purisima parking lot. The motion passed 6 to 0. IX. CLOSED SESSION S . Norton announced that litigation matters to be discussed in closed session fell under Subdivision (b) (1) of Government Code Section 54956 . 9 , threat of litigation. The Board recessed to Closed Session at 9 : 10 P.M. X. ADJOURNMENT The meeting was adjourned at 10 : 45 P.M. Emma Johnson Secretary CORRECTION TO MINUTES OF OCTOBER 14, 1987 II . APPROVAL OF MINUTES October 14 Motion: R. Bishop moved that the Board approve the minutes of October 14 , 1987 . K. Duffy seconded the motion. Discussion: D. Hansen stated that the first sentence in the second paragraph of item D on page four should read " . . . the acquisition would provide District vehicular access and would allow installation of new restrooms . . . , " rather than " . . . the acquisition would provide vehicular access and ten parking spaces, would require installation of new restrooms . . . " . R. Bishop and K. Duffy agreed to include the changes in their motion. The motion passed 6 to 0.