HomeMy Public PortalAbout19871014 - Minutes - Board of Directors (BOD) Meeting 87-24
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
OCTOBER _14, 1987
MINUTES
I . ROLL CALL
President Richard Bishop called the meeting to order at 7 : 35 P.M.
Members Present: Richard Bishop, Katherine Duffy, Edward Shelley,
Teena Henshaw, Nonette Hanko, and Gerry Andeen.
Member Absent: Robert McKibbin.
Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean
Fiddes , Stanley Norton, James Boland, Mary Gundert, Geoff Paulsen,
Michael Foster, and Emma Johnson.
II . APPROVAL OF MINUTES
A. September 23 , 1987
Motion: E. Shelley moved that the Board approve the minutes of
September 23 , 1987 . T. Henshaw seconded the motion.
The motion passed 6 to 0 .
III . WRITTEN COMMUNICATION
E. Johnson stated that the Board had received a letter dated September
17 , 1987 from William Kennedy, 1215 Monte Verde Court, Los Altos
regarding possible development of the Neary property adjacent to San
Antonio Preserve and urging the District to acquire the property.
R. Bishop stated the consensus of the Board that staff ' s draft reply
be sent to Mr. Kennedy.
IV. ORAL COMMUNICATIONS
Eric Thompson, Star Route 2 , Box 415, La Honda asked why the letter
his wife had sent to Director Andeen had received no reply. G. Andeen
responded that a response is being prepared.
V. ADOPTION OF AGENDA
D. Hansen introduced the new Associate Open Space Planner , Geoffrey
Paulsen to the Board; the Board welcomed him.
R. Bishop stated the agenda was adopted by Board consensus .
VI. BOARD BUSINESS
A. Final Adoption of the Preliminary Use and Management Plan for the
Perretta Property Addition to the Sierra Azul Opep___qpa(:�e
Preserve, Mt. Umunhum Area (report R-87-154 of October 5, 1987)
D. Hansen stated that staff will begin estimating costs for
bringing the building up to code. He said the house has been
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop
Meeting 87-24 Page two
secured and that a two-month timetable has been formulated for
finding a caretaker or tenant but that if a caretaker cannot be
found, it would be desirable to rent the property since staff
considers the building desirable in the long term as a caretaker
or Ranger residence.
N. Hanko asked if two months was long enough to find someone to
live in the building, and whether staff would return to the Board
to request a longer period of time. She said it is a good
structure and in a good location for a caretaker or hostel .
R. Bishop asked if staff would return to the Board in two months
before making a final decision whether to look further for a
resident or demolish the structure.
H. Grench stated that two months was staff ' s self-imposed target,
since the building may deteriorate or be vandalized, and added
that staff would not demolish it without returning to the Board.
Motion: E. Shelley moved that the Board adopt the Preliminary
Use and Management Plan for the Perretta property
addition to the Sierra Azul Open Space Preserve, Mt.
Umunhum Area, and name the property as an addition to
the Preserve. K. Duffy seconded the motion. The motion
passed 6 to 0 .
Motion: E. Shelley moved that the Board indicate its intention
to withhold the property from dedication at this time .
K. Duffy seconded the motion. The motion passed 6 to
0 .
B. Final Adoption of the Revised Comprehensive Use and Management
Plan for the Coal Creek Open Space Preserve (mart R-47 8 of
September 29 , 1987)
D. Hansen referred to the Board' s previous discussion of the
Preserve access , stating that staff will pursue with CalTrans an
access from the Vista Point and, if access can be provided and
remain unobstructed, a connecting trail will be constructed
opposite Russian Ridge. He added that staff will discuss
signing with CalTrans .
D. Hansen said staff will work with Santa Clara County Trails and
Pathways Committee, the San Mateo County Trails Advisory Commit-
tee , and the San Mateo County Bikeways Committee to promote a
safe trail along the closed portion of Alpine Road which would
provide access to the Preserve.
H. Grench noted that the wording of item no. 9 in the summary
table was a little different from that adopted by the Board at
the previous meeting. R. Bishop said he was satisfied that long
term planning questions have been addressed.
H. Grench said that he has started trying to schedule a tour
along Skyline with local legislators and CalTrans staff , but it
will take some time to make the arrangements .
Motion: N. Hanko moved that the Board adopt the Revised Com-
prehensive Use and Management Plan contained in reports
Meeting 87-24 Page three
R-87-145 and R-87-148 and indicate its intention to
dedicate the 229 acre undedicated portion of the
Preserve. T. Henshaw seconded the motion. The motion
passed 6 to 0 .
C. Proposed Addition to the Duveneck Windmill Pasture Area of the
Rancho San Antonio Open Spac_e_ Preserve_Mands of Duveneck)-(repor.t
R-87-152 dated October 5 , 1987)
C. Britton showed the location of the 18 .7 acre site on the wall
map, noting it is between Rhus Ridge Road and the Windmill
Pasture Area of Rancho San Antonio Open Space Preserve . He said
the purchase price is $225, 000 .
C. Britton noted that he had received calls from neighbors of the
site stating that there is no road maintenance agreement at this
time but one would be welcomed. He corrected information in the
staff report regarding the water system, stating that four homes
pump water from the parcel and that other homeowners have
abandoned the system. He added that the storage tanks are off
District land.
C . Britton noted that the trailer in which the caretaker lives
may be moved because of its visual impact and that the District
has obligations to the tenant caretaker if moving is required.
D. Hansen reviewed the proposed use and management of the site,
noting that the site is valuable as a trailhead and provides
access to the upper Windmill Pasture Area. He said the house
trailer is visually obtrusive and could be unstable during
unusually wet winters . He said staff will discuss relocating the
unit with Raye Girouard, the occupant who seems willing to work
with the District to resolve the issue .
G. Paulsen showed slides of the areas around the trailer and of
the parking area. He said the District will have better parking
opportunities with the acquisition and that staff will work with
neighbors on better signing.
D. Hansen reviewed the use and management recommendations for
signing (including a sign placed at the intersection of Moody
Road and Rhus Ridge Road) , possible relocation of the trailer,
continuation of the caretaking agreement on a month to month
basis , installation of a formal barrier above the residence to
restrict the speed of bicycles , and organized group use of the
site .
E. Thompson said he had wondered why the property is being
purchased but that his questions had been answered and that he is
satisfied.
Motion: K. Duffy moved that the Board adopt Resolution 87-34, a
Resolution of the Board of Directors of the Midpenin-
sula Regional open Space District Authorizing Accep-
tance of Purchase Agreement, Authorizing Officer to
Execute Certificate of Acceptance of Grant to District ,
and Authorizing General Manager to Execute Any and All
Other Documents Necessary or Appropriate to Closing of
the Transaction (Rancho San Antonio open Space Preserve
Meeting 87-24 Page four
- Lands of Duveneck) . E. Shelley seconded the motion.
The motion passed 6 to 0 .
Motion: N. Hanko moved that the Board tentatively adopt the
Preliminary Use and Management Plan recommendations
contained in the staff report as amended, including
naming the property as an addition to the Rancho San
Antonio Open Space Preserve, Windmill Pasture Area and
indicate its intention to dedicate the property as
public open space. E. Shelley seconded the motion.
The motion passed 6 to 0.
D. Lease of Portion of Huddart Park for Purisima Creek Redwoods Open
Space Preserve (report R-87-151 dated October 5, 1947_}
C. Britton stated that District staff has been discussing with
San Mateo County staff the District ' s use of a 9 acre portion of
San Mateo County ' s Huddart Park which lies west of Skyline
Boulevard and adjacent to Purisima Creek Redwoods Open Space
Preserve. He said that the proposed ten year Agreement has not
been approved by San Mateo County but is being recommended by
County staff and that he does not anticipate any changes being
made to it. He asked that the Board approve the Agreement and
give District Legal Counsel the authority to approve any minor
modifications if necessary.
D. Hansen said the acquisition would provide vehicular access and
ten parking spaces , would require installation of new restrooms
and security of existing inoperable restrooms , and would allow
completion of a picnic area. He said it will also provide a
connection between Huddart Park and the trail system at Purisima
Creek Preserve. He said use and management plans include
installation of a gate and equestrian barriers, and signing of
inoperative restrooms .
H. Grench proposed a dedication ceremony for the Preserve when
facilities are complete and said Peninsula open Space Trust is
considering a recognition event for those who helped on the Whole
Access Trail .
Motion: E. Shelley moved that the Board adopt Resolution 87-35,
a Resolution of the Board of Directors of the Midpenin-
sula Regional Open Space District Approving and
Authorizing Execution of Park and Recreation Lease, and
Authorizing General Manager to Execute Any and All
Other Documents Necessary or Appropriate to the Closing
of the Transaction (Purisima Creek Redwoods Open Space
Preserve - County of San Mateo) . T. Henshaw seconded
the motion. The motion passed 6 to 0 .
H. Grench said that minor changes could arise as a result of
consideration of the Agreement by the San Mateo County Parks and
Recreation Commission and Board of Supervisors .
Motion: E. Shelley moved that the Board authorize minor
technical amendments be made by the General Manager
* See cr-r-e-e-f-tcrN +e nnina+ e-s
Meeting 87-24 Page six
Preserve . N. Hanko seconded the motion. The motion
passed 6 to 0 .
H. District Safety Program (reports R-$7-142 of September 30 , 1987
and R-87-157 of October 13 , 1987)
H. Grench noted that report R-87-157 distributed at the Board
meeting changed the approach to the Safety Program slightly in
that policy statements are usually the province of the Board and
implementation procedures are the responsibility of the General
Manager. He said the amended resolution in the new report
contains the policy statement that no function of any District
Program or Subprogram is so critical as to require a compromise
of safe work practices , as well as the purpose of establishing a
formal program which promotes safe work environment and safe work
practices .
N. Hanko said that she approved of the revised approach.
Motion: K. Duffy moved that the Board adopt Resolution 87-36 , a
Resolution of the Board of Directors of the Midpenin-
sula Regional Open Space District Directing the
Establishment of a District Safety Program. T. Henshaw
seconded the motion. The motion passed 6 to 0.
I . Request for Authorization to Solicit Truck Bids {report R-87-147
of September 22 , 1987)
J. Boland noted that the District ' s standard vehicles have been
3/4 ton heavy-duty 4x4 trucks which have a relatively high
operating cost. He said the mid-sized one-half ton 4x4 trucks
have good potential for meeting many of the District ' s light-duty
maintenance needs at a lower operating cost. He said the
acquisition of the mid-sized truck is considered an experiment
and its effectiveness will be monitored over a one to two year
period.
Motion: K. Duffy moved that the Board authorize staff to
solicit competitive bids for one 4x4 light utility
truck. T. Henshaw seconded the motion. The motion
passed 6 to 0.
VII . INFORMATIONAL REPORTS
H. Grench reported that Senate Bill 1337 by Senator Bergeson has been
signed by the Governor. He said that the legislation will allow the
annual audit process to start before the end of the fiscal year. He
said that he had testified at the Local Agency Formation Commission
hearing in Santa Clara County and they had approved the District ' s
annexation unanimously, and that the next step is for the Board to
hold a public hearing and take action. He added that he talked with
the Commission about a field trip in the spring.
H. Grench reminded the Board that a special meeting had been tenta-
tively discussed for November 4 for land negotiation items , noting
there may not be any public items on the agenda.
G. Andeen reported on the death of Ken Cooperrider of Menlo Park and
acknowledged his many contributions to civic affairs and open space.
Meeting 87-24 Page seven
S . Norton announced that SB 200 had been signed by the Governor. He
said that the legislation relates to the Brown Act attorney-client
privilege but that it does not materially affect the District. He
added that the District has been in full compliance with the changes
for three years .
D. Hansen reported a volunteer trail effort will be held at Rancho San
Antonio Open Space Preserve on Saturday, October 17 .
N. Hanko reported that the docent-staff recognition event will cost
$325 more than budgeted if everyone attends . There was no objection
expressed.
VIII .REVISED CLAIMS
Motion: R. Bishop moved the approval of Revised Claims 87-23 . E.
Shelley seconded the motion.
Discussion: E. Thompson asked what the claim was for soil
engineering services . M. Gundert replied that the County of
San Mateo required soil engineering for the Purisima parking
lot.
The motion passed 6 to 0.
IX. CLOSED SESSION
S . Norton announced that litigation matters to be discussed in closed
session fell under Subdivision (b) (1) of Government Code Section
54956 . 9 , threat of litigation. The Board recessed to Closed Session
at 9 : 10 P.M.
X. ADJOURNMENT
The meeting was adjourned at 10 : 45 P.M.
Emma Johnson
Secretary
CORRECTION TO MINUTES OF OCTOBER 14, 1987
II . APPROVAL OF MINUTES
October 14
Motion: R. Bishop moved that the Board approve the minutes of
October 14 , 1987 . K. Duffy seconded the motion.
Discussion: D. Hansen stated that the first sentence
in the second paragraph of item D on page four should
read " . . . the acquisition would provide District
vehicular access and would allow installation of new
restrooms . . . , " rather than " . . . the acquisition would
provide vehicular access and ten parking spaces, would
require installation of new restrooms . . . " . R. Bishop
and K. Duffy agreed to include the changes in their
motion. The motion passed 6 to 0.