HomeMy Public PortalAbout19871124 - Minutes - Board of Directors (BOD) Meeting 87-28
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
RESCHEDULED REGULAR MEETING
BOARD OF DIRECTORS
November_.24,1987
MINUTES
I . ROLL CALL
President Richard Bishop called the meeting to order at
7 : 35 P.M.
Members Present: Richard Bishop, Teena Henshaw, Edward
Shelley, Katherine Duffy, Gerry Andeen, and Robert McKibbin.
Member Absent: Nonette Hanko.
Personnel Present: Craig Britton, David Hansen, Mary
Hale , Jean Fiddes , James Boland, Stanley Norton, and
Doris Smith.
II . APPROVAL OF MINUTES
November 10,1987
Motion: E. Shelley moved that the Board approve the
minutes of November 10 , 1987 . K. Duffy
seconded the motion. The motion passed
6 to 0 .
III . WRITTEN COMMUNICATIONS
D. Smith stated that the Board had received the following
written communications :
1) a letter, dated November 9, 1987 from Marilyn M.
Gimball , 330 Willowbrook Drive, Portola Valley, asking
that areas where dogs are allowed not be expanded and
requesting a re-evaluation of current policy allowing
dogs on leash on certain trails .
2) a letter, dated November 7 , 1987 from Karen Nilsson,
150 Coquita Way, Portola Valley, urging that areas
where dogs are allowed not be extended.
3) a letter, dated November 6 , 1987 from Paul M. Kelly,
Santa Clara County Greenbelt Coalition, thanking the
Board of Directors for time and attention given to the
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teens,Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
Meeting 87-28 Page Two
Coalition at the August 12 meeting and advising that on
October 20 the Open Space Program was unanimously
approved by the Santa Clara County Board of
Supervisors .
4) a letter, dated November 17 , 1987 from Karen Ramsey,
18661 Barnhart Avenue, Cupertino, requesting that High
Meadow Stables be kept open.
R. Bishop stated the Board ' s consensus to approve the
draft responses to Ms . Gimbal and Ms . Ramsey, asked
that staff respond to Ms . Nilsson' s letter, and said
that no reply was necessary for the letter from Mr.
Kelly.
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
R. Bishop stated that the agenda was adopted by Board
consensus .
VI . BOARD BUSINESS
A. Support of Final Report of the President ' s
Commission on Americans Outdoors (Report R-87-170
of November 12 1987)
D. Hansen noted that the Board had had input into the
Commission' s efforts within the State to support the
President ' s Commission on Americans Outdoors . He
outlined elements of the report and the proposed
actions to be followed, and noted that he, Herb Grench
and Director McKibbin had attended the recent
informational meeting of Santa Clara County supporters
of the report . R. Bishop urged support for the
Commi-ssion' s recommendations and the proposed plan of
action by C.P.R. S .
Motion: R. McKibbin moved that the Board adopt
Resolution 87-39 , a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Supporting the Final
Report of the President ' s Commission on
Americans Outdoors . K. Duffy seconded the
motion. The motion passed 6 to 0 .
B. Second Reading on Dog Committee Recommendations (Report
R-87-174 dated November 18 1987)
D. Hansen stated that, in addition to the two letters
included in the Written Communications from Ms . Gimbal
and Ms. Nilsson, he had received one additional
telephone call since the hearing of the Dog Committee ' s
recommendations. He said that the caller, Nancy
Meeting 87-28 Page Three
Powell , had indicated support for dogs under control on
all District trails.
Motion: R. Bishop moved that the Board give final
approval to the Dog Committee ' s
recommendation to allow dogs on certain
District sites. R. McKibbin*seconded the
motion.
Discussion: In response to E. Shelley' s
request for clarification on what action the
Board took at its last meeting, R. Bishop
noted that the new sites approved would not
become open for dogs on leash until the next
Use and Management Plan reviews for those
sites were considered by the Board. This was
done in order for staff to determine exactly
where dogs should be permitted on each site.
The motion passed 6 to O ?K
C. Proposed Peninsula Open Space Trust Property
Addition to La Honda Creek Open Space Preserve
(Report R-87-175 dated November_19, 198_7)
C. Britton noted that on December 12, 1986 Peninsula
Open Space Trust (POST) had received a gift of the
remaining 112 acres of the former Dyer Ranch and that,
because the gift had been anticipated at the time of
the District ' s acquisition of the 250 acre parcel of
the ranch, the POST parcel had been included in the
Interim Use and Management Plan to accommodate District
management. He said that the property is valued in
excess of $700, 000 and that POST is now offering the
Dyer gift parcel to the District at a bargain cash
purchase price of $250, 000.
Motion: E. Shelley moved the adoption of Resolution
87-39, a Resolution of the Board of Directors
of the Midpeninsula Regional Open Space
District Authorizing Acceptance of Purchase
Agreement - Bargain Sale, Authorizing Officer
to Execute Certificate of Acceptance of Grant
to District, and Authorizing General Manager
to Execute Any and All Other Documents
Necessary or Appropriate to Closing of the
Transaction (La Honda Creek Open Space
Preserve - Lands of Peninsula Open Space
Trust) . T. Henshaw seconded the motion. The
motion passed 6 to 0.
Motion: E. Shelley moved that the Board indicate its
intention to dedicate this property as public
Meeting 87-28 Page Four
open space. T. Henshaw seconded the motion.
The motion passed 6 to 0 .
D. Progress Report on Access from Alma Bridge
Road to St. Joseph' s Hill Open Space Preserve
(Report R-87-173 dated November 18 1987)
D. Hansen stated that staff has been working with Santa
Clara County Parks and Recreation staff to reach
mutually acceptable agreements for use and access to
the Preserve from Alma Bridge Road, but noted that
access from this road probably will not be permitted
until there is higher water level in the Lexington
Reservoir. He said that the Reservoir is still closed
to all recreational activities . He reported that
CalTrans has taken major steps toward the building of
the Highway 17 overpass to access the Lexington area.
Further discussion centered on the District ' s
acquisition of additional property that would permit
the District to construct its own parking lot for
Preserve visitors . Discussion also followed on what
potential existed for Preserve parking in conjunction
with the new college access road to be built across St.
Joseph' s Hill from Alma Bridge Road.
E. Program Evaluation and Action Plan Process (Report R-
87-172 dated November 16_, 1987)
J. Fiddes noted that the Board had directed staff to
present Key Projects and Activities and Other Typical
Project and Activities to the Board at the same meeting
when the 1988-89 Action Plan was considered. She said
the chart accompanying the report outlined the
timeframe and key elements of the Action Plan and
Program Evaluation process .
Motion: E. Shelley moved that the Board adopt the
revised Program Evaluation and Action Plan
process as shown on Exhibit A and direct
staff to implement the new process beginning
January 1988 . T. Henshaw seconded the
motion. The motion passed 6 to 0 .
F. Authorization to Purchase a Maintenance Truck (Report
R-87-171 dated November 16, 1987)
J. Boland presented the competitive bid information for
purchase of a 4X4 light duty maintenance truck, noting
that Mission Ford of San Jose was the lowest
responsible bidder with a bid of $11 , 428 , plus tax. C.
Britton requested that the Assistant General Manager
also be authorized to execute the purchase contract.
Meeting 87-28 Page Five
Motion: E. Shelley moved that the Board authorize the
General Manager or the Assistant General
Manager to execute a purchase contract for a
4X4 light duty maintenance truck with Mission
Valley Ford of San Jose at a cost of
$12, 227 .96 . R. McKibbin seconded the motion.
The motion passed 6 to 0 .
VII . INFORMATIONAL REPORTS
D. Hansen reported on the meeting of the Bay Area
Trails Council which he and H. Grench attended. He
also informed the Board that a public workshop would be
held to discuss long-term planning for the former North
property on December 5, 1987 beginning at 10 :00 A.M.
He noted that the use proposal being made by the Youth
Science Institute to develop an environmental education
program on the property would be discussed at the
workshop.
D. Hansen presented the Board a framed resolution from the
Board of Directors of the East Bay Regional Park District
congratulating MROSD on its fifteenth anniversary.
R. Bishop reported on the November 12 opening ceremony for
the Whole Access Trail on the Purisima Creek Redwoods Open
li Space Preserve that was sponsored by the Peninsula Open
Space Trust for donors and volunteers who supported or
worked on the trail . He also reported on the Sierra Club' s
10th birthday celebration of the Hikers ' Hut at Sam
MacDonald Park.
VIII .CLAIMS
Motion: R. Bishop moved that the Board approve
Revised Claims 87-26. E. Shelley seconded
the motion. The motion passed 6 to 0 .
IX. CLOSED SESSION
S . Norton announced that there were no litigation
matters to be discussed. The Board recessed to Closed
Session on land negotiation matters at 8 : 25 P.M.
X. ADJOURNMENT
The Board reconvened to adjourn the meeting at
9 : 28 P.M.
Doris Smith
Secretary
CORRECTION TO MINUTES OF NOVEMBER 24, 1987
II. APPROVAL OF MINUTES
November 24 1987
J. Fiddes stated that the minutes should be corrected as follows :
1) the motion at the top of page 3 should show G. Andeen as the
seconder instead of R. McKibbin and 2) the motion' s vote should
show that it passed 5 to 1 with R. McKibbin voting against the
motion.
Motion: E. Shelley moved that the Board approve the minutes of
the meeting of November 24, 1987 as corrected.
T. Henshaw seconded the motion. The motion passed
6 to 0 .