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HomeMy Public PortalAbout19871124 - Minutes - Board of Directors (BOD) Meeting 87-28 AA- %L 'elor 90=1=0 0 MW MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 RESCHEDULED REGULAR MEETING BOARD OF DIRECTORS November_.24,1987 MINUTES I . ROLL CALL President Richard Bishop called the meeting to order at 7 : 35 P.M. Members Present: Richard Bishop, Teena Henshaw, Edward Shelley, Katherine Duffy, Gerry Andeen, and Robert McKibbin. Member Absent: Nonette Hanko. Personnel Present: Craig Britton, David Hansen, Mary Hale , Jean Fiddes , James Boland, Stanley Norton, and Doris Smith. II . APPROVAL OF MINUTES November 10,1987 Motion: E. Shelley moved that the Board approve the minutes of November 10 , 1987 . K. Duffy seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATIONS D. Smith stated that the Board had received the following written communications : 1) a letter, dated November 9, 1987 from Marilyn M. Gimball , 330 Willowbrook Drive, Portola Valley, asking that areas where dogs are allowed not be expanded and requesting a re-evaluation of current policy allowing dogs on leash on certain trails . 2) a letter, dated November 7 , 1987 from Karen Nilsson, 150 Coquita Way, Portola Valley, urging that areas where dogs are allowed not be extended. 3) a letter, dated November 6 , 1987 from Paul M. Kelly, Santa Clara County Greenbelt Coalition, thanking the Board of Directors for time and attention given to the Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teens,Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 87-28 Page Two Coalition at the August 12 meeting and advising that on October 20 the Open Space Program was unanimously approved by the Santa Clara County Board of Supervisors . 4) a letter, dated November 17 , 1987 from Karen Ramsey, 18661 Barnhart Avenue, Cupertino, requesting that High Meadow Stables be kept open. R. Bishop stated the Board ' s consensus to approve the draft responses to Ms . Gimbal and Ms . Ramsey, asked that staff respond to Ms . Nilsson' s letter, and said that no reply was necessary for the letter from Mr. Kelly. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA R. Bishop stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Support of Final Report of the President ' s Commission on Americans Outdoors (Report R-87-170 of November 12 1987) D. Hansen noted that the Board had had input into the Commission' s efforts within the State to support the President ' s Commission on Americans Outdoors . He outlined elements of the report and the proposed actions to be followed, and noted that he, Herb Grench and Director McKibbin had attended the recent informational meeting of Santa Clara County supporters of the report . R. Bishop urged support for the Commi-ssion' s recommendations and the proposed plan of action by C.P.R. S . Motion: R. McKibbin moved that the Board adopt Resolution 87-39 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Supporting the Final Report of the President ' s Commission on Americans Outdoors . K. Duffy seconded the motion. The motion passed 6 to 0 . B. Second Reading on Dog Committee Recommendations (Report R-87-174 dated November 18 1987) D. Hansen stated that, in addition to the two letters included in the Written Communications from Ms . Gimbal and Ms. Nilsson, he had received one additional telephone call since the hearing of the Dog Committee ' s recommendations. He said that the caller, Nancy Meeting 87-28 Page Three Powell , had indicated support for dogs under control on all District trails. Motion: R. Bishop moved that the Board give final approval to the Dog Committee ' s recommendation to allow dogs on certain District sites. R. McKibbin*seconded the motion. Discussion: In response to E. Shelley' s request for clarification on what action the Board took at its last meeting, R. Bishop noted that the new sites approved would not become open for dogs on leash until the next Use and Management Plan reviews for those sites were considered by the Board. This was done in order for staff to determine exactly where dogs should be permitted on each site. The motion passed 6 to O ?K C. Proposed Peninsula Open Space Trust Property Addition to La Honda Creek Open Space Preserve (Report R-87-175 dated November_19, 198_7) C. Britton noted that on December 12, 1986 Peninsula Open Space Trust (POST) had received a gift of the remaining 112 acres of the former Dyer Ranch and that, because the gift had been anticipated at the time of the District ' s acquisition of the 250 acre parcel of the ranch, the POST parcel had been included in the Interim Use and Management Plan to accommodate District management. He said that the property is valued in excess of $700, 000 and that POST is now offering the Dyer gift parcel to the District at a bargain cash purchase price of $250, 000. Motion: E. Shelley moved the adoption of Resolution 87-39, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement - Bargain Sale, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (La Honda Creek Open Space Preserve - Lands of Peninsula Open Space Trust) . T. Henshaw seconded the motion. The motion passed 6 to 0. Motion: E. Shelley moved that the Board indicate its intention to dedicate this property as public Meeting 87-28 Page Four open space. T. Henshaw seconded the motion. The motion passed 6 to 0 . D. Progress Report on Access from Alma Bridge Road to St. Joseph' s Hill Open Space Preserve (Report R-87-173 dated November 18 1987) D. Hansen stated that staff has been working with Santa Clara County Parks and Recreation staff to reach mutually acceptable agreements for use and access to the Preserve from Alma Bridge Road, but noted that access from this road probably will not be permitted until there is higher water level in the Lexington Reservoir. He said that the Reservoir is still closed to all recreational activities . He reported that CalTrans has taken major steps toward the building of the Highway 17 overpass to access the Lexington area. Further discussion centered on the District ' s acquisition of additional property that would permit the District to construct its own parking lot for Preserve visitors . Discussion also followed on what potential existed for Preserve parking in conjunction with the new college access road to be built across St. Joseph' s Hill from Alma Bridge Road. E. Program Evaluation and Action Plan Process (Report R- 87-172 dated November 16_, 1987) J. Fiddes noted that the Board had directed staff to present Key Projects and Activities and Other Typical Project and Activities to the Board at the same meeting when the 1988-89 Action Plan was considered. She said the chart accompanying the report outlined the timeframe and key elements of the Action Plan and Program Evaluation process . Motion: E. Shelley moved that the Board adopt the revised Program Evaluation and Action Plan process as shown on Exhibit A and direct staff to implement the new process beginning January 1988 . T. Henshaw seconded the motion. The motion passed 6 to 0 . F. Authorization to Purchase a Maintenance Truck (Report R-87-171 dated November 16, 1987) J. Boland presented the competitive bid information for purchase of a 4X4 light duty maintenance truck, noting that Mission Ford of San Jose was the lowest responsible bidder with a bid of $11 , 428 , plus tax. C. Britton requested that the Assistant General Manager also be authorized to execute the purchase contract. Meeting 87-28 Page Five Motion: E. Shelley moved that the Board authorize the General Manager or the Assistant General Manager to execute a purchase contract for a 4X4 light duty maintenance truck with Mission Valley Ford of San Jose at a cost of $12, 227 .96 . R. McKibbin seconded the motion. The motion passed 6 to 0 . VII . INFORMATIONAL REPORTS D. Hansen reported on the meeting of the Bay Area Trails Council which he and H. Grench attended. He also informed the Board that a public workshop would be held to discuss long-term planning for the former North property on December 5, 1987 beginning at 10 :00 A.M. He noted that the use proposal being made by the Youth Science Institute to develop an environmental education program on the property would be discussed at the workshop. D. Hansen presented the Board a framed resolution from the Board of Directors of the East Bay Regional Park District congratulating MROSD on its fifteenth anniversary. R. Bishop reported on the November 12 opening ceremony for the Whole Access Trail on the Purisima Creek Redwoods Open li Space Preserve that was sponsored by the Peninsula Open Space Trust for donors and volunteers who supported or worked on the trail . He also reported on the Sierra Club' s 10th birthday celebration of the Hikers ' Hut at Sam MacDonald Park. VIII .CLAIMS Motion: R. Bishop moved that the Board approve Revised Claims 87-26. E. Shelley seconded the motion. The motion passed 6 to 0 . IX. CLOSED SESSION S . Norton announced that there were no litigation matters to be discussed. The Board recessed to Closed Session on land negotiation matters at 8 : 25 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 9 : 28 P.M. Doris Smith Secretary CORRECTION TO MINUTES OF NOVEMBER 24, 1987 II. APPROVAL OF MINUTES November 24 1987 J. Fiddes stated that the minutes should be corrected as follows : 1) the motion at the top of page 3 should show G. Andeen as the seconder instead of R. McKibbin and 2) the motion' s vote should show that it passed 5 to 1 with R. McKibbin voting against the motion. Motion: E. Shelley moved that the Board approve the minutes of the meeting of November 24, 1987 as corrected. T. Henshaw seconded the motion. The motion passed 6 to 0 .