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HomeMy Public PortalAbout06-14-2021 COW Agenda and PacketCommittee of the Whole Workshop of the President and the Board of Trustees Monday, June 14, 2021 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom Agenda A.CALL TO ORDER, ROLL CALL, PLEDGE A.1.Seeking Board consideration of a motion to appoint Trustee Wojowski as this evening’s Chair. B.APPROVAL OF THE MINUTES B.1.Approval of the Minutes of the Special Meeting, Committee of the Whole Workshop and Executive Sessions held on May 24, 2021. 05-24-2021 Special Meeting Minutes 05-24-2021 COW Minutes C.PRESIDENTIAL COMMENTS D.TRUSTEES COMMENTS E.PUBLIC COMMENTS (3-5 minutes) F.WORKSHOP F.1.248TH AVENUE TOWNHOMES (CASE NUMBER 1922-033121.CP) The applicant is seeking input from the Village Board on a proposed concept plan to develop a 5.2-acre parcel on the east side of 248th Avenue south of Plainfield North High School, with up to 78 townhome units. The site is currently annexed and zoned for medical/office uses. 248th Townhome Development Staff Report Packet REMINDERS - •June 15 Plan Commission – 7:00 p.m. •June 16 Evening with the Mayor – 6:30 p.m. at Settlers’ Park Amphitheater 1 Committee of the Whole Workshop of the President and the Board of Trustees Page - 2 •June 21 Village Board Meeting – 7:00 p.m. •June 28 Next Committee of the Whole Workshop – 7:00 p.m. 2 VILLAGE OF PLAINFIELD SPECIAL MEETING MINUTES MAY 24, 2021 AT:VILLAGE HALL BOARD PRESENT: J.ARGOUDELIS, C.LARSON, T.RUANE, B.WOJOWSKI. H.BENTON, AND K.CALKINS. BOARD ABSENT: P.KALKANIS. OTHERS PRESENT: T.PLECKHAM, ASSISTANT VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; A.PERSONS PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; L.SPIRES, BUILDING OFFICIAL; A.DE BONI, COMMUNITY RELATIONS DIRECTOR; J.MEYERS, ATTORNEY; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Kalkanis was absent, all other Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 6 persons in the audience. PUBLIC COMMENTS (3-5) Minutes Mayor Argoudelis stated that since the meetings are open to the Public, public comments can be made in person. The Village is currently looking into options for emailing public comments. There were no public comments. BUSINESS MEETING 1)APPROVAL OF THE AGENDA Trustee Calkins moved to approve the Agenda. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, absent. 5 yes, 0 no, 1 absent. Motion carried. 2) EXECUTIVE SESSION Trustee Wojowski moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2 (c)(1) to discuss the appointment, employment, compensation, discipline, performance or dismissal of employees or legal counsel and under Section 2 (c)(5) to discuss property acquisition, to reconvene. Second by Trustee Benton. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, absent. 5 yes, 0 no, 1 absent. Motion carried. The meeting reconvened at 9:10 p.m. Present roll call stands. 3) MOTIONS TABLED FROM THE MAY 20, 2021 SPECIAL MEETING Trustee Wojowski moved to remove items 3b-3e from the Table. Second by Trustee Ruane. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Wojowski moved to remove the tabled motions from the Agenda. Second by Trustee Ruane. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, absent. 5 yes, 0 no, 1 absent. Motion carried. The remaining motions were removed from the Agenda and no action was taken. 3 Village of Plainfield Special Meeting Minutes – May 24, 2021 Page 2 4)INTERIM VILLAGE ADMINISTRATOR Trustee Wojowski moved to remove the item from the table. Second by Trustee Calkins. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, absent. 5 yes, 0 no, 1 absent. Motion carried. Trustee Calkins moved to appoint Traci Pleckham as Interim Village Administrator with the salary of $207,000 retroactive to May 11, 2021. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, absent. 5 yes, 0 no, 1 absent. Motion carried. 5)SPECIAL MEETING STIPEND Trustee Wojowski moved to forgo the Trustee stipend payment for the May 20, 2021 Special Village Board Meeting. Second by Trustee Larson. Attorney Harvey noted that the Board cannot make changes to salary. It would be up to the individual Trustee if they choose not to receive the stipend or to donate it. The motion was withdrawn, and no action was taken on this item. Trustee Benton moved to adjourn. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:20 p.m. Michelle Gibas, Village Clerk 4 Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on May 24, 2021 Boardroom Mayor Argoudelis called the meeting to order at 9:21 p.m. Board Present: Trustee Larson, Trustee Ruane, Trustee Wojowski, Trustee Benton, and Trustee Calkins. Board absent: Trustee Kalkanis. Others Present: Traci Pleckham, Interim Village Administrator; Michelle Gibas, Village Clerk; Jim Harvey, Attorney; Allen Persons, Public Works Director; Jon Proulx, Planning Director; Lonnie Spires, Building Official; Amy De Boni, Community Relations Director; Joan Meyers, Attorney; and John Konopek, Chief of Police. Trustee Calkins moved to approve the Minutes of the Committee of the Whole Workshop and Executive Session held on May 10, 2021. Second by Trustee Wojowski. Vote by roll call. Larson, yes; Ruane, yes; Wojowski, yes; Benton, yes; Calkins, yes; Kalkanis, absent. 5 yes, 0 no, 1 absent. Motion carried PRESIDENTIAL COMMENTS Mayor Argoudelis commented on the reopening of Lockport Street and the refresh project. TRUSTEE COMMENTS No comments. PUBLIC COMMENTS No comments. WORKSHOP 1) HERITAGE TREE PROGRAM Director De Boni reviewed the Heritage Tree Program. Director De Boni pointed out that the Village was awarded with a grant from Canadian National to enhance the landscaping around the CN Viaduct on Route 59. As a recipient of the grant award, the Village is also participating in the America in Bloom program, a community beautification program that emphasizes the importance of flowers, plants, and a mature tree canopy to a community’s vitality. Director De Boni stated that the establishment of a Heritage Tree Program would be an important aspect of the America in Bloom program and would further support the Village’s status as a Tree City. There were no objections from the Board and consensus to proceed with the Program. Staff will bring the resolution to the next Village Board Meeting for formal approval. 2)ETHICS COMMITTEE Trustee Benton gave an overview of ethics and conflicts of interest and suggested creating an Ethics Committee. Mayor Argoudelis suggested looking to see if other communities have an Ethics Committee. Attorney Harvey pointed out that based on the State of Illinois mandate, the Village adopted an ordinance regulating ethics. Attorney Harvey suggested a review of our current ordinance. Mayor Argoudelis read the reminders. Trustee Benton moved to adjourn. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:45 p.m. Michelle Gibas, Village Clerk 5 6 7 PREPARED FOR: LEOPARDO DEVELOPMENT PROJECT TEAM: THE LAKOTA GROUP LEOPARDO SITE STUDY PLAINFIELD, ILLINOIS © 2018 THE LAKOTA GROUPMarch 22, 2021 EXHIBIT A - SCHEMATIC SITE PLAN 50’25’SCALE: 1”=50’12.5’0’NORTH248th StreetAccess Drive Utility Easements Typical Rowhome End Unit, 20’x36’24’ Drive Aisle24’ Drive Aisle24’ Drive Aisle 43’25’20’Min.20’Min.20’Min. 20’Driveway 20’Min.20’Min. 60’Typ. 30’Typ. 30’Drive 28’Typical Rowhome Center Unit, 18’x36’ Entry Sign 1 Car Garage 1 Car Driveway 30’Typ.30’Typ.SITE DATA TOTAL SITE ACRES: 5.22 Ac TOTAL UNITS: 78 UNITS TOTAL DWELLING UNITS PER ACRE: 15 Units TOTAL GARAGE PARKING: 78 Cars TOTAL OFFSTREET DRIVEWAY PARKING: 78 Cars TOTAL ON STREET VISITOR PARKING: 36 Cars TOTAL PARKING: 192 Cars (2.46 Cars/Unit) TOTAL OPEN SPACE: 1.95 Ac (37%) 8 PREPARED FOR: LEOPARDO DEVELOPMENT PROJECT TEAM: THE LAKOTA GROUP LEOPARDO SITE STUDY PLAINFIELD, ILLINOIS © 2018 THE LAKOTA GROUPMarch 22, 2021 EXHIBIT B - CONTEXT PLAN 250’125’SCALE: 1”=250’62.5’0’NORTH248th AvePrairie Grove DrHeritage Oaks DrWinterberry Ln 1,000’ Radius Subject Site Detention Area Church 9 10 From:Michelle Gibas To:Tracey Erickson Subject:FW: PUBLIC COMMENTS - PLAN COMMISSION Date:Monday, May 17, 2021 3:18:28 PM From: Alec E Poczatek <alec.poczatek@gmail.com> Sent: Monday, May 17, 2021 3:17 PM To: Michelle Gibas <mgibas@goplainfield.com> Subject: PUBLIC COMMENTS - PLAN COMMISSION To the Village of Plainfield Planning Commission, I recently watched the most recent planning commission meeting, and wanted to document a number of the thoughts I had while hearing the commission's comments on the preliminary plat submitted by Tandery Development Corp for a proposed townhome community off of 248th street just south of PNHS. In the interest of full disclosure, I own the N-W corner lot in the Pulte development, and I would incur the biggest impact to any development occurring. 1. No trees are able to be planted on the Enbridge pipeline easement identified by the 25' easement on the plat. All noted trees on this easement, of which the plat had many, will not be possible. 2. Drainage - the school is a higher elevation than the proposed development, and substantial detention is required, to the point that even while having 2 sewer systems in my own yard (adjacent to the proposed property), many of the trees I have tried to plant have died. The landscape firm I hired said only wetland specific varieties would be able to survive. 3. I can hear the baseball games inside my house clear as day (3pm is warm-up, game starts ~4:15, and I can hear every player announced as they come up to bat/etc. It appears each player is allowed to select their own "theme song" which can cause some confusion when Lady Gaga plays during my work meetings.I would imagine this would also be of concern to any townhome development built closer to the stadium than my house is already. 4. The easement on the north end of the development prevents any plantings within a substantial distance to the oil pipeline buried below, and a tree service recently removed over 50 trees between the baseball fields and the proposed development, furthering the noise and light pollution issues. The school stadium lights point directly at the proposed development and are quite bright. 5. Every picture shown identifies the back-side of the housing, with no pictures showing the front. - Additionally, there does not seem to be any room for paths to the "front" of the townhomes. 6. Plainfield code requires 2 ingress/egress points for roads. The commission did make a comment of this in the meeting. 7. Plainfield code requires that there are 40' between canopy trees, this would remove about 2/3 of the trees in the proposed plat. Once rendered this updated plat looks significantly less attractive due to the asphalt to greenery ratio. 8. One car driveways with one car garages means two (or more) persons with a vehicle to a unit 11 will need to juggle cars to allow people in or out of the garage. This will likely result in resident use of the parking lots, significantly hindering the already minimal parking provided for guests. 9. The current plat is not ADA compliant in many ways (paths do not line up, no access to front doors, no path on south side of guest parking on road). 10. There is a severe lack of park space - as far as I am aware, residents are not allowed to utilize the space owned by the school district as it is reserved for use exclusively by the high school. Due to this, I fear that residents will walk through my yard to get to the next closest park (northpointe community park). Currently it is common for players and parents to park in the northpointe neighborhood and walk through my yard to get to baseball games already. Due to the fence restrictions on the pipeline easement, there would be no way to block access to pedestrians wishing to walk from the proposed development through my yard. 11. Lack of businesses within walking distance of the development, and lack of sidewalks and crosswalks even if someone wanted to make the far trek. This development plan would be much better suited to occur closer to rt 59 or downtown plainfield. 12. Congestion - 248th street is very busy, especially during typical commuting hours due to typical commuters as well as a significant school traffic presence. In my opinion as a resident, combining the identified lot with the farm to the south (currently for sale should the developer wish to purchase it) to make a single family housing development would be an ideal scenario. It fits in much better with the surrounding areas and would allow for the development to adhere to municipal code. Very Respectfully, Alec Poczatek Alec.Poczatek@gmail.com (Personal) Poczatek@anl.gov (Work) 630-605-8069 (Cell) ATTENTION: This email originated from a sender that is outside the Village of Plainfield's email system. Please exercise caution when replying to this message or clicking on links or attachments. 12