HomeMy Public PortalAbout2016-01-22 minutesBOARD OF COMMISSIONERS
BOARD MEETING
JANUARY 22, 2016
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Friday, January 22, 2016, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent, Vice Chair
Penney Rector; Commissioners Dennis Mueller, Donna White, and Myrtle Mayfield. Also in
attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins,
Deputy Director; Sonya Ross, Administrative Assistant and Cynthia Quetsch , incoming Executive
Director.
Chairman Vincent welcomed Cynthia Quetsch, as the new Executive Director of the Jefferson
City Housing Authority. The Board and staff are looking forward to working with Mrs. Quetsch.
REGULAR SPECIAL
Vincent 11-12 2-2
Rector 9-12 2-2
Mueller 12-12 2-2
Kolb 10-12 2-2
Mayfield 11-12 2-2
White 9-12 2-2
INFORMATIONAL ITEMS:
A. Due to the year-end closing of the LIHTC properties the Monthly Financial
Statements, Balance Sheets and Income Statements for the month of December,
2015 will be presented during the February, 2016 Board meeting.
B. Mr. Pollock presented the monthly report for the Family Self-Sufficiency program.
C. The annual Non-Christmas Party is scheduled at Bones Lounge and Restaurant on
January 22, 2016.
OPEN SESSION:
A. Approval of the Regular Meeting Minutes, December 15, 2015.
B. Approval of the Executive Session Meeting Minutes, December 15, 2015.
C. List of Disbursements for the month of December, 2015. (Exhibit #1, 1/22/2016)
D. Occupancy Report for the month of December, 2015. (Exhibit #2, 1/22/16)
Commissioner White made the motion to approve the Consent Agenda, seconded by
Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent declared the
motion approved. (Exhibit #3, 1/22/1016)
RESOLUTION NO. 4525
RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT ACCOUNTS
RECEIVABLE
See attached Resolution
Vice Chair Rector made the motion to approve the proposed rent and damage write -offs for the
month of December 2015 for Hamilton Tower, Capital City, Hyder II and Public Housing in the
amount of $11,363.50. Commissioner White seconded the motion. Upon unanimous favorable
vote, Chairman Vincent declared the motion approved. (Exhibit #4, 1/22/16)
RESOLUTION NO. 4526
RESOLUTION APPROVING PHA CERTIFICATION OF COMPLIANCE WITH PHA PLANS AND RELATED
REGULATIONS
See attached Resolution
With approval of this Resolution Mr. Pollock and Chairman Vincent would be authorized to sign
and submit the new Annual PHA Plan along with the Five Year Plan of the Jefferson City Housing
Authority to HUD. Mr. Pollock reported that staff held the required public hearing and
compiled the Annual PHA Plan and the Five Year Plan containing all the documents and policies
that have been revised in compliance with the law.
Commissioner Mueller made the motion to approve the PHA Certification of Compliance with
PHA Plans and Related Regulations and submit to HUD for approval. Vice Chair Rector
seconded the motion. Upon unanimous favorable vote, Chairman Vincent declared the motion
approved. (Exhibit #5, 1/22/2016)
RESOLUTION NO. 4527
RESOLUTION APPROVING CYNTHIA QUETSCH AS AUTHORIZED SIGNATURE FOR ELECTRONIC
BUSINESS SERVICES AS OFFER BY CENTRAL BANK
See attached Resolution
Mr. Pollock stated that with approval of this Resolution his name would be rem oved from the
signature cards at Central Trust Bank certifying Cynthia Quetsch on February 1, 2016 as the new
Executive Director and point of contact for the Jefferson City Housing Authority.
Vice Chair Rector made the motion to approve changing the name on all bank accounts and Tax
Credit entities effective February 1, 2016, authorizing execution by Cynthia Quetsch, Executive
Director. Commissioner Mueller seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #6, 1/22/2016)
NEXT MEETING: 7:30 a.m., February 18, 2016
Vice Chair Rector made the motion to adjourn into Executive Session for the purpose of
considering the following:
-Legal action involving the Housing Authority and confidential or pr ivileged
communication with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public
knowledge of the transaction might adversely affect the legal consideration therefore,
under Section 610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal
information about the employee is to be discussed or recorded, under Section
610.021(3)
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner White seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, Mueller, White, Rector, Vincent
NAYS: None
ABSENT: Kolb
Following adjournment of the executive session, the Board reconvened in open sessio n.
Vice Chair Rector made the motion to adjourn the meeting, seconded by Commissioner White.
Upon unanimous favorable vote, the motion was approved.
____________________
Larry Vincent, Chairman
ATTEST: _______________________
Allen Pollock, Secretary