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HomeMy Public PortalAbout19871209 - Minutes - Board of Directors (BOD) IMeeting 87-30 •few MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS December 9, 1987 MINUTES I . ROLL CALL President Richard Bishop called the meeting to order at 7 : 32 P.M. Members Present: Katherine Duffy, Robert McKibbin, Teena Henshaw, Edward Shelley, Gerry Andeen, and Richard Bishop. Members Absent: Nonette Hanko. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, Jim Boland, Mary Hale, Stanley Norton, and Cecilia Cyrier. II . APPROVAL OF MINUTES November 24, 1987 J. Fiddes stated that the minutes should be corrected as follows: 1) the motion at the top of page 3 should show G. Andeen as the seconder instead of R. McKibbin and 2) the motion ' s vote should show that it passed 5 to 1 with R. McKibbin voting against the motion. Motion: E. Shelley moved that the Board approve the minutes of the meeting of November 24, 1987 as corrected. T. Henshaw seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATIONS C. Cyrier reported that the Board had received the following written communication: 1) a letter, dated November 11 , 1987 , from Santa Clara County Supervisor Rod Diridon congratulating the Board of Directors on the work it is doing and on the feature article in the San Jose Mercury of November 11, 1987 . R. Bishop stated the Board' s consensus that no response was needed for Supervisor Diridon' s letter. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA R. Bishop stated that the agenda was adopted by Board consensus . Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 87-30 Page two VI . UNFINISHED BUSINESS A. Approval and Acceptance of Agreement to Implement the Sail Mateo County/Coastal Conservancy Baylands Access Grant (Report R-87-177 of December_2_, 1987), D. Hansen, using a wall-mounted copy of the plans for the project, delineated the various aspects of the project: namely, the bicycle trail beginning at the current Palo Alto bicycle path, the parking area, the bridge , and the pedes- trian loop trail around the salt pond. D. Hansen stated that it is anticipated at this time that the Coastal Con- servancy Grant awarded to San Mateo County will cover the costs of the project. C. Britton reviewed the District ' s responsibilities in the agreement and stated that East Palo Alto now wanted to take over the maintenance of the trail 30 days after completion of the project rather than after five years . He noted the following change had been made to the agreement after its review by the Parks and Recreation Commission of San Mateo County: On page 2, section I .A. , the last sentence should read County shall have the opportunity to complete such purchase on its own behalf and District shall be released of its obligation to purchase said trail easements , " rather than County shall complete such purchase on its own behalf . " In response to R. McKibbin' s question as to whether the salt pond would be opened to tidal action, D. Hansen responded that further study would be needed to determine whether it would be purposely opened or that it be left to its current condition which is a limited tidal inflow through and over the deteriorated pipe and levee . G. Andeen suggested that, as a potential funding source , the District explore selling or trading mitigation rights for the salt pond to someone wanting to build along the Bay. Discussion centered on the value of the parcel as a mitigation site and whether the District could pursue such an exchange since federal monies had been used to purchase this area. D. Hansen said that the Master Plan study for the area would include answering such questions . Motion: T. Henshaw moved that the Board adopt Resolution 87-42, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Execution of Agreement with the County of San Mateo, the City of East Palo Alto, and the State Coastal Conservancy, and Authorizing the General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Ravenswood Open Space Meeting 87-30 Page three Preserve) . E. Shelley seconded the motion. The motion passed 6 to 0 . VII . BOARD BUSINESS A. Proposed Simmons Property Addition to Coal Creek Open Space Preserve (Report R-87-180 of December _3 1987) C. Britton used the wall map to shown the location of this gift of 6 .7 acres of land situated between upper Alpine Road and Coal Creek Open Space Preserve. He noted that the property was being given to the District by Dr . F. Blair Simmons and said that it had a fair market value of approx- imately $100, 000 . D. Hansen showed slides of the property and reviewed the use and management recommendations . Motion: K. Duffy moved that the Board adopt Resolution 87-43, a Resolution of the Board of Directors of Midpeninsula Regional Open Space District Accept- ing Gift of Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary to Closing of the Transaction (Coal Creek Open Space Preserve - Lands of Simmons) . R. McKibbin seconded the motion. The motion passed 6 to 0 . Motion: K. Duffy moved that the Board tentatively adopt the Preliminary Use and Management recommendations contained in the report, including naming the property as an addition to Coal Creek Open Space Preserve, and indicate its intention to dedicate the property as public open space . R. McKibbin seconded the motion. The motion passed 6 to 0 . R. Bishop suggested, and obtained the Board' s consensus , that a letter of appreciation and a picture of the property be sent to Dr. Simmons . B. Skyline Boulevard Field Trip Follow-Up (Report R-87-179 of December 2, 1987) T. Henshaw reviewed the previous meetings of the ad hoc committee, noting that the committee had concluded that a review of the Basic Policy needed to be the focus of the January workshop. She reviewed the agenda proposed by the committee for the workshop. E. Shelley said that if policy is changed to focus on greater use of the preserves, it was necessary to discuss a mechanism of how to monitor the impact of the change on roadways , such as Skyline Boulevard and Page Mill Road. Motion: R. Bishop moved that the Board schedule a Special Meeting 87-30 Page four Meeting on Saturday, January 30 , 1988 at 9:00 A.M. at the District offices in order to hold a work- shop to review the Basic Policy and other topics recommended by the committee. R. McKibbin seconded the motion. Discussion: H. Grench asked if Item 4 , Percep- tions of District in 1987 and Visions for the Future , was to be restricted to Directors. T. Henshaw answered that it was, noting that the small group discussions would involve Directors , staff , and the public . She said that the small groups would all be discussing the same questions or topics, thereby enabling greater participation by those attending. She noted that the workshop was intended to be a brainstorming session on whether the District ' s Basic Policy needed to be revised. She said that she did not envision any specific action to be taken at the workshop on the Basic Policy or other topics to be discussed. K. Duffy requested that some form of recordation of the reports by the small groups be provided. T. Henshaw, as a member of the ad hoc committee , was appointed by R. Bishop to preside over the meeting, to work with staff on planning the meeting, and to develop questions for discussion in conjunction with G. Andeen and R. McKibbin. Notification procedures for the workshop were discussed. G. Andeen said the scope of the workshop seemed to be getting larger, based on the Board' s discussion, than he had anticipated, since he had thought it would provide a time for the Directors to talk together about their ideas for the District. R. Bishop said that he favored regular notification and news releases for the workshop; then, if changes were recommended for the Basic Policy, a public hearing should be scheduled and broader notification would be appropriate. Motion to Amend: K. Duffy moved that the announcement for the Special Meeting be mailed to the agenda, agenda and minutes and packet subscribers , and any individuals and organizations designated by Directors . The motion to amend was seconded by G. Andeen. The motion to amend passed 6 to 0 . The motion as amended passed 6 to 0 . Meeting 87-30 Page five C. Destruction or Disposition of District Records (Report R-87- 176 of November 25, 1987) J. Fiddes reviewed the proposed policy for District records, noting Categories A through E delineated how certain docu- ments would be treated. Motion: K. Duffy moved that the Board adopt Resolution 87-44, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing the Destruction or Disposition of Certain District Records , Papers , or Documents . E. Shelley seconded the motion. Discussion: G. Andeen suggested that a record be made of what is being destroyed and that the Board approve items for destruction. R. Bishop and T. Henshaw indicated that the procedure recom- mended by staff seemed adequate . E. Shelley said that perhaps items not explicitly noted in any category could be listed and brought before the Board for action. The motion passed 6 to 0 . D. Rules of Procedure Changes (Report R-87-177 of December 1, 1987) H. Grench briefly reviewed the proposed changes in the Rules of Procedure. Discussion centered on the proposed revision in Section 1 . 22 regarding election of Board officers. The word "written" was changed to "signed" and H. Grench noted that after the election, the signed ballots would be available for public inspection. He stated that the recording procedure used in filling the recent Ward 2 vacancy would be used in the election of officers . E. Shelley asked for clarification between "members of the Board" and "the Board" as referred to in the Rules of Procedure. S . Norton said "the Board" referred to the number of seats on the Board and "members of the Board" to those positions currently filled. He said that the majority vote of the Board would be four votes. E. Shelley suggested that the rules be reviewed to ascertain that the proper references to the Board were used consistently. Motion: R. Bishop moved that the Board adopt Resolution 87-45, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Rules of Procedure, including the amendment in Rules of Procedure for electing Board officers . K. Duffy seconded the motion. The motion passed 6 to 0 . Meeting 87-30 Page six S . Norton reviewed Assembly Bill No. 429 that amended Section 5532 of the Public Resources Code relating to unopposed candidates for Director positions . He noted that, in the past, the District had to request that the county clerk put the candidates name on the ballot even if unopposed. He said that under the new law, the Board of Directors would appoint the unopposed candidate; however, the unopposed candidate ' s name could appear on the ballot if the board of directors so desired. Members of the Board present indicated that it was in the District ' s best interest to have the name of an unopposed candidate on the ballot. Motion: E. Shelley moved that the Board direct staff to draft wording for the Rules of Procedure to implement the placing of the name of an unopposed candidate on the ballot. G. Andeen seconded the motion. The motion passed 6 to 0 . VIII . INFORMATIONAL REPORTS D. Hansen reported that Ranger personnel had assisted with the rescue of a climber on private property at Devil ' s Canyon over the weekend. He said that the neighborhood meeting at the former North property had been rescheduled for Saturday, December 12 at 10 : 00 A.M. R. Bishop said that he spoke on behalf of the District before the San Carlos City Council at the Benedetti property subdivision hearing and that the action of the Planning Commission to turn down the development of the area had been affirmed by a 4 to 1 vote by the City Council . K. Duffy reported that Cupertino residents are greatly disturbed by the invasion of deer. D. Hansen said that he was following the matter, noting his December 7 letter to the Cupertino City Council had been included in the Board' s packet. K. Duffy and R. Bishop said that Nancy Mason of the Santa Clara County Historical Commission had called them to report that the Stortz ' have not received funds from the County under their historical restoration contract. H. Grench stated that he would contact Douglas Gaynor to ascertain the status of the dispersement. IX. CLAIMS Motion: E. Shelley moved that the Board approve Revised Claims 87-27 . R. Bishop seconded the motion. The motion passed 6 to 0. X. CLOSED SESSION H. Grench announced that there was no need for a Closed Session. Meeting 87-30 Page seven Xi . ADJOURNMENT The meeting was adjourned at 10:15 P .M. Cecilia A. Cyrier Secretary