HomeMy Public PortalAbout19871209 - Minutes - Board of Directors (BOD) IMeeting 87-30
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
December 9, 1987
MINUTES
I . ROLL CALL
President Richard Bishop called the meeting to order at 7 : 32 P.M.
Members Present: Katherine Duffy, Robert McKibbin, Teena
Henshaw, Edward Shelley, Gerry Andeen, and Richard Bishop.
Members Absent: Nonette Hanko.
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
Jean Fiddes, Jim Boland, Mary Hale, Stanley Norton, and Cecilia
Cyrier.
II . APPROVAL OF MINUTES
November 24, 1987
J. Fiddes stated that the minutes should be corrected as follows:
1) the motion at the top of page 3 should show G. Andeen as the
seconder instead of R. McKibbin and 2) the motion ' s vote should
show that it passed 5 to 1 with R. McKibbin voting against the
motion.
Motion: E. Shelley moved that the Board approve the minutes of
the meeting of November 24, 1987 as corrected.
T. Henshaw seconded the motion. The motion passed
6 to 0 .
III . WRITTEN COMMUNICATIONS
C. Cyrier reported that the Board had received the following
written communication:
1) a letter, dated November 11 , 1987 , from Santa Clara County
Supervisor Rod Diridon congratulating the Board of Directors on
the work it is doing and on the feature article in the San Jose
Mercury of November 11, 1987 .
R. Bishop stated the Board' s consensus that no response was
needed for Supervisor Diridon' s letter.
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
R. Bishop stated that the agenda was adopted by Board consensus .
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
Meeting 87-30 Page two
VI . UNFINISHED BUSINESS
A. Approval and Acceptance of Agreement to Implement the Sail
Mateo County/Coastal Conservancy Baylands Access Grant
(Report R-87-177 of December_2_, 1987),
D. Hansen, using a wall-mounted copy of the plans for the
project, delineated the various aspects of the project:
namely, the bicycle trail beginning at the current Palo Alto
bicycle path, the parking area, the bridge , and the pedes-
trian loop trail around the salt pond. D. Hansen stated
that it is anticipated at this time that the Coastal Con-
servancy Grant awarded to San Mateo County will cover the
costs of the project.
C. Britton reviewed the District ' s responsibilities in the
agreement and stated that East Palo Alto now wanted to take
over the maintenance of the trail 30 days after completion
of the project rather than after five years .
He noted the following change had been made to the agreement
after its review by the Parks and Recreation Commission of
San Mateo County: On page 2, section I .A. , the last
sentence should read County shall have the opportunity
to complete such purchase on its own behalf and District
shall be released of its obligation to purchase said trail
easements , " rather than County shall complete such
purchase on its own behalf . "
In response to R. McKibbin' s question as to whether the salt
pond would be opened to tidal action, D. Hansen responded
that further study would be needed to determine whether it
would be purposely opened or that it be left to its current
condition which is a limited tidal inflow through and over
the deteriorated pipe and levee .
G. Andeen suggested that, as a potential funding source , the
District explore selling or trading mitigation rights for
the salt pond to someone wanting to build along the Bay.
Discussion centered on the value of the parcel as a
mitigation site and whether the District could pursue such
an exchange since federal monies had been used to purchase
this area. D. Hansen said that the Master Plan study for
the area would include answering such questions .
Motion: T. Henshaw moved that the Board adopt Resolution
87-42, a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Approving and Authorizing Execution of Agreement
with the County of San Mateo, the City of East
Palo Alto, and the State Coastal Conservancy, and
Authorizing the General Manager to Execute Any and
All Other Documents Necessary or Appropriate to
Closing of the Transaction (Ravenswood Open Space
Meeting 87-30 Page three
Preserve) . E. Shelley seconded the motion. The
motion passed 6 to 0 .
VII . BOARD BUSINESS
A. Proposed Simmons Property Addition to Coal Creek Open Space
Preserve (Report R-87-180 of December _3 1987)
C. Britton used the wall map to shown the location of this
gift of 6 .7 acres of land situated between upper Alpine Road
and Coal Creek Open Space Preserve. He noted that the
property was being given to the District by Dr . F. Blair
Simmons and said that it had a fair market value of approx-
imately $100, 000 . D. Hansen showed slides of the property
and reviewed the use and management recommendations .
Motion: K. Duffy moved that the Board adopt Resolution
87-43, a Resolution of the Board of Directors of
Midpeninsula Regional Open Space District Accept-
ing Gift of Real Property, Authorizing Officer to
Execute Certificate of Acceptance of Grant to
District, and Authorizing General Manager to
Execute Any and All Other Documents Necessary to
Closing of the Transaction (Coal Creek Open Space
Preserve - Lands of Simmons) . R. McKibbin
seconded the motion. The motion passed 6 to 0 .
Motion: K. Duffy moved that the Board tentatively adopt
the Preliminary Use and Management recommendations
contained in the report, including naming the
property as an addition to Coal Creek Open Space
Preserve, and indicate its intention to dedicate
the property as public open space . R. McKibbin
seconded the motion. The motion passed 6 to 0 .
R. Bishop suggested, and obtained the Board' s consensus ,
that a letter of appreciation and a picture of the property
be sent to Dr. Simmons .
B. Skyline Boulevard Field Trip Follow-Up (Report R-87-179 of
December 2, 1987)
T. Henshaw reviewed the previous meetings of the ad hoc
committee, noting that the committee had concluded that a
review of the Basic Policy needed to be the focus of the
January workshop. She reviewed the agenda proposed by the
committee for the workshop.
E. Shelley said that if policy is changed to focus on
greater use of the preserves, it was necessary to discuss a
mechanism of how to monitor the impact of the change on
roadways , such as Skyline Boulevard and Page Mill Road.
Motion: R. Bishop moved that the Board schedule a Special
Meeting 87-30 Page four
Meeting on Saturday, January 30 , 1988 at 9:00 A.M.
at the District offices in order to hold a work-
shop to review the Basic Policy and other topics
recommended by the committee. R. McKibbin
seconded the motion.
Discussion: H. Grench asked if Item 4 , Percep-
tions of District in 1987 and Visions for the
Future , was to be restricted to Directors.
T. Henshaw answered that it was, noting that the
small group discussions would involve Directors ,
staff , and the public . She said that the small
groups would all be discussing the same questions
or topics, thereby enabling greater participation
by those attending. She noted that the workshop
was intended to be a brainstorming session on
whether the District ' s Basic Policy needed to be
revised. She said that she did not envision any
specific action to be taken at the workshop on the
Basic Policy or other topics to be discussed.
K. Duffy requested that some form of recordation
of the reports by the small groups be provided.
T. Henshaw, as a member of the ad hoc committee ,
was appointed by R. Bishop to preside over the
meeting, to work with staff on planning the
meeting, and to develop questions for discussion
in conjunction with G. Andeen and R. McKibbin.
Notification procedures for the workshop were
discussed. G. Andeen said the scope of the
workshop seemed to be getting larger, based on the
Board' s discussion, than he had anticipated, since
he had thought it would provide a time for the
Directors to talk together about their ideas for
the District. R. Bishop said that he favored
regular notification and news releases for the
workshop; then, if changes were recommended for
the Basic Policy, a public hearing should be
scheduled and broader notification would be
appropriate.
Motion to Amend: K. Duffy moved that the announcement for
the Special Meeting be mailed to the agenda,
agenda and minutes and packet subscribers , and any
individuals and organizations designated by
Directors . The motion to amend was seconded by G.
Andeen. The motion to amend passed 6 to 0 .
The motion as amended passed 6 to 0 .
Meeting 87-30 Page five
C. Destruction or Disposition of District Records (Report R-87-
176 of November 25, 1987)
J. Fiddes reviewed the proposed policy for District records,
noting Categories A through E delineated how certain docu-
ments would be treated.
Motion: K. Duffy moved that the Board adopt Resolution
87-44, a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Authorizing the Destruction or Disposition of
Certain District Records , Papers , or Documents .
E. Shelley seconded the motion.
Discussion: G. Andeen suggested that a record be
made of what is being destroyed and that the Board
approve items for destruction. R. Bishop and
T. Henshaw indicated that the procedure recom-
mended by staff seemed adequate . E. Shelley said
that perhaps items not explicitly noted in any
category could be listed and brought before the
Board for action.
The motion passed 6 to 0 .
D. Rules of Procedure Changes (Report R-87-177 of December 1,
1987)
H. Grench briefly reviewed the proposed changes in the Rules
of Procedure.
Discussion centered on the proposed revision in Section 1 . 22
regarding election of Board officers. The word "written"
was changed to "signed" and H. Grench noted that after the
election, the signed ballots would be available for public
inspection. He stated that the recording procedure used in
filling the recent Ward 2 vacancy would be used in the
election of officers .
E. Shelley asked for clarification between "members of the
Board" and "the Board" as referred to in the Rules of
Procedure. S . Norton said "the Board" referred to the
number of seats on the Board and "members of the Board" to
those positions currently filled. He said that the majority
vote of the Board would be four votes. E. Shelley suggested
that the rules be reviewed to ascertain that the proper
references to the Board were used consistently.
Motion: R. Bishop moved that the Board adopt Resolution
87-45, a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Amending Rules of Procedure, including the
amendment in Rules of Procedure for electing Board
officers . K. Duffy seconded the motion. The
motion passed 6 to 0 .
Meeting 87-30 Page six
S . Norton reviewed Assembly Bill No. 429 that amended
Section 5532 of the Public Resources Code relating to
unopposed candidates for Director positions . He noted that,
in the past, the District had to request that the county
clerk put the candidates name on the ballot even if
unopposed. He said that under the new law, the Board of
Directors would appoint the unopposed candidate; however,
the unopposed candidate ' s name could appear on the ballot if
the board of directors so desired. Members of the Board
present indicated that it was in the District ' s best
interest to have the name of an unopposed candidate on the
ballot.
Motion: E. Shelley moved that the Board direct staff to
draft wording for the Rules of Procedure to
implement the placing of the name of an unopposed
candidate on the ballot. G. Andeen seconded the
motion. The motion passed 6 to 0 .
VIII . INFORMATIONAL REPORTS
D. Hansen reported that Ranger personnel had assisted with the
rescue of a climber on private property at Devil ' s Canyon over
the weekend. He said that the neighborhood meeting at the former
North property had been rescheduled for Saturday, December 12 at
10 : 00 A.M.
R. Bishop said that he spoke on behalf of the District before the
San Carlos City Council at the Benedetti property subdivision
hearing and that the action of the Planning Commission to turn
down the development of the area had been affirmed by a 4 to 1
vote by the City Council .
K. Duffy reported that Cupertino residents are greatly disturbed
by the invasion of deer. D. Hansen said that he was following
the matter, noting his December 7 letter to the Cupertino City
Council had been included in the Board' s packet.
K. Duffy and R. Bishop said that Nancy Mason of the Santa Clara
County Historical Commission had called them to report that the
Stortz ' have not received funds from the County under their
historical restoration contract. H. Grench stated that he would
contact Douglas Gaynor to ascertain the status of the
dispersement.
IX. CLAIMS
Motion: E. Shelley moved that the Board approve Revised Claims
87-27 . R. Bishop seconded the motion. The motion
passed 6 to 0.
X. CLOSED SESSION
H. Grench announced that there was no need for a Closed Session.
Meeting 87-30 Page seven
Xi . ADJOURNMENT
The meeting was adjourned at 10:15 P .M.
Cecilia A. Cyrier
Secretary