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Home My Public Portal About07-30-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JULY 30, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, July 30, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Public Works and Engineering Greg Stiens and Information Technology Director Doug Goss. The following business was conducted: CALL TO ORDER Lawson called the meeting to order and noted for the minutes that two board members and legal counsel were present. APPROVAL OF MINUTES Lawson made a request to the board to approve the minutes for the July 23, 2009 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Lawson made a request to the board to approve the claims for payment for July 31, 2009 in the amount of $137,116.12. She explained that some of the larger amounts were; $33,246.29 was paid to 9 -1 -1 for the City's portion of salaries and benefits; $30,328.61 was paid to Milestone Contractors for paving crews and $16,200.00 was paid to Umbaugh for TIF monitoring services. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDERS A. Lawson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Change Order No. 1 for Contract No. 148 -2008 with Pro Lawn Care for the North and South 7th Street Sidewalk Project in the increased amount of $3,469.00. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes July 30, 2009 Page 2 of 3 CONTRACTS A. Lawson brought to the board a request that was presented by Information Technology Director Doug Goss for the approval of Contract No. 101 -2009 with IKON for a trial of equipment for the Sanitary District. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Lawson brought to the board a request that was presented by Information Technology Director Doug Goss for the approval of Contract No. 102 -2009 with IKON for a trial of equipment for the Park Department. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Lawson brought to the board a request that was presented by Information Technology Director Doug Goss for the approval of Contract No. 103 -2009 with IKON for a trial of equipment for the Street Department. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Lawson brought to the board a request that was presented by Information Technology Director Doug Goss for the approval of Contract No. 104 -2009 with IKON for a trial of equipment for the Police Department. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. E. Flood made a motion to approve for Doug Goss to have authorization to sign the contracts with IKON for all of the different departments with a second by Lawson. The motion was unanimously passed. BID OPENINGS A. Lawson brought to the board a bid opening for one property for the Homeowner Repair and Improvement Project. Those bids are as follows: 1. Hopkins Home Improvement - $8,296.00 2. Taylor Home Improvement - $8,384.00 B. Lawson brought to the board a bid opening for Vehicle Exhaust Removal System for the Fire Department. Those bids are as follows: 1. Air Cleaning Specialist - $84,807.00 a. Option 1 - $3,135.00 b. Option 2 - $644.00 c. Option 3 - $2,155.00 d. Option 4 - $3,135.00 and $6,579.00 2. Hasting Air Energy Control Inc. — Numatic System - $98,448.00 — Alternative - Magnetic System - $92,784.00. 3. Air Technology Solutions Inc. - $83,500.00 —Net lot a. Station 1 - add track 2 - $3,900.0 — Net lot b. Add track 2 to for drive through operations - $7,600.00 c. Station 5 — add dive truck for back in operation - $3,400.00 Board of Works Minutes July 30, 2009 Page 3 of 3 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Dian Lawson Dian Lawson, Vice President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk