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HomeMy Public PortalAbout19880113 - Minutes - Board of Directors (BOD) 0 Meeting 88-01 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS January 13, 1988 MINUTES I . ROLL CALL President Richard Bishop called the meeting to order at 7 :36 P.M. Members Present: Richard Bishop, Teena Henshaw, Edward Shelley, Katherine Duffy, Gerry Andeen, Nonette Hanko, and Robert McKibbin. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Mary Hale, Jean Fiddes , James Boland, Del Woods , Michael Foster, Geoff Paulsen, Walter Goggin, Stanley Norton, and Doris Smith. II . APPROVAL OF MINUTES December_8, 1987 Motion: R. Bishop moved that the Board approve the minutes of December 8 , 1987 . K. Duffy seconded the motion. Discussion: Beez Jones , 16891 Stevens Canyon Road, Cupertino, stated her objection to the use of the term "fair market value" in the minutes , noting that she did not feel that eminent domain proceedings established a property ' s fair market value. C. Britton explained the legal meaning of "fair market value. " The motion passed 6 to 0 with N. Hanko abstaining from the voting because she was absent from the meeting:-�' December 23, 1987 Motion: R. Bishop moved that the Board approve the minutes of December 23 , 1987 . K. Duffy seconded the motion. The motion passed 5 to 0 with N. Hanko ;-K 5eq, C C.- Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 88-01 0 Page Two and G. Andeen abstaining from the voting because they were absent from the meeting. III. WRITTEN COMMUNICATIONS D. Smith stated that the Board had received a letter, dated December 21 , 1987 , from Harry H. Haeussler, Jr. , 1094 Highland Circle, Los Altos , recommending a change to the Rules of Procedure regarding Closed Session. She noted that the letter had been presented to the Board at its December 23 meeting and staff, had prepared a draft response for Board consideration. R. Bishop stated that the draft response prepared by staff was approved by Board consensus and should be sent to Mr. Haeussler. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA R. Bishop stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Election of Board Officers for 1988 (Report R-88- 03 of December 31 1987) J. Fiddes reviewed the procedure for election of Board officers and counted the ballots . The following members of the Board were elected to serve as officers during the coming year: President - Katherine Duffy Vice President - Gerry Andeen Treasurer - Nonette Hanko Secretary - Robert McKibbin Following brief speeches and presidential exchange of the District plaque made by the Ranger staff, President K. Duffy began chairing the meeting. B. Final Adoption of the Revised Comprehensive Use and Management Plan for the Picchetti Ranch Area of the Monte Bello Open Space Preserve and Amendment of Lease (Report R-88-07 of January 6, 1988) D. Hansen reviewed the Comprehensive Use and Management Plan for the Preserve which was tentatively adopted at the September 9 , 1987 Board meeting. W. Goggin summarized the amendments to the lease agreement contained in the staff report. With regard to controlling parking during larger public events associated with the winery, he said that the Stortzes will have a parking attendant on hand and that the District retains the right to require advance Meeting 88-01 0 0 Page Three notification and implement a permit system should such a system prove necessary. D. Hansen reviewed the agreement for administration of the Historic Preservation Grant project. Discussion centered on the architect ' s fee and D. Hansen said that the additional $6, 500 requested for the completion of the architectural plans and specifications will cover all District planning or design expenditures and that these funds will be reimbursed by the State grant. Motion: N. Hanko moved that the Board adopt Resolution 88-01 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving Amendment No. 1 to Lease Agreement for Historic Preservation (Monte Bello Open Space Preserve-Picchetti Ranch Area) . R. McKibbin seconded the motion. The motion passed 7 to 0 . Motion: N. Hanko moved that the Board adopt the Revised Comprehensive Use and Management Plan for the Picchetti Ranch Area of the Monte Bello Open Space Preserve as contained in report R-87-141 and amended in report R-88- 07 . R. McKibbin seconded the motion. The motion passed 7 to 0 . Motion: N. Hanko moved that the Board authorize payment of an additional amount, not to exceed $6 , 500, to Alton Lee, Architect, for completion of plans and specifications for the Historic Preservation Grant project. R. McKibbin seconded the motion. The motion passed 7 to 0 . C. Final Adoption of the Preliminary Use and Management Plan for the Duveneck Property Addition to the Rancho San Antonia Omen Space Preserve Duveneck Windmill Pasture Area (Report -R-88-08 of January 6 , _1988) D. Hansen noted that an item should be added to the preliminary use and management recommendations stating that staff will work with the neighbors on Rhus Ridge Road to install a small Preserve identification sign at the corner of Rhus Ridge and Moody Roads . He said that escrow on the 18 .7 acre Duveneck property closed on December 10 , 1987 and no further public comment was received. Motion: E. Shelley moved that the Board adopt the Preliminary Use and Management Plan for the Duveneck property addition to the Rancho San i • Meeting 88-01 Page Four Antonio Open Space Preserve, Duveneck Windmill Pasture Area, including the naming, as contained in report R-87-152 and amended in R-88-08 , and that the Board indicate its intention to dedicate the property as public open space. T. Henshaw seconded the motion. The motion passed 7 to 0 . D. Final Adoption of the Preliminary Use and Management Plan for the Simmons Property Addition to the Coal Creek Open Space Preserve (Report R-88-05 of January 5,1988) D. Hansen said that escrow on the 6 .7 acre Simmons gift property closed on December 11 , 1987 and that staff had received no further public comment. Motion: E. Shelley moved that the Board adopt the Preliminary Use and Management Plan for the Simmons property addition to the Coal Creek Open Space Preserve, including the naming, as contained in report R-87-180, and that the Board indicate its intention to dedicate the property as public open space. T. Henshaw seconded the motion. The motion passed 7 to 0. E. Proposed Hosking and Montgomery Property Additions to El Corte de Madera Creek Open Space Preserve (report R-88-09 of January 7 , 1988 and Report R-88-02 of January 5, 1988) C. Britton reviewed the staff report and gave an overview of the proposed agreement for the purchase of the 74-acre Hosking parcel and the 2 . 1-acre Montgomery parcel. He said that the total cost to the District under this agreement is $5, 875, 000 , and that the District will realize a net savings of $527 , 500 by accelerating payment on the 887-acre parcel . N. Hanko asked for clarification of sentences 3 and 4 of paragraph one on page five of the staff report. C. Britton said that the sentence should read: "With the purchase of parcel C-2, the District would also obtain these development rights . " Discussion centered on burial of the trash dump and removal of vehicles stored on the property. C. Britton said that it was in the best interest of the District for Mr. Hosking to be responsible for clean-up and that the District would hire a consultant to work with Mr. Hosking and District staff to assure proper clean-up with minimal destruction of property. Meeting 88-01 40 49 Page Five Chuck Moore, 410 Star Hill Road, Woodside, referring to the Montgomery parcel, stated that the neighbors preferred the present state of benign neglect for the property rather than having it become a parking area for the Preserve. He said that the property contained some historical structures and that the barn on the property appeared on old survey maps . He recommended that the water tank be refurbished and filled with water as a fire protection measure and suggested that salvage lumber be made available to local residents rather than being hauled away. D. Hansen presented the components of the Preliminary Use and Management Plan for both parcels , including the management value of both parcels for the entire Preserve and noting that the Montgomery lot does allow potential for a parking area because of its flat terrain. He said that staff will work with the neighbors on future planning for the site. D. Hansen also reported on timber harvesting which will begin soon on parcel 1-B under the supervision of the District' s consultant forester. He noted that this parcel will be closed to the public during the harvesting period. G. Andeen said that a potential parking area was in his mind the main reason for buying the parcel and that the District needed public parking areas to use the Preserve. G. Paulsen showed slides of the parcels proposed for purchase at this time. N. Hanko asked that staff return at a future time with a report on the capping of the dump and an amendment to the Use and Management Plan for the Montgomery parcel assuring that any historic structures on the property are not destroyed without the matter coming back to the Board. M. Foster said that financial arrangements to pay for the purchase will be on the next Board agenda, and that this purchase has been provided for in the District ' s financial planning. Motion: N. Hanko moved that the Board adopt Resolution 88-02 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District, Authorizing Acceptance of Agreement for Transfer of Interests in Real Property (Second Amendment to 1985 Hosking Transaction) , Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Meeting 88-01 49 40 Page Six Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (El Corte de Madera Creek Open Space Preserve - Lands of Alan Hosking) . R. Bishop seconded the motion. The motion passed 7 to 0. Motion: N. Hanko moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations contained in report R-88-09 of January 7 , 1988 , including naming the property as an addition to El Corte de Madera Creek Open Space Preserve, and indicate its intention to dedicate the property as public open space. R. Bishop seconded the motion. Motion to Amend: R. Bishop moved that the Board amend item 5 on page 7 of the staff report relating to the Montgomery parcel and that language be added to state that before removal of structures , consideration will be given to possible retention of the structures and that before removal of debris , consideration will be given to giving members of the public an opportunity to take items that they might find useful . N. Hanko seconded the motion. Discussion: E. Shelley questioned the potential for liability problems if the public is given the opportunity to remove debris at will from the property. S. Norton asked D. Hansen if removal of debris by the public could be done on a regulated basis, and D. Hansen responded that he would prefer an announced time for removal rather than random removal of the debris . R. Bishop stated that he did not intend his motion to amend to mandate public removal of debris. K. Duffy suggested that the motion to amend be simplified. R. Bishop and N. Hanko withdrew the motion to amend. Motion to Amend: K. Duffy moved that staff investigate the historical and salvage value of material on the site. E. Shelley seconded the motion. The motion to amend passed 7 to 0. Motion to Amend: E. Shelley moved that the motion be amended to include that staff report back to the Board on plans to cap the historical dump before carrying out actual capping of the dump. R. McKibbin seconded the motion. The motion to amend passed 7 to 0. Meeting 88-01 G 48 Page Seven The motion as amended to approve the Preliminary Use and Management Plan passed 7 to 0. President Duffy called a recess at 9:19 P.M. ; the Board meeting reconvened at 9: 28 P.M. F. Annual Review of the Relative Site Emphasis Plan and Schedule for Review of Use and Management Plans (Report R-88-10 of January 4, 1988) D. Woods reviewed the process by which staff determined the priority for each site ' s placement on the Relative Site Emphasis list and the schedule for review of Use and Management Plans based on adopted Board policies. He then reviewed the sites selected for project implementation and funding for the next fiscal year, as well as the proposed trail construction schedule. Discussion centered on the total length of trails the District is able to build each year, both by District staff and volunteers. The Board discussed the January 30 workshop and the possible impact the workshop could have on schedules proposed in the staff report. E. Shelley stated that it is appropriate to establish action plans based on existing policies which the Board can modify at any time, and R. Bishop concurred. E. Shelley requested that, when staff next presents the annual review of Relative Site Emphasis and Use and Management Plan schedules, the previous year ' s documents , as well as the current year ' s, be included in the report. Cindy Miller, Associate Director of Peninsula Open Space Trust (POST) , said that the POST staff is setting funding goals for the next five years and that there were a number of proposed District projects for which there is funding potential . She noted, however, the difficulty in finding labor to implement the trail building projects . She said that POST had committed $11 , 000 of donated funds for work on the Windy Hill Open Space Preserve. Motion: R. Bishop moved that the Board tentatively adopt the Relative Site Emphasis Plan and Use and Management Plan Target Review Schedules as contained in the staff report, and, in addition, the Board accept as a general guideline the trail construction schedule as contained in attachment "C" . E. Shelley seconded the motion. The motion passed 7 to 0. VII . INFORMATIONAL REPORTS E. Shelley informed the Board that the City of Mountain View is tentatively planning a highrise development on a 150 acre site owned by the City Meeting 88-01 40 40 Page Eight adjacent to Shoreline Park and he advised that he would be working with a citizens action group opposing this development. He stated that he would like to speak in the District 's behalf against this type of development . It was determined, after discussion regarding a director ' s role in this type of situation, that staff and E. Shelley would return to the Board after reviewing the EIR for the project and that , in the interim, he would speak against the project as an individual , although identifying himself as a member of the District ' s Board of Directors . H. Grench reported that the second half of the two year legislative session is beginning in Sacramento and he would be scheduling a meeting of the Legislative Committee to review recommendations to the full Board regarding proposed legislation. He said that the District' s legislative advocate, Ralph Heim, was securing authors for legislation to provide special funding for the tunnel project linking the parking lot at Russian Ridge Open Space Preserve to Skyline Ridge Open Space Preserve D. Hansen reported that a suicide had occurred at the Long Ridge Open Space Preserve on January 2 , 1988 . VIII.CLAIMS Motion: E. Shelley moved that the Board approve Revised Claims 88-01 . R. Bishop seconded the motion. The motion passed 7 to 0 . IX. CLOSED SESSION S . Norton announced that litigation matters to be discussed in Closed Session concerned the acquisition of the Stanford et al . property and fell under Government Code Section 54956.9 (a) . The Board recessed to Closed Session at 10 : 30 P.M. X. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 : 53 P.M. Doris Smith Secretary The minutes of the 1 l ► U meeting were approved as corrected. II . APPROVAL OF MINUTES January 13 , 1988 Motion: K. Duffy moved that the Board approve the minutes of January 13 , 1988 . E. Shelley seconded the motion. N. Hanko requested that the minutes be corrected to state that T. Henshaw, rather than N. Hanko, had abstained from the vote to approve the December 8 , 1987 minutes . K. Duffy and E. Shelley agreed to include the correction. The motion passed 7 to 0 to approve the minutes as corrected.