HomeMy Public PortalAbout19880113 - Minutes - Board of Directors (BOD) 0 Meeting 88-01
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
January 13, 1988
MINUTES
I . ROLL CALL
President Richard Bishop called the meeting to order at
7 :36 P.M.
Members Present: Richard Bishop, Teena Henshaw, Edward
Shelley, Katherine Duffy, Gerry Andeen, Nonette Hanko, and
Robert McKibbin.
Personnel Present: Herbert Grench, Craig Britton,
David Hansen, Mary Hale, Jean Fiddes , James Boland, Del
Woods , Michael Foster, Geoff Paulsen, Walter Goggin,
Stanley Norton, and Doris Smith.
II . APPROVAL OF MINUTES
December_8, 1987
Motion: R. Bishop moved that the Board approve the
minutes of December 8 , 1987 . K. Duffy seconded
the motion.
Discussion: Beez Jones , 16891 Stevens Canyon
Road, Cupertino, stated her objection to the use
of the term "fair market value" in the minutes ,
noting that she did not feel that eminent domain
proceedings established a property ' s fair market
value. C. Britton explained the legal meaning of
"fair market value. "
The motion passed 6 to 0 with N. Hanko abstaining
from the voting because she was absent from the
meeting:-�'
December 23, 1987
Motion: R. Bishop moved that the Board approve the minutes
of December 23 , 1987 . K. Duffy seconded the
motion. The motion passed 5 to 0 with N. Hanko
;-K 5eq, C C.-
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
Meeting 88-01 0 Page Two
and G. Andeen abstaining from the voting because
they were absent from the meeting.
III. WRITTEN COMMUNICATIONS
D. Smith stated that the Board had received a letter, dated
December 21 , 1987 , from Harry H. Haeussler, Jr. , 1094
Highland Circle, Los Altos , recommending a change to the
Rules of Procedure regarding Closed Session. She noted that
the letter had been presented to the Board at its December
23 meeting and staff, had prepared a draft response for Board
consideration. R. Bishop stated that the draft response
prepared by staff was approved by Board consensus and should
be sent to Mr. Haeussler.
IV. ORAL COMMUNICATIONS
There were no oral communications .
V. ADOPTION OF AGENDA
R. Bishop stated that the agenda was adopted by Board
consensus .
VI . BOARD BUSINESS
A. Election of Board Officers for 1988 (Report R-88-
03 of December 31 1987)
J. Fiddes reviewed the procedure for election of Board
officers and counted the ballots . The following
members of the Board were elected to serve as officers
during the coming year:
President - Katherine Duffy
Vice President - Gerry Andeen
Treasurer - Nonette Hanko
Secretary - Robert McKibbin
Following brief speeches and presidential exchange of
the District plaque made by the Ranger staff, President
K. Duffy began chairing the meeting.
B. Final Adoption of the Revised Comprehensive Use and
Management Plan for the Picchetti Ranch Area of the
Monte Bello Open Space Preserve and Amendment of Lease
(Report R-88-07 of January 6, 1988)
D. Hansen reviewed the Comprehensive Use and Management
Plan for the Preserve which was tentatively adopted at
the September 9 , 1987 Board meeting. W. Goggin
summarized the amendments to the lease agreement
contained in the staff report. With regard to
controlling parking during larger public events
associated with the winery, he said that the Stortzes
will have a parking attendant on hand and that the
District retains the right to require advance
Meeting 88-01 0 0 Page Three
notification and implement a permit system should such
a system prove necessary.
D. Hansen reviewed the agreement for administration of
the Historic Preservation Grant project. Discussion
centered on the architect ' s fee and D. Hansen said
that the additional $6, 500 requested for the completion
of the architectural plans and specifications will
cover all District planning or design expenditures and
that these funds will be reimbursed by the State grant.
Motion: N. Hanko moved that the Board adopt
Resolution 88-01 , a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Approving Amendment No. 1
to Lease Agreement for Historic Preservation
(Monte Bello Open Space Preserve-Picchetti
Ranch Area) . R. McKibbin seconded the
motion. The motion passed 7 to 0 .
Motion: N. Hanko moved that the Board adopt the
Revised Comprehensive Use and Management Plan
for the Picchetti Ranch Area of the Monte
Bello Open Space Preserve as contained in
report R-87-141 and amended in report R-88-
07 . R. McKibbin seconded the motion. The
motion passed 7 to 0 .
Motion: N. Hanko moved that the Board authorize
payment of an additional amount, not to
exceed $6 , 500, to Alton Lee, Architect, for
completion of plans and specifications for
the Historic Preservation Grant project. R.
McKibbin seconded the motion. The motion
passed 7 to 0 .
C. Final Adoption of the Preliminary Use and
Management Plan for the Duveneck Property Addition
to the Rancho San Antonia Omen Space Preserve
Duveneck Windmill Pasture Area (Report -R-88-08 of
January 6 , _1988)
D. Hansen noted that an item should be added to the
preliminary use and management recommendations stating
that staff will work with the neighbors on Rhus Ridge
Road to install a small Preserve identification sign at
the corner of Rhus Ridge and Moody Roads . He said that
escrow on the 18 .7 acre Duveneck property closed on
December 10 , 1987 and no further public comment was
received.
Motion: E. Shelley moved that the Board adopt the
Preliminary Use and Management Plan for the
Duveneck property addition to the Rancho San
i •
Meeting 88-01 Page Four
Antonio Open Space Preserve, Duveneck
Windmill Pasture Area, including the naming,
as contained in report R-87-152 and amended
in R-88-08 , and that the Board indicate its
intention to dedicate the property as public
open space. T. Henshaw seconded the motion.
The motion passed 7 to 0 .
D. Final Adoption of the Preliminary Use and
Management Plan for the Simmons Property
Addition to the Coal Creek Open Space
Preserve (Report R-88-05 of January 5,1988)
D. Hansen said that escrow on the 6 .7 acre Simmons gift
property closed on December 11 , 1987 and that staff had
received no further public comment.
Motion: E. Shelley moved that the Board adopt the
Preliminary Use and Management Plan for the
Simmons property addition to the Coal Creek
Open Space Preserve, including the naming, as
contained in report R-87-180, and that the
Board indicate its intention to dedicate the
property as public open space. T. Henshaw
seconded the motion. The motion passed
7 to 0.
E. Proposed Hosking and Montgomery Property Additions to
El Corte de Madera Creek Open Space Preserve (report
R-88-09 of January 7 , 1988 and Report R-88-02 of
January 5, 1988)
C. Britton reviewed the staff report and gave an
overview of the proposed agreement for the purchase of
the 74-acre Hosking parcel and the 2 . 1-acre Montgomery
parcel. He said that the total cost to the District
under this agreement is $5, 875, 000 , and that the
District will realize a net savings of $527 , 500 by
accelerating payment on the 887-acre parcel .
N. Hanko asked for clarification of sentences 3 and 4
of paragraph one on page five of the staff report. C.
Britton said that the sentence should read: "With the
purchase of parcel C-2, the District would also obtain
these development rights . "
Discussion centered on burial of the trash dump and
removal of vehicles stored on the property. C. Britton
said that it was in the best interest of the District
for Mr. Hosking to be responsible for clean-up and that
the District would hire a consultant to work with Mr.
Hosking and District staff to assure proper clean-up
with minimal destruction of property.
Meeting 88-01 40 49 Page Five
Chuck Moore, 410 Star Hill Road, Woodside, referring to
the Montgomery parcel, stated that the neighbors
preferred the present state of benign neglect for the
property rather than having it become a parking area
for the Preserve. He said that the property contained
some historical structures and that the barn on the
property appeared on old survey maps . He recommended
that the water tank be refurbished and filled with
water as a fire protection measure and suggested that
salvage lumber be made available to local residents
rather than being hauled away.
D. Hansen presented the components of the Preliminary
Use and Management Plan for both parcels , including the
management value of both parcels for the entire
Preserve and noting that the Montgomery lot does allow
potential for a parking area because of its flat
terrain. He said that staff will work with the
neighbors on future planning for the site. D. Hansen
also reported on timber harvesting which will begin
soon on parcel 1-B under the supervision of the
District' s consultant forester. He noted that this
parcel will be closed to the public during the
harvesting period.
G. Andeen said that a potential parking area was in his
mind the main reason for buying the parcel and that the
District needed public parking areas to use the
Preserve.
G. Paulsen showed slides of the parcels proposed for
purchase at this time.
N. Hanko asked that staff return at a future time with
a report on the capping of the dump and an amendment to
the Use and Management Plan for the Montgomery parcel
assuring that any historic structures on the property
are not destroyed without the matter coming back to the
Board.
M. Foster said that financial arrangements to pay for
the purchase will be on the next Board agenda, and that
this purchase has been provided for in the District ' s
financial planning.
Motion: N. Hanko moved that the Board adopt
Resolution 88-02 , a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District, Authorizing Acceptance
of Agreement for Transfer of Interests in
Real Property (Second Amendment to 1985
Hosking Transaction) , Authorizing Officer to
Execute Certificate of Acceptance of Grant to
District, and Authorizing General Manager to
Meeting 88-01 49 40 Page Six
Execute Any and All Other Documents Necessary
or Appropriate to Closing of the Transaction
(El Corte de Madera Creek Open Space Preserve
- Lands of Alan Hosking) . R. Bishop seconded
the motion. The motion passed 7 to 0.
Motion: N. Hanko moved that the Board tentatively
adopt the Preliminary Use and Management Plan
recommendations contained in report R-88-09
of January 7 , 1988 , including naming the
property as an addition to El Corte de Madera
Creek Open Space Preserve, and indicate its
intention to dedicate the property as public
open space. R. Bishop seconded the motion.
Motion to Amend: R. Bishop moved that the Board amend
item 5 on page 7 of the staff report relating
to the Montgomery parcel and that language be
added to state that before removal of
structures , consideration will be given to
possible retention of the structures and that
before removal of debris , consideration will
be given to giving members of the public an
opportunity to take items that they might
find useful . N. Hanko seconded the motion.
Discussion: E. Shelley questioned the
potential for liability problems if the
public is given the opportunity to remove
debris at will from the property. S. Norton
asked D. Hansen if removal of debris by the
public could be done on a regulated basis,
and D. Hansen responded that he would prefer
an announced time for removal rather than
random removal of the debris . R. Bishop
stated that he did not intend his motion to
amend to mandate public removal of debris.
K. Duffy suggested that the motion to amend
be simplified. R. Bishop and N. Hanko
withdrew the motion to amend.
Motion to Amend: K. Duffy moved that staff investigate
the historical and salvage value of material
on the site. E. Shelley seconded the motion.
The motion to amend passed 7 to 0.
Motion to Amend: E. Shelley moved that the motion be
amended to include that staff report back to
the Board on plans to cap the historical dump
before carrying out actual capping of the
dump. R. McKibbin seconded the motion. The
motion to amend passed 7 to 0.
Meeting 88-01 G
48 Page Seven
The motion as amended to approve the Preliminary Use
and Management Plan passed 7 to 0.
President Duffy called a recess at 9:19 P.M. ; the Board
meeting reconvened at 9: 28 P.M.
F. Annual Review of the Relative Site Emphasis Plan and
Schedule for Review of Use and Management Plans (Report
R-88-10 of January 4, 1988)
D. Woods reviewed the process by which staff determined the
priority for each site ' s placement on the Relative Site
Emphasis list and the schedule for review of Use and
Management Plans based on adopted Board policies. He then
reviewed the sites selected for project implementation and
funding for the next fiscal year, as well as the proposed
trail construction schedule.
Discussion centered on the total length of trails the
District is able to build each year, both by District staff
and volunteers. The Board discussed the January 30 workshop
and the possible impact the workshop could have on schedules
proposed in the staff report. E. Shelley stated that it is
appropriate to establish action plans based on existing
policies which the Board can modify at any time, and R.
Bishop concurred. E. Shelley requested that, when staff
next presents the annual review of Relative Site Emphasis
and Use and Management Plan schedules, the previous year ' s
documents , as well as the current year ' s, be included in the
report.
Cindy Miller, Associate Director of Peninsula Open Space
Trust (POST) , said that the POST staff is setting funding
goals for the next five years and that there were a number
of proposed District projects for which there is funding
potential . She noted, however, the difficulty in finding
labor to implement the trail building projects . She said
that POST had committed $11 , 000 of donated funds for work on
the Windy Hill Open Space Preserve.
Motion: R. Bishop moved that the Board tentatively adopt
the Relative Site Emphasis Plan and Use and
Management Plan Target Review Schedules as
contained in the staff report, and, in addition,
the Board accept as a general guideline the trail
construction schedule as contained in attachment
"C" . E. Shelley seconded the motion. The motion
passed 7 to 0.
VII . INFORMATIONAL REPORTS
E. Shelley informed the Board that the City of
Mountain View is tentatively planning a highrise
development on a 150 acre site owned by the City
Meeting 88-01 40 40 Page Eight
adjacent to Shoreline Park and he advised that he
would be working with a citizens action group
opposing this development. He stated that he
would like to speak in the District 's behalf
against this type of development . It was
determined, after discussion regarding a
director ' s role in this type of situation, that
staff and E. Shelley would return to the Board
after reviewing the EIR for the project and that ,
in the interim, he would speak against the project
as an individual , although identifying himself as
a member of the District ' s Board of Directors .
H. Grench reported that the second half of the two year
legislative session is beginning in Sacramento and he
would be scheduling a meeting of the Legislative
Committee to review recommendations to the full Board
regarding proposed legislation. He said that the
District' s legislative advocate, Ralph Heim, was
securing authors for legislation to provide special
funding for the tunnel project linking the parking lot
at Russian Ridge Open Space Preserve to Skyline Ridge
Open Space Preserve
D. Hansen reported that a suicide had occurred at the
Long Ridge Open Space Preserve on January 2 , 1988 .
VIII.CLAIMS
Motion: E. Shelley moved that the Board approve
Revised Claims 88-01 . R. Bishop seconded the
motion. The motion passed 7 to 0 .
IX. CLOSED SESSION
S . Norton announced that litigation matters to be
discussed in Closed Session concerned the acquisition
of the Stanford et al . property and fell under
Government Code Section 54956.9 (a) . The Board recessed
to Closed Session at 10 : 30 P.M.
X. ADJOURNMENT
The Board reconvened to adjourn the meeting at
11 : 53 P.M.
Doris Smith
Secretary
The minutes of the 1 l ► U meeting
were approved as corrected.
II . APPROVAL OF MINUTES
January 13 , 1988
Motion: K. Duffy moved that the Board approve the
minutes of January 13 , 1988 . E. Shelley seconded
the motion. N. Hanko requested that the minutes
be corrected to state that T. Henshaw, rather than
N. Hanko, had abstained from the vote to approve
the December 8 , 1987 minutes . K. Duffy and E.
Shelley agreed to include the correction. The
motion passed 7 to 0 to approve the minutes as
corrected.