HomeMy Public PortalAbout19880127 - Minutes - Board of Directors (BOD) Meeting 88-02
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
January 27 , 1988
MINUTES
I . ROLL CALL
President Katherine Duffy called the meeting to order at
7 : 34 P.M.
Members Present : Richard Bishop, Teena Henshaw, Edward
Shelley, Katherine Duffy, Gerry Andeen, Nonette Hanko, and
Robert McKibbin.
Personnel Present: Herbert Grench, Craig Britton,
David Hansen, Mary Hale, Jean Fiddes , James Boland, Del
Woods , Michael Foster, Stanley Norton, and Doris Smith.
II . APPROVAL OF MINUTES
January 13 , 1988
Motion: K. Duffy moved that the Board approve the
minutes of January 13 , 1988 . E. Shelley seconded
the motion. N. Hanko requested that the minutes
be corrected to state that T. Henshaw, rather than
N. Hanko, had abstained from the vote to approve
the December 8 , 1987*minutes . K. Duffy and E.
Shelley agreed to include the correction. The
motion passed 7 to 0 to approve the minutes as
corrected.
III . WRITTEN COMMUNICATIONS
D. Smith stated that the Board had received a letter , dated
January 18 , 1988 , from Harry H. Haeussler, Jr. , 1094
Highland Circle , Los Altos , requesting that the District
fulfill the voters ' expectations of development of a park
district. She stated that a draft response prepared by
staff for Board consideration accompanied his letter . K.
Duffy stated that the draft response was approved by Board
consensus and should be sent to Mr. Haeussler .
The Board also received a letter dated January 10 , 1988 from
Paula Bettencourt , Carolyn Knudtson, and Mary Gilman of the
City of Mountain View Recreation Department expressing
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Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
Meeting 88-02 g
Page Two
concerns and suggestions regarding runners, bicyclists and
dogs at Rancho San Antonio Open Space Preserve . D. Smith
stated that a draft response prepared by staff had been
attached to the letter. T. Henshaw stated that she was
concerned about waiting to take action on the issues
discussed in the letter until the upcoming review and
workshop for the Rancho San Antonio Comprehensive Use and
Management Plan tentatively scheduled for August 1988 .
Following further discussion, T. Henshaw requested that the
Written Communication be placed on the next agenda for
discussion and that the response letter to the Mountain View
staff reflect this information.
IV. ORAL COMMUNICATIONS
Gibson Anderson, 19571 Farwell Avenue , Saratoga,
representing Responsible Organized Mountain Peddlers ,
thanked the Board for what the District has done for
mountain bicyclists . He requested access for
bicyclists to the Mt. Umunhum area between Kennedy Road
and Lexington Reservoir.
V. ADOPTION OF AGENDA
K. Duffy stated that the agenda was adopted by Board
consensus .
VI . BOARD BUSINESS
A. Issuance of 1988 Variable Rate Demand Notes
(Report R-88-13 of January 19 , 1988)
M. Foster highlighted portions of the staff report,
noting that the sale of the notes was scheduled for
completion by February 11 , 1988 . He said that the
cost of issuance of the notes stated in his report
should be increased by $35, 000 due to an underestimate
of legal , printing and rating fees . He introduced
Carlo Fowler and Mary Collins of Orrick, Herrington and
Sutcliffe, the District ' s Bond Counsel , and Doug
Cherchenko, from Prudential-Bache Capital Funding. N.
Hanko said that the date the District expanded its
boundaries should be July 7 , 1976 , rather than 1986 , as
stated on page 24 of the Preliminary Official
Statement.
Motion: R. Bishop moved that the Board adopt
Resolution 88-03 , a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Authorizing the Issuance
of $12 , 500 , 000 Aggregate Principal Amount of
Midpeninsula Regional Open Space District
Variable Rate Demand Notes , 1988 Series A,
Authorizing the Execution and Delivery of an
Indenture of Trust, a Purchase Contract , a
Remarketing Agreement, and a Letter of Credit
and Reimbursement Agreement and Other
Meeting 88-02 a ft Page Three
Documents and Certificates Relating to Said
Notes , and Approving the Official Statement
Relating to Said Notes . E. Shelley seconded
the motion. The motion passed 7 to 0 .
B. Renewal of Investment Authority (Report R-88-04 of
January 14 , 1988)
Motion: N. Hanko moved that the Board adopt
Resolution 88-04 , a Resolution of the
Midpeninsula Regional Open Space District
Authorizing Certain Board Employees to Invest
Temporarily Idle Funds In Securities Allowed
by Government Code. E. Shelley seconded the
motion. The motion passed 7 to 0 .
C. Guidelines Regarding Distribution of Brochures
From Other Organizations on the District ' s
Preserves (Report R-88-11 of January 20,_A"8)
M. Hale summarized the staff report noting that the
District had received a request for permission to
distribute informational materials . She said that in
as much as this was a precedent-setting request, staff
had drafted suggested Interim Guidelines for Board
consideration.
N. Hanko stated that she was not prepared to support
the recommendation at this meeting and would prefer to
discuss it at the forthcoming workshop. She expressed
her concerns about members of the public being confused
by the different brochures that might be available at a
site.
Discussion focused on whether these additional
brochures would be confusing to the public . E. Shelley
suggested that this item might have a tentative
adoption with a second reading. He also stated that
these brochures should be clearly distinguishable from
District brochures to avoid confusion by the public .
G. Andeen said that he would not be in favor of
solicitation of funds by other groups in brochures
distributed on District sites . He suggested that the
Board approve each brochure individually. E. Shelley
stated, and R. Bishop concurred, that the primary
reason for allowing other organizations such as
Peninsula Open Space Trust (POST) to promote their
activity would be because they are compatible with the
District and furthering the preservation of open space.
Further discussion centered on the qualifications for
selection of agencies as stated in guideline No. 1 .
Audrey Rust, Executive Director of Peninsula Open Space
Meeting 88-02 Page Four
Trust (POST) , explained the background for their
request to place a brochure at the Purisima Creek
Redwoods Open Space Preserve. She said that POST needs
a way to be more supportive of District projects , and
would view brochures as a promotional piece to raise
funds for actual projects , as well as to recognize
their assistance in the development of the Preserve.
R. McKibbin said that since these would be interim
guidelines , he suggested that item No. 4 read,
"Brochures for District sites must be submitted to the
Board for approval before publication. "
Motion: R. Bishop moved that the Board tentatively
approve and adopt the guidelines as set forth
in the staff report with the guidelines to
come back to the Board for final approval .
K. Duffy seconded the motion.
Discussion: A. Rust proposed that there be a
review process after a specified period of
time. Dave Sutton, Director of the Trail
Center, said that he supported the concept of
distribution of brochures but that he had
concerns on how organizations providing
services could demonstrate the monetary
qualifications of the first guideline . H.
Grench responded that the criteria used would
be the same as for State or federal grants
where in-kind services, including volunteer
services , can be used as matching funds . B.
Jones stated that she was concerned with the
wording of the first guideline and its impact
on organizations like the Trail Center.
Motion to Amend: E. Shelley moved that the Board amend
guideline No. I to remove "a minimum of
$10, 000 in" and replace it with
"substantial" . T. Henshaw seconded the
motion.
Discussion: R. Bishop spoke in favor of
leaving the $10 , 000 figure in the guidelines .
Mary Childress, P.O. Box 46 , Loma Mar,
suggested the criteria for selection of
organizations might include 1) setting a
dollar amount for a planning area rather than
a preserve and 2) basing selection on
organizations that have furnished stewardship
of public lands , and she suggested that a
permanent type of glass-enclosed display case
be installed for the brochures .
Meeting 88-02 d
ft Page Five
The motion to amend passed 4 to 3 on the
following vote :
Ayes : E. Shelley, T. Henshaw, K. Duffy,
and R. McKibbin.
Noes : G. Andeen, R. Bishop, and N.
Hanko.
Motion to Amend: R. McKibbin moved that the Board
change guideline No. 4 to read, "Brochures
for District site distribution must be
submitted to the Board for approval before
publication. " N. Hanko seconded the motion .
Discussion: T. Henshaw stated that she would
be voting against the motion to amend because
she felt that it was not the Board ' s
responsibility to review brochures . E.
Shelley stated his concurrence , adding that
he would support an additional requirement
whereby the Board would approve requests for
distribution.
The motion to amend failed to pass on a 3 to
4 vote.
Ayes : R. McKibbin, N. Hanko, and G. Andeen.
Noes : E. Shelley, T. Henshaw, R. Bishop, and
K. Duffy.
Motion to Amend: E. Shelley moved that the Board amend
the motion to approve of the guidelines in
principle with staff to return them to the
Board at the next meeting for approval . T.
Henshaw seconded the motion. The motion to
amend passed 7 to 0 .
Motion to Amend: E. Shelley moved that the guidelines
be amended to include the requirement that
the request for distribution of brochures on
any specific site be brought to the Board for
approval . N. Hanko seconded the motion. The
motion to amend passed 7 to 0 .
Motion to Amend: N. Hanko moved that it be the
intention of the Board to include the
statement that funds requested by an
organization be spent on specific projects
mentioned in the brochure . The motion to
amend died for lack of a second.
The main motion passed 6 to 1 , with N. Hankc,
voting against the motion.
D. Final Adoption of the Revised Relative Site Emphasis
Meeting 88-02 40 Page Six
Plan and Schedule for Review of Use and Management
Plans (Report 88-15 of January_21 , 1988)
D. Hansen stated that staff had received no public
comment on the report since the January 13 Board
meeting.
K. Duffy asked if it would be possible to accelerate
trail construction projects listed in the report . D.
Woods responded that he had recently met with POST and
San Mateo County representatives to try to find
alternatives to expedite trail construction, and two or
three potential contractors had been identified. K.
Duffy requested that staff return to the Board in six
months with an oral report on the progress that had
been made on ways to expedite trail building and work
forces involved.
Motion: R. Bishop moved that the Board adopt the
revised Relative Site Emphasis Plan and Use
and Management Plan Target Review Schedule as
contained in report R-88-10 and accept as a
general guideline the trail construction
schedule as contained in attachment "C" . T.
Henshaw seconded the motion. The motion
passed 7 to 0.
E. Final Adoption of the Preliminary Use and Management
Plan for the Tax Deeded Property Addition to the
Saratoga Gap 0 en Space Preserve (Report_88-12 of
January 20, _1984)
D. Hansen stated that staff had received no further
public comment on this property. K. Duffy requested
that staff include a statement in acquisition reports
as to when the Use and Management Plan for the entire
preserve to which the property was being added would
next be presented to the Board for review.
Motion: N. Hanko moved that the Board adopt the
Preliminary Use and Management Plan for the
tax deeded property addition to the Saratoga
Gap Open Space Preserve, including the
naming, as contained in report R-87-69 and
indicate its intention to withhold the
property from dedication as public open space
at this time. R. McKibbin seconded the
motion. The motion passed 7 to 0 .
President Duffy called a recess at 9 : 07 P.M. ; the Board
meeting reconvened at 9: 15 P.M.
F. Appointment of Board Committees (Report 88-06 of
January 5, 1988)
Meeting 88-02 Page Seven
Motion: K. Duffy moved that the Board confirm her
appointment of Directors Hanko, Shelley and
Andeen to the Budget Committee for 1988 . T.
Henshaw seconded the motion. The motion
passed 7 to 0 . K. Duffy stated the Board' s
consensus that the Budget Committee should
handle discussions concerning Board
appointees ' salaries with them in behalf of
the Board.
Motion: K. Duffy moved that the Board confirm her
appointment of Directors Henshaw, Bishop, and
McKibbin to the Legislative Committee for
1988 . T. Henshaw seconded the motion. The
motion passed 7 to 0 .
K. Duffy stated that the Open Space Management Budget
Committee would be retained until the Committee
completed its assignment. She said the Dog Committee
will continue with its same membership. She requested
that staff provide an informational review regarding
office space discussions and future activities in this
area. She said the Office Space Committee membership
would continue as is at the present time.
K. Duffy stated the Board ' s consensus that the Public
Transportation Committee remain intact and that the
committee return to the Board with a report on its task
list and goals in six months .
President Duffy stated that the Picchetti Winery
Restoration Committee , the Thornewood Restoration
Review Committee , and the Fremont Older Adobe
Restoration Review Committee appointments would
continue as stated in the staff report.
Motion: E. Shelley moved that the Board disband the
Santa Clara County Parks and Recreation
Commission Liaison Committee . T. Henshaw
seconded the motion. The motion passed 7 to
0 .
Motion: N. Hanko moved that the Board disband the
Stevens Canyon Trail Corridor Liaison
Committee . E. Shelley seconded the motion.
The motion passed 7 to 0 .
K. Duffy appointed E. Shelley to the vacant position on
the Land Acquisition Policy Committee and directed that
the Committee return soon with a report on developed
communities . She stated that N. Hanko had agreed to
continue to serve on the Preservation 2020 Task Force
and appointed G. Andeen to serve with N. Hanko on the
Docent and Staff Recognition Committee.
Meeting 88-02 M Page Eight
Motion: E. Shelley moved that the Board disband the
Skyline Boulevard Field Trip Follow-Up
Committee. R. Bishop seconded the motion.
The motion passed 7 to 0 .
President Duffy said that T. Henshaw would continue to
serve on the "Ring Around the Bay" Advisory Committee.
Motion: R. Bishop moved that the Board disband Ward 2
Vacancy Interview and Selection Process
Committee. E. Shelley seconded the motion.
The motion passed 7 to 0 .
Motion: R. Bishop moved that the Board disband the La
Honda Creek Open Space Preserve Neighbor
Liaison Committee. T. Henshaw seconded the
motion. The motion passed 7 to 0.
G. Mid-Year Program Evaluation for 1987-1988 Fiscal Year
(Report 88--14 of January 19_,_ 1988)
H. Grench reviewed the purpose of the mid-year
evaluation and he noted that the Communications Program
was the area that was most overextended due to added
workload that will prevent completion of some projects .
Aside from that, he stated that progress was very much
on track with the Action Plan.
C. Britton reviewed progress in the Open Space
Acquisition Program, and noted that a significant
amount of time had been spent working on the leases for
Picchetti and Fremont Older.
Kathy Kennedy-Miller, 16222 Skyline Boulevard,
Woodside, questioned when the Brown Act list would be
revised. H. Grench responded that staff was working on
revising the list using new microfiche data. He
reported that no properties had been discussed in
Closed Session that were not on the current list
without prior announcement .
D. Hansen said Open Space Management had made good
progress in completing its program goals, working
primarily to complete existing projects and major grant
development projects .
M. Hale said that the fourth draft of the Land
Acquisition Policy brochure had been completed and that
she anticipated it would be presented to the Board for
review next month.
J. Fiddes reported on progress in the General
Management and Program Support area, including several
staff functions that had been held.
Meeting 88-02 Page Nine
a ft i
H. Grench said that Board acceptance of the Action Plan
evaluation meant that the Board agreed it was an
accurate evaluation of progress thus far .
Motion: R. Bishop moved that the Board accept the
Action Plan program evaluation presented for
the first half of fiscal year 1987-1988 . E.
Shelley seconded the motion. The motion
passed 7 to 0 .
H. Revision of Authorized Signatories for District
Accounts and Safe Deposit Boxes (Report R-88-01 of
January 19, 1988)
Motion: R. Bishop moved that the Board adopt
Resolution 88-05, a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Establishing Financial
Instrument Signatories of the District For
Santa Clara County Accounts . E. Shelley
seconded the motion. The motion passed 7 to
0.
Motion: R. Bishop moved that the Board adopt
Resolution 88-06 , A Resolution of the Board of
Directors of the Midpeninsula Regional Open
Space District Approving Certificate of
Authority of Officers (First Interstate Bank
of California) . E. Shelley seconded the
motion. The motion passed 7 to 0 .
Motion: R. Bishop moved that the Board adopt
Resolution 88-07 , a Resolution of the Board of
Directors of the Midpeninsula Regional Open
Space District Authorizing Signing and
Endorsing Checks and Other Instruments for
Checking Account (First Interstate Bank of
California-Los Altos) . E. Shelley seconded
the motion. The motion passed 7 to 0 .
Motion: R. Bishop moved that the Board adopt
Resolution 88-08 , a Resolution of the Board of
Directors of the Midpeninsula Regional Open
Space District Establishing Signatories for
Entering Safe Deposit Boxes (First Interstate
Bank of California - Los Altos) . E. Shelley
seconded the motion. The motion passed 7 to
0 .
VII . INFORMATIONAL REPORTS
T. Henshaw reported on plans for the January 30 workshop;
said that she and D. Woods would be attending the second
meeting of the Bay Trail Advisory group on February 4 ; and
requested that an item be placed on the February 10 agenda
Meeting 88-02 Page Ten
to discuss Board attendance at the Special District Forum in
Washington, D.C.
K. Duffy questioned whether any Board members wanted to
attend the Special District Board Management Institute in
Santa Barbara at the end of February. R. McKibbin stated he
would be interested if he did not have a schedule conflict .
Motion: K. Duffy moved that the Board authorize
necessary expenditures for R. McKibbin to
attend the Special District Management
Institute if it did not conflict with his
schedule. T. Henshaw seconded the motion.
The motion passed 7 to 0 .
E. Shelley reported on the current status of proposed
north Bayshore development in Mountain View, noting
that the Mountain View City Council had voted to delay
taking any action on the development until the new
Council members had been elected.
R. McKibbin reported on the neighborhood meeting that he
attended concerning parking at the end of St . Joseph' s
Avenue in Los Altos. He said that the residents want to
restrict all parking in that area to residents only.
K. Duffy requested updated Board and staff rosters .
D. Hansen reported on the heavy use at several of the
District sites on the previous Sunday. He also reported on
the recent meeting of the Bay Area Trails Council that he
attended.
VIII.CLAIMS
Motion: E. Shelley moved that the Board approve Revised
Claims 88-02 . N. Hanko seconded the motion. The
motion passed 7 to 0 .
IX. CLOSED SESSION
S . Norton announced that litigation matters to be
discussed in Closed Session concerned two matters that
fell under Government Code Section 54956 . 9 (bl) . The
Board recessed to Closed Session at 10 : 23 P.M.
X. ADJOURNMENT
The Board reconvened to adjourn the meeting at 11 : 10
P.M.
Doris Smith
Secretary
The minutes of the meeting
were approved as corrected.
TI. APPROVAL OF MINUTES
A. January 27 , 1988
N. Hanko noted that Section II (Approval of Minutes for the
Meeting of January 13 , 1988) should be corrected to reflect that
the date for the minutes noted in the correction should be
December 23, 1987 rather than December 8 , 1987 .
Motion: R. Bishop moved that the Board approve the minutes of
January 27 , 1988 as corrected. E. Shelley seconded the
motion. The motion passed 7 to 0 .