HomeMy Public PortalAboutM2003-04-09-LII_Spt ~®~~
LYNWOOD INFORMATION, INC.
SPECIAL MEETING
APRIL 9, 2003
The Lynwood Information, Inc. of the City of Lynwood met in a Special Meeting in the
Council Chambers, 11330 Bullis Road on the above date at 6:15 p.m.
Chairman Pedroza presiding.
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~ ~ Directors Byrd, Reyes, Rodriguez and Pedroza answered roll call.
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Director Richazds was absent.
Also present were Interim City Manager Hempe, Legal Counsel Casso, Secretary Hooper
and Treasurer Pygatt.
Secretary Hooper announced that the agenda had been posted in accordance with the
Brown Act. r.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
NONE
Director Richards arrived at 6:20 p.m.
PUBLIC ORALS COMMUNICATIONS
NONE
Item #4: BUDGET STATUS PREPARATION
Interim City Manager Hempe -Explained to the Directors that staff is in the beginning
stages pf preparing the FY 2003-2004 Budget. Prior to preparing detailed departmental
budgets, staff would like to receive direction from the Directors on the direction of the
organization. Staff will be presented a Personnel Overview based upon the FY 2002-2003
Adopted Budget. Preliminary FY 2002-2003 Yeaz-End Estimates, a Financial Forecast
for FY 2003-2004 through FY 2005-2006 for the major funds, and a proposed project
driven reorganization.
Personnel Officer Gail Black -Presented to the Directors an overview of the City's
Recruitment Status and Close Promotions.
Interim City Manager Hempe -Explained to the Directors that this presentation is only a
Budget proposal for the new two-year Budget.
Director Richards -Questioned on the Budget why"is it being adopted before the
Ordinance.
City Attorney James Casso -Stated to the Directors that the subsequent action that was
taken at that time is still currently a subject matter of a lawsuit pending with the City I
will request that we discuss the specifics of that action in Close Session because it could
~; prejudice the defense of this City in that lawsuit.
Director Richards -Stated he respects the City Attorney's request, he just wanted to raise
a point so this can be the backup of the serious deliberation concerning these matters, I
am just hoping we can resolve these types of issues.
Interim City Manager Hempe -Stated that she would like to continue on the other
positions that aze slated to be laid off.
Director Richards -Explained that since this is going to be a particular issue, it might
also be impacted by Close Session deliberations, questioned if there was another aspect
of the budget they can discuss.
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Interim City Manager Hempe -Stated that yes the Directors can go ahead and discuss Ute
year-end estimates for this yeaz.
Director of Finance and Administration Alfretta Earnest - Explained a rough draft of the
Fund Balance Analyst to the Directors.
Chairman Pedroza -Questioned on the Law Enforcement Funds.
Director of Finance and Administration Alfretta Earnest -Stated that this is just a rough j _I
draft, any of these estimates can vary at any time. ~~JI
Director Reyes -Questioned on the floating bonds for the Water Funds.
Director of Finance and Administration Alfretta Earnest -Explained to the Directors that
there has only been one floating bond which was used back in 1999 of 5.5 million for the
Water Maintenance Fund.
Director of Finance and Administration Alfretta Earnest -Gave the Directors a brief
presentation on the Water Funds and the Street Lightning Maintenance Funds.
Director of Environmental Services Joe Wang -Gave the Directors a brief draft on the
Assessments for Lightning Maintenance Projects.
Director of Finance and Administration Alfretta Eamest - Presented a brief presentation
to the Directors on the Landscaping Maintenance Fund.
Director of Environmental Services Joe Wang - Explained the Assessments for
Landscaping Maintenance Projects.
Director of Finance and Administration Alfretta Earnest -Presented the Retirement
Funds and Fund 23 to the Directors.
Director Richazds -Questioned on the fixed cost for trimming trees, is it in the same fund
as the Maintenance Fund.
Chairman Pedroza -Questioned on the Tree Trimming Contract is it an agreement for a
one-time four-year contract.
Director of Environmental Services Joe Wang -Stated that yes it is a four-year contract
instead of a yeaz-to-year contract.
Interim City Manager Hempe -Explained to the Directors that this is just an overview of
the Budget Status. The actual Budget will be an overall balance for all the fifty Funds.
Director Richards -Moved to authorize staff to prepaze a two-year Budget Plan
combining fiscal yeaz 2004-2005.
Chairman Pedroza -Second the motion.
ROLL CALL:
AYES: DIRECTOR BYRD, RICHARDS, PEDROZA
NOES: DIRECTOR REYES, RODRIGUEZ
ABSTAIN: NONE
ABSENT: NONE
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ADJOURNMENT
Having no further discussion, it was moved by Vice Chairman Rodriguez, seconded by
Chairman Pedroza and carried to adjourn the Special Council Meeting at 10:00 p.m.
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Fe ando Pedroza, Ch rman
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Andrea L. Hooper, City Clerk