HomeMy Public PortalAbout19880224 - Minutes - Board of Directors (BOD) Meeting 88-05
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
February _2 41988
MINUTES
I . ROLL CALL
President Katherine Duffy called the meeting to order at
7 : 35 P .M.
Members Present : Richard Bishop, Edward Shelley, Katherine
Duffy, Teena Henshaw, and Gerry Andeen.
Members Absent : Nonette Hanko and Robert McKibbin ,
Personnel Present : Herbert Grench, Craig Britton, David
Hansen, Mary Hale , Stanley Norton, James Boland, and Joan
Combs .
Motion: K. Duffy moved that R. Bishop be appointed
Secretary Pro-Tempore in the absence of Secretary
N. Hanko. T. Henshaw seconded the motion. The
motion carried 5 to 0.
K. Duffy stated that the Closed Session scheduled for 7 : 00 P.M.
on the agenda had been postponed to a later meeting because of
the absence of two Directors .
II . APPROVAL OF MINUTES
February 10_,_ 1988
Motion: E . Shelley moved that the Board approve the
minutes of February 10 , 1988 . R. Bishop seconded
the motion.
Discussion: With the concurrence of G. Andeen, K.
Duffy said that the second sentence in the last
paragraph of page 7 should be changed from, "G.
Andeen objected to the consideration of the
motion, " to "G. Andeen insisted that there be a
vote on the question. " The motion to approve the
minutes as corrected passed 5 to 0 .
III . WRITTEN COMMUNICATIONS
J. Combs stated that the Board had received:
1) A letter, dated February 4 , 1988 , from Christina and Bruce
Puckett, 1253 Golden Way, Los Altos , urging the District to
acquire the Neary quarry property.
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
Meeting 88-05 Page two
2) A letter, dated February 11 , 1988 , from Linda Fischman, 148
La Honda Road, Woodside, concerning the interim use and
management plan for La Honda Creek Open Space Preserve, and
suggesting that more time be allowed to organize
neighborhood meetings .
With the concurrence of the Board, K. Duffy requested that
the revised draft response be sent to the Pucketts . K.
Duffy noted that no response was required for Mrs .
Fischman' s letter, and with the Board' s concurrence , stated
that none would be sent . T. Henshaw said that she would be
attending the February 28 picnic referred to in L.
Fischman ' s letter .
IV. ORAL COMMUNICATIONS
Beez Jones , 16891 Stevens Canyon Road, Cupertino, requested
that the Board ask staff to mail minutes and agendas in
envelopes to subscribers to ensure delivery. H. Grench said
that a test mailing would be conducted to try to determine
if the use of envelopes facilitated delivery.
Douglas Lincoln, 100 Olde Drive, Los Gatos , asked the
District ' s help in opposing the proposed realignment of the
road across St. Joseph' s Hill Open Space Preserve to the
Sisters of Charity property. E. Shelley stated that the
District, as a public agency, could not take an active
position in circulating petitions , and suggested that the
Lincolns might seek help from various trails groups and
users . H. Grench said that permission must be obtained from
the District to realign the road.
V. ADOPTION OF AGENDA
K. Duffy stated that a Special Order of the Day would be
added to the agenda. K. Duffy stated that the revised
agenda was adopted by Board consensus .
VI . SPECIAL ORDER OF THE DAY
D. Hansen announced that three District docents , Lily
Estrada, Michael Garrison, and Jean Sorensen, were
recipients of volunteer recognition award plaques from the
California Park and Recreation Society District IV. K.
Duffy thanked J. Sorensen, who was in attendance, and the
other the docents for their efforts on behalf of the
District . J. Sorensen offered to loan her plaque to the
District to be displayed in the District office, and she
thanked the Board and staff for their support.
VII . BOARD BUSINESS
A. Amendment to Contract with William Spangle and
Associates , Inc . (Report R-88-26 of FebruqjyL9, 1988)
D. Hansen reviewed the history of the contract with
William Spangle and Associates to update the District ' s
Master Plan, and said that the project was close to
completion. He stated that an additional $19 , 800 was
Meeting 88-05 Page three
required to cover additional costs , including replacing
lost color-separation negatives of the original work .
In response to a question from T. Henshaw, D. Hansen
said that the contract concerning the Master Plan
update did not include a study to define developed
communities . H. Grench said that the question of
developed communities had not been resolved and had
been referred to the Land Acquisition Policy Committee .
R. Bishop requested that a record be kept of
individuals who wished to be notified of the
Committee ' s meeting dates .
Motion: R. Bishop moved that the Board authorized the
President to execute the amendment to the
agreement with William Spangle and
Associates , Inc. providing an additional
$19 , 800 to complete the Master Plan update .
E. Shelley seconded the motion. The motion
passed 5 to 0 .
B . Exchange of Portion of Former Bullis Proprfcr Lands
of Bach (Report R-88-25 of Febr_qqr�_18, 1988)
C . Britton reviewed the terms of the proposal to
exchange a 50 to 75 year interest in the developed
portion of the former Bullis property in the Skyline
Ridge Open Space Preserve for a parcel of private land
owned by Peninsula Open Space Trust adjacent to Coal
Creek Open Space Preserve . He showed the properties on
the wall map. He said that the proposal represented a
long-range solution for the 10-acre area and recaptured
some of the District ' s original investment . He said
that the District will be receiving in trade a 100-
acre property, valued at $550 , 000 , including the rest
of the closed section of Alpine Road, and noted that
the 10-acre area to be traded would revert to the
District in a minimum of 50 years and a maximum of 75
years .
D. Hansen reviewed the preliminary Use and Management
Plan recommendations for the property. Discussion
centered on a possible cooperative effort with San
Mateo County to reopen Alpine Road to provide a
pedestrian and bicycle access route to Skyline
Boulevard.
David Ernst , currently a tenant on the 10 acre
property, asked what notice would be given to tenants
to vacate . C . Britton said that escrow cannot close
until the property is vacant , and that the tenants
would receive a 30 days notice to vacate.
Discussion also centered on potential sites and methods
for screening the proposed tennis court that Mr . Bach
has indicated an interest in building.
Meeting 88-05 Page four
Motion: R. Bishop moved that the Board adopt
Resolution 88-09 , a Resolution of the Board
of Directors of the Midpeninsula Regional
Open Space District Authorizing Acceptance of
Agreement to Exchange Interests in Real
Property, Authorizing Officer to Execute
Certificate of Acceptance of Grant to
District , and Authorizing General Manager to
Execute Any and All Other Documents Necessary
or Appropriate to closing of the Transaction
(Coal Creek Open Space Preserve - Lands of
Bach) . E. Shelley seconded the motion.
Discussion: E. Shelley said that he
supported the exchange and that he felt some
development by Mr . Bach was acceptable in
exchange for the valuable open space the
District was obtaining as part of the
arrangement.
The motion passed 5 to 0 .
Motion: R. Bishop moved that the Board tentatively
adopt the Preliminary Use and Management Plan
recommendations for the 100-acre acquisition
as contained in the staff report , including
naming the property as an addition to the
Coal Creek Open Space Preserve , and indicate
its intention to dedicate the property as
public open space . E. Shelley seconded the
motion. The motion passed 5 to 0 .
H. Grench stated that it would be appropriate for the
Board to pass a motion of intention to dedicate the
remaining 44 acres of the former Bullis property.
Motion: E. Shelley moved that the Board indicate its
intention to dedicate the remaining 44 acres
of the former Bullis property. R. Bishop
seconded the motion. The motion passed 5 to
0 .
The Board recessed at 8 : 45 P.M. and reconvened at 8 : 52 P .M.
C . Preliminary Action Plan for the Implementation of the
Basic Policy of the Midp_tnipsula R� i nal Open Sp
ace i
District for Fiscal Year 1988-1989 (Re r R-88-23 of
Fe)z�ruary__16, 1988)
H. Grench introduced the Preliminary Action Plan and
reviewed the Open Space Acquisition Program. He said
that the Negotiations Subprogram and Special Projects
Subprogram had been combined into a single program. He
noted that the only substantive change in the open
Space Acquisition Program involved the California
Wildlife , Coastal and Parks Bond Act Initiative which
will be on the June ballot . He said that if the Bond
Meeting 88-05 Page five
Act passes , the District would receive $11 million for
qualifying projects , and that the first priority of the
Open Space Acquisition Program would be to work on the
qualifying Bond Act projects .
K. Duffy requested that a second reading of the
Preliminary Action Plan be scheduled because of the
absence of two Board members .
H. Grench introduced the Open Space Management Program,
and said that some unsettled questions remained
concerning site emphasis , the Five Year Staffing Plan,
and Land Management budget guidelines , all of which
relate to the Action Plan.
D. Hansen reviewed Open Space Management Program' s
proposed Action Plan, noting that there was a
continuing focus on completing grant-funded projects at
Skyline Ridge , Picchetti , and Purisima Creek Redwoods
Open Space Preserves , as well as work on multi-
jurisdictional projects .
H. Grench introduced the Communications Program' s
sections and said that several projects were close to
completion, including the Land Acquisition Policy
brochure and the Visitor ' s Guide . R. Bishop stated
that he would like the Land Acquisition Policy
Committee , which would be reviewing the acquisition
policy brochure, to complete its work by June 30 .
H. Grench said that the project of a uniform graphic
image was scheduled to be on a future agenda during
the current fiscal year . Discussion centered on the
desirability of publishing an open space newsletter.
T. Henshaw said that a newsletter keeps the public
updated as to District activities . M. Hale said that
publications were closely intertwined with site
emphasis and a possible new graphic image , adding that
publications implement the Board' s directions for site
emphasis .
K. Duffy said that she would like the proposed public
event with Peninsula Open Space Trust to be an on-site
activity, similar to the 15th Anniversary Celebration
and hike at Monte Bello Open Space Preserve , as opposed
to a dinner meeting.
H. Grench reviewed the General Management Program, and
said that the new element emphasizes long-range
planning, which is reflected in the General Program
Emphasis Statement for the coming year .
J. Fiddes stated that an important activity would be
elections in Wards , 2 , 3 , 4 , and 7 this year .
Meeting 88-05 Page six
Motion: E. Shelley moved that the Board tentatively
adopt the Preliminary Action Plan. T.
Henshaw seconded the motion.
Discussion: K. Duffy said that item 2 on
page 28 under Key Projects and Activities in
General Management and Program Support should
be marked with a triangle to indicate
consultant assistance .
The motion passed 5 to 0 .
D. Status of Legislative Program for 1987-1988 Lt_q_islative
Session (RtpgrtR-88-24 of Februar"y i -17 , 1988)
H. Grench reviewed the three additions to the
Legislative Program and their recommended priorities ,
and summarized the other items reviewed by the General
Manager, Legal Counsel , and the Legislative Committee.
Motion: E. Shelley moved that the Board adopt the
three additions to the Legislative Program
along with the recommended priorities . T.
Henshaw seconded the -motion. The motion
carried 5 to 0.
VII . INFORMATIONAL REPORTS
D. Hansen reported that the equestrian stile had been
completed at Coal Creek Open Space Preserve; that bids for
the demolition of the old cable television facility at
Fremont Older Open Space Preserve had been solicited and
were coming in; and reported that Supervising Ranger David
Camp was leaving the District.
D. Hansen showed slides of recent weekend site use at
several District preserves .
T. Henshaw reported that the South Bay portion of the Ring
Around the Bay Trail Advisory Committee would be meeting at
the District office on March 10 .
VIII .CLAIMS
Motion: R. Bishop moved that the Board approve the Revised
Claims 88-04 . E. Shelley seconded the motion.
The motion passed 5 to 0 .
IX. CLOSED SESSION
S . Norton announced that pending litigation matters to be
discussed in Closed Session fell under Government Code
Section 54956 . 9 (b) (1) . The Board recessed to Closed
Session at 10 : 10 P .M.
X. ADJOURNMENT
The meeting was adjourned at 10 : 25 P.M.
Joan Combs
Secretary
The minute's of the meeting
F--/
were approved as corrected.
APPROVAL OF MINUTES
February 24, 1988
R. Bishop noted that th'e first motion in the minutes for the meeting
of February 24 , 1980. should be corrected to read "K. Duffy moved
that R. Bishop be appointed Secretary Pro-Tempore in the absence of
Secretary R. McKibbin" rather than in the absence of Secretary
11. Hanko.
Motion: R. Bishop moved that the Board approve the minutes of the
meeting of February 24 , ,1988 as corrected. T. Henshaw
seconded the notion. The motion passed 5 to 0 with N.
Hanko and R. McKibbin abstaining ning from the vote because
they had not been in attendance at the meeting.