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HomeMy Public PortalAbout19880224 - Minutes - Board of Directors (BOD) Meeting 88-05 O 0 10M MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS February _2 41988 MINUTES I . ROLL CALL President Katherine Duffy called the meeting to order at 7 : 35 P .M. Members Present : Richard Bishop, Edward Shelley, Katherine Duffy, Teena Henshaw, and Gerry Andeen. Members Absent : Nonette Hanko and Robert McKibbin , Personnel Present : Herbert Grench, Craig Britton, David Hansen, Mary Hale , Stanley Norton, James Boland, and Joan Combs . Motion: K. Duffy moved that R. Bishop be appointed Secretary Pro-Tempore in the absence of Secretary N. Hanko. T. Henshaw seconded the motion. The motion carried 5 to 0. K. Duffy stated that the Closed Session scheduled for 7 : 00 P.M. on the agenda had been postponed to a later meeting because of the absence of two Directors . II . APPROVAL OF MINUTES February 10_,_ 1988 Motion: E . Shelley moved that the Board approve the minutes of February 10 , 1988 . R. Bishop seconded the motion. Discussion: With the concurrence of G. Andeen, K. Duffy said that the second sentence in the last paragraph of page 7 should be changed from, "G. Andeen objected to the consideration of the motion, " to "G. Andeen insisted that there be a vote on the question. " The motion to approve the minutes as corrected passed 5 to 0 . III . WRITTEN COMMUNICATIONS J. Combs stated that the Board had received: 1) A letter, dated February 4 , 1988 , from Christina and Bruce Puckett, 1253 Golden Way, Los Altos , urging the District to acquire the Neary quarry property. Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 88-05 Page two 2) A letter, dated February 11 , 1988 , from Linda Fischman, 148 La Honda Road, Woodside, concerning the interim use and management plan for La Honda Creek Open Space Preserve, and suggesting that more time be allowed to organize neighborhood meetings . With the concurrence of the Board, K. Duffy requested that the revised draft response be sent to the Pucketts . K. Duffy noted that no response was required for Mrs . Fischman' s letter, and with the Board' s concurrence , stated that none would be sent . T. Henshaw said that she would be attending the February 28 picnic referred to in L. Fischman ' s letter . IV. ORAL COMMUNICATIONS Beez Jones , 16891 Stevens Canyon Road, Cupertino, requested that the Board ask staff to mail minutes and agendas in envelopes to subscribers to ensure delivery. H. Grench said that a test mailing would be conducted to try to determine if the use of envelopes facilitated delivery. Douglas Lincoln, 100 Olde Drive, Los Gatos , asked the District ' s help in opposing the proposed realignment of the road across St. Joseph' s Hill Open Space Preserve to the Sisters of Charity property. E. Shelley stated that the District, as a public agency, could not take an active position in circulating petitions , and suggested that the Lincolns might seek help from various trails groups and users . H. Grench said that permission must be obtained from the District to realign the road. V. ADOPTION OF AGENDA K. Duffy stated that a Special Order of the Day would be added to the agenda. K. Duffy stated that the revised agenda was adopted by Board consensus . VI . SPECIAL ORDER OF THE DAY D. Hansen announced that three District docents , Lily Estrada, Michael Garrison, and Jean Sorensen, were recipients of volunteer recognition award plaques from the California Park and Recreation Society District IV. K. Duffy thanked J. Sorensen, who was in attendance, and the other the docents for their efforts on behalf of the District . J. Sorensen offered to loan her plaque to the District to be displayed in the District office, and she thanked the Board and staff for their support. VII . BOARD BUSINESS A. Amendment to Contract with William Spangle and Associates , Inc . (Report R-88-26 of FebruqjyL9, 1988) D. Hansen reviewed the history of the contract with William Spangle and Associates to update the District ' s Master Plan, and said that the project was close to completion. He stated that an additional $19 , 800 was Meeting 88-05 Page three required to cover additional costs , including replacing lost color-separation negatives of the original work . In response to a question from T. Henshaw, D. Hansen said that the contract concerning the Master Plan update did not include a study to define developed communities . H. Grench said that the question of developed communities had not been resolved and had been referred to the Land Acquisition Policy Committee . R. Bishop requested that a record be kept of individuals who wished to be notified of the Committee ' s meeting dates . Motion: R. Bishop moved that the Board authorized the President to execute the amendment to the agreement with William Spangle and Associates , Inc. providing an additional $19 , 800 to complete the Master Plan update . E. Shelley seconded the motion. The motion passed 5 to 0 . B . Exchange of Portion of Former Bullis Proprfcr Lands of Bach (Report R-88-25 of Febr_qqr�_18, 1988) C . Britton reviewed the terms of the proposal to exchange a 50 to 75 year interest in the developed portion of the former Bullis property in the Skyline Ridge Open Space Preserve for a parcel of private land owned by Peninsula Open Space Trust adjacent to Coal Creek Open Space Preserve . He showed the properties on the wall map. He said that the proposal represented a long-range solution for the 10-acre area and recaptured some of the District ' s original investment . He said that the District will be receiving in trade a 100- acre property, valued at $550 , 000 , including the rest of the closed section of Alpine Road, and noted that the 10-acre area to be traded would revert to the District in a minimum of 50 years and a maximum of 75 years . D. Hansen reviewed the preliminary Use and Management Plan recommendations for the property. Discussion centered on a possible cooperative effort with San Mateo County to reopen Alpine Road to provide a pedestrian and bicycle access route to Skyline Boulevard. David Ernst , currently a tenant on the 10 acre property, asked what notice would be given to tenants to vacate . C . Britton said that escrow cannot close until the property is vacant , and that the tenants would receive a 30 days notice to vacate. Discussion also centered on potential sites and methods for screening the proposed tennis court that Mr . Bach has indicated an interest in building. Meeting 88-05 Page four Motion: R. Bishop moved that the Board adopt Resolution 88-09 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Exchange Interests in Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District , and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to closing of the Transaction (Coal Creek Open Space Preserve - Lands of Bach) . E. Shelley seconded the motion. Discussion: E. Shelley said that he supported the exchange and that he felt some development by Mr . Bach was acceptable in exchange for the valuable open space the District was obtaining as part of the arrangement. The motion passed 5 to 0 . Motion: R. Bishop moved that the Board tentatively adopt the Preliminary Use and Management Plan recommendations for the 100-acre acquisition as contained in the staff report , including naming the property as an addition to the Coal Creek Open Space Preserve , and indicate its intention to dedicate the property as public open space . E. Shelley seconded the motion. The motion passed 5 to 0 . H. Grench stated that it would be appropriate for the Board to pass a motion of intention to dedicate the remaining 44 acres of the former Bullis property. Motion: E. Shelley moved that the Board indicate its intention to dedicate the remaining 44 acres of the former Bullis property. R. Bishop seconded the motion. The motion passed 5 to 0 . The Board recessed at 8 : 45 P.M. and reconvened at 8 : 52 P .M. C . Preliminary Action Plan for the Implementation of the Basic Policy of the Midp_tnipsula R� i nal Open Sp ace i District for Fiscal Year 1988-1989 (Re r R-88-23 of Fe)z�ruary__16, 1988) H. Grench introduced the Preliminary Action Plan and reviewed the Open Space Acquisition Program. He said that the Negotiations Subprogram and Special Projects Subprogram had been combined into a single program. He noted that the only substantive change in the open Space Acquisition Program involved the California Wildlife , Coastal and Parks Bond Act Initiative which will be on the June ballot . He said that if the Bond Meeting 88-05 Page five Act passes , the District would receive $11 million for qualifying projects , and that the first priority of the Open Space Acquisition Program would be to work on the qualifying Bond Act projects . K. Duffy requested that a second reading of the Preliminary Action Plan be scheduled because of the absence of two Board members . H. Grench introduced the Open Space Management Program, and said that some unsettled questions remained concerning site emphasis , the Five Year Staffing Plan, and Land Management budget guidelines , all of which relate to the Action Plan. D. Hansen reviewed Open Space Management Program' s proposed Action Plan, noting that there was a continuing focus on completing grant-funded projects at Skyline Ridge , Picchetti , and Purisima Creek Redwoods Open Space Preserves , as well as work on multi- jurisdictional projects . H. Grench introduced the Communications Program' s sections and said that several projects were close to completion, including the Land Acquisition Policy brochure and the Visitor ' s Guide . R. Bishop stated that he would like the Land Acquisition Policy Committee , which would be reviewing the acquisition policy brochure, to complete its work by June 30 . H. Grench said that the project of a uniform graphic image was scheduled to be on a future agenda during the current fiscal year . Discussion centered on the desirability of publishing an open space newsletter. T. Henshaw said that a newsletter keeps the public updated as to District activities . M. Hale said that publications were closely intertwined with site emphasis and a possible new graphic image , adding that publications implement the Board' s directions for site emphasis . K. Duffy said that she would like the proposed public event with Peninsula Open Space Trust to be an on-site activity, similar to the 15th Anniversary Celebration and hike at Monte Bello Open Space Preserve , as opposed to a dinner meeting. H. Grench reviewed the General Management Program, and said that the new element emphasizes long-range planning, which is reflected in the General Program Emphasis Statement for the coming year . J. Fiddes stated that an important activity would be elections in Wards , 2 , 3 , 4 , and 7 this year . Meeting 88-05 Page six Motion: E. Shelley moved that the Board tentatively adopt the Preliminary Action Plan. T. Henshaw seconded the motion. Discussion: K. Duffy said that item 2 on page 28 under Key Projects and Activities in General Management and Program Support should be marked with a triangle to indicate consultant assistance . The motion passed 5 to 0 . D. Status of Legislative Program for 1987-1988 Lt_q_islative Session (RtpgrtR-88-24 of Februar"y i -17 , 1988) H. Grench reviewed the three additions to the Legislative Program and their recommended priorities , and summarized the other items reviewed by the General Manager, Legal Counsel , and the Legislative Committee. Motion: E. Shelley moved that the Board adopt the three additions to the Legislative Program along with the recommended priorities . T. Henshaw seconded the -motion. The motion carried 5 to 0. VII . INFORMATIONAL REPORTS D. Hansen reported that the equestrian stile had been completed at Coal Creek Open Space Preserve; that bids for the demolition of the old cable television facility at Fremont Older Open Space Preserve had been solicited and were coming in; and reported that Supervising Ranger David Camp was leaving the District. D. Hansen showed slides of recent weekend site use at several District preserves . T. Henshaw reported that the South Bay portion of the Ring Around the Bay Trail Advisory Committee would be meeting at the District office on March 10 . VIII .CLAIMS Motion: R. Bishop moved that the Board approve the Revised Claims 88-04 . E. Shelley seconded the motion. The motion passed 5 to 0 . IX. CLOSED SESSION S . Norton announced that pending litigation matters to be discussed in Closed Session fell under Government Code Section 54956 . 9 (b) (1) . The Board recessed to Closed Session at 10 : 10 P .M. X. ADJOURNMENT The meeting was adjourned at 10 : 25 P.M. Joan Combs Secretary The minute's of the meeting F--/ were approved as corrected. APPROVAL OF MINUTES February 24, 1988 R. Bishop noted that th'e first motion in the minutes for the meeting of February 24 , 1980. should be corrected to read "K. Duffy moved that R. Bishop be appointed Secretary Pro-Tempore in the absence of Secretary R. McKibbin" rather than in the absence of Secretary 11. Hanko. Motion: R. Bishop moved that the Board approve the minutes of the meeting of February 24 , ,1988 as corrected. T. Henshaw seconded the notion. The motion passed 5 to 0 with N. Hanko and R. McKibbin abstaining ning from the vote because they had not been in attendance at the meeting.