HomeMy Public PortalAbout19880309 - Minutes - Board of Directors (BOD) as so Meeting 86-06 O-V''041ti
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING
BOARD OF DIRECITOR-S,
Marc-4----91 1.-1-98 8
MINUTES
I . ROLL CALL
President Katherine Duffy called the meeting to order at 7 : 05 P.M.
Members Present: Katherine Duffy, Robert McKibbin, Teena Henshaw,
Edward Shelley, Nonette Hanko, Gerry Andeen, and Richard Bishop.
Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jim
Boland , Mary Hale , Del Woods , Walter Goggin, and Cecilia Cyrier .
CLOSED SESSION
The Board recessed to Closed Session to discuss personnel matters .
The Board reconvened for the public meeting at 7 : 46 P .M.
III . APPROVAL OF MINUTES
February____q_4_,__-19--88-
R. Bishop noted that the first motion in the minutes for the meeting
of February 24 , 1988 should be corrected to read "K. Duffy moved
that R. Bishop be appointed Secretary Pro-Tempore in the absence of
Secretary R. McKibbin" rather than in the absence of Secretary
N. Hanko.
Motion: R. Bishop moved that the Board approve the minutes of the
meeting of February 24 , 1988 as corrected. T. Henshaw
seconded the motion. The motion passed 5 to 0 with N.
Hanko and R. McKibbin abstaining from the vote because
they had not been in attendance at the meeting.
IV. WRITTEN COMMUNICATIONS
C . Cyrier stated that the Board had received prior to the meeting a
letter dated March 8 , 1988 from Linda Fischman, 148 La Honda Road,
Woodside , concerning the Interim Use and Management Plan for the La
Honda Creek Open Space Preserve . The letter was considered during
the first agenda item.
V. ORAL COMMUNICATIONS
There were no oral communications .
VI . ADOPTION OF AGENDA
K. Duffy stated that the agenda was adopted by Board consensus .
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
Meeting 86-06 Page 2
VII . BOARD BUSINESS
A. Final Adoption of Interim Use and Management Plan for La Honda
Creek Op-e_p------Space ac-e- Preserve� (Report R-88-31 of March 3 , 1988)
D. Hansen stated that the second neighborhood workshop held on
February 28 was well attended and said that it had included a
review of the Basic Policy. He stated that no changes to the
Interim Use and Management Plan, as tentatively adopted, were
being recommended.
Mrs . Linda Fischman, 148 La Honda Road, Woodside , reviewed her
March 8 letter that included the following concerns : better
communication and cooperation between public landowners and
private property owners; signing of preserve boundaries;
emergency phone numbers for ranger protection; review of the
former Sheffield property as a potential parking site due to
its steep terrain; appointing member (s) of La Honda neigh-
borhood community to provide input on land management items;
assurance that neighbors will be informed of future trail
development on the Preserve , and keeping the Preserve as a low
priority on the Site Emphasis Plan.
June Genis , 111 La Honda Road, Woodside , expressed her concerns
regarding: development of a parking area at the former
Sheffield property; development of the area between La Honda
Creek and Windy Hill Open Space Preserves , since the area
encompasses the watershed of the La Honda Vista Water Company;
and the water connections at the Sheffield site that the
District was giving up.
Discussion centered on the use of emergency phone numbers , such
as the 911 number , by private land owners and when concerned
citizens should call the Sheriff ' s department rather than
contacting a District ranger.
Motion: K. Duffy moved that the Board adopt the Interim Use
and Management Plan for La Honda Creek Open Space
Preserve . N. Hanko seconded the motion.
Discussion: T. Henshaw said that work was in
progress on a good neighbor policy for Board
consideration. R. McKibbin stated ranger staff in
the area was adequate to handle emergencies and
encouraged input from neighbors .
The motion passed 7 to 0 .
B . Adoption of the 1988-1989 Preliminary Action Plan
(Report R-88-
27 of February 26 , 1988)
K. Duffy stated that she had requested this second reading to
allow comments by the Board members not in attendance at the
February 24 meeting.
Meeting 86-06 Page three
N. Hanko said that she had studied the report and had no
additions or comments .
R. McKibbin recommended the addition of a fourth item under
"Other Typical Projects and Activities" in the Media Relations
Subprogram of the Communications Program on page 24 regarding
responding to externally generated news articles in regard to
the District as needed. He said he would like to include a
statement in the General Management and Program Support section
regarding providing for short-term temporary help to augment
the staff at times when rangers are on long-term disability
and/or staff members have left the District for other
employment .
Discussion centered on whether the latter proposed addition is
a Board function, whether it belonged in the- Action Plan, and
how staff vacancies were handled. H. Grench stated that an
Informational Report could be prepared for the next regular
meeting explaining how specific vacancy situations are being
handled.
Discussion focused on the proposed addition to the Media
Relations Subprogram regarding factual errors in externally
generated news articles and the appropriateness of including
such a statement in the Action Plan. T. Henshaw felt that such
responses should be approved by the Board. E. Shelley, and K.
Duffy stated that they did not think that it should be part of
the Action Plan, although they felt responses by the staff as
done in the past were appropriate .
Motion: K. Duffy moved that the Board adopt the Preliminary
Action Plan for Fiscal Year 1988-1989 . N. Hanko
seconded the motion.
Motion to Amend: R. McKibbin moved that a fourth item be added
to the Other Typical Projects and Activities in the
Media Relations Subprogram stating that staff
"respond to externally generated news articles in
regard to the District as needed. " N. Hanko seconded
the motion.
Discussion: G. Andeen said that one should respond
to "errors in facts" in news articles rather than to
externally generated news articles . R. McKibbin
agreed to the additional words for clarification
purposes and changed his motion to amend accordingly.
E. Shelley said that he would like to see the item
placed on a future agenda so as to be provided with
greater background information.
Meeting 86-06 Page four
The motion to amend passed on the following vote:
Ayes : R. McKibbin, N. Hanko, G. Andeen, and
R. Bishop.
Noes : E. Shelley, T. Henshaw, and K. Duffy.
The motion as amended passed 7 to 0.
E. Shelley requested this item be put on the agenda in the near
future for further discussion.
C . A2p_roval_ of Job Specifications for Volunteer Coordinator and
Docent Coordinator (Report R-88-28 of March 1 , 1988)
D. Hansen reviewed the report emphasizing the kinds of projects
envisioned for the Volunteer Coordinator . Discussion focused
on the Volunteer Coordinator stimulating interest in the
District , getting the public involved in the District ,
providing explanations of District policies and procedures , and
organizing and coordinating plans for trail construction,
maintenance and trail safety. D. Hansen emphasized that
although the new duties would result in increased public
communications , the position was a land management project
oriented job and not directly a public communications position.
Motion: T. Henshaw moved that the Board approve the job
specifications for Volunteer Coordinator and Docent
Coordinator . R. Bishop seconded the motion. The
motion passed 7 to 0 .
D. Review of Policies and Plans for Relative Site Emphasis (Report
R-88-32 of March 3, 1988)
T. Henshaw requested Board concurrence to postpone this item to
either of the next two meetings due to the discussion time
required and the length of the evening ' s Closed Session. It
was also suggested that the office space item be postponed to a
later meeting rather than the site emphasis item.
Motion: R. Bishop moved that Item 4 (Review of Policies and
Plans for Relative Site Emphasis) be continued to the
next meeting and requested that T. Henshaw provide a
memo with specific suggestions as to changes she
thinks should be made to the Site Emphasis Plan. N.
Hanko seconded the motion.
Discussion: G. Andeen said that Item 4 should not be
postponed since staff had prepared a presentation.
E. Shelley said if Item 4 were postponed it should be
brought back when the full Board was in attendance .
R. Bishop subsequently withdrew his motion and N. Hanko, as
seconder , concurred. K. Duffy stated that she would allow 30
minutes maximum for the item.
Meeting 86-06 Page five
D. Hansen reviewed the development of the site emphasis
policies from 1980 to the present . D. Woods reviewed the six
policy statements as contained in the Policies for Relative
Emphasis of Use, Development and Publicity. He also reviewed
the Guidelines for Site Development and the Use and Management
Planning process .
T. Henshaw said that she would like to see site emphasis
development on those preserves that the public has found . She
said that other sites could be signed "wilderness" , which she
defined as a site to be enjoyed as it is , and the Board should
be under no obligation to put in trails or big parking lots
since funding is not available to do all things right now.
G. Andeen said that putting up a sign on a preserve has nothing
to do with whether the site is going to be developed or not
developed since signs should be installed on all preserves . He
said that the issue of signing needs to be studied and
discussed.
E. Shelley said that since staff has provided time scales over
the last two years for site development , the Board takes that
information into consideration with budgetary limitations and
decides what can be done for site development .
Motion: G. Andeen moved that the Board continue the Review of
Policies and Plans for Relative Site Emphasis to the
next regular meeting. E. Shelley seconded the
motion. The motion passed 7 to 0 .
R. Bishop asked that T. Henshaw provide a written memo of her
ideas for site emphasis and development .
K. Duffy stated that Item 6 (Interim Report on Search for Permanent
District Office Headquarters) was postponed to a future meeting by
Board consensus .
E. Request forkuthprizatio�n_to Solicit Bids for Underground Gas
Storage Tank at Skyline Ranger Facility (Report R-88-30 of
1 988
D. Hansen reviewed the report emphasizing the need for an
underground gasoline storage tank at the Skyline Ridge ranger
facility. He said that the tank on the former Bullis property
could no longer be used due to the recently approved property
exchange.
Discussion centered on the economic benefit of a gasoline
storage tank and whether the tank would have any adverse
effects on the Master Plan implementation for Skyline Ridge
Open Space Preserve . D. Hansen said that financial savings
would be significant and that a proposed small corporation yard
and ranger office are included in the Master Plan for the
Skyline Ridge Open Space Preserve . He noted that the storage
tank would be installed in that area .
Meeting 86-06 Page six
Motion: E. Shelley moved that the Board approve authorization
to solicit bids for an underground gas storage tank
at the Skyline Ridge ranger facility. R. Bishop
seconded the motion. The motion passed 7 to 0 .
VIII . INFORMATIONAL REPORTS
N. Hanko shared the Deer Hollow Farm calendar of events with the
Board members .
R. McKibbin said that he had attended the Special District Board
Management Institute and would recommend attendance by other Board
members . He requested authorization for reimbursement of dinner
expenses for attendance at the Los Altos Board of Realtors ' annual
event recognizing an outstanding public citizen. H. Grench said
that R. McKibbin would be representing the District at the event .
Motion: R. Bishop moved that the Board provide funding for R.
McKibbin' s attendance at the recognition event . E.
Shelley seconded the motion. The motion passed 7 to 0 .
D. Hansen stated that the San Mateo County Planning Commission
supported the State Parks ' proposal to open the Burleigh Murray
Ranch to public use and to develop a parking lot near the entrance .
He also reported on the State Trails Conference he had attended.
D. Woods reported that staff has been developing District trail
policies and standards and that the Trail Use Needs Assessment
Workshop held on March 7 had been very well attended.
C . Britton reported that the recent Bank of America settlement with
the State will include transfer of a 2600 acre addition to the
Forest of the Nicene Marks , bringing State Park property to within
50 yards of the District boundary near Loma Prieta and allowing a
possible trail connection from Mount Loma Prieta to Soquel .
T. Henshaw reported that the ABAG Ring Around the Bay Trail Advisory
Sub-Committee for the Peninsula and South Bay Area would meet at the
District office on March 10 at 7 : 30 P.M.
H. Grench reported that the California Wildlife , Coastal , and Park
Land Conservation Bond Act June ballot initiative could now be
referred to as Proposition 70 . He said that a meeting between key
District staff and Santa Clara County Parks and Recreation Depart-
ment staff was held recently at the District office and was a
positive step toward improved communication.
Ix. CLAIMS
Motion.: R. Bishop moved that the Board approve Revised Claims 88-
05. E. Shelley seconded the motion. The motion passed
7 to 0 .
Meeting 86-06 Page seven
X. CLOSED SESSION
The Board recessed to Closed Session at 10 : 00 P .M. to discuss land
negotiation matters .
xi . ADJOURNMENT
The neeting was adjourned at 11 : 00 P.M.
Cecilia A. Cyrier
Secretary
The minutes of the meeting
were approved as corrected.