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HomeMy Public PortalAbout19880309 - Minutes - Board of Directors (BOD) as so Meeting 86-06 O-V''041ti 11110=0(MM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECITOR-S, Marc-4----91 1.-1-98 8 MINUTES I . ROLL CALL President Katherine Duffy called the meeting to order at 7 : 05 P.M. Members Present: Katherine Duffy, Robert McKibbin, Teena Henshaw, Edward Shelley, Nonette Hanko, Gerry Andeen, and Richard Bishop. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jim Boland , Mary Hale , Del Woods , Walter Goggin, and Cecilia Cyrier . CLOSED SESSION The Board recessed to Closed Session to discuss personnel matters . The Board reconvened for the public meeting at 7 : 46 P .M. III . APPROVAL OF MINUTES February____q_4_,__-19--88- R. Bishop noted that the first motion in the minutes for the meeting of February 24 , 1988 should be corrected to read "K. Duffy moved that R. Bishop be appointed Secretary Pro-Tempore in the absence of Secretary R. McKibbin" rather than in the absence of Secretary N. Hanko. Motion: R. Bishop moved that the Board approve the minutes of the meeting of February 24 , 1988 as corrected. T. Henshaw seconded the motion. The motion passed 5 to 0 with N. Hanko and R. McKibbin abstaining from the vote because they had not been in attendance at the meeting. IV. WRITTEN COMMUNICATIONS C . Cyrier stated that the Board had received prior to the meeting a letter dated March 8 , 1988 from Linda Fischman, 148 La Honda Road, Woodside , concerning the Interim Use and Management Plan for the La Honda Creek Open Space Preserve . The letter was considered during the first agenda item. V. ORAL COMMUNICATIONS There were no oral communications . VI . ADOPTION OF AGENDA K. Duffy stated that the agenda was adopted by Board consensus . Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 86-06 Page 2 VII . BOARD BUSINESS A. Final Adoption of Interim Use and Management Plan for La Honda Creek Op-­e_p------Space ac-e- Preserve� (Report R-88-31 of March 3 , 1988) D. Hansen stated that the second neighborhood workshop held on February 28 was well attended and said that it had included a review of the Basic Policy. He stated that no changes to the Interim Use and Management Plan, as tentatively adopted, were being recommended. Mrs . Linda Fischman, 148 La Honda Road, Woodside , reviewed her March 8 letter that included the following concerns : better communication and cooperation between public landowners and private property owners; signing of preserve boundaries; emergency phone numbers for ranger protection; review of the former Sheffield property as a potential parking site due to its steep terrain; appointing member (s) of La Honda neigh- borhood community to provide input on land management items; assurance that neighbors will be informed of future trail development on the Preserve , and keeping the Preserve as a low priority on the Site Emphasis Plan. June Genis , 111 La Honda Road, Woodside , expressed her concerns regarding: development of a parking area at the former Sheffield property; development of the area between La Honda Creek and Windy Hill Open Space Preserves , since the area encompasses the watershed of the La Honda Vista Water Company; and the water connections at the Sheffield site that the District was giving up. Discussion centered on the use of emergency phone numbers , such as the 911 number , by private land owners and when concerned citizens should call the Sheriff ' s department rather than contacting a District ranger. Motion: K. Duffy moved that the Board adopt the Interim Use and Management Plan for La Honda Creek Open Space Preserve . N. Hanko seconded the motion. Discussion: T. Henshaw said that work was in progress on a good neighbor policy for Board consideration. R. McKibbin stated ranger staff in the area was adequate to handle emergencies and encouraged input from neighbors . The motion passed 7 to 0 . B . Adoption of the 1988-1989 Preliminary Action Plan (Report R-88- 27 of February 26 , 1988) K. Duffy stated that she had requested this second reading to allow comments by the Board members not in attendance at the February 24 meeting. Meeting 86-06 Page three N. Hanko said that she had studied the report and had no additions or comments . R. McKibbin recommended the addition of a fourth item under "Other Typical Projects and Activities" in the Media Relations Subprogram of the Communications Program on page 24 regarding responding to externally generated news articles in regard to the District as needed. He said he would like to include a statement in the General Management and Program Support section regarding providing for short-term temporary help to augment the staff at times when rangers are on long-term disability and/or staff members have left the District for other employment . Discussion centered on whether the latter proposed addition is a Board function, whether it belonged in the- Action Plan, and how staff vacancies were handled. H. Grench stated that an Informational Report could be prepared for the next regular meeting explaining how specific vacancy situations are being handled. Discussion focused on the proposed addition to the Media Relations Subprogram regarding factual errors in externally generated news articles and the appropriateness of including such a statement in the Action Plan. T. Henshaw felt that such responses should be approved by the Board. E. Shelley, and K. Duffy stated that they did not think that it should be part of the Action Plan, although they felt responses by the staff as done in the past were appropriate . Motion: K. Duffy moved that the Board adopt the Preliminary Action Plan for Fiscal Year 1988-1989 . N. Hanko seconded the motion. Motion to Amend: R. McKibbin moved that a fourth item be added to the Other Typical Projects and Activities in the Media Relations Subprogram stating that staff "respond to externally generated news articles in regard to the District as needed. " N. Hanko seconded the motion. Discussion: G. Andeen said that one should respond to "errors in facts" in news articles rather than to externally generated news articles . R. McKibbin agreed to the additional words for clarification purposes and changed his motion to amend accordingly. E. Shelley said that he would like to see the item placed on a future agenda so as to be provided with greater background information. Meeting 86-06 Page four The motion to amend passed on the following vote: Ayes : R. McKibbin, N. Hanko, G. Andeen, and R. Bishop. Noes : E. Shelley, T. Henshaw, and K. Duffy. The motion as amended passed 7 to 0. E. Shelley requested this item be put on the agenda in the near future for further discussion. C . A2p_roval_ of Job Specifications for Volunteer Coordinator and Docent Coordinator (Report R-88-28 of March 1 , 1988) D. Hansen reviewed the report emphasizing the kinds of projects envisioned for the Volunteer Coordinator . Discussion focused on the Volunteer Coordinator stimulating interest in the District , getting the public involved in the District , providing explanations of District policies and procedures , and organizing and coordinating plans for trail construction, maintenance and trail safety. D. Hansen emphasized that although the new duties would result in increased public communications , the position was a land management project oriented job and not directly a public communications position. Motion: T. Henshaw moved that the Board approve the job specifications for Volunteer Coordinator and Docent Coordinator . R. Bishop seconded the motion. The motion passed 7 to 0 . D. Review of Policies and Plans for Relative Site Emphasis (Report R-88-32 of March 3, 1988) T. Henshaw requested Board concurrence to postpone this item to either of the next two meetings due to the discussion time required and the length of the evening ' s Closed Session. It was also suggested that the office space item be postponed to a later meeting rather than the site emphasis item. Motion: R. Bishop moved that Item 4 (Review of Policies and Plans for Relative Site Emphasis) be continued to the next meeting and requested that T. Henshaw provide a memo with specific suggestions as to changes she thinks should be made to the Site Emphasis Plan. N. Hanko seconded the motion. Discussion: G. Andeen said that Item 4 should not be postponed since staff had prepared a presentation. E. Shelley said if Item 4 were postponed it should be brought back when the full Board was in attendance . R. Bishop subsequently withdrew his motion and N. Hanko, as seconder , concurred. K. Duffy stated that she would allow 30 minutes maximum for the item. Meeting 86-06 Page five D. Hansen reviewed the development of the site emphasis policies from 1980 to the present . D. Woods reviewed the six policy statements as contained in the Policies for Relative Emphasis of Use, Development and Publicity. He also reviewed the Guidelines for Site Development and the Use and Management Planning process . T. Henshaw said that she would like to see site emphasis development on those preserves that the public has found . She said that other sites could be signed "wilderness" , which she defined as a site to be enjoyed as it is , and the Board should be under no obligation to put in trails or big parking lots since funding is not available to do all things right now. G. Andeen said that putting up a sign on a preserve has nothing to do with whether the site is going to be developed or not developed since signs should be installed on all preserves . He said that the issue of signing needs to be studied and discussed. E. Shelley said that since staff has provided time scales over the last two years for site development , the Board takes that information into consideration with budgetary limitations and decides what can be done for site development . Motion: G. Andeen moved that the Board continue the Review of Policies and Plans for Relative Site Emphasis to the next regular meeting. E. Shelley seconded the motion. The motion passed 7 to 0 . R. Bishop asked that T. Henshaw provide a written memo of her ideas for site emphasis and development . K. Duffy stated that Item 6 (Interim Report on Search for Permanent District Office Headquarters) was postponed to a future meeting by Board consensus . E. Request forkuthprizatio�n_to Solicit Bids for Underground Gas Storage Tank at Skyline Ranger Facility (Report R-88-30 of 1 988 D. Hansen reviewed the report emphasizing the need for an underground gasoline storage tank at the Skyline Ridge ranger facility. He said that the tank on the former Bullis property could no longer be used due to the recently approved property exchange. Discussion centered on the economic benefit of a gasoline storage tank and whether the tank would have any adverse effects on the Master Plan implementation for Skyline Ridge Open Space Preserve . D. Hansen said that financial savings would be significant and that a proposed small corporation yard and ranger office are included in the Master Plan for the Skyline Ridge Open Space Preserve . He noted that the storage tank would be installed in that area . Meeting 86-06 Page six Motion: E. Shelley moved that the Board approve authorization to solicit bids for an underground gas storage tank at the Skyline Ridge ranger facility. R. Bishop seconded the motion. The motion passed 7 to 0 . VIII . INFORMATIONAL REPORTS N. Hanko shared the Deer Hollow Farm calendar of events with the Board members . R. McKibbin said that he had attended the Special District Board Management Institute and would recommend attendance by other Board members . He requested authorization for reimbursement of dinner expenses for attendance at the Los Altos Board of Realtors ' annual event recognizing an outstanding public citizen. H. Grench said that R. McKibbin would be representing the District at the event . Motion: R. Bishop moved that the Board provide funding for R. McKibbin' s attendance at the recognition event . E. Shelley seconded the motion. The motion passed 7 to 0 . D. Hansen stated that the San Mateo County Planning Commission supported the State Parks ' proposal to open the Burleigh Murray Ranch to public use and to develop a parking lot near the entrance . He also reported on the State Trails Conference he had attended. D. Woods reported that staff has been developing District trail policies and standards and that the Trail Use Needs Assessment Workshop held on March 7 had been very well attended. C . Britton reported that the recent Bank of America settlement with the State will include transfer of a 2600 acre addition to the Forest of the Nicene Marks , bringing State Park property to within 50 yards of the District boundary near Loma Prieta and allowing a possible trail connection from Mount Loma Prieta to Soquel . T. Henshaw reported that the ABAG Ring Around the Bay Trail Advisory Sub-Committee for the Peninsula and South Bay Area would meet at the District office on March 10 at 7 : 30 P.M. H. Grench reported that the California Wildlife , Coastal , and Park Land Conservation Bond Act June ballot initiative could now be referred to as Proposition 70 . He said that a meeting between key District staff and Santa Clara County Parks and Recreation Depart- ment staff was held recently at the District office and was a positive step toward improved communication. Ix. CLAIMS Motion.: R. Bishop moved that the Board approve Revised Claims 88- 05. E. Shelley seconded the motion. The motion passed 7 to 0 . Meeting 86-06 Page seven X. CLOSED SESSION The Board recessed to Closed Session at 10 : 00 P .M. to discuss land negotiation matters . xi . ADJOURNMENT The neeting was adjourned at 11 : 00 P.M. Cecilia A. Cyrier Secretary The minutes of the meeting were approved as corrected.