HomeMy Public PortalAboutMinutes_CCMeeting_07152014CITY COUNCIL MEETING
JULY 15, 2014 — 7:00 P.M.
IONA COMMUNITY CENTER
PRESENT: Mayor Brad Andersen, Council President Robyn Walker, Council Member
Rob Geray, Council Member Dan Gubler, Council Member Kathy McNamara, Public Works
Director Zech Prouse, Police Chief Shannon Basaraba, Building Inspector Allen Eldridge,
Treasurer Amy Sullivan, and City Clerk Julie Hammond.
ABSENT: None.
VISITORS: Sally Price, Sunnie Dunthorn, Shad Dunthorn, Terry McNamara, and Tyler Berg.
Mayor Andersen welcomed everyone and Council Member Geray led with the Pledge of
Allegiance.
Consent Agenda: Work & Council Minutes of June 24, 2014 had been reviewed.
Council reviewed the finance reports for the period ending June 30, 2014 (75% of the fiscal year
elapsed). Items noted included: Bank balances over one million; Expenses for Baseball
Background Checks, Attorney Retainer; Chevy Tahoe Upgrades for the Animal Control Officer;
Iona Day Expenses; Water Fund Net Revenue of $78,000; General Fund Capital Improvement
Balance of $77,000; and Water Fund Capital Improvement Balance of $69,000.
Mayor Andersen entertained a motion. Council President Walker moved to approve the Consent
Agenda. Council Member Gubler seconded the motion. All were in favor, motion carried.
Bid Opening — Pioneer Park Parking Lot: There were two sealed bids provided for the
Pioneer Park Parking Lot. Both bids were verified for proper paper work. The apparent low was
TMC Contractors, Inc. at $51,500 and the apparent high was Depatco, Inc. at $65,000.
Council's concern was that the parking lot had been estimated around $36,000. It was explained
that the estimate was done by the City Engineer over three years ago and upgrades were added to
extend the life of the parking lot.
Other concerns were advertisement and amount allocated for the project. A formal
advertisement for bid does not need to be done unless the construction project exceeds $100,000.
Four contractors were sent the bid documents. After calculations were done there would be an
additional cost of $4,640. It could be sent out for re -bid if desired.
Mayor Andersen entertained a motion. Council Member Geray moved to accept the bid from
TMC Contractors of $51,500 for the Pioneer Park Parking Lot. Council President Walker
seconded the motion. The bid for the Pioneer Parking Lot was approved by roll call vote:
Council President Walker — Yes Council Member Geray — Yes
Council Member Gubler — Yes Council Member McNamara - Yes
1
Capital Investment Plan Survey Report — Provided by Horrocks Engineers: Council needed
more time to review the document provided by Horrocks Engineers. At first glance, there
needed to be some minor changes made. Mayor Andersen would contact Horrocks Engineers of
changes coming.
Denning Ave Extension Approval: Mayor Andersen entertained a motion. Council Member
Gubler motioned to move forward with the bid process including engineering costs on the
Denning Ave Extension. Council Member Geray seconded. All were in favor, motion carried.
Iona Day Celebration: Assignments were made to help with the Iona Day Celebration:
Lion's Club Breakfast:
Fun Run:
Purchase Food Items:
Burgers/Dogs Grill:
Dump Truck & Keys
Extra Truck
Dunk Tank
Vendor Reminders:
Tables Moved:
Flyer's Door -to -Door
Movie in the Park
Council President Walker
Mayor Andersen and Clerk Hammond
Council President Walker and Council Member McNamara
Mayor Andersen, Council President Walker,
Council Member McNamara and Chief Basaraba
Mayor Andersen
Council Member Gubler
Brady Belliston
Council Member McNamara
Building Inspector Eldridge
Clerk Hammond
Mayor Andersen and Council President Walker
Nu'r Subdivision Annexation — Planning & Zoning Written Findings: Council was provided
with a copy of Planning & Zoning's Written Findings on the Nu'r Subdivision Annexation.
Fiscal Year 2015 (FY15) Preliminary Budget Approval: Council had discussed the budget
line item by line item during the Work Meeting. Their main concerns were the Property Tax
Percentage Rate and the Police Payroll. It was the consensus of the Council to take a 1.5%
property tax increase and leave the Animal Control Officer Payroll as it was in the Police
Payroll. A Museum/Historical Committee line item was added to the Preliminary Budget taking
$1,000 out of reserves and miscellaneous expense to balance the budget.
The total FY15 Preliminary Budget came to $1,282,830 with a total General Budget of $817,780
and a total Water Budget of $465,050.
Council President Walker moved to approve the FY15 Preliminary Budget for 1,282,830.
Council Member Geray seconded the motion. The FY15 Preliminary Budget was approved by
roll call vote:
Council President Walker — Yes Council Member Geray — Yes
Council Member Gubler — Yes Council Member McNamara - Yes
Splash Pad Update: Splash Zone, the contractor for the splash pad, will be here next week;
leave for a week; and then return for a week to complete the project.
2
Solid Waste Franchise: The Solid Waste Franchise discussion was moved until City Attorney
Dale W Storer arrived.
Reports
Council Member Gubler: Plexi-glass for public notices needs replaced and repair to the front
steps still needs to be done. The step repairs may need to wait until spring because concrete
contractors are tied up until fall.
Public Works Department: Public Works Director Prouse proposed a new tank and well on
the Huer-Smith Family Property. The proposal would require more excavation, going down 4'
to 6' and included a 1 million gallon water tank. This property was a viable site and access could
be gained by a joint use agreement with the Department of Energy (DOE). The next step would
be a water study for approximately $2,000 to $5,000. Director Prouse would be getting an
estimate of extensive repairs on the current tank. It would be used until it can no longer function.
A reasonable cost for the property would be $10,000 or less per acre. Council agreed to move
forward with the water study.
Signing of one-way alleys would be discussed next month.
Right-of-ways will be mowed this week with a mower being picked up from Bonneville County.
Council President Walker would contact property owners regarding the lot on the north side of
Steele Ave across from the shop. The City would like to purchase the lot or have the owners
mow the weeds.
Director Prouse recommended looping the water line on the Denning Ave Infrastructure. It
would be platted and the main would be placed.
Building Department: Building Inspector Eldridge contacted Riverbend again. They had
mowed Country Haven's weeds but still needed to remove some trees.
Police Department: Chief Basaraba would like everyone to come early to the scheduled Nu'r
Subdivision Annexation Hearing so he can explain how to handle situations during the public
hearing.
Council Member Geary: Code for Designating Depository, Title 1, Chapter 13, Section 10
needs to be approved by Council every six months. It was indicated that this was being done
every month.
Code for Petition for Election needs to be updated, Title 1, Chapter 6, Section 11; doesn't need to
be duplicated and should read per Idaho Code.
Executive Session needs to be entered into by specific Idaho Code.
Mayor Andersen: One of the biggest concerns on the Capital Investment Plan Surveys was that
the bike/walking paths need to be swept more often. Director Prouse would rent a sweeper to
clear the paths.
3
Mayor Andersen thanked the employees. The City has excellent employees that you don't have
to micro -manage.
Mayor Andersen is working with the Health Department to create a sign for the splash pad.
Solid Waste Franchise Discussion: Attorney Storer had arrived and briefed everyone on the
problems with creating a Solid Waste Franchise, mainly a taking issue. A City owned sanitation
service could be created but had a great economic obligation. Another alternative would be to
adopt a regulatory ordinance designating days of service.
Clerk Hammond was asked to check with the Association of Idaho Cities (AIC) to see how other
cities handled a Solid Waste Franchise. Council would discuss after further investigation was
done.
Public Records Request: Transparency of the City was discussed. There was a public records
request for recordings and minutes of prior meetings; specifically relating to the BB Guns, Bows,
and Air Soft Guns Discussion. One Council Member felt that an informal discussion was held
inappropriately and not reflected in the minutes. The minutes were checked and verified for
inclusion of the discussion. Clerk Hammond was asked to check with AIC regarding the
handing out of meeting minutes while still in draft form.
Meeting Minutes: Attorney Storer briefed everyone on meeting minutes. Each item should
have a topic, brief summary of discussion, conclusion, and decision. Public Hearings would be
handled differently including a verbatim recording and a more detailed report in the minutes.
Executive Session: Council Member Geray moved to retire into executive session to
communicate with legal counsel regarding pending/imminently-likely litigation as provided in
§ 67-2345 (1)(f). Council Member McNamara seconded the motion. The motion was passed by
a super majority roll call vote:
Council President Walker — Yes Council Member Geray — Yes
Council Member Gubler — Yes Council Member McNamara - Yes
Thereafter followed a discussion with legal counsel regarding the ramifications of the potential
litigation in question. A motion was then made, seconded and approved to retire back into open
session.
Meeting adjourned 10:20 p.m.
4
City of lona Finance Worksheet - Banks Page: 1
Period: 06/14 Jul 08, 2014 11:13AM
eport Criteria:
Print Source Titles
Total by Source
Print Department Titles
Total by Department
All Segments Tested for Total Breaks
[Report].Account Number ="011050","101175","101221","101231","101241","511200","511210","511222","511232","511252","101242","511211"
Prior month 2 Prior month 2013-14
Current year
Account Number Account Title Actual
01-1050 CHECKING - COMMERCE BANK 70,445.81 92,975.46 90,066.16
10-1175 INVESTMENTS -COMMERCE -GENERA 186,441.07 186,453.74 186,466.00
10-1221 ZIONS - GENERAL CD 57,969.00 57,983.20 57,998.20
10-1231 KEY BANK GENERAL - CD 157,881.54 157,884.22 157,886.81
10-1241 WELLS FARGO--GENERAL .00 .00 .00
10-1242 WESTMARK CD --GENERAL 50,032.91 50,032.91 50,032.91
51-1200 INVESTMENTS -COMMERCE WATER 177,460.09 177,472.15 177,483.82
51-1210 WELLS FARGO-WATER SVGS .00 .00 .00
51-1211 WESTMARK CD -WATER 51,951.11 51,951.11 51,951.11
51-1222 ZIONS - WATER SVGS- CD 43,730.94 43,741.66 43,752.97
51-1232 KEY BANK WATER - CD 52,627.18 52,628.07 52,628.93
51-1252 ZIONS BANK --WATER SAVINGS 151,079.82 151,116.84 151,155.93
Net Grand Totals: 999,619.47 1,022,239.36 1,019,422.84
City of lona Check Register - Iona Page: 1
014
Report Criteria:
Report type: Summary
Check Issue Dates: 6/1/2014 - 6/30/2014 Jul 08, 2014 11:27AM
GL Period Check Issue Date Check Number
Payee
Description
GL Account Amount
06/14 06/03/2014 12110
06/14 06/04/2014 12112
06/14 06/04/2014 12113
06/14 06/04/2014 12114
06/14 06/04/2014 12115
06/14 06/04/2014 12116
06/14 06/04/2014 12117
06/14 06/04/2014 12118
06/14 06/04/2014 12119
06/14 06/04/2014 12120
06/14 06/04/2014 12121
06/14 06/04/2014 12122
06/14 06/04/2014 12123
06/14 06/04/2014 12124
06/14 06/04/2014 12125
06/14 06/04/2014 12126
06/14 06/04/2014 12127
06/14 06/04/2014 12128
06/14 06/04/2014 12129
06/14 06/04/2014 12130
06/14 06/04/2014 12131
06/14 06/04/2014 12132
06/14 06/09/2014 12133
06/14 06/09/2014 12134
06/14 06/09/2014 12146
06/14 06/10/2014 12147
06/14 06/10/2014 12148
06/14 06/10/2014 12149
06/14 06/10/2014 12150
06/14 06/10/2014 12151
06/14 06/11/2014 12152
06/14 06/16/2014 12153
06/14 06/16/2014 12154
06/14 06/16/2014 12155
06/14 06/16/2014 12156
06/14 06/16/2014 12157
06/14 06/16/2014 12158
06/14 06/16/2014 12159
06/14 06/16/2014 12160
06/14 06/16/2014 12161
06/14 06/16/2014 12162
06/14 06/16/2014 12163
06/14 06/16/2014 12164
06/14 06/16/2014 12165
06/14 06/16/2014 12186
06/14 06/16/2014 12167
06/14 06/19/2014 12168
06/14 06/19/2014 12169
06/14 06/23/2014 12183
06/14 06/17/2014 12184
06/14 06/23/2014 12185
06/14 06/24/2014 12186
06/14 06/24/2014 12187
06/14 06/24/2014 12188
WINDERS WHOLESALE
AMERICAN CONSTRUCTION SUPPLY & REN
BMC
C-A-L-RANCH STORES
D & S ELECTRICAL SUPPLY - IF
FALLS PLUMBING SUPPLY, INC.
FRED & WAYNES TIRES & SERVICE
FREMONT COMMUNICATIONS
H.D. FOWLER CO.
HIRERIGHT INC.
IONA FOOD MART
JENSEN CONCRETE INC.
LANDON EXCACATING, INC.
PEAK ALARM
POST REGISTER
STATE INSURANCE FUND
SUMMIT SUPPLY CORP. OF COLORADO
SUNNYSIDE GARDENS
THE UPS STORE
WEX BANK Po 1.ce.$20•99
WOLVERINE TREE FARM
USPS
GREG MCBRIDE
JENA MOORE
SASHA BELLISTON
AMERICAN WATER WORKS ASSOCIATION
PEST CONTROL SERVICES, INC.
PSI ENVIRONMENTAL
UNITED MAILING DIRECT
VERIZON WIRELESS
USPS
ALL AMERICAN SPORTS
ASSOCIATION OF IDAHO CITIES
BONNEVILLE COUNTY PROSECUTORS OFF
CABLE ONE
CASELLE, INC.
COMMERCIAL TIRE
DIGLINE, INC.
DUMP - IT, INC.
EXECUTECH
FIRST RESPONDERS
H.D. FOWLER CO.
HOLDEN KIDWELL HAHN & CRAPO P.L.L.C.
INTERMOUNTAIN GAS CO.
PORTERS OFFICE PRODUCTS
WAXIE SANITARY SUPPLY
GREG MCBRIDE
ROCKY MTN. POWER
BRAD ANDERSEN
GRAND TETON COUNCIL
TETON RUNNING COMPANY
JORDAN ADAMS
BRAND X EQUIPMENT LLC
FREMONT COMMUNICATIONS
22 SHELLS (1 BOX) 104690
Marking paint 514710
Parks -Grand Stand repair lumber 104820
MISC. MAINT. 104710
22 Amp. breaker 104710
City Park -Sprinkler maint. 104710
Animal Control Officer vehicle ser 104690
TELEPHONE 514150
Water meter parts 514710
Baseball Back Ground checks 104950
Misc. supplies 104710
Concrete headgate 514820
Water line repair road patch 514710
Qtrly Security alarm monitoring 514710
.PH -Flag Lot Ord. notice -A /I 104155
Installment Premium 104170
Parks -new swing sits 104710
City Bldg. flowers 104710
BUILDING INSPECTION FORMS 104720
Public Works-Fuelvl `I i S • 21 514710
Spruce Trees-3 104710
MAILING WATER STATEMENTS 514150
Mechanical lnspections 104720
Cleaning 514710
lona Days Activities 104790
Water Conservation Pamplets 514150
Inject Birch Trees for borers 104710
Garbage pick up 514710
Preparing Water statements 514150
Cell phones 104710
Cert. Mailings-Nu'r Subdivision 104150
T-shirts & Hats- Rec• $4Sebd (1 104950
AICJune Conf.-Mayor, Clerk, & 2 104165
QRTLY RETAINER SERVICES 104680
Internet 104690
CONTRACT SUPPORT 104150
Tire repair -Dump Truck 104710
UTILITY LOCATOR 514710
DUMPSTERS 104710
Backup License 104150
Animal Control Officer equip. 104690
Parks -Sprinkler parts 104710
City Attorney Retainer fees 104160
Natural gas 104175
Office supplies 514150
CLEANING SUPPLIES 104710
Mechanical lnspections 104720
Street Lights -A11 PPower 104175
AIC Conf.-Travel, lodging, meals, 104165
USA FLAG 5X8 104710
lona Day Race management 104770
Cleaning 104710
Service Weedeater 104710
TELEPHONE 104690
45.00 M
19.80
425.21
347.01
16.59
480.04
227.07
280.73
771.60
937.65
28.93
350.00
801.42
106.23
300.03
2,192.00
217.00
219.04
24.20
764.15
345.00
349.86
270.00
441.60
200.00 M
261.00
110.00
143.96
138.72
183.79
83.38 M
9,171.58
1,160.00
300.00
59.50
248.00
65.63
6.12
178.25
20.00
261.80
184.16
2,000.00
142.35
55.44
92.55
292.08
6,238.56
286.37
64.66 M
500.00
67.00
110.50
280.73
M = Manual Check, V = Void Check
City of Iona
Check Register - lona
Check Issue Dates: 6/1/2014 - 6/30/2014
Page: 2
Jul 08, 2014 11:27AM
OINL Period Check Issue Date Check Number
Payee
Description
GL Account Amount
06/14 06/24/2014 12189
06/14 06/24/2014 12190
06/14 06/24/2014 12191
06/14 06/24/2014 12192
06/14 06/24/2014 12193
06/14 06/24/2014 12194
06/14 06/24/2014 12195
06/14 06/24/2014 12196
06/14 06/24/2014 12197
06/14 06/24/2014 12198
06/14 06/24/2014 12199
Grand Totals:
Summary by General Ledger Account Number
HOME DEPOT CREDIT SERVICES
IDAHO TRAFFIC SAFETY, INC.
IONA FOOD MART
PETPRO PRODUCTS, INC. & HEALTHPRO N
POLLARDWATER.COM
RMT
ROCKY MOUNTAIN BOILER, INC.
TETON MICROBIOLOGY LAB
WACKERLI
WEX BANK
USPS
GL Account
Debit Credit Proof
Grand Totals:
10-2010 .00 25,802.82- 25,802.82-
10-41-50 495.40 .00 495.40
10-41-55 300.03 .00 300.03
10-41-60 2,000.00 .00 2,000.00
10-41-65 1,446.37 .00 1,446.37
10-41-70 2,192.00 .00 2,192.00
10-41-75 969.43 .00 969.43
10-46-80 300.00 .00 300.00
10-46-90 1,641.33 .00 1,641.33
10-47-10 4,623.62 .00 4,623.62
10-47-20 586.28 .00 586.28
10-47-70 500.00 .00 500.00
10-47-90 200.00 .00 200.00
10-48-20 425.21 .00 425.21
10-49-50 9,525.73 .00 9,525.73
10-49-60 583.50 .00 583.50
10-49-70 13.92 .00 13.92
51-2010 .00 10,424.82- 10,424.82-
51-41-50 1,085.75 .00 1,085.75
51-41-75 5,411.48 .00 5,411.48
51-47-10 3,577.59 .00 3,577.59
51-48-20 350.00 .00 350.00
36,227.64 36,227.64- .00
Tools
Banner for Movie Night in the Par
Fuel & misc. for council mtg.
Wood Scoop dispenser & signs wi
Pilot Water shut-off tools
Lawn mower service parts
Flushed Boiler -summer maint.
Water tests
Service Chevy Tahoe -Animal Con
Public Works -Fuel
Cert. Mailings-Nu'r Subdivision
104710
104710
104710
104710
514710
104710
104710
514710
104690
104710
104150
969.97
108.00
114.38
108.00
542.47
170.56
292.60
40.00
212.79
658.56
144.02 M
36,227.64
M = Manual Check, V = Void Check
DEBIT CARD PURCHASES
ates:
6/01 thru 6/30/2014
Julie Hammond:
Shannon Basaraba:
Toner, office supplies, & misc.
AIC Conf. Training meals, etc.
Animal Control Officer equip.
10-41-50
10-41-65
Account Total
524.16
98.10
10-46-90 636.16
TOTAL 1258.42
City of Iona
Check Register - Iona
Check Issue Dates: 6/1/2014 - 6/30/2014
Page: 2
Jul 08, 2014 11:27AM
(NL Period Check Issue Date Check Number
Payee
Description
GL Account Amount
O6/14 06/24/2014 12189
O6/14 06/24/2014 12190
06/14 06/24/2014 12191
06/14 06/24/2014 12192
06/14 06/24/2014 12193
O6/14 06/24/2014 12194
O6/14 06/24/2014 12195
06/14 06/24/2014 12196
06/14 06/24/2014 12197
O6/14 06/24/2014 12198
06/14 06/24/2014 12199
Grand Totals:
Summary by General Ledger Account Number
HOME DEPOT CREDIT SERVICES
IDAHO TRAFFIC SAFETY, INC.
IONA FOOD MART
PETPRO PRODUCTS, INC. & HEALTHPRO N
POLLARDWATER.COM
RMT
ROCKY MOUNTAIN BOILER, INC.
TETON MICROBIOLOGY LAB
WACKERLI
WEX BANK
USPS
GL Account
Debit Credit Proof
Grand Totals:
10-2010 .00 25,802.82- 25,802.82-
10-41-50 495.40 .00 495.40
10-41-55 300.03 .00 300.03
10-41-60 2,000.00 .00 2,000.00
10-41-65 1,446.37 .00 1,446.37
10-41-70 2,192.00 .00 2,192.00
10-41-75 969.43 .00 969.43
10-46-80 300.00 .00 300.00
10-46-90 1,641.33 .00 1,641.33
10-47-10 4,623.62 .00 4,623.62
10-47-20 586.28 .00 586.28
10-47-70 500.00 .00 500.00
10-47-90 200.00 .00 200.00
10-48-20 425.21 .00 425.21
10-49-50 9,525.73 .00 9,525.73
10-49-60 583.50 .00 583.50
10-49-70 13.92 .00 13.92
51-2010 .00 10,424.82- 10,424.82-
51-41-50 1,085.75 .00 1,085.75
51-41-75 5,411.48 .00 5,411.48
51-47-10 3,577.59 .00 3,577.59
51-48-20 350.00 .00 350.00
36,227.64 36,227.64- .00
Tools
Banner for Movie Night in the Par
Fuel & misc. for council mtg.
Wood Scoop dispenser & signs wi
Pilot Water shut-off tools
Lawn mower service parts
Flushed Boiler -summer maint.
Water tests
Service Chevy Tahoe -Animal Con
Public Works -Fuel
Cert. Mailings-Nu'r Subdivision
104710
104710
104710
104710
514710
104710
104710
514710
104690
104710
104150
969.97
108.00
114.38
108.00
542.47
170.56
292.60
40.00
212.79
658.56
144.02 M
36,227.64
M = Manual Check, V = Void Check
City of Iona
Check Register - Iona Page: 3
Check Issue Dates: 6/1/2014 - 6/30/2014
Jul 08, 2014 03:02PM
City Council:
rnmk,
riN Report Criteria:
Report type: Summary
M = Manual Check, V = Void Check
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING JUNE 30, 2014
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
TAX REVENUE
10-31-10 PROPERTY TAX REVENUE 9,827.82 154,357.01 232,000.00 77,642.99 66.5
TOTAL TAX REVENUE 9,827.82 154,357.01 232,000.00 77,642.99 66.5
LICENSES & PERMITS
s
10-32-20 BEER & DOG LICENSES 15.00 410.00 400.00 ( 10.00) 102.5
TOTAL LICENSES & PERMITS 15.00 410.00 400.00 ( 10.00) 102.5
INTERGOVERNMENTAL REVENUE
10-33-10 STATE LIQUOR TAX 13,641.00 54,564.00 60,000.00 5,436.00 90.9
10-33-20 STATE REVENUE SHARING .00 61,786.62 70,000.00 8,213.38 88.3
10-33-30 STATE HIGHWAY USERS .00 46,992.92 60,000.00 13,007.08 78.3
10-33-40 POLICE REVENUE .00 1,912.50 9,000.00 7,087.50 21.3
10-33-80 GRANTS .00 .00 10,000.00 10,000.00 .0
TOTAL INTERGOVERNMENTAL REVENUE 13,641.00 165,256.04 209,000.00 43,743.96 79.1
CHARGES FOR SERVICE
10-34-10 BUILDING INSPECTION FEES 7,594.20 55,443.21 45,000.00 ( 10,443.21) 123.2
10-34-20 CABLE TV FRANCHISE .00 6,256.00 6,000.00 ( 256.00) 104.3
10-34-30 NATURAL GAS FRANCHISE .00 8,719.94 10,000.00 1,280.06 87.2
10-34-40 POWER FRANCHISE .00 18,003.56 22,000.00 3,996.44 81.8
TOTAL CHARGES FOR SERVICE 7,594.20 88,422.71 • 83,000.00 ( 5,422.71) 106.5
OTHER REVENUE
10-36-10 INTEREST
10-36-50 BUILDING RENT
10-36-70 IONA DAY REVENUE
10-36-90 MISCELLANEOUS REVENUE
29.85 287.61 500.00 212.39 57.5
500.00 5,637.00 9,000.00 3,363.00 62.6
133.60 133.60 .00 ( 133.60) .0
1,156.00 5,190.14 4,000.00 ( 1,190.14) 129.8
TOTAL OTHER REVENUE 1,819.45
RECREATION REVENUE
10-37-50 RECREATION FEES
10-37-60 SHELTER RENTAL
TOTAL RECREATION REVENUE
11,248.35 13,500.00 2,251.65 83.3
843.00 60,690.00
360.00 700.00
4 50,000.00 (
1,000.00
10,690.00) 121.4
300.00 70.0
1,203.00 61,390.00
51,000.00 ( 10,390.00) 120.4
FOR ADMINISTRATION USE ONLY
75 % OF THE FISCAL YEAR HAS ELAPSED 07/08/2014 11:08AM PAGE: 1
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING JUNE 30, 2014
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
EQUIPMENT REPLACEMENT
10-38-10 EQUIP RENT .00 .00 5,000.00 5,000.00 .0
10-38-20 EQUIPMENT REPLACEMENT .00 .00 .40,000.00 40,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0
RESERVES
10-39-50 RESERVES .00 .00 70,000.00 70,000.00 .0
TOTAL RESERVES .00 .00 70,000.00 70,000.00 .0
TOTAL FUND REVENUE
34,100.47 481,084.11 703,900.00 222,815.89 68.4
FOR ADMINISTRATION USE ONLY
75 % OF THE FISCAL YEAR HAS ELAPSED 07/08/2014 11:08AM PAGE: 2
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING JUNE 30, 2014
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
10-41-10 PAYROLL 9,189.70 72,856.67 109,000.00 36,143.33 66.8
10-41-20 PAYROLL TAXES 1,031.84 8,087.56 15,000.00 6,912.44 53.9
10-41-30 RETIREMENT 1,120.02 9,095.67 12,000.00 2,904.33 75.8
10-41-40 HEALTH INSURANCE 2,334.01 17,590.90 30,000.00 12,409.10 58.6
10-41-50 OFFICE EXPENSE 1,040.44 8,192.58 9,000.00 807.42 91.0
10-41-55 PUBLISHING 300.03 1,117.29 1,000.00 ( 117.29) 111.7
10-41-60 LEGAL & AUDIT FEES 2,000.00 13,570.00 20,000.00 6,430.00 67.9
10-41-63 ENGINEERING .00 2,935.00 15,000.00 12,065.00 19.6
10-41-65 TRAINING/TRAVEL 1,544.47 3,925.66 5,000.00 1,074.34 78.5
10-41-70 INSURANCE LIABILITY 2,192.00 13,858.00 12,300.00 ( 1,558.00) 112.7
10-41-75 ELECTRICITY - NATURAL GAS 969.43 13,552.11 17,000.00 3,447.89 79.7
TOTAL ADMINISTRATION
POLICE DEPARTMENT
21,721.94 164,781.44 245,300.00 80,518.56 67.2
0
10-46-10 POLICE -PAYROLL 4,975.00 42,266.42 '62,000.00 19,733.58 68.2
10-46-20 PAYROLL TAXES 523.66 4,578.26 6,600.00 2,021.74 69.4
10-46-30 POLICE -RETIREMENT 560.13 5,270.19 7,000.00 1,729.81 75.3
10-46-40 POLICE -HEALTH INSURANCE 1,296.77 11,670.93 15,000.00 3,329.07 77.8
10-46-70 POLICE -TRAINING .00 322.13 3,000.00 2,677.87 10.7
10.46-80 POLICE-COUNTY/DISPATCH 300.00 19,735.27 28,000.00 8,264.73 70.5
10-46-90 POLICE -GENERAL 2,277.49 10,401.86 13,000.00 2,598.14 80.0
TOTAL POLICE DEPARTMENT 9,933.05 94,245.06 134,600.00 40,354.94 70.0
MISCELLANEOUS DEPT
10-47-10 MAINTENANCE 4,623.62 31,842.83 94,000.00 62,157.17 33.9
10-47-20 BUILDING INSPECTIONS 1,183.83 19,139.58 15,000.00 ( 4,139.58) 127.6
10-47-30 EQUIPMENT EXPENSE 66.80 438.36 5,000.00 4,561.64 8.8
10-47-50 CIVIL DEFENSE .00 895.00 1,000.00 105.00 89.5
10-47-70 IONA DAY EXPENSE 500.00 500.00 .00 ( 500.00) .0
10-47-90 MISCELLANEOUS EXPENSE 200.00 7,332.60 7,000.00 ( 332.60) 104.8
TOTAL MISCELLANEOUS DEPT
CAPITAL OUTLAY
6,574.25 60,148.37 122,000.00 61,851.63 49.3
10-48-10 LIBRARY .00 1,046.95 2,000.00 953.05 52.4
10-48-20 CAPITAL IMPROVEMENTS 425.21 12,846.57 90,000.00 77,153.43 14.3
10-48-50 LAND ACQUISITION .00 374.12 10,000.00 9,625.88 3.7
TOTAL CAPITAL OUTLAY 425.21 14,267.64 102,000.00 87,732.36 14.0
FOR ADMINISTRATION USE ONLY
75 % OF THE FISCAL YEAR HAS ELAPSED 07/08/2014 11:08AM PAGE: 3
CITY OF IONA
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING JUNE 30, 2014
RECREATION EXPENDITURES
10-49-10 RECREATION LABOR
10-49-20 PAYROLL TAXES
10-49-50 RECREATION SUPPLIES
10-49-60 RECREATION EQUIPMENT
10-49-70 RECREATION MAINTENANCE
TOTAL RECREATION EXPENDITURES
EQUIPMENT REPLACEMENT
10-50-10 EQUIPMENT REPLACEMENT
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
1,529.50
178.04
9,525.73
583.50
13.92
18, 303.43
1,792.51
19,603.81
709.00
1,227.63
27,000.00 8,696.57 67.8
4,500.00 2,707.49 39.8
16,000.00 ( 3,603.81) 122.5
4,500.00 3,791.00 15.8
3,000.00 1,772.37 40.9
11,830.69 41,636.38
55,000.00 13,363.62 75.7
.00 8,350.00 45,000.00 36,650.00 18.6
TOTAL EQUIPMENT REPLACEMENT .00 8,350.00 45,000.00 36,650.00 18.6
TOTAL FUND EXPENDITURES 50,485.14 383,428.89 703,900.00 320,471.11 54.5
NET REVENUE OVER EXPENDITURES ( 16,384.67) 97,655.22 .00 ( 97,655.22) .0
FOR ADMINISTRATION USE ONLY
75 % OF THE FISCAL YEAR HAS ELAPSED
0
07/08/2014 11:08AM PAGE:4
CITY OF IONA
REVENUES WITH COMPARISON TO BUDGET
FOR THE 9 MONTHS ENDING JUNE 30, 2014
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
OPERATING REVENUE
51-31-10 COLLECTIONS .00 136,077.07 (/N 195,000.00 58,922.93 69.8
51-31-30 HOOK UP FEES 12,000.00 84,000.00 ✓ 75,000.00 ( 9,000.00) 112.0
TOTAL OPERATING REVENUE 12,000.00 220,077.07 270,000.00 49,922.93 81.5
INTERGOVERNMENTAL REVENUE
51-33-80 GRANTS .00 .00 3,000.00 3,000.00 .0
TOTAL INTERGOVERNMENTAL REVENUE .00 .00 3,000.00 3,000.00 .0
WATER
51-35-10 WATER SYSTEM .00 .00 50,000.00 50,000.00 .0
TOTAL WATER .00 .00 50,000.00 50,000.00 .0
MISCELANEOUS REVENUE
51-36-10 INTEREST 62.93 579.25 1,000.00 420.75 57.9
51-36-20 MISC REVENUE .00 57.76 200.00 142.24 28.9
TOTAL MISCELANEOUS REVENUE 62.93 637.01 1,200.00 562.99 53.1
EQUIPMENT REPLACEMENT
51-38-10 EQUIPMENT RENT .00 .00 5,000.00 5,000.00 .0
51-38-60 EQUIPMENT RESERVES .00 .00 40,000.00 40,000.00 .0
TOTAL EQUIPMENT REPLACEMENT .00 .00 45,000.00 45,000.00 .0
RESERVES
51-39-50 RESERVES .00 .00 50,000.00 50,000.00 .0
TOTAL RESERVES .00 .00 50,000.00 50,000.00 .0
TOTAL FUND REVENUE
12,062.93 220,714.08 419,200.00 198,485.92 52.7
FOR ADMINISTRATION USE ONLY
75 % OF THE FISCAL YEAR HAS ELAPSED
07/08/2014 11:08AM PAGES
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City of Iona
Planning and Zoning
Summary of Public Hearing, July 9, 2014
Forty-two people attended the public hearing on the evening of the 9th. Chairman Dan
Garren presented a Powerpoint presentation that explained the facts surrounding the
proposed annexation of the Nu'R subdivision. The presentation summarized the
statutory annexation process and how the City has complied with that process. At the
outset of the hearing, Chairman Garren addressed questions posed in written comments
submitted to the City. At the close of the presentation, 16 members of the audience
submitted verbal testimony, all of whom opposed the annexation by the City. Written
comments also reflected the same sentiment. Those comments may be summarized as
follows: 1) The annexation will increase property taxes, particularly for persons on
fixed incomes, 2) The annexation will foreclose existing agricultural uses and future
expansion thereof, 3) No public services will be provided by the City, 4) The existing
wells serving the Subdivision provide superior water quality compared to the lona water
system, and 5) The residents do not wish to be part of an urban environment or be
subject to the City's police powers.
After the public hearing was closed, Chairman Garren answered additional questions
that were raised during the public testimony and thereafter the Commission discussed
and deliberated concerning the matter.
Much of the internal discussion revolved around the need to preserve the City's ability
to continue to grow. Development around the City was deemed unavoidable, and all
members of the P & Z Commission recognized the importance of retaining the ability to
manage that growth, keep up with the increased usage and demands of City resources
and preserve the ability of the City to expand beyond its existing boundaries as the
character of the surrounding properties evolves into urbanized land use.
The Commission then reviewed and considered whether the proposed annexation met
the applicable requirements of the Idaho Code relative to annexations., Specifically, the
Commission determined that the proposed annexation appears to meet the
requirements of a Category B annexation, to wit:
i. The subject lands contain less than 100 separate private ownerships
and platted lots of record and not all of such landowners have
consented to annexation (consistent with I. C. § 50-222 (3)(b)(i)
ii. The lands are contiguous or adjacent to the City and lie within the
City's area of city impact (consistent with I. C. § 50-222(5)(b)(i)
The land is laid off into lots or blocks containing not more than five
acres of land each, and is platted in accordance with the statutes of the
State of Idaho (consistent with I. C. § 50-222 (5)(b)(ii)
iv. A written annexation plan was prepared and published by the City of
Iona which includes the following elements:
a. The manner of providing tax -supported municipal services to the
lands proposed to be annexed;
b. The changes in taxation, using examples, which would result if the
subject lands were to be annexed;
c. The means of providing fee -supported municipal services, if any, to
the lands proposed to be annexed;
d. A brief analysis of the potential effects of annexation upon other
units of local government which currently provide tax -supported or
fee -supported services to the lands proposed to be annexed and
e. The proposed future land use plan and zoning designation or
designations for the lands proposed to be annexed (all consistent
with I. C. § 50-222(5)(b)(iii)
v. The process to date has been compliant with the notice and hearing
procedures governing a zoning district boundary change as set forth in
section 67-6511, Idaho Code (consistent with I. C. § 50-222(5)(b)(iv)
vi. The land being considered for annexation does not meet any of the
exceptions set forth in I. C. § 50-222 (consistent with I. C. § 50-
222(5)(b)(v)(A)
vii. The proposed annexation appears to be consistent with the public
purposes addressed in the annexation plan in that annexation would
allow the efficient and orderly provision of tax supported municipal
services (Police and public safety service and road maintenance) to
Nu'R residents, and as additional growth occurs in areas contiguous
with the Nu'R Subdivision the annexation would preserve the City's
ability to annex the new growth areas in the future. Further, fee
supported services (water) will be provided as desired and as
requested by the Nu'R residents. (consistent with I. C. § 50-
222(5)(b)(v)(B)
The annexation is reasonably necessary for the orderly development of the City, in that
additional growth within the City area of impact is unavoidable and ongoing. Idaho Code
states that when considering an appropriate area of city impact, cities should consider
areas that can reasonably be expected to be annexed by the city at some point in time,
(among other factors). The Local Land Use Planning Act also encourages "urban and
urban -type development to occur within incorporated cities", as cities are better suited
and much more efficient at providing urban amenities such as police service, public
safety, public utilities and road maintenance. As such, annexation of the Nu'R
subdivision is consistent with the intent of Idaho Code and the goals and objectives set
forth in the Local Land Use Planning Act. Further, without annexation of the Nu'R
subdivision, the ability of the City to grow and prosper is compromised, or even
eliminated on the western border of the City. (consistent with I. C. § 50-222(5)(b)(v)(C)In
addition to the facts mentioned above, the annexation appears to be consistent with
the objectives set forth in the City of lona's Comprehensive Plan. No specific
information is provided within the Plan as to what lands should be annexed, but
residents did identify the ability to manage growth as very important. Further, the
annexation appears to be consistent with Chapter 3, which deals with private property
rights and provides direction for when an action is appropriate and when it is not.
The Commission believes the annexation is reasonably necessary for the orderly
development of the City, allows efficient and economically viable provisions of tax
supported municipal services, enables the orderly development of private lands that
benefit from cost effective municipal services (both the Nu'R residents and additional
development), and that the annexation more equitably allocates the cost of providing
public services within the City and development on the urban fringe. The Commission
recognizes that the proposed annexation will cause an additional tax burden on Nu'R
residents, but the Commission also believes that this impact will be offset by the
additional services provided by the City. Ultimately, this recommendation (if accepted)
will allow the City to continue to grow and thrive, which is critical to the long-term
welfare of the City.
Based upon the foregoing, the Commission unanimously decided to recommend to City
Council that the Nu'R subdivision be annexed into the City of Iona with the one
amendment being that it be zoned as R-A (residential agriculture), as opposed to R-1.
The rationale for this was that R-A zoning would be more consistent with current usage
of the lots within the Subdivision.
Once this recommendation was voted on, this portion of the PZ meeting was concluded.
DATED this 15th day of July, 2014.
Iona Planning and Zoning Commission
'76'.^-,-_-,-----
By:
Dan Garren, Chairman
.
FY12 Budget
FY12 Actuals
FY13 Budget
FY13 Actu
FY14 Budget
FY14 Actuals
FY15
GENERAL REVENUE
to June 18
Proposed
Property Tax Revenue
212000.00
222263.86
226000.00
227827.91V
232000.00
154357.00
235480.00
Beer & Dog Licenses
500.00
405.00
400.00
732.00
400.00
395.00
1200.00
State Liquor Tax
36000.00
49611.00
47000.00
51396.00z./
60000.00
40923.00
63000.00
State Rev. Sharing
44000.00
56573.69
57000.00
77976.93/
70000.00
61787.00
88355.00
State Hwy Users
52000.00
52498.49
53000.00
60311.901-'
60000.00
46993.00
63000.00
Police Revenue
18000.00
8902.85
14000.00
7889.40
9000.00
1913.00
7200.00
Grants
5000.00
3000.00
3000.00
0.00
10000.00
Building Inspection Fees
12000.00
40052.40
16000.00
68126.50
45000.00
48761.00
72000.00
Cable TV Franchise
5000.00
4264.66
6000.00
4749.98/
6000.00
6256.00
8300.00
Natural Gas Franchise
12000.00
9942.05
12000.00
10298.04'�
10000.00
8720.00
13000.00
Power Franchise
17000.00
20188.91
22000.00
22426.821/
22000.00
18004.00
27000.00
Interest
500.00
228.95
200.00
508.79
500.00
258.00
1000.00
Building Rent
7000.00
8096.25
7400.00
8755.00
9000.00
5637.00
12600.00
MYAC Revenue
1000.00
10-36-60
Iona Day
2000.00
10-36-70
Museum
1000.00
10-36-80
Misc. Revenue
7000.00
3701.50
4000.00
13212.98
4000.00
4084.00
8000.00
Recreation Fees
20000.00
26598.70
25000.00
41471.00v
50000.00
60600.00
65000.00
Shelter Rental
250.00
60.00
250.00
1450.00
1000.00
560.00
1250.00
Equip. Rent
0.00
0.00
5000.00
0.00
5000.00
0.00
Delete
Equip. Reserves
0.00
0.00
40000.00
0.00
40000.00
0.00
45000.00
Reserves
60000.00
80000.00
0.00
70000.00
0.00
102395.00
Total General Revenue
508250.00
506388.31
618250.00
597133.25
703900.00
459248.00
817780.00
(250. West. Boys Fee removed)
r
FY12 Budget
FY12 Actuals
FY13 Budget
FY13 Actt.sar
FY14 Budget
FY14 Actuals
FY15
GENERAL EXPENSE
to June 18
Proposed
Payroll
57000.00
12477.50
79000.00
90082.39
109000.00
68464.00
116000.00
Payroll Taxes
11000.00
8543.57
16000.00
10844.95
15000.00
7573.00
15000.00
Retirement
12000.00
10987.79
20500.00
10291.95
12000.00
8578.00
12000.00
Health Insurance
34000.00
24850.44
50000.00
19615.78
30000.00
15257.00
30000.00
Office Supplies
8000.00
5814.96
8000.00
7965.36
9000.00
8016.00
11000.00
Publishing
1500.00
528.71
2000.00
854.15
1000.00
1117.00
1500.00
Legal & Audit Fees
12000.00
10300.00
16000.00
13350.00
20000.00
13570.00
40000.00
Engineering
15000.00
2935.00
15000.00
Travel
5000.00
1638.84
5000.00
4320.52
5000.00
3541.00
5000.00
Insurance Liability
9000.00
5568.00
12000.00
11945.00
12300.00
13858.00
18500.00
Electricity -Natural Gas
20000.00
13358.43
21000.00
16113.78
17000.00
12720.00
18000.00
Police Payroll
61000.00
55202.38
61500.00
51144.12
62000.00
39516.00
85000.00
Police Payroll Taxes
5489.23
6600.00
4298.00
9000.00
Police Retirement
7000.00
6894.44
7500.00
6142.76
7000.00
4995.00
8800.00
Police Health Ins.
12000.00
14652.03
15000.00
13967.81
15000.00
10374.00
30000.00
Police Training
8000.00
1020.00
3000.00
2091.06
3000.00
322.00
7500.00
Police-Co./Dispatch
14500.00
26790.84
26030.00
29791.42
28000.00
19735.00
39000.00
Police General
18000.00
13110.19
18000.00
7274.34
13000.00
9619.00
15000.00
Maintenance
90000.00
46522.30
58000.00
50954.45
94000.00
29642.00
94000.00
Building Insp.
10000.00
13043.25
4000.00
17856.84
15000.00
18451.00
26000.00
Equipment Expense
5000.00
0.00
35000.00
913.78
5000.00
394.00
5000.00
Civil Defense
970.00
995.00
1000.00
895.00
1000.00
MYAC Expense
1000.00
Iona Day
2000.00
Museum
1000.00
Misc. Expense
8000.00
10458.00
8000.00
12032.29
7000.00
7333.00
10000.00
Library
2000.00
0.00
2000.00
98.50
2000.00
1047.00
3000.00
Capital Improvements
73000.00
54031.18
69500.00
31760.58
90000.00
12847.00
83480.00
Land Acquisition
10000.00
0.00
10000.00
0.00
10000.00
374.00
10000.00
Recreation Labor
8000.00
11061.53
9800.00
19612.68
27000.00
17176.00
27000.00
Payroll Taxes
1200.00
2245.97
4500.00
1661.00
4500.00
Recreation Supplies
7000.00
9417.97
8000.00
12253.50
16000.00
19604.00
21000.00
Recreation Equipment
2500.00
24.00
3250.00
2303.44
4500.00
709.00
4500.00
Recreation Maint.
3000.00
860.00
3000.00
111.49
3000.00
1228.00
3000.00
Equipment Replacement
0.00
0.00
45000.00
0.00
45000.00
8350.00
45000.00
Total Gen. Expense
508500.00
357156.35
618250.00
452423.14
703900.00
364199.00
817780.00
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