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HomeMy Public PortalAbout19880323 - Minutes - Board of Directors (BOD) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 Meeting 88-07 (415)949-5500 REGULAR MEETING BOARD OF-:DIRECTORS - MARCH 23,_ 1918-8, MINUTES I . ROLL CALL President Katherine Duffy called the meeting to order at 7 : 35 P .M. Members Present: Richard Bishop, Robert McKibbin, Katherine Duffy, Edward Shelley, Teena Henshaw, Nonette Hanko, and Gerry Andeen. Personnel Present : Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , Mary Hale, Stanley Norton, James Boland, Dennis Danielson, and Emma Johnson. II . APPROVAL OF MINUTES A. March-9, 1988, Motion: E. Shelley moved that the Board approve the minutes of March 9 , 1988 . R. McKibbin seconded the motion. The motion passed 6 to 0 . T. Henshaw was not present for the vote. III . WRITTEN COMMUNICATION E. Johnson stated that the Board had received the following written communications : 1 . a letter , dated March 10 , 1988 from Charles and Joan Lee , 1099 Westwood Drive, San Jose , urging the Board not to ban bicycle use at Monte Bello Open Space Preserve and Stevens Creek Canyon, and 2 . a letter , dated March 8 , 1988 from Virginia Shea, 1928 Cooley Avenue , East Palo Alto, commenting favorably on the Trail Use Needs Assessment Workshop. With the concurrence of the Board, K. Duffy requested that the draft response be sent to Mr. and Mrs . Lee and that staff acknowledge the letter from Virgina Shea. IV. ORAL COMMUNICATIONS There were no oral communications . V. ADOPTION OF AGENDA H. Grench noted that the site emphasis policy review originally proposed for discussion at this meeting had been postponed to give T. Henshaw time to prepare her report . K. Duffy stated the agenda as presented was adopted by Board consensus . Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 88-07 M Page two VI . BOARD BUSINESS A. Interim Report on Search for Permanent District Office Head- qqaKlers (Reports R-8,8-2 of March 2 and R-88-33 of March 14 19 88) C. Britton reviewed the background of the office space search. He said that staff has focused on the Bailey Avenue site in Mountain View, but the City' s long term planning may exlude offices from the Bailey Avenue corridor . He added that there may be restrictions regarding future resale of the property and leasing temporary excess space. He said that staff will continue to follow-up with City staff and will continue to investigate alternative sites on a low-priority basis . R. Bishop said that he prefers the flexibility of leasing office space and asked that the Office Space Committee consider sites where any excess space could be leased to others or could be resold at a future time if desirable . E. Shelley said that he felt it would be appropriate to retain the Office Space Committee, noting that the Board was not being asked to approve acquiring permanent office space at this time . He added that an up-dated financial analysis would have to be done before the Board considered acquiring any permanent office space . R. McKibbin volunteered to be the third member of the Committee, and President Duffy proposed that he be appointed. Motion: R. Bishop moved that the Board confirm R. McKibbin as a member of the Office Space Committee. E. Shelley seconded the motion. The motion passed 7 to 0 . B . Request for Authorization to Purchase Patrol Truck _.(Report R-88- 34 dated March 17 , 1988) J. Boland said that, due to the mileage on patrol truck M-44 , a replacement patrol truck is now required. Motion: E. Shelley moved that the Board authorize the General Manager to execute a purchase contract with the State Department of General Services Administration for one patrol truck at a cost not to exceed $16 , 500 . T. Henshaw seconded the motion. The motion passed 7 to 0 . C . Amendment to the Comprehensive Use and Management Plan for the Windy Hill Over Space Preserve for NAmiqg_ of_ New Trail (Report R-88-35 of March 17, 1988) D. Hansen stated that the new trail from Spring Ridge parking lot to the summit of the Preserve has been completed and that Peninsula Open Space Trust (POST) had secured money for the construction and had contracted to have it built . He said that POST had proposed the trail be named "Anniversary Trail . " He stated that land management staff felt that the proposed name was unrelated to the characteristics of the area and preferred the descriptive name "Summit Trail . " Meeting 88-07 40 s Page three D. Danielson showed slides of the trail during construction and after completion. Discussion centered on the appropriateness of each proposed name. H. Grench pointed out that using the "Anniversary Trail" name would present the opportunity for public education as to its meaning. N. Hanko said that there may be other trails named Summit Trail and that Anniversary Trail would be appropriate to recognize POST' s involvement with the trail . K. Duffy said that she favored Anniversary Trail , and R. Bishop agreed that honoring POST ' s suggestion would show appreciation for their involvement. E. Shelley suggested the trail might be called "Summit Anniver- sary Trail . " Discussion: T. Henshaw stated that she would vote against the motion since she did not like the proposed name . Motion: K. Duffy moved that the Board name the new trail at Windy Hill Open Space Preserve as the Anniversary Trail . N. Hanko seconded the motion. The motion passed on the following vote: Armes : K. Duffy, N. Hanko, R. McKibbin, R. Bishop, and G. Andeen. Noes : E. Shelley and T. Henshaw. VII . INFORMATIONAL REPORTS H. Grench reported that local private funding efforts for support of the District ' s share of Proposition 70 funds are short $7000 which must be raised before the June election. H. Grench exhibited the Official Transcript of the District ' s 1988 Series A Note Issue . The members of the Land Acquisition Policy Committee agreed to meet at 8 : 00 P.M. , Thursday, April 14 and 7 : 30 PM. , Monday, May 23. VIII .CLAIMS Motion : E. Shelley moved that the Board approve the Revised Claims 88-06 . T. Henshaw seconded the motion. The motion passed 7 to 0 . IX. CLOSED SESSION The Board recessed to Closed Session on land negotiation matters at 8 : 15 P .M. X. ADJOURNMENT The meeting was adjourned at 9 : 08 P .M. Emma Johnson Secretary 3 The minutes of the JQ3 meeting were approved as corrected,