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HomeMy Public PortalAbout19880413 - Minutes - Board of Directors (BOD) VI Meeting 88-08 0 dmk MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS April 1_3,__1988 MINUTES I . ROLL CALL President Katherine Duffy called the meeting to order at 7 : 43 P.M. Members Present : Katherine Duffy, Robert McKibbin, Teena Henshaw, Edward Shelley, Gerry Andeen, and Richard Bishop. Member Absent: Nonette Hanko. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jim Boland, Mary Hale, Stanley Norton, Sheryl Marioni , and Cecilia Cyrier. APPROVAL OF MINUTES January 30, 1988 Motion: R. Bishop moved that the Board approve the minutes of the meeting of January 30, 1988 . T. Henshaw seconded the motion. The motion passed 6 to 0 . March 23., 1988 Motion: R. Bishop moved that the Board approve the minutes of the meeting of March 23 , 1988 . R. McKibbin seconded the motion. The motion passed 6 to 0 . III . WRITTEN COMMUNICATIONS C. Cyrier stated that the Board had received the following written communications : 1 . a letter, dated March 22 , 1988 , from Robert Fisse, President , South Skyline Association urging the Board to expedite the inclusion of the helicopter landing pad within the first phase development plans for Skyline Ridge Open Space Preserve. She noted that a draft response prepared by staff was attached to Mr . Fisse ' s letter for Board consideration. D. Hansen stated that an area of the Skyline Ridge Open Space Preserve had been mowed where the Lifeflight helicopter could land at the present time if necessary. 2 . a letter, dated April 4 , 1988 , from Linda Fischman, 148 La Honda Road, Woodside , stating that she looked forward to discussing neighborhood relations and communications for La Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop Meeting 88-08 4 0 0 0 Page two Honda Creek Open Space Preserve with Directors Henshaw and Hanko. It was recommended that staff acknowledge and respond to the letter. K. Duffy stated that the draft response to Mr. Fisse was approved by Board consensus . T. Henshaw requested that staff acknowledge Mrs . Fischman ' s letter on the behalf of Director Hanko and herself stating that they would be happy to meet within the next few months to discuss neighborhood relations and communications for La Honda Creek Open Space Preserve and to answer the questions posed in her letter, and that she or Director Hanko would be in contact with her to schedule a time. IV. ORAL COMMUNICATIONS Harry Haeussler, 1094 Highland Circle, Los Altos , shared with the Board materials from RURAL (Residents United for Rural Agricultural Land) REACTIVATED relating to the proposed development of the Neary property and said that one suggestion presented in the materials was the formation of an assessment district to assist the District in preserving the property as open space. Charles Neuhauser, 1018 Celilo Drive, Sunnyvale, asked what the District ' s long range plans were for the development of a parking area at the north end of Monte Bello Road. D. Hansen said that development of trails and a small parking area could be done within 10 years and he suggested that Mr . Neuhauser use the Monte Bello Open Space Preserve parking lot off Page Mill Road at this time. V. ADOPTION OF AGENDA D. Hansen introduced the District ' s new Associate Open Space Planner, Sheryl Marioni , to the Board; the Board welcomed her . K. Duffy stated that the agenda was adopted by Board consensus . VI . BOARD BUSINESS A. Final Adoption of Preliminary Use and Management Plan for the Hosking and Montgomery Property Additions to El Corte de Madera Creek Open S_paqe Preserve {Report R7H of March 30 , 1988} D. Hansen said the changes incorporated in the report included conditions governing the 5-year lease of the residential area and the Montgomery parcel . He said that Mr. Hosking' s cleanup of the corporation yard was still in progress and that an engineering study of the dump area would start in about two weeks . Motion: E. Shelley moved that the Board adopt the Preliminary Use and Management Plan for the Hosking and Mont- gomery property additions to El Corte de Madera Creek Open Space Preserve as contained in report R-88-09 and as amended in report R-88-08 and indicate its intention to dedicate the property as public open space . T. Henshaw seconded the motion. The motion passed 6 to 0 . -------------- R-88-08 d 6 0 0 Page three B . Proposed Keith Addition to Sierra Azul Open Space Preserve - Mt. Umunhum Area (Report R-88-39 of April 7 , 1988) C. Britton said that, if acquired, this 13-acre parcel would be the southernmost and easternmost property owned by the District . He noted that the terms of the purchase agreement call for an all cash purchase price of $40 , 500 payable at close of escrow and that a $4500 real estate commission would be paid in addition to the purchase price . D. Hansen said that staff recommended the property be designated as a Conservation Management Unit, and he showed slides of the property. Motion: R. Bishop moved that the Board adopt Resolution 88- 10 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Keith) . E. Shelley seconded the motion. The motion passed 6 to 0 . Motion: R. Bishop moved that the Board tentatively adopt the Interim Use and Management Plan recommendations contained in the staff report, name the property as a Conservation Management Unit addition to the Sierra Azul Open Space Preserve - Mt. Umunhum Area, and indicate its intention to withhold the property from dedication at this time . E. Shelley seconded the motion. The motion passed 6 to 0 . C. Proposed Marden Addition to Sierra Azul Open Space Preserve - Mt. Umunhum Area (Report R-88-38 of April 6, 1988)-C. Britton said that Woods Road passed through the property. He reported that the terms of the purchase agreement called for a purchase price of $75, 000 at close of escrow including a $4500 real estate commission. D. Hansen showed slides of the property and reviewed the use and management recommendations for the property, including its proposed designation as a Conservation Management Unit. Motion: R. Bishop moved that the Board adopt Resolution 88- 11 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Sierra Azul Open Space Preserve - Lands of Marden) . E. Shelley seconded the motion. The motion passed 6 to 0 . Meeting 88-08 Page four Motion: R. Bishop moved that the Board tentatively adopt the Interim Use and Management Plan recommendations contained in the report, name the property as a Conservation Management Unit addition to the Sierra Azul Open Space Preserve - Mt. Umunhum Area, and indicate its intention to withhold the property from dedication at this time. E. Shelley seconded the motion. The motion passed 6 to 0 . Several Board members indicated, in response to a question from K. Duffy, that they liked the new acquisition report format. D. Long Term Site Emphasis Plan (Report R-88-37 of April 5, 1988) T. Henshaw said that the Board needs to address where they want to go over the long term in terms of on site emphasis, that not enough discussion occurred at the time of the site emphasis review concerning which preserves are targeted to be developed, that the Board has to give staff adequate direction as to where the Board wants emphasis placed, and that she would like to be able to inform the public about the Board ' s long range plans for the next five, ten, or twenty years . She said that the Board may need to focus District resources less broadly by doing fewer small development projects each year and that new designations may be required for certain preserves . R. McKibbin said that more time needed to be spent on reviewing the site emphasis plan, that the Board needed to look at the whole District and analyze the District ' s long term goals, rather than giving staff direction as each Use and Management Plan for a preserve was reviewed, and that the limited resources for development needed to be spent in areas that would benefit the public the most. E. Shelley said that the Board provides staff with direction at the time of the Use and Management Plan reviews for each of the preserves, as well as through the Site Emphasis Plan and the Action Plan. He said that he would be willing to spend more time discussing and reviewing the yearly Site Emphasis Plan, and that the objective of the District should be to optimize the use of the preserves by the public with the limited available resources . He said that the Board should set policy and leave planning matters to staff . R. Bishop said that the annual Site Emphasis Plan review process perhaps needed to be improved by scheduling more time for Board discussion and review. He advocated doing basic improvements on all the preserves to make them accessible to the public and to do bigger development projects on select pre- serves when the District was able to obtain outside funding for such projects . K. Duffy said that all preserves should continue to receive regular basic maintenance so that all the preserves could be used by the public . She said the Board has the opportunity to Meeting 88-08 Page five give direction to staff and to propose changes during the Use and Management Plan reviews , the Site Emphasis Plan review, and in adoption of the Action Plan and the budget. G. Andeen said that the Board needed to let the public know District priorities such as which preserves are going to be developed and how are they going to be developed over the next five, ten, or twenty years , as well as which preserves are not going to be developed for a long time. E. Shelley said he agreed with G. Andeen; however, he noted that the challenge is developing a way of communicating the Board' s priorities to the public . R. Bishop questioned how one would measure how much information to give to the public, how much information the public wants, and how much information is the public willing to accept. Motion: G. Andeen moved that the Board ask staff to consider ways of indicating the status of use of the different preserves so that the Board could better communicate to the public what the District intends for them. The motion died for the lack of a second. E. Shelley said that G. Andeen' s motion and all the ideas that had been presented would make an ideal topic for next year ' s Board workshop. T. Henshaw said that to wait until next January to set long term goals was too long, and suggested that a fall workshop be scheduled. R. McKibbin suggested that the Board ' s discussion be continued at either of the next two meetings since long term goals needed to be set. He said he was not suggesting that staff be given direction now, rather that the Board be setting goals be incorporated into the 1989- 1990 fiscal year. With the Board' s concurrence, K. Duffy said that 25 minutes would be scheduled at a future meeting to continue the discussion of long term site emphasis planning. VII. INFORMATIONAL REPORTS E. Shelley and R. Bishop requested that congratulatory letters be drafted by staff for new council members in Mountain View and Redwood City. D. Hansen said that the demolition project at the former Sheffield property was completed; that the removal of the antenna facility at Fremont Older Open Space Preserve was nearly complete, and that removal of the remainder of the flume on St . Joseph' s Hill Open Space Preserve started on April 13 . He said inquiries had been received and responded to regarding the presence of guards and a tank-like vehicle at the temporary area being used by ESL for testing of a communications antenna on Monte Bello Open Space Preserve . H. Grench said that there was no Board policy that distinguishes military-related permits from non-military uses . He said, in response to a question from T. Henshaw, that the permanent Meeting 88-08 Page six location of the restroom facility on Purisima Creek Open Space Preserve ' s north parking lot was being re-studied to make the facility less visible and that a portable toilet had been installed in the interim. C. Britton said that he and Director Duffy had attended a meeting of the Los Gatos Parks and Recreation Commission and reported that this commission, as well as the Planning Commission, was recommending that the Council include a permanent capital improvements budget item in the amount of $100 , 000-200 , 000 as matching funds for open space acquisition. In response to R. McKibbin ' s question, C. Britton listed the uses of mitigation monies that the District has received. H. Grench asked if Saturday, June 11 was a good date for the proposed joint meeting with the Santa Clara County Parks Commission, and almost all of the Board members indicated they would be able to participate. He reminded the Board about the CPRS Legislative Conference in Sacramento on May 3-4; no Board member wished to attend. He said that he had attended the dedication of the new trail built by the Trails Center alongside Stevens Creek Reservoir, the dedication of the Anniversary Trail on Windy Hill Open Space Preserve , and the annual event sponsored by the Peninsula Conservation Center Foundation at the Picchetti Ranch area and that all events went very well . M. Hale showed a short video segment from Channel 11 ' s 6 o ' clock news of Friday, April 8 that focused on the local Los Gatos contro- versy about the road that is planned to be constructed across the slopes of St. Joseph' s Hill Open Space Preserve. VIII. CLAIMS Motion: E. Shelley moved that the Board approve Revised Claims 88- 07 . R. Bishop seconded the motion. The motion passed 6 to 0. IX. CLOSED SESSION S . Norton announced that litigation matters to be discussed in Closed Session fell under Government Code Sections 54956 . 9 (a) and (b) . The Board recessed to Closed Session on litigation and land acquisition matters at 9 : 39 P.M. X. ADJOURNMENT The meeting was adjourned at 10 : 02 P.M. Cecilia A. Cyrier Secretary 13 The minutes of the meeting were approved as corrected.