HomeMy Public PortalAbout1989_12_12_R259ees§urg in CVirginia
RESOLUTION NO. 89-259
A RESOLUTION:
PRESENTED December 12, 1989
ADOPTED December 12, 1989
AUTHORIZING AN AMENDMENT TO THE LEESBURG PURCHASING
POLICY
WHEREAS, this Council has reexamined the need for direct Council participation in staff
selection committees for professional services procurement which is not a request of the State
procurement statutes; and
WHEREAS, Committee and Council review of proposed contracts, based on technical staff
recommendations is generally a more effective process for Council participation in the selection process,
unless the services to be provided is at a significant cost and/or will address major public policy issues:
THEREFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as follows:
Section 8.2-5 of the Leesburg Purchasing Policy, as revised September 23, 1987, is hereby
amended to include the amendments as attached.
PASSED this 12th day of December, 1989.
ATTEST:
Robert E Sev~a, y
Town of Leesburg
Clerk of Council
Section 8.2-5 Evaluation Factors and Award. Selection
shall be made of two or more offerors deemed to be fully qualified
and best suited among those submitting proposals on the basis of
the factors involved in the request for proposals, including price
if so stated in the request for proposal. Negotiations with a
committee appointed by the Manager shall then be conducted with
each of the offerors so selected. Where the cc~t ef the ~e~;ices
~,~ ~~ ~" ~ ~ ..... ~ The Manaqer shall advise Council
when the cost of the services is expected to exceed $100,000 and
the Council may then choose to appoint one of its members to serve
on the review committee. Price shall be considered but need not
be the sole determining factor. After negotiations have been
conducted with each offeror so selected, the purchasing agent shall
select the offeror which, in his opinion, has made the best
proposal and shall award the contract to that offeror. Should the
purchasing agent determine in writing and in his sole discretion
that only one offeror is fully qualified, or that one factor is
clearly more highly qualified than the others under consideration,
a contract may be negotiated and awarded to that offeror.